07-Deliberate and act on Resolution awarding bids for various street construction and maintenance materialsCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date: Originating Department: Presented By: Agenda Item No.:
02/25/2010 Street Division 46 Steve McFadden, Interim Public
Council Date: Works Director 7•
03/08/2010
RECOMMENDED MOTION:
Move to approve Resolutions awarding bids for various street construction and maintenance
materials, and authorizing the City Manager to negotiate and execute all necessary
documents.
POLICY ISSUE(S):
Bid Awards
BACKGROUND:
This is the annual bid for roadway materials to be used by the Street Division - 46, Water Distribution -
83, Sewer Maintenance - 85, and Parks Division - 43. The bid tabulation sheet is attached for details of
the bids and materials. The materials include Hot Mix Cold Laid Asphalt, "Type "A", (Coarse Base)
Material, Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material, Hot Mix Cold Laid Asphalt, Type
"D" (Fine Mixture) Material, Aggregate Cover Stone (Type B, Grade 4, Uncoated), Aggregate Cover
Stone (Type B, Grade 5, Uncoated), Aggregate Cover Stone (Type B, Grade 5, Coated), CRS-2
Emulsion Asphalt, SS-1 Emulsion Asphalt (Tack Oil), Portland Cement Concrete (5 sack), Portland
Cement Concrete (6 sack), Grout, Sand, Flexible Base Material (Red Rock) and Flexible Base Material
(White Rock).
BOARD/COMMISSION RECOMMENDATION:
N/A
EXHIBITS:
Resolutions, notice to bidders and bid tabulation
AcTION: BUDGETINFO:
❑ Financial Report ❑ Minute Order Expense $
❑ Department Report ~ Resolution Budgeted Amt. $ 425,000 in Street Division,
❑ Public Hearing ❑ Other $50,000 in Sewer Maintenance and
❑ Presentation Fisc~. NoTES:
REVIEWED AND APPROVED BY:
~ Administration ~ City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ~ Legal ❑ Libraty Police ~ Eng./Public Works ❑ Utilities
❑ Ordinance
$45,000 in Water Distribution,
$20,000 in Parks Division
YTD Actual
$112,955.68 in Street Division,
$2,539.83 in Water Distribution
and $4,826.05 in Sewer
Maintenance, and $9,880.46 in
Parks Division
Acct. Name
Street & Alley Repairs
Acct. Number
01-0407-46-00, 10-0407-83-00,
10-0407-85-00, 01-0407-43-00
Revised 2/04/08
City of Paris 0l/n n~1`+ ra
J
DRAFT
attorney\reswrok\current\Award Bid - Hot Mix, Type A 2030
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF
HOT MIX COLD LAID ASPHALT, TYPE "A" (COARSE BASE), MATERIALS TO R. K.
HALL IN THE AMOUNT OF $44.73 PER TON, FOR USE IN THE PUBLIC WORKS
DEPARTMENT OF THE CITY OF PARIS; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, by Invitation to Bid published in the Paris News on January 31, 2010 & February
7, 2010, the Public Works Department of the City of Paris solicited bids for roadway materials to be
used by the Street, Water and Sewer Divisions of the Public Works Department from March 1, 2010
through March 1, 2011; and,
WHEREAS, the lowest responsible bid received for Hot Mix Cold Laid Asphalt, Type "A"
(Coarse Base) was made by R. K. Hall in the amount of $44.73 per ton;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid of R. K. Hall, for the furnishing and delivery of Hot Mix Cold Laid
Asphalt, Type "A" (Coarse Base), Material for use in the Street Division of the Public Works
Department, in the amount of $44.73 per ton, is hereby accepted and let conditioned upon said
vendor meeting all of the terms and specifications included in the bid documents, attached hereto
as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 8th day of March, 2010.
Jesse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
~r+ ~ t
BID FORM
To: Mayor and City Council
gARSS,XAS
City of Paris
135 15` S.E.
PO Box 9037
Paris, Texas 75461
, (Name of Bidder)
From:
(Address)
(Address)
* If You do not wish to bid on an item below please write "No Bid" on bid line.
1. Pursuant to and in compliance with your bid specifications f wle b hing d the~folllowingof
) Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material, Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and
delivered for the price of:
$ 44,13 per ton
2. Pursuant to and in compliance with your bid specifications`f °r~thd tlz fo ow riga delivery of
) Aggregate Cover Stone (Type S, Grade 4, Uncoated),
Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered
for the price of:
$ IC? ID
per ton fumishi 3. Pursuant to and in compliance with your bid specifications~f o bid h follow gd delivery of
) Aggregate Cover Stone (Type B, Grade 5, Uncoated),
Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered
for the price of:
$ N 0 _ r. per ton
~ C, 0 0 J. ~
4.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Aggregate Cover Stone (Type B, Grade 5, Coated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for
the price of:
$ I l~~ per ton
~ .
5.) Pursuant to and in compliance with your~bid specifiaset1Materiale e b d the following~ of
Hot Mix Cold Laid Asphalt, Type B(Fine B )
Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and
delivered for the price of:
$ yLI, 7 3 per ton
6.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
CRS-2 Emulsion Asphalt, we bid the following:
CRS-2 Emulsion Asphalt will be furnished and delivered for the price of:
$ Np- & d per gallon
7.) Pursuant to and in compliance with your bid speci s t ri 1 we b d the delivery
low ngf
Hot Mix Cold Laid Asphalt, Type "D19 Mixture) Ma
Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be furnished and
delivered for the price of:
$ iq"?.c7 I per ton
g.) Pursuant to and in compliance with your bid specifications for the furnishing alld delivery of
Flexible Base Material (Red Rock), we bid the following:
Flexible Sase Material (Red Rock) will be furnished and delivered for the price of:
$ A) o - 6 ; d per ton
~ Q _ _ U.
9.) Pursuant to and in compliance with your bid specifications for the funiislung and delivery
of Flexible Base Material (White Rock), we bid the following:
Flexible Base Material (White Rock) will be furnished and delivered for the price
of:
$ /tjo _6~.. 0 per ton
10.) Pursuant to and iil compliance with your bid specifications for the fumishing and delivery of
SS-1 Emulsion Asphalt (Tack Oil), we bid the following:
SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of:
R per gallon
11.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Portland Cement Concrete, we bid the following:
Bid Item No. 1:
"Class A" (5 sack) Portland Cement Concrete ;TDcu. yd.
Bid Item No. 2:
"Class C" (6 sack) Portland Cement Concrete $ l'U0-~"~71> cu. yd.
Bid Item No. 3:
"Grout" $ an- a ~ cu. yd.
12.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Sand, we bid the following:
per ton - delivered to the City of Paris at 50 W. Hickory, or other site
$ `l
within the city limits of the city of Paris.
LzTitle: By: ? ~-.t~
f 12010.
Dated the o
~;0 ru
r
,t_
INVITATION FOR BIDS
FOR THE FURNISHING AND DELIVERY OF
HOT MIX COLD LAID ASPHALT
TYPE "A" (COARSE BASE) MATERIAL
FOR USE IN THE STREET DIVISION
OF THE
PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
FEBRUARY, 2010
u
~ C, 0 a
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS FOR FURNISHING
HOT MIX COLD LAID ASPHALT, TYPE "A" (COARSE BASE) MATERIAL
Requirements:
It is estimated that 2,000 tons of Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material
will be required in the operation of the Street Division of Public Works during the period of
March l, 2010 through March 1, 2011.
Exact quantities cannot be determined, but estimates are given as shown above. Quantities may be
increased or decreased to meet the requirement of the operations of the Street Division of Public
Works during the period shown above. A minimum is not guaranteed.
Specifications:
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material must conform to Item 334, 2004
edition of "Texas Department of Transportation Standard Specifications for Construction and
Maintenance of Highways, Streets and Bridges" or later edition.
All materials must come from a source on the approved list of asphalt material suppliers by TXDOT
as of bid opening date. Throughout the term of the purchase order, product sample may be randomly
taken by City employees and tested at an independent laboratory selected by the City. Failure of
product to meet TXDOT specifications will be reason for termination of purchase order and/ar
removal from the City of Paris Bid List.
Delivery•
Due to limited storage space, the City of Paris will place individual orders of approximately 100 to
1,000 tons of material during the life of the contract. The supplier will begin delivery within 72
hours of placing order, and will complete the order within 14 calendar days. City forces will
stockpile material as it is delivered.
Delivery to be made to the Public Works Service Center, 50 W. Hickory, Paris, Texas, or other site
within the city limits of the city of Paris.
~ ~
Basis of Award:
It is the intention of the City of Paris to award this contract on the basis of the lowest delivered price
that meets the specifications, and the special work requirements stipulated by the Street Division;
however, the City of Paris reserves the right to reject any and all bids, to waive any informality in
bidding, and to award the bid as may be advantageous to the City of Paris.
Price/payment:
Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the
City is exempt from state and local sales taxes. The City of Paris tax exemption number is
1-756000635. A tax exempt certificate will be fumished upon request.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
Bid price, per ton, shall be delivered to City of Paris, 50 W. Hickory, Paris, Texas, or other site
within the city limits of the city of Paris.
Qualification of bidder:
Bids will be considered only from manufacturers or their authorized distributors. The authorized
distributors must maintain a substantial stock of material bid upon and must actively engage in the
sale of such material. Such stock and facilities may be examined by a representative of the City of
Paris at any time either before award is made or during the life of the purchase order.
~ cl; 0 On
DRAFT
attorney\reswork\current\Award Bid - Hot Mix, Type B 2030
RESOLUTION N0.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE
OF HOT MIX COLD LAID ASPHALT, TYPE "B" (FINE BASE), MATERIAL TO R. K.
HALL MATERIALS IN THE AMOUNT OF $44.73 PER TON, FOR USE I1V THE
PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, by Invitation to Bid published in the Paris News on January 31, 2010 &
February 7, 2010, the Public Works Department of the City of Paris solicited bids for roadway
materials to be used by the Street, Water and Sewer Divisions of the Public Works Department
from March 1, 2010 through March 1, 2011; and,
WHEREAS, the lowest responsible bid received for Hot Mix Cold Laid Asphalt, Type "B"
(Fine Base) was made by R. K. Hall in the amount of $44.73;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid of R. K. Hall, for the furnishing and delivery of Hot Mix Cold Laid
Asphalt, Type "B" (Fine Base), Material for use in the Street Division of the Public Works
Department, in the amount of $44.73 per ton, is hereby accepted and let conditioned upon said
vendor meeting all of the terms and specifications included in the bid documents, attached
hereto as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 8th day of March, 2010.
Jesse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar City Attorney
MM t? 0 0 1 t F' .Y.
VE
BID FORM
To: Mayor and City Council ~~~5 ~
City of Paris 9
~'~%A
135 lst S.E.
PO Box 9037
Paris, Texas 75461
•
From: 14/ (Name of Bidder)
l~T'~'~~~' ~
l
(Address)
(Address)
f
* If you do not wish to bid on an item below please write "No Bid" on bid line.
