09-Deliberate and act on administration of building permit and plan review servicesCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
03/05/10
Engineering, Planning
Shawn Napier, P.E. City Engineer
Council Date:
and Development
/Director of Public Works
9.
03/08/10
RECOMMENDED MOTION:
POLICY ISSUE(S):
Implementation of building codes; Public safety
BACKGROUND:
In January 2009 and after our last building inspector left, the City retained Bureau Veritas (BV) to
perform plan review and building inspections for the City for an initial review period of 75 days. The
pilot project was later extended to 12 months. As shown in the accompanying Building Fees Collected
and Paid chart, from January 2009 through January 2010, the City paid $363,380 to BV, collected
$174,471 in fees collected for a net loss of $188,908. The figures are skewed, however, because they
include the new Paris High School project. Excluding Paris High project reduces the loss by $50,470.
The Permitting Time Table lists all of the commercial and residential new construction projects and the
permit timelines. The average time between BV received the plans, BV comments sent, revisions
received, and when the owner picked up the permit, was under 25 days. Most of time lags were due to
owners not submitting complete applications and delays in getting revisions back to the City.
[CONTINUED]
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Building Fees Collected and Paid, Permitting Time Line, Permit Fee Comparison, City of Paris Fee
Schedule, Proposed Permit Fees, International Code Council-Building Valuation Data, Proposed
Organizational Chart, In-House Building Inspection
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$
❑ Department Report ~ Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
y`r'D Actual
$
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
FiscA. NoTES:
REVIEWED AND APPROVED BY:
0 Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Utilities
City of Paris Revised 2/04/08
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PERMITTING TIME TABLE
COMMERCIAL NEW CONSTRUCTION JAN. 2009-JAN. 2010
ADDRESS
DATE BV
RECEIVED PLANS
COMMENTS SENT
REVISIONS RECEIVED
DATE PERMIT
*ISSUED*
TOTAL
DAYS
745 CR 42000
3/2/2009
3/2/2009
3/5/2009
3/25/2009
23
2255 SOUTH COLLEGIATE
3/11/2009
3/11/2009
3/31/2009
4/17/2009
37
3922 LAMAR AVENUE
5/29/2009
5/29/2009
6/14/2009
6/26/2009
28
3250 SOUTH COLLEGIATE
5/26/2009
5/26/2009
6/11/2009
7/7/2009
42
2085 FITZHUGH
8/13/2009
8/13/2009
9/2/2009
9/17/2009
35
3070 LAMAR AVENUE
9/4/2009
9/4/2009
9/14/2009
10/8/2009
34
295 STONE AVENUE
8/5/2009
8/5/2009
8/19/2009
9/28/2009
54
6780 COLLIER DRIVE
3/9/2009
7/1/2009
114
1335 20TH STREET NE
7/9/2009
7/9/2009
0
2400 CLARKSVILLE STREET
8/7/2009
8/7/2009 & 9/8/2009
8/21/2009 & 9/8/2009
9/17/2009
41
2805 PINE MILL ROAD
11/16/2009
11/20/2009
1/20/2010
65
609 NORTH MAIN
1/27/2010
1/27/2009
2/1/2010
2/15/2010
19
1
2
3
4
5
6
7
8
9
1C
19
1e
*Includes time between permit ready and wnen permit picKea up. i ime Qeiween revislvns rrccIVCU dIN.+ NCIIIIIL
ready includes in-house review of site plan and receipt of revisions to site plan.