1.) Pursuant to and in compliance with your bid specifications for the fiimishing and delivery of
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and
delivered for the price of:
$ ~J q,-73 per ton
2.) Pursuant to and in compliance with your bid specifications for the furnishing and deliveryof
Aggregate Cover Stone (Type B, Grade 4, Uncoated), we bid the following:
Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered
for the price of:
$ Ab ~LID per ton
3,) Pursuant to and in compliance with your bid specifications for the furnishing and deliveryof
Aggregate Cover Stone (Type B, Grade 5, Uncoated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered
for the price of:
$ A) 0 - /n per ton
4.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Aggregate Cover Stone (Type B, Grade 5, Coated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for
the price of:
$ J~ j~) per ton
LJC-~
5.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and
delivered for the price of:
~ qq, -73 per ton
6.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
CRS-2 Emulsion Asphalt, we bid the following:
CRS-2 Emulsion Asphalt will be furnished and delivered for the price of:
$ lvo._. S; d _per gallon
7.) Pursuant to and in compliance with your bid specifications far the fumishing and delivery of
Hot Mix Cold Laid Aspbalt, Type "D" (Fine Mixture) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "D" (Fine MiYture) Material will be furnished and
delivered for the price of:
$ q r per ton
g.) Pursuant to and in compliance with your bid SPl e follolwin for the furnishing and delivery of
Flexible Base Material (Red Rock), we bid t b
Fleaible Base Material (Red Rock) will be furnished and delivered for the price of:
$ A) o - ' per ton
'.s
e fumishing and delivery
9.) Pursuant to and in compliance with your bid sPeclflcations
followo n~
of Flexible Base Material (White Rock), we bid
Flexible Base Material (White Rock) will be furnished and delivered for the price
of:
$ A)0_6; 0 per ton
10.) Pursuant to and in compliance with your bid specifications for the furning and delivery of
SS-1 Emulsion Asphalt (Tack Oil), we bid the following:
SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of:
$ A per gallon
11.) Pursuant to and in compliance with your bid specifications for the furnishing and deliveryof
Portland Cement Concrete, we bid the following:
Bid Item No. 1:
"Class A" (5 sack) Portland Cement Concrete yd.
Bid Item No. 2:
"Class C" (6 sack) Portland Cement Concrete $/L)O ^6J-p cu. yd.
Bid Item No. 3: $ cu. yd.
"Grout"
12.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Sand, we bid the following:
$ per ton - delivered to the City of Paris at 50 W. Hickory, or other site
within the city limits of the city of Paris.
By: bi (~Sn Title: 5
f _ ~ 2010.
Dated the U/ °f
Ct 0 L,
n,~'~
INVITATION FOR BIDS
FOR THE FURNISHING AND DELIVERY OF
HOT MIX COLD LAID ASPHALT
TYPE "B" (FINE BASE) MATERIAL
FOR USE IN THE STREET DIVISION
OF THE
PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
FEBRUARY, 2010
- C", 0 0 r
, j
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS FOR FURNISHING
HOT MIX COLD LAID ASPHALT, TYPE "B" (FINE BASE) MATERIAL
Requirements•
It is estimated that 5,000 tons of Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will
be required in the operation of the Street Division of Public Warks during the period of
March 1, 2010 through March 1, 2011.
Exact quantities cannot be determined, but estimates are given as shown above. Quantities may be
increased ar decreased to meet the requirement of the operations of the Street Division of Public
Works during the period shown above. A minimum is not guaranteed.
Specifications:
Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material must conform to Item 334,2004
edition of "Texas Department of Transportation Standard Specifications for Construction and
Maintenance of Highways, Streets and Bridges" or later edition.
All materials must come from a source on the approved list of asphalt material suppliers by TXDOT
as of bid opening date. Throughout the term of the purchase order, product samples may be randomly
taken by City employees and tested at an independent laboratory selected by the City. Failure of
product to meet TXDOT specifications will be reason for termination of purchase order and/or
removal from the City of Paris Bid List.
Delivery•
Delivery to be made to the Public Works Service Center, 50 W. Hickory, Paris, Texas, or other site
within the city of Paris.
Due to limited storage space, the City of Paris will place individual orders of approximately 800 to
1,000 tons of material during the life of the contract. The supplier will begin delivery within 72 hours
of placing the order, and will complete the order within 14 calendar days. City forces will stockpile
material as it is delivered.
Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory, Paris, Texas or other site within the city limits of the city of Paris.
Basis of Award:
It is the intention of the City of Paris to award this contract on the basis of the lowest delivered price
that meets the specifications, and the special work requirements stipulated by the Street Division;
however, the City of Paris reserves the right to reject any and all bids, to waive any informality in
bidding, and to award the bid as may be advantageous to the City of Paris.
Price/payment:
Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the City
is exempt from state and local sales taxes. The City of Paris tax exemption number is 1-756000635. A
tax exempt certificate will be furnished upon request.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory, Paris, Texas 75460, or other site within the city limits of the city of Paris.
Qualification of bidder:
Bids will be considered only from manufacturers or their authorized distributors. The authorized
distributors must maintain a substantial stock of material bid upon and must actively engage in the
sale of such material. Such stock and facilities may be examined by a representative of the City of
Paris at any time either before award is made or during the life of the purchase order.
~:~~r)'.' ~
DRAFT
attorney\reswork\current\Award Bid - Hot Mix, Type D 2010
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE
OF HOT MIX COLD LAID ASPHALT, TYPE "D" (FI1VE MIXTURE), MATERIAL TO
R. K. HALL IN THE AMOUNT OF $47.91 PER TON, FOR USE IN THE PUBLIC
WORKS DEPARTMENT OF THE CITY OF PARIS; MAKING OTHER FINDINGS
A1VD PROVISIOIVS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, by Invitation to Bid published in the Paris News on January 31, 2010 &
February 7, 2010, the Public Works Department of the City of Paris solicited bids for roadway
materials to be used by the Street, Water and Sewer Divisions of the Public Works Department
from March 1, 2010 through March 1, 2011; and,
WHEREAS, the lowest responsible bid received for Hot Mix Cold Laid Asphalt, Type "D"
(Fine Mixture) was made by R. K. Hall in the amount of $47.91 per ton;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid of R. J. Hall, for the furnishing and delivery of Hot Mix Cold Laid
Asphalt, Type "D" (Fine Mixture), Material for use in the Street Division of the Public Works
Department, in the amount of $47.91 per ton, is hereby accepted and let conditioned upon said
vendor meeting all of the terms and specifications included in the bid documents, attached
hereto as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 8th day of March, 2010.
Jesse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
, ;s
to u 0 0
n
Fr
BID FORM
To: Mayor and City Council
City of Paris
1351 st S.E.
PO Box 9037
Paris, Texas 75461
From: Pt'~I/ (Narne of Bidder)
J
~ 1 0 ~t,~. t.,~ (Address)
1)( 7:0~ ~ (Address)
* If you do not wish to bid on an itein below please write "No Bid" on bid line.
1.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and
delivered for the price of:
$ 4 q,"7-3 per ton
2.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Aggregate Cover Stone (Type B, Grade 4, Uncoated), we bid the following:
Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered
for the price of:
~
$ A ID per ton
3.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Aggregate Cover Stone (Type B, Grade 5, Uncoated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered
for the price of:
per ton
~ C, 00 1':'.~
4.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Aggregate Cover Stone (Type B, Grade 5, Coated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for
the price of:
$ ' } per ton
5.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and
delivered for the price of:
$ yq, 73 per ton
6.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
CRS-2 Emulsion Asphalt, we bid the following:
CRS-2 Emulsion Asphalt will be furnished and delivered for the price of:
$ A)p._ E` Jper gallon
7.) Pursuant to and in compliance with your bid specifications far the fumishing and delivery of
Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be furnished and
delivered for the price of:
$ C! ~ per ton
8.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Flexible Base Material (Red Rock), we bid the following:
Flexible Sase Material (Red Rock) will be furnished and delivered for the price of:
s Af o- (a ; per ton
~ 0 0 0 ri 3DI
9.) Pursuant to and in compliance with your bid specifications for the funiishing and delivery
of Flexible Base Material (White Rock), we bid the following:
Flexible Base Material (`'Vhite Rock) will be furnished and delivered foi• the price
of:
$ &0_6~. 0 per ton
10.) Pursuant to and in compliance with your bid specifications far the furnishing and delivery of
55-1 Emulsion Asphalt (Tack Oil), we bid the following:
SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of:
$ Al,r, --L~ L2 per gallon
11.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Portland Cement Conci-ete, we bid the following:
Bid Item No. 1:
"Class A" (5 sack) Portland Cement Concrete adqDcu. yd.
Bid Item No. 2:
"Class C" (6 sack) Portland Cement Concrete $c~~ cu. yd.
Bid Item No. 3:
"Grout" cu. yd.
12.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Sand, we bid the following:
$ L7 per ton - delivered to the City of Paris at 50 W. Hickory, or other site
within the city limits of the city of Paris.
By: Title: ',~r l
Dated the of I , 2010.
.
INVITATION FOR BIDS
FOR THE FURNISHING AND DELIVERY OF
HOT MIX COLD LAID ASPHALT
TYPE "D" (FINE MIXTURE) MATERIAL
FOR USE IN THE STREET DIVISION
OF THE
PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
FEBRUARY, 2010
~ ~:Q~~l.L-d
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS FOR FURNISHING
HOT MIX COLD LAID ASPHALT, TYPE "D" (FINE MIXTURE) MATERIAL
Requirements:
It is estimated that 5,000 tons of Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material
will be required in the operation of the Street Division of Public Works during the period of March
1, 2010 through March l, 2011.
Exact quantities cannot be determined, but estimates are given as shown above. Quantities may be
increased or decreased to meet the requirement of the operations of the Street Division of Public
Works during the period shown above. A minimum is not guaranteed.
Specifications:
Hot Mix Cold Laid Asphalt, Type "D' (Fine Mixture) Material must conform to Item 334, 2004
edition of "Texas Department of Transportation Standard Specifications far Construction and
Maintenance of Highways, Streets and Bridges" or a later edition.
All materials must come from a source on the approved list of asphalt material suppliers by TXDOT
as of bid opening date. Throughout the term of the purchase order, product samples may be randomly
taken by City employees and tested at an independent laboratory selected by the City. Failure of
product to meet TXDOT specifications will be reason for termination of purchase order andJor
removal from the City of Paris Bid List.
Deliverv•
Delivery to be made to the Public Works Sei-vice Center, 50 W. Hickory, Paris, Texas, or other site
within the city limits of the City of Paris.
Due to limited storage space, the City of Paris will place individual orders of approximately 800 to
1,000 tons of material during the life of the contract. The supplier will begin deliverywithin 72 hours
of placing the order, and will complete the order within 14 calendar days. City forces will stockpile
material as it is delivered.
I „ O0OPII;i
Basis of Award:
It is the intention of the City of Paris to award this contract on the basis of the lowest delivered price
that meets the specifications, and the special work requirements stipulated by the Street Division
department; however, the City of Paris reserves the right to reject any and all bids, to waive any
informality in bidding, and to award the bid as may be advantageous to the City of Paris.
Price/payment•
Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the
City is exempt from state and local sales taxes. The City of Paris tax exemption number is
1-756000635. A tax exempt certificate will be furnished upon request.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory, Paris, Texas 75460, or other site within the city limits of the city of Paris.
Qualification of bidder:
Bids will be considered only from manufacturers or their authorized distributors. The authorized
distributors must maintain a substantial stock of material bid upon and must actively engage in the
sale of such material. Such stock and facilities may be examined by a representative of the City of
Paris at any time either before award is made or during the life of the purchase order.
I^ 0 0 e i'`1 1
City of Paris
Public Works Dept.
Bid Specifications
Hot Mix Cold Laid Asphalt
Type "D" (Fine Mixture) Material
1. R.K. Hall
Attn: Robert Hall
2810 N.W. Loop 286
Paris, Texas 75460
(903) 785-8941
(903) 785-8947 Fax
2. Richard Drake Construction Co.
Attn: Rick McDougall
6290 Hwy 271 N.
Powderly, Texas 75473
(903) 732-4781
(903) 732-4340 Fax
DRAFT
attorney\reswork\current\Award Bid - Aggregate Cover Stone GR 2010
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF
AGGREGATE COVER STONE (TYPE B, GRADE 4, UNCOATED) TO MARTIN
MARIETTA MATERIALS IN THE AMOUNT OF $15.00 PER TON, FOR USE I1V THE
PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, by Invitation to Bid published in the Paris News on January 31, 2010 & February
7, 2010, the Public Works Department of the City of Paris solicited bids for roadway materials to be
used by the Street, Water and Sewer Divisions of the Public Works Department from March 1, 2010
through March 1, 2011; and,
WHEREAS, the lowest responsible bid received for Aggregate Cover Stone (Type B, Grade 4,
Uncoated) was made by Martin Marietta Materials in the amount of $15.00 per ton;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid of Martin Marietta Materials for the furnishing and delivery of
Aggregate Cover Stone (Type B, Grade 4, Uncoated) for use in the Street Division of the Public
Works Department, in the amount of $15.00 per ton, is hereby accepted and let conditioned upon
said vendor meeting all of the terms and specifications included in the bid documents, attached
hereto as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 8th day of March, 2010.
Jesse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
f,,r~
~ 'l;U
~~vJVE
BID FORM
To: Mayor and City Council ~ 1,ar;~yAG~
City of Paris pARdS, TZXAS
135 lst S.E.
PO Box 9037
Paris, Texas 75461
From: mU h i ~-J Li, Maq P r ia lS (Name of Bidder)
PQ 60x a- i cI 2`7 I N) (Address)
c.,t-) 0 P r _(Address)
If you do not wish to bid on an item below please write "No Bid" on bid line.
1.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and
delivered for the price of:
$ IV 0 8 , c( per ton
2.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Aggregate Cover Stone (Type B, Grade 4, Uncoated), we bid the following:
Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered
for the price of:
$ I 5 t(7 p per ton
3.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Aggregate Cover Stone (Type B, Grade 5, Uncoated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered
for the price of:
$ j q, (-)(7) per ton
" ~;o0",
~
4.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Aggregate Cover Stone (Type B, Grade 5, Coated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for
the price of:
$ 3I, S O per ton
5.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and
delivered for the price of:
$ /Uv Rrd per ton
6.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
CRS-2 Emulsion Asphalt, we bid the following:
CRS-2 Emulsion Asphalt will be furnished and delivered for the price of:
$ Nv ,g ; a per gallon
7.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be furnished and
delivered for the price of:
$ Na 'e,d per ton
8.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Flexible Base Material (Red Rock), we bid the following:
Flexible Base Material (Red Rock) will be furnished and delivered for the price of:
perton
,
(?~'.i 0-1
9.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Flexible Base Material (White Rock), we bid the following:
Flexible Base Material (White Rock) will be furnished and delivered for the price
of:
$ I ~ , S, 0 per ton
10.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
SS-1 Emulsion Asphalt (Tack Oil), we bid the following:
SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of:
$ (V v P-); d per gallon
11.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Portland Cement Concrete, we bid the following:
Ivd ~Id
Bid Item No. 1:
"Class A" (5 sack) Portland Cement Concrete $ cu. yd.
Bid Item No. 2:
"Class C" (6 sack) Portland Cement Concrete $ cu. yd.
Bid Item No. 3:
"Grout" $ cu. yd.
12.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Sand, we bid the following:
s t)o ;d per ton - delivered to the City of Paris at 50 W. Hickory, or other site
within the city limits of the city of Paris.
• Title: ,~~Jf CT It ~4--
By:
Dated the of Fe b ruu►^ v , 2010.
~ E.:0 0 n
INVITATION FOR BIDS
FOR THE FURNISHING AND DELIVERY OF
AGGREGATE COVER STONE
(TYPE B, GRADE 4, UNCOATED)
FOR USE IN THE STREET DIVISION
OF THE
PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
FEBRUARY, 2010
'.n 16O LW' U
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS FOR FURNISHING
AGGREGATE COVER STONE (TYPE B, GRADE 4, UNCOATED)
Requirements:
It is estimated that 2,000 tons of Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be
required in the operation of the Street Division of Public Works during the period of
March 1, 2010 through March 1, 2011.
Exact quantities cannot be determined, but estimates are given as shown above. Quantities may
be increased or decreased to meet the requirement of the operations of the Street Division of
Public Works during the period shown above. A minimum is not guaranteed.
Specifications:
Aggregate Cover Stone (Type B, Grade 4, Uncoated) must conform to Item 302, 2004 edition
of "Texas Department of Transportation Standard Specifications for Construction and
Maintenance of Highways, Streets and Bridges" or later edition.
Materials must be from an approved TXDOT material source. Bidder rnust provide
documentation that material has been tested and meets TXDOT specifications, and be compatible
with CRS-2 Emulsion Asphalt.
Material will be sampled randomly during delivery and testing by the City of Paris. Failure of
material to meet TXDOT specifications will be reason for termination of contract andlor removal
from bid list.
Delivery•
Due to limited storage space, the City of Paris will place individual arders of approximately
1,000 to 2,000 tons of material during the life of the contract. The supplier will begin delivery
within 72 hours of placing order, and will complete the order of 1,000 to 2,000 tons within 14
calendar days. City forces will stockpile material as it is delivered.
Delivery to be made to the Public Works Service Center, 50 W. Hickory, Paris, Texas, or other
site within the city limits of the city of Paris.
Basis of award:
It is the intention of the City of Paris to award this contract on the basis of the lowest delivered
price that meets the specifications, and the special work requirements stipulated by the Street
Division; however, the City of Paris reserves the right to reject any and all bids, to waive any
informality in bidding, and to award the bid as may be advantageous to the City of Paris.
Price/payment•
Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory, Paris, Texas, ar other site within the city limits of the city of Paris.
Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the
City is exempt from state and local sales taxes. The City of Paris tax exemption number is
1-756000635. A tax exempt certificate will be finished upon request.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
Qualification of bidder:
Bids will be considered only from manufacturers or their authorized distributors. The authorized
distributors must maintain a substantial stock of material bid upon and must actively engage in the
sale of such material. Such stock and facilities may be examined by a representative of the City of
Paris at any time either before award is made or during the life of the purchase order.
~,.~oO~ t~i
DRAFT
attorney\reswork\current\Award Bid - Aggregate Cover Stone G5 2010
RESOLUTION NO.
A RESOLUTIOIV OF THE CITY COUIVCIL OF THE CITY OF PARIS, TEXAS,
ACCEPTING THE BID A1VD AWARDING THE COIVTRACT FOR THE PURCHASE OF
AGGREGATE COVER STONE (TYPE B, GRADE 5, UNCOATED) TO MARTIN
MARIETTA MATERIALS IN THE AMOUIVT OF $19.00 PER TON, FOR USE I1V THE
PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS; MAKING OTHER
FIIVDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, by Invitation to Bid published in the Paris IVews on January 31, 2010 & February
7, 2010, the Public Works Department of the City of Paris solicited bids for roadway materials to be
used by the Street, Water and Sewer Divisions of the Public Works Department from March 1, 2010
through March 1, 2011; and,
WHEREAS, the lowest responsible bid received for Aggregate Cover Stone (Type B, Grade 5,
Uncoated) was made by Martin Marietta Materials in the amount of $19.00 per ton;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid of Martin Marietta Materials for the furnishing and delivery of
Aggregate Cover Stone (Type B, Grade 5, Uncoated) for use in the Street Division of the Public
Works Department, in the amount of $19.00 per ton, is hereby accepted and let conditioned upon
said vendor meeting all of the terms and specifications included in the bid documents, attached
hereto as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 8th day of March, 2010.
Jesse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, Attorney
a 0 00 -i-11 1~ ~
~~,jVE
BID FORM
To: Mayor and City Council t,
J-1 Y lQ,,2LNAGCity of Paris ?~S, T~S
~
135 lst S.E.
PO Box 9037
Paris, Texas 75461
From: Mc~ n-ia n Mom<,MA MajP r ,u I S (Name of Bidder)
p a f3o x-,~- (ci ( 975,~ 1 :9`7 I N) (Address)
PO c.v cA,Pr kq , 71 '-S 91(Address)
If you do not wish to bid on an item below please write "No Bid" on bid line.
1.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and
delivered for tbe price of:
$ JV L, 8 , cl per ton
2.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Aggregate Cover Stone (Type B, Grade 4, Uncoated), we bid the following:
Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered
for the price of:
$ J5", 0p per ton
3.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Aggregate Cover Stone (Type B, Grade 5, Uncoated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered
for the price of:
$ ~ ~ , c7 r) per ton
.l~sQOnea t
4.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Aggregate Cover Stone (Type B, Grade 5, Coated), we bid the followin~:
Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for
the price of:
3►-So
per ton
5.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Hot Mis Cold Laid Asphalt, Type "B" (Fine Base) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and
delivered for the price of:
$ /(1v 6 ;d per ton
6.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
CRS-2 Emulsion Asphalt, we bid the following:
CRS-2 Emulsion Asphalt will be furnished and delivered for the price of:
$ N0 e; d per gallon
7.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be furnished and
delivered for the price of:
$ ~Va ('Id per ton
8.) Pursuant to and in compliance with your bid specifications far ihe furnishing and delivery of
Flexible Base Material (Red Rock), we bid the following:
Flexible Base Material (Red Rock) will be furnished and delivered for the price of:
$ 10,2)() per ton
' ' ~
Ah ~1.: 0 0
9.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Flexible Base Material (White Rock), we bid the following:
Flexible Base Material (White Rock) will be furnished and delivered for the price
of:
$ i o Ik0
per ton
10.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
SS-1 Emulsion Asphalt (Tack Oil), we bid the following:
SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of:
$ No E'd.
per gallon
11.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Portland Cement Concrete, we bid the following:
W ~i d
Bid Item No. 1:
"Class A" (5 sack) Portland Cement Concrete $ 1 cu. yd.
Bid Item No. 2:
"Class C" (6 sack) Portland Cement Concrete $ cu. yd.
Bid Item No. 3:
"Grout" $ cu. yd.
12.) Pursuant to and in compliance with your bid specifications for the fiimishing and delivery of
Sand, we bid the following:
$ No ;d per ton - delivered to the City of Paris at 50 W. Hickory, or other site
within the city limits of the city of Paris.
.
By. Title: SlJ1 CS ~~L~
rd
Dated the J of Fe b r u ci r~ )2010.