aFCin1:n1T1n1 NFXnI cnN~TRtJCTinN ]AN. 2009-JAN.2010
ADDRESS
DATE BV RECEIVE
PLANS
PASSED BV
DATE PERMIT
*ISSUED*
TOTAL DAYS
1600 FITZHUGH
N/A
N/A
1/2/2009
0
3505 SUMMERHILL
N/A
N/A
1/2/2009
0
4220/4222 PINE MILL RD
3/26/2009
4/1/2009
4/21/2009
26
3524 CLARKSVILLE
3/26/2009
4/1/2009
4/21/2009
26
140 9TH ST SE
4/20/2009
4/23/2009
4/30/2009
10
3310 SUMMERHILL
4/21/2009
4/24/2009
5/11/2009
20
4120/4122 PINE MILLRD
6/26/2009
N/A
6/16/2009
0
195 44TH ST SW
N/A
N/A
6/24/2009
0
3235 19TH ST SW
6/29/2009
N/A
6/29/2009
0
4100/4102 PINE MILL RD
7/23/2009
7/30/2009
8/3/2009
11
175 44th ST SW
8/4/2009
8/12/2009
8/14/2009
10
14200/4202 PINE MILL RD
11/2/2009
N/A
11/2/2009
0
1
2
3
4
5
6
7
8
9
1C
11
12
*Includes time between permit ready and permit picKea up, as weu as, in-nouse review vi buc pialia allu
receipt of revisions to site pian.
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City of Paris Fee Schedule
Ruilrlinu Feec:
Total Valuation
Fee
(dollars)
1,000.00 and less
$20.00
1,001.00 to
$20.00 for the first $1,000.00 plus $5.00 for each additional thousand
50,000.00
or fraction thereof, up to and including $50,000.00.
50,001.00 to
$265.00 for the first $50,000.00 plus $4.00 for each additional
100,000.00
thousand or fraction thereof, up to and including $100,000.00.
100,001.00 to
$465.00 for the first $100.000.00 plus $3.00 for each additional
500,000.00
thousand or fraction thereof, up to and including $500,000.00.
500,001.00 and up
$ l,665.00 for the first $500,000.00 plus $2.00 for each additional
thousand or fraction thereof.
Micc_ Feec--
In-~,~round swimming pool
$ 25.00
Amusement activity pennit
$ 25.00
Application for certificate of occupancy
$ 10.00
Temporary release for utilities
$ 10.00
House Moving Fee
$100.00
Certificate of Occupancy
$ 25.00
Manufactured Home (by New Ordinance)
$100.00
Concession Stand Fee
$ 25.00
,;issn Permit Feec:
4
Up to 50 Square Feet
$ 25.00
51 Sq. Ft. -100 Sg. Ft.
$ 50.00
l Ol Sq. Ft. - 200 Sy. Ft.
$ 75.00
200 Sq. Ft. and up
$ 100.00
wi 0U016,4.
Proposed Permit Fee
Valuation Fee
$2,000.00 and less
$30.00
$2,001.00 to $10,000.00
$75.00
$10,001.00 to $25,000.00
75.00 for the first 10,000.00 plus 8.00 for each
additional $1,000.00, or fraction thereof, to and
including $25,000.00
$25,001.00 to $50,000.00
195.00 for the first 25,000.00 plus 7.00 for each
1
additional $1,000.00, or fraction thereof, to and
including $50,000.00
$50,001.00 to $100,000.00
$370.00 for the first 50,000.00 plus 6.00 for each
additional $1,000.00, or fraction thereof, to and
including $50,000.00
$100,001.00 to $500,000.00
670.00 for the first $100,000.00 plus 5.00 for each
additional $1,000.00, or fraction thereof, to and
including $500,000.00
$500,001.00 to $1,000,000.00
2670.00 for the first 500,000.00 plus 4.00 for each
additional $1,000.00, or fraction thereof, to and
including $500,000.00
$1,000,001.00 and up
4670.00 for the first 1,000,000.00 plus 3.00 for each
additional $1,000.00, or fraction thereof, to and
including $1,000,000.00
m 0 0 0 1_r) A.
The International Code Council is pleased to provide the
following Building Valuation Data (BVD) for its members. The
BVD will be updated at six-month intervals, with the next
update in August 2010. ICC strongly recommends that all
jurisdictions and other interested parties actively evaluate and
assess the impact of this BVD table before utilizing it in their
current code enforcement related activities.