Ay V V ~ ~ ~ `r~ l.~
INVITATION FOR BIDS
FOR THE FURNISHING AND DELIVERY OF
AGGREGATE COVER STONE
(TYPE B, GRADE 5, UNCOATED)
FOR USE IN THE STREET DIVISION
OF THE
PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
FEBRUARY, 2010
0
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS FOR FURNISHING
AGGREGATE COVER STONE (TYPE B, GRADE 5, UNCOATED)
Requirements•
It is estimated that 2,000 tons of Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be
required in the operation of the Street Division of Public Works during the period of
March 1, 2010 through March 1, 2011.
Exact quantities cannot be determined, but estimates are given as shown above. Quantities may
be increased or decreased to meet the requirement of the operations of the Street Division of
Public Works during the period shown above. A minimum is not guaranteed.
Specifications:
Aggregate Cover Stone (Type B, Grade 5, Uncoated) must conform to Item 302, 2004 edition
of "Texas Department of Transportation Standard Specifications for Construction and
Maintenance of Highways, Streets and Bridges"or later edition.
Materials must be from an approved TXDOT material source. Bidder rnust provide
documentation that material has been tested and meets TXDOT specifications, and be compatible
with Aggregate Cover Stone (Type B, Grade 5, Uncoated).
Material will be sampled randomly during delivery and testing by the City of Paris. Failure of
material to meet TXDOT specifications will be reason for termination of contract and/or removal
from bid list.
Delivery•
Delivery to be made to the Public Warks Service Center, 50 W. Hickory Street, Paris, Texas, or
other site within the city limits of the city of Paris.
Due to limited storage space, the City of Paris will place individual orders of approximately
1,000 to 2,000 tons of material during the life of the contract. The supplier will begin delivery
within 72 hours of placing order, and will complete the order of 1,000 to 2,000 tons within 14
calendar days. City forces will stockpile material as it is delivered.
in
Basis of award:
It is the intention of the City of Paris to award this contract on the basis of the lowest delivered
price that meets the specifications, and the special work requirements stipulated by the Street
Division; however, the City of Paris reserves the right to reject any and all bids, to waive any
informality in bidding, and to award the bid as may be advantageous to the City of Paris.
Price/Aayment:
Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the
City is exempt from state and local sales taxes. The City of Paris tax exemption number is
1-756000635. A tax exempt certificate will be finished upon request.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory St., Paris, Texas, or other site within the city limits of the city of Paris.
Qualification of bidder:
Bids will be considered only from manufacturers or their authorized distributors. The authorized
distributors must maintain a substantial stock of material bid upon and must actively engage in
the sale of such material. Such stock and facilities may be examined by a representative of the
City of Paris at any time either before award is made or during the life of the purchase order.
DRAFT
attorney\reswork\current\Award Bid - Aggregate Cover Stone G5 - Coated 2010
RESOLUTION N0.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF
AGGREGATE COVER STONE (TYPE B, GRADE 5, COATED) TO MARTIN MARIETTA
MATERIALS IN THE AMOUNT OF $31.50 PER TO1V, FOR USE IN THE PUBLIC
WORKS DEPARTMENT OF THE CITY OF PARIS; MAKING OTHER FINDINGS A1VD
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, by Invitation to Bid published in the Paris News on January 31, 2010 & January,
2010, the Public Works Department of the City of Paris solicited bids for roadway materials to be
used by the Street, Water and Sewer Divisions of the Public Works Department from March 1, 2010
through March 1, 2011; and,
WHEREAS, the lowest responsible bid received for Aggregate Cover Stone (Type B, Grade 5,
Coated) was made by Martin Marietta Materials in the amount of $31.50 per ton;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid of Martin Marietta Materials for the furnishing and delivery of
Aggregate Cover Stone (Type B, Grade 5, Coated) for use in the Street Division of the Public Works
Department, in the amount of $31.50 per ton, is hereby accepted and let conditioned upon said
vendor meeting all of the terms and specifications included in the bid documents, attached hereto
as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 8th day of March, 2010.
Jesse James Freelen, Mayor
ATTEST:
janice Ellis, Ciry Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, Attorney
IM !.,'tli0 ++5U-'
BID FOR1tiT
To: Mayor and City Council
City of Paris
135 15` S.E.
PO Box 9037
Paris, Texas 75461
~~~~~~EiD
~I °~AR-dS
From: (Name ofBidder)
0
WS
N
dress)
Address)
* If you do not wish to bid on an item below please write "No Bid" on bid line.
1•) Pursuant to and in compliance with your bid specifications for the fiimishing and delivery of
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and
deIivered for the price of:
$ 11) 0 8 i cl per ton
2•) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Aggregate Cover Stone (Type B, Grade 4, Uncoated), we bid the following:
Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered
for the price of:
$ IS70_O ___perton
3.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Aggregate Cover Stone (Type B, Grade 5, Uncoated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered
for the price of:
$ 19~ (,),n per ton
e^. C,j 0 tP~ l~ ~ j,.
4.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Aggregate Cover Stone (Type B, Grade 5, Coated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for
the price of:
$ 31.50 per ton
5.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Hot Mix Cold Laid Aspbalt, Type "B" (Fine Base) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and
delivered for the price of:
$ IV c) R; d per ton
6.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
CRS-2 Emulsion Asphalt, we bid the following:
CRS-2 Emulsion Asphalt will be furnished and delivered for the price of:
$ NO 8; d per gallon
7.) Pursuant to and in compliance with your bid specifications for the fiirnishing and delivery of
Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be furnished and
delivered for the price of:
$ AIa grd per ton
8.) Pursuant to and in compliance with your bid specifications for the fiirnishing and delivery of
Flexible Base Material (Red Rock), we bid the following:
Flexible Base Material (Red Rock) will be furnisbed and delivered for tbe price of:
$ /0, 3 0 per ton
W: ~UCtf^ j"
9.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Fleaible Base Material (White Rock), we bid the following:
Flexible Base Material (White Rock) will be furnished and delivered for the price
of:
$ i0,k0
per ton
10.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
SS-1 Emulsion Asphalt (Tack Oil), we bid the following:
SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of:
$ No &d.
per gallon
11.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Portland Cement Concrete, we bid the following:
~)0 ~icQ
Bid Item No. L•
"Class A" (5 sack) Portland Cement Concrete $ cu. yd.
Bid Item No. 2:
"Class C" (6 sack) Portland Cement Concrete $ cu. yd.
Bid Item No. 3:
"Grout" $ cu. yd.
l
12.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Sand, we bid the following:
;d per ton - delivered to the City of Paris at 50 W. Hickory, or other site
within the city limits of the city of Paris.
.
By. Title: L~
~ rd
Dated the J of Fe b r u a r~ 12010.
„ ►.s
INVITATION FOR BIDS
FOR THE FURNISHING AND DELIVERY OF
AGGREGATE COVER STONE
(TYPE B, GRADE 5, COATED)
FOR USE IN THE STREET DIVISION
OF THE
PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
FEBRUARY, 2010
0.1 ~~~i ' )'g
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS FOR FURNISHING
AGGREGATE COVER STONE (TYPE B, GRADE 5, COATED)
Requirements•
It is estimated that 500 tons of Aggregate Cover Stone (Type B, Grade 5, Coated) will be required
in the operation of the Street Division of Public Works during the period of
March l, 2010 through March 1, 2011.
Exact quantities cannot be determined, but estimates are given as shown above. Quantities may
be increased or decreased to meet the requirement of the operations of the Street Division of
Public Works during the period shown above. A minimum is not guaranteed.
Specirications:
Aggregate Cover Stone (Type B, Grade 5, Coated) must conform to Item 302, 2004 edition
of "Texas Department of Transportation Standard Specifications for Construction and
Maintenance of Highways, Streets and Bridges" or later edition.
Materials must be from an approved TXDOT material source. Bidder rnust provide
documentation that material has been tested and meets TXDOT specifications, and be compatible
with Aggregate Coverstone (Type B, Grade 5, Coated).
Material will be sampled randomly during delivery and testing by the City of Paris. Failure of
material to meet TXDOT specifications will be reason for termination of contract and/or removal
from bid list.
Delivery•
Delivery to be made to the Public Works Service Center, 50 W. Hickory Street, Paris, Texas, or
other site within the city limits of the city of Paris.
~
C;0 c4 5.y
Basis of award:
It is the intention of the City of Paris to award this contract on the basis of the lowest delivered
price that meets the specifications, and the special work requirements stipulated by the Street
Division; however, the City of Paris reserves the right to reject any and all bids, to waive any
informality in bidding, and to award the bid as may be advantageous to the City of Paris.
Price/payment•
Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the
City is exempt from state and local sales taxes. The City of Paris tax exemption number is
1-756000635. A tax exempt certificate will be finished upon request.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory, Paris, Texas 75460, or other site within the city limits of the city of Paris
Qualification of bidder:
Bids will be considered only from manufacturers or their authorized distributors. The authorized
distributors must maintain a substantial stock of material bid upon and must actively engage in
the sale of such material. Such stock and facilities may be examined by a representative of the
City of Paris at any time either before award is made or during the life of the purchase order.
ati r~~~'' 5 "u-
D RAFT
attorney\reswork\current\Award Bid - CRS-2 Emulsion Asphalt 2030
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AWARDING THE BID FOR THE PURCHASE OF CRS-2 EMULSION ASPHALT
FROM ERGON ASPHALT & EMULSIONS IN THE AMOUNT OF $2.1074 PER
GALLON, FOR USE IN THE STREET DIVISION OF THE PUBLIC WORKS
DEPARTMENT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO
THE SUBJECT; AND DECLARIIVG AN EFFECTIVE DATE.
WHEREAS, by Invitation to Bid published in the Paris News on January 31, 2010 &
February 7, 2010, the Public Works Department of the City of Paris solicited bids for roadway
materials to be used by the Street, Water and Sewer Divisions of the Public Works Department
from March 1, 2010 through March 1 2011; and,
WHEREAS, the lowest responsible bid received for CRS-2 Emulsion Asphalt was made by
Ergon Asphalt & Emulsions in the amount of $2.1074 per gallon;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid of Ergon Asphalt & Emulsions for the furnishing and delivery of
CRS-2 Emulsion Asphalt for use in the Street Division of the Public Works Department, in the
amount of $2.1074 per gallon, is hereby accepted and let conditioned upon said vendor meeting
all of the terms and specifications included in the bid documents, attached hereto as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 8th day of March, 2010.
Jesse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
0 G 00'05 i
ErBon Mt. Pleasant
I3XD FORAZ
IR ~("t ~~~E ID
~;R
To: Mayor azid City Council ,1TY
Ci.ty of Paxi~s ''A.RIS. TE_XAS
135 13t S.E.
pp Box 9037
Paxis, Texas 75461
(Nazne of Biddez)
Froixl~, ERGON ASFHALT & F MU LSIOD~ S INC.
11612 RN 2244, BUIT,Dii3G 1, SUITE 250 (Addxess)
(A;iaess)
u
AL'STIN, Tr;~iAS 7873$
* If you do not wish to bid on aza ztem below please wzi.te "No Bid" on bid 1zne.
1.) Pursuant to and in complian.ce with your bzd specifications for the fur-aishing a-ad delavery of
Hot TvIix CoXd Laid ,ta.sphalt, TS'pe `cV' (Coarse I3ase) Material, vve bid the following:
, ffot NIix Cold Laid A.sphalt, Type "A" (Coarse 13ase)1VZaterial wilX be furuished and
delivexed for the price of:
S N0 BID per ton
2_) Pursuarxt to and in compliaJace with your bid speei.ficatiozas for the fInjisbang and delivexy of
A~gz egate Co~ver Stome (Tyge B, Gxade 4, Uncoated), we bid Ib.e fol.l~ov~~'ng_
A,ggregate Cover Stone (Ty'pe B, Gxade 4, Unc4ated) ~"ill be furuished aud delivered
for the price of:
$ NU BID perton
3_) Puz'suant to and in com p~iance lvitlz your bid specifications foz khe fu.tx~.ishit~g and delivery o£
Aggz-egate Cover Ston.e (Type B, Grade 5, Uncoated), we bzd the following:
A,ggregate Gover Stoae (Type B, Gzade 5, Uncoateci) will be furnished and delxvexed
for the price of:
$ No BID per ton
Fax:903-572-1406 Feb d 2010 12:46pm P002/010
~0 0r~
„
Ergon Mt. Pleasant Fax:903-572-1408 Feb d 2010 12;46pm P003/010
4.) Pursaalit to a.nd in eompliatice with your bid speeificatioz1s for the fwnishing arad delivezy of
Aggregate Cover Stone ('Type % Grade 5, Coated), we bid the following:
Aggregate Covex Stone (Type Gxade 5, Coated.) will be fuxnished and deliv'ered foX
the px-zce of:
S NO BID per ton
5.) Pursuari.l: to and in cozApliance wzfh you bid specifzcations £oz the furnishing and delivezy of
not ZVILx Col.d Laid AspbaXt, Type "S" (Fine Sase)1VXaterial, we bid tbe follawing=
H.ot Mib CoXd Laid. Asphalt, Type "B" (Fxne Base) Materxal will be furnished and
delivered for the price of:
$ NO BID per ton
6,) Puzsuant ta aaad in complzance with your bid specifications for the fumisbazzg and deli-very of
CRS-2 Emulsion A.sphalt, we bid thhe followin-,,:
CR5-2 Ep;xuIsion A.spbalt will be furnished and del,ivered for the px'itce of;
s 2.1074 per galloza
7.) Pwrsuant to and in compliazace witb- Your bid specificatzoxis for the fii rni slaing and deuvery of
Ho# lYZix Cold. Laid Asphalt, Type "p" (F~~ Mixture) Material, we bid the followlng:
Hot Mix Cold Laxd Asp}aslt, Type "A" (Fine Millure) Material will be furnished aud
delivexed for the pxxce af:
$ NO BID pex toil
g.) Pursuao.t Co and in conlpliance with youz bid s-pecifications for the furnishing and deliveiy of
Flea:xble Ease Matexxal (Red. Roc,), we bid the followi.ng:
Fleaxble Base Msterial (Red Rock) wi1l be fuznxshed and delivexed for tbe price of:
$ N0 BID per ton
Federal Emironmerrtal Fee wiil be added to above pcims
at rate of $.4424tton for asphait & polymer loads
or $.00133lgal fot emulsion loads.
G0 0 5
Eraon Mt. Pleasant Fax:903-572-1408 Feb 4 2010 12;46pm P004/010
9.) Ptu'suaut to and in compliance -with youz bzd specifications foz the f=zshing and delivery
of Fiexible I3ase A~Iaterial. (White Rock), we bid the followin6:
Fle~xble Base 1VZaterial (Wbitte Rock) wiil be furnisb.ed and de]ivered for the price
of:
$ N0 BID per ton
10.) Pursuant to arjd in coraapliazzce witla yaur bid specificatzous for tbe furnishizag and deliveryof
SS-J. EzuuIsion A.sphalt (Tack Oil), We bid t11e £ollow7n0a:
SS-1 Fmulsion Asphalt (Tack OU) will be furnxsbed and de),ivereti for the pxxce of:
$ 2.1074 p eT galloxk
11 Pursuaaat to a,nd in compJ.i.anee with 3rour' bid specificatioxas for the fornishi.zzg and delivery of
Portland Cement Concrete, we bid the fQllowing.
Bid Item No. 1:
"Class .A." (5 sack) Poxtlaud. Cement Coracrete ~ i~o Bz~ cu. yd..
Sid Item No. 2: ~,o BzD cu. yd.
"Class C" (6 sack) Portla~.d Ceuien.t Coucz ete
Bid itexu No. 3:
SNO BID ca.yd.
"Grout"
12.) Pursuant to azzd in cornplia-ace N~rith your bid specifications forthe ~'vrnishzng and delivery of
Sand, we bid the following:
$ NQ BID per ton - deiivered to the Cxty af r-aXis at 50 W. Hick;Dry, or Othet site
vvitbiw, the city Xxzuits of the city of Paxis.
Federal Environmerttal Fee will be added to ebove prkm
at rate of $A424/ton for asphalt & po"r loads
nr $.00133lgal for eanutsion loads.
B ViCF PRFSIDE~iT
y'
R. M. McKEi?I~j
Dated the 11 4~~h _ of r EBRvARY , 2010.
PLEASE SEE ATTAC74N.ENT O.v FOI.Z.QWING PAGE!
vi G 0 0 E~Uj
ATTACHMENT
This bid is for fuill transport loaus of 5,500 gallons. Freight is based on a iuli
transport load, even if a full load of material is not ordered. The common carrier
bills demurrage at $80.00 per hour, after the second hour. Return freight is one-
half of the outgoing tariff. Pump and hose charge is $80.00 per load.
~J0 n~~
INVITATION FOR BIDS
FOR FURNISHING AND DELIVERY OF
CRS-2 EMUL5ION ASPHALT
FOR USE IN THE STREET DIVISION
OF PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
FEBRUARY, 2010
~ o0c~'~; L
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS FOR FURNISHING
CRS-2 EMULSION ASPHALT
Requirements•
It is estimated that 75,000 gallons of CRS-2 Emulsion Asphalt will be required in the operation
of the Street Division of Public Works during the period of March l, 2010 through March 1,
2011.
Exact quantities cannot be determined, but estimates are given as shown above. Quantities may
be increased or decreased to meet the requirement of the operations of the Street Division of
Public Works during the period shown above. A minimum is not guaranteed.
Specifications:
CRS-2 Emulsion Asphalt must conform to Item 300, 2004 edition of "Texas Department of
Transportation Standard Specifications for Construction and Maintenance of Highways, Streets
and Bridges" or later addition. Minimum temperature at delivery shall be 150 degrees F.
All materials must come from a source on the approved list of asphalt refineries by TXDOT as of
bid opening date. Throughout the term of the purchase arder, product sample may be randomly
taken by City employees and tested at an independent labaratory selected by the City. Failure of
product to meet TXDOT specifications will be reason for termination of purchase order and/or
removal from the City of Paris Bid List.
Delivery:
Delivery to be made to the Public Works Service Center, 50 W. Hickory, Paris, Texas, or other
site within the city limits of the city of Paris.
Deliveries are to be made in tank truck loads not to exceed 6,500 gallons.
Routine deliveries must be made within the hours of 8:00 AM. To 4:00 P.M., Monday through
Friday. Special deliveries as stipulated by the Street Division of Public Works must be made at
times designated in order to meet work requirements.
Delivery shall be made within 24 hours after order is placed by telephone. Delivery she be made
at specified times of day, with the time to be stated when order is placed, usually this will be 7:00
A.M.
j
~UOF^,q
Cancellation clause:
Provided cancellation of shipment is made by 6:00 A.M. of the day of delivery, no charge will be
billed to the City.
Provided after 6:00 A.M. of the day of delivery and the transport truck arrives at 50 W. Hickory,
only freight charges involved in shipment will be billed to the City.
Basis of Award:
It is the intention of the City of Paris to award this contract on the basis of the lowest delivered
price that meets the specifications, and the special work requirements stipulated by the Street
Division; however, the City of Paris reserves the right to reject any and all bids, to waive any
informality in bidding, and to award the bid as may be advantageous to the City of Paris.
Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory, Paris, Texas, or other site within the city limits of the city of Paris.
Price/payment:
Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the
City is exempt from state and local sales taxes. The City of Paris tax exemption number is
1-756000635. A tax exempt certificate will be furnished upon request.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
Bid price, per gallon, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory, Paris, Texas, or other site within the city limits of the city of Paris.
Qualification of bidder:
Bids will be considered only from manufacturers or their authorized distributors. The authorized
distributors must maintain a substantial stock of asphalt bid upon and must actively engage in the
sale of asphalt. Such stock and facilities may be examined by a representative of the City of Paris
at any time either before award is made or during the life of the purchase arder.
0 0 0 Iq Y
DRAFT
attorney\reswork\current\Award Bid - SS-1 Emulsion Asphalt 2010
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AWARDIIVG THE BID FOR THE PURCHASE OF SS-1 EMULSION ASPHALT (TACK
OIL) FROM ERGON ASPHALT & EMULSIONS IN THE AMOUNT OF $2.1074 PER
GALLON, FOR USE I1V THE STREET DIVISION OF THE PUBLIC WORKS
DEPARTMEIVT; MAKIIVG OTHER FINDINGS AND PROVISIOIVS RELATED TO
THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, by Invitation to Bid published in the Paris News on January 31, 2010 &
February 7, 2010, the Public Works Department of the city of Paris solicited bids for roadway
materials to be used by the Street, Water and Sewer Divisions of the Public Works Department
from March 1, 2010 through March 1, 2011; and,
WHEREAS, the lowest responsible bid received for SS-1 Emulsion Asphalt (Tack Oil) was
made by Ergon Asphalt & Emulsions in the amount of $2.1074 per gallon;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid of Ergon Asphalt & Emulsions for the furnishing and delivery of
SS-1 Emulsion Asphalt (Tack Oil) for use in the Street Division of the Public Works Department,
in the amount of $2.1074 per gallon, is hereby accepted and let conditioned upon said vendor
meeting all of the terms and specifications included in the bid documents, attached hereto as
Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 8th day of March, 2010.
Jesse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
1~-
w, ~~~~~.)J
Ergon Mt. Pleasant Fax:903-572-1408
Bxn FoRM
Feb 4 2010 12:46pm P002/010
RE CE r~~~
To; Mayoz azzd City Council
Ci.ty of Pazxs „A~ ff TE~
J.35 1~' S.E.
p0 Box 9037
Pazis, Texas 75461
ERGON ASPHALT & EMU uS i0n1S ZNC. (Name of Siddex)
Frorza:
11612 RM 2244, uUILD iivG 1, SUITE 250 (Add]Cess~
ii.TGSS j
auSTIN, TrXA5 78738 (A u
* If you do not wish to bid on an atem below please wzite "NO Bid" on bid line.
1.) Pursuant to and iaa compLiauce wit.h your bzd specifications for the kxzaishing atad delivery of
Hot NIix CoXd Laid A,sphalt, TS'pe-".A," (Coa-rse Fase) MateriaJ, vve bid the following:
Hot ZVIix Col.d Laicl ,A.sphalt, Type "A" (Coarse Base) Material will be fux7o,zshed and
deIivered for the price of:
S :tip BID perton
2_) Pursuaaat to and in compliaaace Nvith your bid speeifications for the fiimisbing and delivezY of
Aggregate Cover Stvne (Type B, Grade 4, YJncoated), we bid tlae following=
Aggregate Cover Stone (Type S, Grade 4, Uncoated) vvill be furmashed and delivered
for the price of:
$ NU BID
per ton.