The BVD table provides the "average" construction costs per
square foot, which can be used in determining permit fees for
a jurisdiction. Permit fee schedules are addressed in Section
109.2 of the 2009 International Building Code (IBC) whereas
Section 109.3 addresses building permit valuations. The
permit fees can be established by using the BVD table and a
Permit Fee Multiplier, which is based on the total construction
value within the jurisdiction for the past year. The Square Foot
Construction Cost table presents factors that reflect relative
value of one construction classification/occupancy group to
another so that more expensive construction is assessed
greater permit fees than less expensive construction.
ICC has developed this data to aid jurisdictions in determining
permit fees. It is important to note that while this BVD table
does determine an estimated value of a building (i.e., Gross
Area x Square Foot Construction Cost), this data is only
intended to assist jurisdictions in determining their permit fees.
This data table is not intended to be used as an estimating
guide because the data only reflects average costs and is not
representative of specific construction.
This degree of precision is sufficient for the intended purpose,
which is to help establish permit fees so as to fund code
compliance activities. This BVD table provides jurisdictions
with a simplified way to determine the estimated value of a
building that does not rely on the permit applicant to determine
the cost of construction. Therefore, the bidding process for a
particular job and other associated factors do not affect the
value of a building for determining the permit fee. Whether a
specific project is bid at a cost above or below the computed
value of construction does not affect the permit fee because
the cost of related code enforcement activities is not directly
affected by the bid process and results.
Building Valuation
The following building valuation data represents average
valuations for most buildings. In conjunction with IBC Section
109.3, this data is offered as an aid for the building official to
determine if the permit valuation is underestimated. Again it
should be noted that, when using this data, these are
"average" costs based on typical construction methods for
each occupancy group and type of construction. The average
costs include foundation work, structural and nonstructural
building components, electrical, plumbing, mechanical and
interior finish material. The data is a national average and
does not take into account any regional cost differences. As
such, the use of Regional Cost Modifiers is subject to the
authority having jurisdiction.
Permit Fee Multipiier
Determine the Permit Fee Multipiier:
1. Based on historical records, determine the total annual
construction value which has occurred within the
jurisdiction for the past year.
2. Determine the percentage of the building
department budget expected to be provided by building
permit revenue.
Permit Fee Multiplier =
Total Annual Construction Value
Bldg. Dept. Budget x
Example
The building department operates on a$300,000 budget, and
it expects to cover 75 percent of that from building permit fees.
The total annual construction value which occurred within the
jurisdiction in the previous year is $30,000,000.
Permit Fee Multiplier =
$300,000 x 75%
= 0.0075
$30,000,000
Permit Fee
The permit fee is determined using the building gross area, the
Square Foot Construction Cost and the Permit Fee Multiplier.
Permit Fee = Gross Area x Square Foot Construction Cost
x Permit Fee Multiplier
Example
Type of Construction: I16
Area: 1st story = 8,000 sq. ft.
2nd story = 8,000 sq. ft.
Height: 2 stories
Permit Fee Multiplier = 0.0075
Use Group: B
1. Gross area:
Business = 2 stories x 8,000 sq. ft. = 16,000 sq. ft.
2. Square Foot Construction Cost:
B/IIB = $140.34/sq. ft.
3. Permit Fee:
Business = 16,000 sq. ft. x$140.34/sq. ft x 0.0075
_ $16,841
0o 01_ rio
Building Valuation Data - February 2010
Important Points
The BVD is not intended to apply to alterations or repairs
to existing buildings. Because the scope of alterations or
repairs to an existing building varies so greatly, the Square
Foot Construction Costs table does not reflect accurate
values for that purpose. However, the Square Foot
Construction Costs table can be used to determine the
cost of an addition that is basicaily a stand-alone building
which happens to be attached to an existing building. In
the case of such additions, the only alterations to the
existing building would involve the attachment of the
addition to the existing building and the openings between
the addition and the existing building.
• For purposes of establishing the Permit Fee Multiplier, the
estimated total annual construction value for a given time
period (1 year) is the sum of each building's value (Gross
Area x Square Foot Construction Cost) for that time period
(e.g., 1 year).