3.) Puzsuant to an.d in co~.vplxance witli your bid specifications foz klie Rimishing and delivery o£
Aggregate Cover Stone (Type S, Grade 5, Uncoated), we bid the following'
Aggregate Cover Stane (Type B, Gzade 5, Uncoated) wala be furnisted and delxveXed
faz- the price of:
$ No BID per ton
R, U 0~,~ v
~ r.)
Ergon Mt. Pleasant Fax:903-572-1408 Feb 4 2010 12:46Pm P003/010
4_) Pursuant to and izz compliance with your bid specifications for the fiuzaishing and delivezy of
A,ggregate Cover S#ane (Type S, Grade 5, Coated), we bid the followzng:
Aggxegate Covex Stone (Type B, Gxade 5, Coated) wxil be fuxanished and delxvered foz
Che pxice of:
S NO BID per ton
5.) Pursuan.t to and in com,pliance with Yowr bid specifications £vx the fiu~tishing and delivezy of
Hot 1,VIiY Cold LaYd AspbaXt, Type "B" (Fine L'ase)1V.Caterial, we bid the following:
Not Mix Cara Laid Asphalt, Type "B" (Fxme Base) Material will be furnisb,ed and
delxvexed for the price of:
g ~,~o BID per ton
6.) Pursuant to axxd zn compli.ance witYa yotu' bid specifications for the furiushxng and deli-very of
CRS-2 Emulsion Aspbalt, we bid the fouowing:
CgS-Z Emulsion Aspbalt will be furnxshed and del,ivered fox the pxitce of:
$ 2. 107 4 per gallon
7.) Pursuant to and in compli.ance with your bid specifications for the fiarni shing and deuvery af
Hot Mix Cold Laxd Asphalt, Type "D" (Fine MixturE) Materiax, we bid tb,e followmg:
Ilvt Mix Cold Laid Asphslt, Type "A" (Fiue Mixture) Material will be furuished and
delivexed for the pxi.ce of:
$ NO BID pex ton
8.) Pursuazzt Co and in compliance vaith your bid specifications for the fumishing azid delivery of
Flexible Base Material (Red Rock), we bid the followialg:
Flexible Base Material (Red Rock) will be furnished snd delivexed for #he price oP
$ NC BID per ton
Federal Ernironmental Fee wiil be added to above priCes
at rate of $.4424fton for asphaft 8 polyrtrer loads
or $.00133/gal for emulsion loads.
%I) f~~0 r, 1r) i
ErBOn Mt. Pleasant Fax:903-572-1408 Feb d 2010 12:46pm P004/010
9_) pursuaut to and in compliance with your bzd specificat,ions foz the f=zshinb azad delivexy
of ]Flexible Iiase Nlaterial. (White Rock), ;ve bzd the fallowing:
Flexxble Base lvZaterial (Whxte Rock) wzil be furnished and deliverad for the pi ice
of:
$ NO B?D per ton
10.) Pursuant to and in corapli.azzce with ypur bid specifications for the fiirriishing and delzvery of
SS-1 Eznuision ,A,sphalt (Tack Oil), we bid the folTow7ng:
SS-1 Emulsion Asphalt (Tack Oil) will be furnxshed and deUvered for the price of:
$ 2.1074
per gallo~a
1I_} Pursuaxzt to and in coxnplkance wzth your bid specifications for the ftzrriishzzzg and delivery o£
Portland Ceznent Concz-ete, we bxd the foIlowing:
Bid Item No-1:
"Class .A." (S sack-) P4ztlaud. Cement Ctincrete $ i~o BID cu. yd.
Sid Item No. 2:
"Class C" (6 sack) Portlamd Ceme~at Concxete $~o ~zz~ cu. yd.
Bid Item No. 3:
S NQ BrD cu. yd.
"Grout"
12.) Pursuant to azzd in cornplxaiace with yaur bic€ specifications for tlae furtushzng and delivery of
Sand, we bid the followi.zig:
$No BID per ton - riei'rvered tp the Cxty of Faxas at 50 W. HickoAy, oa- other site
withiua tTae city XxMits of #he city of Paxis.
Federal EnvironmeMal Fee will be added ta above prkm
at rate of $A424/ton for asphaft 8 polymer bads
or $.00133lgal for emulsan bads.
,
Tzfle: VICE PRESIDE~vT
By: ~
R. M. McKEMI$-J
Dated the I 1 th of FEBiRUARY 201 0.
PLEASE SEE ATTAC:4i1~i_ENT ON FOLLOWING PAGE!
i ~ ^
Ml GQoE' ~
ATTACHMENT
This bid is for fuil transport loads of 5,500 gailons. Freight ;s based on a full
transport load, even if a full load of material is not ordered. The common carrier
bills demurrage at $80.00 per hour, after the second hour. Return freight is one-
half of the outgoing tariff. Pump and hose charge is $80.00 per load.
, p UO0
INVITATION FOR BIDS
FOR THE FURNISffiNG AND DELIVERY OF
SS-1 EMULSION ASPHALT
(TACK OIL)
FOR USE IN THE STREET DIVISION
OF THE
PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
FEBRUARY, 2010
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS FOR FURNISHING
SS-1 EMULSION ASPHALT (TACK OIL)
Requirements:
It is estimated that 10,000 gallons of SS-1 Emulsion Asphalt (Tack Oil) will be required in the
operation of the Street Division of Public Works during the period of March l, 2010 through
March 1, 2011.
Exact quantities cannot be determined but estimates are given as shown above. Quantities may be
increased or decreased to meet the requirement of the operations of the Street Division of Public
Warks during the period shown above. A minimum is not guaranteed.
Specifications:
SS-1 Emulsion Asphalt (Tack Oil) must conform to Item 300, 2004 edition of "Texas Department
of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets
and Bridges" Minimum temperature at delivery shall be 150 degrees F.
All materials must come from a source on the approved list of asphalt refineries by TXDOT as ofbid
opening date. Throughout the term of the purchase order a product sample may be randomly taken by
City employees and tested at an independent laboratory selected by the City. Failure of product to
meet TXDOT specifications will be reason for termination of contract and/or removal from the City
of Paris Bid List. Delivery•
Bid price, per gallon, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory, Paris, Texas 75460.
Deliveries are to be made in tank truck loads not to exceed 6,500 gallons.
Routine deliveries must be made within the hours of 8:00 AM. To 4:00 P.M., Monday through
Friday. Special deliveries as stipulated by the Street Division of Public Works must be made at times
designated in order to meet work requirements.
Delivery shall be made within 24 hours after order is placed by telephone. Delivery shall be made at
specified times of day, with the time to be stated when order is placed, usually this will be 7:00 A.M.
„ OoOP-17~-
Cancellation clause:
Delivery to be made by vendors within 24 hours after order is placed by the City, cancellation of the
order by 6:00 A.M. of the date of delivery is no charge to the City of Paris.
Basis of Award:
It is the intention of the City of Paris to award this contract on the basis of the lowest delivered price
that meets the specifications, and the special work requirements stipulated by the Street Division;
however, the City of Paris reserves the right to reject any and all bids, to waive any informality in
bidding, and to award the bid as may be advantageous to the City of Paris.
Price/paYment:
Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the
City is exempt from state and local sales taxes. The City of Paris tax exemption number is
1-756000635. A tax exempt certificate will be furnished upon request.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
Bid price, per gallon, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory, Paris, Texas 75460.
Qualification of bidder:
Bids will be considered only from manufacturers or their authorized distributors. The authorized
distributors must maintain a substantial stock of material bid upon and must actively engage in the
sale of such material. Such stock and facilities may be examined by a representative of the City of
Paris at any time either before award is made or during the life of the purchase order.
~ C,00r,%-
DRAFT
attorney\reswork\current\Award Bid - Portland Cement Concrete 2010
RESOLUTION N0.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF
PORTLAND CEMENT CONCRETE TO TRANSIT MIX IN THE AMOUNT OF $87.00
PER CUBIC YARD FOR CLASS "A" (5 SACK), $89.00 PER CUBIC YARD FOR
CLASS "C" (6 SACK), A1VD $82.00 PER CUBIC YARD FOR PORTLAIVD CEMENT
GROUT, FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF
PARIS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND DECLARING AN EFFECTIVE DATE.
WHEREAS, by Invitation to Bid published in the Paris News on January 31, 2010 &
February 7, 2010, the Public Works Department of the City of Paris solicited bids for roadway
materials to be used by the Street, Water and Sewer Divisions of the Public Works Department
from March 1, 2010 through March 1, 2011; and,
WHEREAS, the lowest responsible bid received for Portland Cement Concrete was made by
Transit Mix in the amount of $87.00 per cubic yard for Class "A" (5 sack), $89.00 per cubic yard for
Class "C" (6 sack), and $82.00 per cubic yard for Portland Cement Grout;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid of Transit Mix for the furnishing and delivery of Portland Cement
Concrete for use in the various divisions of the Public Works Department, in the amount of $87.00
per cubic yard for Class "A", $89.00 per cubic yard for Class "C," and $82.00 per cubic yard for
Portland Cement Grout, is hereby accepted and let conditioned upon said vendor meeting all of the
terms and specifications included in the bid documents, attached hereto as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 8t' day of March, 2010.
1esse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar City Attorney
~ / _
s, 6U0E,- j
BID FORM
To: Mayor and City Council
City of Paris
135 ls` S.E.
PO Box 9037
Paris, Texas 75461
R ECEIVE
J~
C I-F'~ iAt~P.GER
PARIa, '['E~
From: (Name of Bidder)
/L y, f` s/~t/ ~DO~ Z 8G (Address)
~aC /S X, 7 ~ (Address)
* If you do not wish to bid on an item below please write "No Bid" on bid line.
1.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and
delivered for the price of:
$ d &2 per ton
2.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Aggregate Cover Stone (Type B, Grade 4, Uncoated), we bid the following:
Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered
for the price of:
$ NQ per ton
3.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Aggregate Cover Stone (Type B, Grade 5, Uncoated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered
for the price of:
$ NP /,?dj per ton
„ (1Q7,
s
4.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Aggregate Cover Stone (Type B, Grade 5, Coated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for
the price of:
$ Q,~~per ton
5.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and
delivered for the price of:
$ A 6 R , per ton
6.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
CRS-Z Emulsion Asphalt, we bid the following:
CRS-2 Emulsion Asphalt will be furnished and delivered for the price of:
$ /1 rj ,1,l per gallon
7.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be furnished and
delivered for the price of:
$ d bDid per ton
8.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Flexible Base Material (Red Rock), we bid the following:
Flexible Base Material (Red Rock) will be furnished and delivered for the price of:
$ /1 D Id per ton
C" 0~~~~-j
9.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Flexible Base Material (White Rock), we bid the following:
Flexible Base Material (White Rock) will be furnished and delivered for the price
of:
$ 4 d aj~ per ton
10.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
SS-1 Emulsion Asphalt (Tack Oil), we bid the following:
SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of:
per gallon
ll.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Portland Cement Concrete, we bid the following:
Bid Item No. 1: ~
"Class A" (5 sack) Portland Cement Concrete $ cu. yd.
Bid Item No. 2: ~ ~
"Class C" (6 sack) Portland Cement Concrete $ c~9 cu. yd.
Bid Item No. 3:
"Grout" cu. yd.
12.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Sand, we bid the following:
$ per ton - delivered to the City of Paris at 50 W. Hickory, or other site
within the city limits of the city of Paris.
BY: 4a:5t~~~ Title: '~•G/iS
Dated the of 2010.
71 ,
- 6U0;: ~u
INVITATION FOR BIDS
FOR THE FURNISHING AND DELIVERY OF
PORTLAND CEMENT CONCRETE
FOR USE IN THE
PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
FEBRUARY, 2010
, ,
0o~n~ f
BID SPECIFICATIONS
Portland Cement Concrete
Requirements:
It is estimated that 2,000 total cubic yards of Portland Cement Concrete will be required in the
operation of the various divisions of Public Works during the period of March 1, 2010 through
March 1, 2011.
Exact quantities cannot be determined, but estimates are given as shown above. Quantities may be
increased or decreased to meet the requirement of the operations of the Public Warks Department
during the period shown above. A minimum is not guaranteed.
Specifications:
Portland Cement Concrete must conform to Item 421, 2004 edition of "Texas Department of
Transportation Standard Specifications for Construction and Maintenance of Highways, Streets and
Bridges State Department of Highways and Public Transportation Specifications" or later edition.
All materials must be from an approved TXDOT material source. Bidder must provide
documentation that material has been tested and meets TXDOT specifications.
Material will be sampled randomly during delivery and testing by the City of Paris. Failure of
material to meet TXDOT specifications will be reason for termination of purchase order and/or
removal from bid list.
The Portland Cement Concrete Plant and related equipment shall be of an approved type and size
that will provide uniform distribution of material throughout the mass, and shall be capable of
producing concrete mix meeting the requirements of these specifications.
Deliverv:
Delivery to be made to the project sites within and near the City of Paris, Texas.
Deliveries are to be made in continuous-type mixing trucks from 0 to 8 cubic yards as needed for
various Public Works construction projects. The exact cubic yards needed will be requested when
orders are placed.
Routine deliveries will be made during the hours of 8:00 A.M. to 5:00 P.M., Monday through Friday;
special deliveries will be scheduled in advance by the Public Works Department in order to meet
work requirements.
~ l.fo71
~
Basis of Award:
It is the intention of the City of Paris to award this contract on the basis of the lowest delivered price
that meets the specifications, and the special work requirements stipulated by the Street Division;
however, the City of Paris reserves the right to reject any and all bids, to waive any informality in
bidding, and to award the bid as may be advantageous to the City of Paris.
Price/payment:
Bid price should be the delivered price, regardless of multiple project locations requested by the
Public Works department and exclusive of any applicable taxes. Bidder is hereby notified that the
City is exempt from state and local sales taxes. The City of Paris tax exemption number is
1-756000635. A tax exempt certificate will be furnished upon request.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
~ ~OQn ~'J
DRAFT
attorney\reswork\current\Award Bid - Red Rock 2010
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE
OF FLEXIBLE BASE MATERIAL (RED ROCK) TO RICHARD DRAKE IN THE
AMOUNT OF $9.85 PER TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT,
OF THE CITY OF PARIS; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; A1VD DECLARING AN EFFECTIVE DATE.
WHEREAS, by Invitation to Bid published in the Paris News on January 31, 2010 &
February 7, 2010, the Public Works Department of the City of Paris solicited bids for roadway
materials to be used by the Street, Water and Sewer Divisions of the Public Works Department
from March 1, 2010 through March 1, 2011; and,
WHEREAS, the lowest responsible bid received for Flexible Base Material (Red Rock) was
made by Richard Drake in the amount of $9.85 per ton;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid of Richard Drake for the furnishing and delivery of Flexible Base
Material (Red Rock) for use in the Street Division of the Public Works Department, in the amount
of $9.85 per ton, is hereby accepted and let conditioned upon said vendor meeting all of the
terms and specifications included in the bid documents, attached hereto as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 8t" day of March, 2010.
Jesse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
0 0 00 P 8
To
From:
~
1.)
2.)
3.)
Mayor and City Council
City of Paris
135 lst S.E.
PO Box 9037
Paris, Texas 75461
~,qo ~Juj
e- 1
BID FORM RECEIVED
:":lTY 1VANAGER
°ARIS. TEXAS
~
• (Narne of Bidder)
a-7 Pf ~ (Address)
K (Address)
If you do not wish to bid on an item below please write "No Bid" on bid line.
Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and
delivered for the price of:
$ 5-(o , (p Qj per ton
Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Aggregate Cover Stone (Type B, Grade 4, Uncoated), we bid the following:
Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered
for the price of:
$ lq, a. D per ton
Pursuant to and in compliance with your bid specifications for the fumishing and deliveryof
Aggregate Cover Stone (Type B, Grade 5, Uncoated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered
for the price of:
$ 3I • 1 0 per ton
0
4.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Aggregate Cover Stone (Type B, Grade 5, Coated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for
the price of:
$ ~ p per ton
5.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and
delivered for the price of:
$ 47.93 per ton
6.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
CRS-2 Emulsion Asphalt, we bid the following:
CRS-2 Emulsion Asphalt will be furnished and delivered for the price of:
$ ,n o ,g l per gallon
7.) Pursuant to and in compliance with your bid specifications far the furnishing and delivery of
Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be furnished and
delivered for the price of:
$ LO , Q 3 per ton
g.) Pursuant to and in compliance with your bid specifications for the fiirnishing and delivery of
Flexible Base Material (Red Rock), we bid the following:
Flesible Base Material (Red Rock) will be furnished and delivered for the price of:
$ 9,95 per ton
lm ~,aUc ~'riG
9.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Flexible Base Material (White Rock), we bid the following:
Flexible Base Material (White Rock) will be furnished and delivered for the price
of:
$ q, g o per ton
10.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
SS-1 Emulsion Asphalt (Tack Oil), we bid the following:
SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of:
$ n o g; d- per gallon
11.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Portland Cement Concrete, we bid the following:
Bid Item No. 1: n o~-~=~ d
"Class A" (5 sack) Portland Cement Concrete $ Y
Bid Item No. 2: ri ° b-~k
"Class C" (6 sack) Portland Cement Concrete $ cu. yd.
Bid Item No. 3: yl ° LZ- `
"Grout" $ cu. yd.
12.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Sand, we bid the following:
$'~.(DQ per ton - delivered to the City of Paris at 50 W. Hickory, or other site
within the city limits of the city of Paris.
,
~
• Title: l C~ p S l
By:
Dated the of
~ t3UC I~ 3.~
INVITATION FOR BIDS
FOR THE FURNISHING AND DELIVERY OF
FLEXIBLE BASE MATERIAL
(RED ROCK)
FOR USE IN THE STREET DIVISION
OF THE
PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
FEBRUARY, 2010
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS FOR FURNISffiNG
FLEXIBLE BASE MATERIAL (RED ROCK)
Requirements•
It is estimated that 4,000 tons of Flexible Base Material (Red Rock) will be required in the operation
of the Street Division of Public Works during the period of March 1, 2010 through
March 1, 2011.
Exact quantities cannot be determined, but estimates are given as shown above. Quantities may
be increased or decreased to meet the requirement of the operations of the Street Division of
Public Works during the period shown above. A minimum is not guaranteed.
Specifications:
Flexible Base Material (Red Rock) must conform to Item 247, 2004 edition of "Texas
Department of Transportation Standard Specifications for Construction and Maintenance of
Highways, Streets and Bridges" or later edition. Materials must be from an approved TXDOT
material source. Bidder must provide documentation that material has been tested and meets
TXDOT specifications.
Material will be sampled randomly during delivery and testing by the City of Paris. Failure of
material to meet TXDOT specifications will be reason for termination of contract and/or removal
from bid list.
Delivery:
Delivery to be made to the Public Works Service Center, 50 W. Hickory, Paris, Texas, or other
site within the city limits of the City of Paris.
Due to limited storage space, the City of Paris will place individual orders of approximately
1,000 to 2,000 tons of material during the life of the contract. The supplier will begin delivery
within 72 hours of placing order, and will complete the order of 1,000 to 2,000 tons within 14
calendar days. City forces will stockpile material as it is delivered.
A ~
o(~~o~
,
Es f;i
J
Basis of award:
It is the intention of the City of Paris to award this contract on the basis of the lowest delivered
price that meets the specifications, and the special work requirements stipulated by the Street
Division; however, the City of Paris reserves the right to reject any and all bids, to waive any
informality in bidding, and to award the bid as may be advantageous to the City of Paris.
Price/payment•
Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the
City is exempt from state and local sales taxes. The City of Paris tax exemption number is
1-756000635. A tax exempt certificate will be furnished upon request.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory, Paris, Texas, or other site within the city of Paris.
Qualification of bidder:
Bids will be considered only from manufacturers or their authorized distributors. The authorized
distributors must maintain a substantial stock of material bid upon and must actively engage in
the sale of such material. Such stock and facilities may be examined by a representative of the
City of Paris at any time either before award is made or during the life of the purchase order.
I., 0 0 Li~;IQ 6
DRAFT
attorney\reswork\current\Award Bid - White Rock 2010
RESOLUTION N0.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE
OF FLEXIBLE BASE MATERIAL (WHITE ROCK) TO RICHARD DRAKE IN THE
AMOUNT OF $9.90 PER TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT
OF THE CITY OF PARIS; MAKING OTHER FINDINGS A1VD PROVISIONS
RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, by Invitation to Bid published in the Paris News on January 31, 2010 &
February 7, 2010, the Public Works Department of the City of Paris solicited bids for roadway
materials to be used by the Street, Water and Sewer Divisions of the Public Works Department
from March 1, 2010 through March 1, 2011; and,
WHEREAS, the lowest responsible bid received for Flexible Base Material (White Rock)
was made by Richard Drake in the amount of $9.90 per ton;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid of Richard Drake for the furnishing and delivery of Flexible Base
Material (White Rock) for use in the Street Division of the Public Works Department, in the
amount of $9.90 per ton, is hereby accepted and let conditioned upon said vendor meeting all of
the terms and specifications included in the bid documents, attached hereto as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 8th day of March, 2010.
Jesse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar City Attorney
To
From:
*
l.)
2.)
3.)
Mayor and City Council
City of Paris
135 15C S.E.
PO Box 9037
Paris, Texas 75461
pl/^,kad D rl-L (
Q-7 /
BID FORM ~ ~~~~EJ)
F
-JTY. MANAC'aE~
°ARIS, "1'EXAS
~
(Name of Bidder)
~ Of ~ (Address)
(Address)
If you do not wish to bid on an item below please write "No Bid" on bid line.
Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and
delivered for the price of:
$ 5-6, (p a per ton
Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Aggregate Cover Stone (Type B, Grade 4, Uncoated), we bid the following:
Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered
for the price of:
$ lq,a U per ton
Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Aggregate Cover Stone (Type B, Grade 5, Uncoated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered
for the price of:
$ 3I• 1 ~ per ton
~ ~0 Li 6'•F~ 'o
4.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Aggregate Cover Stone (Type B, Grade 5, Coated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for
the price of:
$ p ~ per ton
5.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Hot Nlix Cold Laid Asphalt, Type "B" (Fine Base) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and
delivered for the price of:
$ Ll g 3 per ton
6.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
CRS-2 Emulsion Asphalt, we bid the following:
CRS-2 Emulsion Asphalt will be furnished and delivered for the price of:
$ no U per gallon
7.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be furnished and
delivered for the price of:
$ LH, D 3 per ton
8.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Flexible Base Material (Red Rock), we bid the following:
FleYible Base Material (Red Rock) will be furnished and delivered for the price of:
9,95 per ton
s:-~
9.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Flexible Sase Material (White Rock), we bid the following:
Flexible Base Material (White Rock) will be furnished and delivered for the price
of:
$ ~ , q v per ton
10.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
SS-1 Emulsion Asphalt (Tack Oil), we bid the following:
SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of:
$ n o Qd per gallon
11.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Portland Cement Concrete, we bid the following:
Bid Item No. 1: ri o la-i~ d.
"Class A" (5 sack) Portland Cement Concrete $ Y
Bid Item No. 2: ri ° ~`k
"Class C" (6 sack) Portland Cement Concrete $ cu. yd.
Bid Item No. 3: yl ° kj_~
"Grout" $ cu. yd.
12.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Sand, we bid the following:
$9.(0 per ton - delivered to the City of Paris at 50 W. Hickory, or other site
within the city limits of the city of Paris.
V- `
Title:
By:
Dated the of -F~brU-aV'q , 2010.
° dOV9iJ
INVITATION FOR BIDS
FOR THE FURNISHING AND DELIVERY OF
FLEXIBLE BASE MATERIAL
(WHITE ROCK)
FOR USE IN THE STREET DIVISION
OF THE
PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
FEBRUARY, 2010
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS FOR FURNISHING
FLEXIBLE BASE MATERIAL (WHITE ROCK)
Requirements•
It is estimated that 3,000 tons of Flexible Base Material (White Rock) will be required in the
operation of the Street Division of Public Works during the period of March l, 2010 through
March 1, 2011.
Exact quantities cannot be determined, but estimates are given as shown above. Quantities may be
increased or decreased to meet the requirement of the operations of the Street Division of Public
Works during the period shown above. A minimum is not guaranteed.
Specifications:
Flexible Base Material (White Rock) must conform to Item 247, 2004 edition of "Texas
Department of Transportation Standard Specifications for Construction and Maintenance of
Highways, Streets and Bridges"or later edition. Materials must be from an approved TXDOT
material source. Bidder must provide documentation that material has been tested and meets
TXDOT specifications.
Material will be sampled randomly during delivery and testing by the City of Paris. Failure of
material to meet specifications will be reason for termination of contract and/or removal from bid
list.
Delivery•
Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory, Paris, Texas 75460, or other site within the city limits of the city of Paris.
Due to limited storage space, the City of Paris will place individual orders of approximately 500 to
1,000 tons of material during the life of the contract. The supplier will begin delivery within 72 hours
of placing order, and will complete the order within 14 calendar days. City forces will stockpile
material as it is delivered.
Bid price, per ton, will be F.O.B., Department of Public Works Service Center, Paris, Texas 75460.
~ '1.100Ei9 ic-I
Basis of award:
It is the intention of the City of Paris to award this contract on the basis of the lowest delivered price
that meets the specifications, and the special work requirements stipulated by the Street Division;
however, the City of Paris reserves the right to reject any and all bids, to waive any informality in
bidding, and to award the bid as may be advantageous to the City of Paris.
Price/payment:
Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the
City is exempt from state and local sales taxes. The City of Paris tax exemption number is
1-756000635. A tax exempt certificate will be furnished upon request.
Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory, Paris, Texas 75460, or other site within the city limits of the city of Paris.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
Qualification of bidder:
Bids will be considered only from manufacturers or their authorized distributors. The authorized
distributors must maintain a substantial stock of material bid upon and must actively engage in the
sale of flexible base material. Such stock and facilities may be examined by a representative of the
City of Paris at any time either befare award is made or during the life of the purchase order.
DRAFT
attorney\reswork\current\Award Bid - Sand 2010
RESOLUTION N0.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE
OF SAND TO RICHARD DRAKE IN THE AMOUNT OF $8.60 PER TON, FOR USE
IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, by Invitation to Bid published in the Paris News on January 31, 2010 &
February 7, 2010, the Public Works Department of the City of Paris solicited bids for roadway
materials to be used by the Street, Water and Sewer Divisions of the Public Works Department
from March 1, 2010 through March 1, 2011; and,
WHEREAS, the lowest responsible bid received for Sand was made by Richard Drake in
the amount of $8.60 per ton;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid of Richard Drake for the furnishing and delivery of Sand for use
in the Street Division of the Public Works Department, in the amount of $8.60 per ton, is hereby
accepted and let conditioned upon said vendor meeting all of the terms and specifications
included in the bid documents, attached hereto as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 8th day of March, 2010.
Jesse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
=~~1~
tM 0 0 L,
To
From:
*
l.)
2.)
3.)
Mayor and City Council
City of Paris
135 ls` S.E.
PO Box 9037
Paris, Texas 75461
~Ic~.rj CnA
q D Q~7
BID FORM ~~~~~~Ef!
ic "^6~
~ ' C'1-Y 1VANAGER
PAR I5,1E%AS
l I ~
a L• (Name of Bidder)
(~r ~ (Address)
~-7 j (Address)
If you do not wish to bid on an item below please write "No Bid" on bid line.
Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and
delivered for the price of:
(p 8 per ton
Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Aggregate Cover Stone (Type B, Grade 4, Uncoated), we bid the following:
Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered
for the price of:
$ Iq o a. D per ton
Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Aggregate Cover Stone (Type B, Grade 5, Uncoated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered
for the price of:
s 3I , 1 D per ton
r n
4.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Aggregate Cover Stone (Type B, Grade 5, Coated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for
the price of:
$ ~O Lj_per ton
5.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and
delivered for the price of:
4 q 3 per ton
6.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
CRS-2 Emulsion Asphalt, we bid the following:
CRS-2 Emulsion Asphalt will be furnished and delivered for the price of:
$ ~ ~ ;j per gallon
7.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be furnished and
delivered for the price of:
$ LH, D 3 per ton
8.) Pursuant to and in compliance with your bid specifications for the furnishing and deliveryof
Flexible Base Material (Red Rock), we bid the following:
Flesible Base Material (Red Rock) will be furnished and delivered for the price of:
9,95 per ton
0 (1 ~
r
9.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Flexible Sase Material (White Rock), we bid the following:
Flexible Base Material (White Rock) will be furnished and delivered for the price
of:
$ 9. q per ton
10.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
SS-1 Emulsion Asphalt (Tack Oil), we bid the following:
SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of:
$ n o g;dL per gallon
11.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Portland Cement Concrete, we bid the following:
Bid Item No. 1: na b-icQ.-
"Class A" (5 sack) Portland Cement Concrete $ cu. yd.
Bid Item No. 2: ri ° b"t"k
"Class C" (6 sack) Portland Cement Concrete $ cu. yd.
Bid Item No. 3: cc
"Grout" $ cu. yd.
12.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Sand, we bid the following:
per ton - delivered to the City of Paris at 50 W. Hickory, or other site
within the city limits of the city of Paris.
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BY: ' Title: lC~ pSl ►iL~
Dated the of T~blN--a'~ 2010.
- 0UL~-;19 ;
INVITATION FOR BIDS
FOR THE FURNISHING AND DELIVERY OF
SAND
FOR USE IN THE STREET DIVISION
OF THE
PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
FEBRUARY, 2010
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CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS FOR FURNISHING
SAND
Requirements•
It is estimated that 3,000 tons of Sand will be required in the operation of the Street Division of
Public Works during the period of March 1, 2010 through March l, 2011.
Exact quantities cannot be determined, but estimates are given as shown above. Quantities may
be increased or decreased to meet the requirement of the operations of the Street Division of
Public Works during the period shown above. A minimum is not guaranteed.
Specifications:
Sand must conform to Item 421.2, E.2, in the 2004 edition of "Texas Department of
Transportation Standard Specifications for Construction and Maintenance of Highways, Streets
and Bridges" or later edition.
Materials must be from an approved TXDOT material source. Bidder must provide
documentation that material has been tested and meets TXDOT specifications.
Material will be sampled randomly during delivery and testing by the City of Paris. Failure of
material to meet TXDOT specifications will be reason for termination of contract andlor removal
from bid list.
Delivery•
Delivery to be made to the Public Works Service Center, 50 W. Hickory Street, Paris, Texas, or
other site within the city limits of the city of Paris.
Due to limited storage space, the City of Paris will place individual orders of approximately
1,000 to 2,000 tons of material during the life of the contract. The supplier will begin delivery
within 72 hours of placing order, and will complete the order of 1,000 to 2,000 tons within 14
calendar days. City forces will stockpile material as it is delivered.
V. 0 0 P r.q i
Basis of award:
It is the intention of the City of Paris to award this contract on the basis of the lowest delivered
price that meets the specifications, and the special work requirements stipulated by the Street
Division; however, the City of Paris reserves the right to reject any and all bids, to waive any
informality in bidding, and to award the bid as may be advantageous to the City of Paris.
Price/payment:
Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the
City is exempt from state and local sales taxes. The City of Paris tax exemption number is
1-756000635. A tax exempt certificate will be finished upon request.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory, Paris, Texas 75460, or other site within the city limits of the city of Paris
Qualification of bidder:
Bids will be considered only from manufacturers or their authorized distributors. The authorized
distributors must maintain a substantial stock of material bid upon and must actively engage in
the sale of such material. Such stock and facilities may be examined by a representative of the
City of Paris at any time either before award is made or during the life of the purchase order.
e p p 1 '-1..
Publish Dates: January 31, 2010
February 7, 2010
NOTICE TO BIDDERS
The City of Paris will receive sealed bids at the Office of the City Manager, City of Paris, 135 1 St
S.E., P.O. Box 9037, Paris, Texas 75461-9037, for the furnishing and delivery of the following
materials:
• Hot Mix Cold Laid Asphalt, "Type "A" (Coarse Base) Material
• Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material
• Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material
• Aggregate Cover Stone (Type B, Grade 4, Uncoated)
• Aggregate Cover Stone (Type B, Grade 5, Uncoated)
• Aggregate Cover Stone (Type B, Grade 5, Coated)
• CRS-2 Emulsion Asphalt
• SS-1 Emulsion Asphalt (Tack Oil)
• Portland Cement Concrete, "Class A" (5 Sack)
• Portland Cement Concrete, "Class C" (6 Sack)
• Portland Cement Concrete, Grout
• Flexible Base Material (Red Rock)
• Flexible Base Material (White Rock)
• Sand
Instructions to bidder
Place completed bid form in a sealed envelope addressed as shown on bid form. Clearly
mark on the outside of the envelope "Sealed Bid: Street Materials" and return to the
Office of the City Manager, City of Paris, 135 1" SE, P. 0. Box 9037, Paris, Texas 75461
no later than 3:00 P.M. on Tuesday, February 16th, 2010 at which time all bids will be
publicly opened at the City of Paris City Council Chamber, 107 E. Kaufman St., Paris,
Texas, read aloud, tabulated and referred to the City Council for consideration. Multiple
bids shall be placed in the same envelope. Bids received after the deadline will be
returned to vendor unopened.
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