The Square Foot Construction Cost does not include the
price of the land on which the building is built. The Square
Foot Construction Cost takes into account everything from
foundation work to the roof structure and coverings but
does not include the price of the land. The cost of the land
does not affect the cost of related code enforcement
activities and is not included in the Square Foot
Construction Cost.
Square Foot Construction Costs a, b, a
Grou 2009 International Buildin Code
1A
1B
2A
2B
3A
3B
4
SA
56
A-1 Assembl , theaters, with sta e
204.81
197.86
192.77
184.35
172.91
168.11
177.81
158.10
151.39
A-1 Assembl , theaters, without sta e
187.37
180.42
175.33
166.91
155.51
150.71
160.37
140.70
133.99
A-2 Assembl , ni htclubs
155.74
151.36
147.50
141.90
133.46
129.73
136.94
121.02
116.96
A-2 Assembl , restaurants bars ban uet halls
154.74
150.36
145.50
140.90
131.46
128.73
135.94
119.02
115.96
A-3 Assembl churches
189.22
182•27
177.18
168.76
157.33
152.53
162.22
142.51
135.80
A-3 Assembl , eneral, communit halls, libraries, museums
158.87
151.92
145.83
138.41
125.97
122.17
131.88
111.16
105.45
A-4 Assembl , arenas
186.37
179.42
173.33
165.91
153.51
149.71
159.37
138.70
132.99
B Business
158.40
152.65
147.57
140.34
127.30
122.71
134.52
111.91
106.66
E Educational
171.53
165.59
160.55
153.20
141.88
134.72
147.92
123.99
119.32
F-1 Facto and industrial, moderate hazard
93.92
89.61
84.47
81.69
73.14
69.92
78.41
60.23
56.97
F-2 Facto and industrial, low hazard
92.92
88.61
84.47
80.69
73.14
68.92
77.41
60.23
55.97
H-1 Hi h Hazard ex losives
88.02
83.71
79.57
75.79
68.42
64.20
72.51
55.51
N.P.
H234 Hi h Hazard
88.02
83.71
79.57
75.79
68.42
64.20
72.51
55.51
51.25
H-5 HPM
158.40
152.65
147.57
140.34
127.30
122.71
134.52
111.91
106.66
1-1 Institutional, su ervised environment
159.09
153.50
148.95
142.51
130.74
127.30
138.80
117.44
112.84
I-2 Institutional, hos itals
266.39
260.64
255.56
248.33
234.50
N.P.
242.51
219.11
N.P.
1-2 Institutional, nursin homes
185.59
179.83
174.76
167.53
154.81
N.P.
161.71
139.41
N.P.
1-3 Institutional, restrained
180.47
174.72
169.64
162.41
150.60
145.01
156.59
135.20
127.96
1-4 Institutional, da care facilities
159.09
153.50
148.95
142.51
130.74
127.30
138.80
117.44
112.84
M Mercantile
115.80
111.42
106.56
101.96
93.15
90.42
97.00
80.71
77.65
R-1 Residential, hotels
160.44
154.84
150.29
143.85
132.24
128.80
140.31
118.95
114.35
R-2 Residential, multi le famil
134.26
128.66
124.11
117.67
106.72
103.28
114.78
93.42
88.82
R-3 Residential, one- and two-famil
124.88
121.41
118.43
115.31
111.07
108.19
113.40
104.09
97.95
R-4 Residential care/assisted livin facilities
159.09
153.50
148.95
142.51
130.74
127.30
138.80
117.44
112.84
S-1 Stora e, moderate hazard
87.02
82.71
77.57
74.79
66.42
63.20
71.51
53.51
50.25
S-2 Stora e, low hazard
86.02
81.71
77.57
73.79
66.42
62.20
70.51
53.51
49.25
U Utilit , miscellaneous
68.13
64.29
60.15
56.88
50.70
47.41
54.03
39.33
37.47
a. Private Garages use Utility, miscellaneous
b. Unfinished basements (all use group) _$15.00 per sq. ft.
c. For shell only buildings deduct 20 percent
d. N.P. = not permitted
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