2010-026 RES ACCEPTING BID AND AWARDING CONTRACTRESOLUTION N0. 2010-026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF
HOT MIX COLD LAID ASPHALT, TYPE "A" (COARSE BASE), MATERIALS TO R. K.
HALL IN THE AMOUNT OF $44.73 PER TON, FOR USE IN THE PUBLIC WORKS
DEPARTMEIVT OF THE CITY OF PARIS; MAKIIVG OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, by Invitation to Bid published in the Paris News on January 31, 2010 & February
7, 2010, the Public Works Department of the City of Paris solicited bids for roadway materials to be
used by the Street, Water and Sewer Divisions of the Public Works Department from March 1, 2010
through March 1, 2011; and,
WHEREAS, the lowest responsible bid received for Hot Mix Cold Laid Asphalt, Type "A"
(Coarse Base) was made by R. K. Hall in the amount of $44.73 per ton;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid of R. K. Hall, for the furnishing and delivery of Hot Mix Cold Laid
Asphalt, Type "A" (Coarse Base), Material for use in the Street Division of the Public Works
Department, in the amount of $44.73 per ton, is hereby accepted and let conditioned upon said
vendor meeting all of the terms and specifications included in the bid documents, attached hereto
as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSEIl AND APPROVED this 8th day of March, 2010.
ATTEST:
ice E1.1iS, City Clerk
APPROVED AS TO FORM:
W. Kent McI ar, ity Attorney
esse Ja s Freelen, Mayor
BID FORM
To: Mayor and City Council ~,~,%NP,GE~
~.~S
City of Paris 'T
P!?
135 ls` S.E.
PO Box 9037
Paris, Texas 75461
, ,rFrom: (Name of Bidder)
h ~ (Address)
(Address)
.
r ~ 5 CS
* If You do not wish to bid on an item below please write "No Bid" on bid line. ing Pursuant to and in compliance with your bid specificationsMaterial, wlehb d thedfolllowirigof
) Hot Mix Cold Laid Asphalt, Type "A (Coarse Base)
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and
delivered for the price of:
$ q q,'73 per ton
2, Pursuant to and in compliance with your bid specificationsf or~th~ 11 foll winga delivery of
) Aggregate Cover Stone (Type S, Grade 4, Uncoated), V
Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered
for the price of:
$ ~C? C, IL-J- /D per ton
3. Pursuant to and in compliance with your bid specificationsf or~tid he follo g nljd delivery of
) Aggrebate Cover Stone (Type S, G r a d e 5, U n c o a t e d), `
Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered
for the price of:
$ NO - per ton
4.) Pursuant to and in compliance with your bid sPec'l 'edt~ bid the follow ngand delivery of
Aggregate Cover Stone (Type B, Gl-ade 5, C we
Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for
the price of:
$ J~ ~0-per ton
--t~~
5.) Pursuailt to and in compliance with your bid specifications for the fumishing and delivery of
Hot Mis Cold Laid Asphalt, Type "B" (Fine Base) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and
delivered for tihe price of:
$ yq, 73 per ton
6.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
CRS-2 Emulsion Asphalt, we bid the following:
CRS-2 Emulsion Asphalt will be furnished and delivered for the price of:
$ No L d per gallon
7.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Hot Mix Cold Laid Asphalt, Type "D" (Fine Miature) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be furnished and
delivered for the price of:
$ / per ton
g.) Pursuant to and in compliance with your bid specifications for the fiirnishing aild delivery of
Flexible Base Material (Red Rock), we bid the following:
Flexible Base Material (Red Rock) will be furnished and delivered for the price of:
$ /U o - } per ton
9.) Pursuant to and in compliazlce with your bid s b d~the follofo ~~he funushin~ and delivery
of Flexible Base Material (White Rock), we
Flexible Base Material (White Roclc) will be furnished and delivered for tbe price
of:
$ /tjo_~~ 0 per ton
10.) Pursuant to aild ii1 compliance with your bid specifications for the fumishing and delivery of
SS-1 Emulsion Asphalt (Tack Oil), we bid the following:
SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of:
F~ per gallon
----.-Q--
11.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Portland Cement Concrete, we bid the following:
Bid Item No. 1:
"Class A" (5 saclc) Portland Cement Concrete $ yl>~Dcu. yd.
Bid Item No. 2:
"Class C" (6 sack) Portland Cement Concrete cu, yd.
Bid Item No. 3:
$ Uo- cu. yd.
"Grout"
12.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Sand, we bid the following:
$ per ton - delivered to the City of Pai-is at SO W. Hickory, or other site
within the city limits of the city of Paris.
By; Title:
Dated the y0l'-' of ` 12010.
INVITATION FOR BIDS
FOR THE FURNISHING AND DELIVERY OF
HOT MIX COLD LAID ASPHALT
TYPE "A" (COARSE BASE) MATERIAL
FOR USE IN THE STREET DIVISION
OF THE
PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
FEBRUARY, 2010
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS FOR FURNISHING
HOT MIX COLD LAID ASPHALT, TYPE "A" (COARSE BASE) MATERIAL
Requirements:
It is estimated that 2,000 tons of Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material
will be required in the operation of the Street Division of Public Works during the period of
March 1, 2010 through March 1, 2011.
Exact quantities cannot be determined, but estimates are given as shown above. Quantities may be
increased or decreased to meet the requirement of the operations of the Street Division of Public
Works during the period shown above. A minimum is not guaranteed.
Specifications:
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material must conform to Item 334, 2004
edition of "Texas Department of Transportation Standard Specifications for Construction and
Maintenance of Highways, Streets and Bridges" or later edition.
All materials must come from a source on the approved list of asphalt material suppliers by TXDOT
as of bid opening date. Throughout the term of the purchase order, product sample maybe randomly
taken by City employees and tested at an independent laboratory selected by the City. Failure of
product to meet TXDOT specifications will be reason for termination of purchase order and/or
removal from the City of Paris Bid List.
Delivery•
Due to limited storage space, the City of Paris will place individual orders of approximately 100 to
1,000 tons of material during the life of the contract. The supplier will begin delivery within 72
hours of placing order, and will complete the order within 14 calendar days. City forces will
stockpile material as it is delivered.
Delivery to be made to the Public Works Service Center, 50 W. Hickory, Paris, Texas, or other site
within the city limits of the city of Paris.
Basis of Award:
It is the intention of the City of Paris to award this contract on the basis of the lowest delivered price
that meets the specifications, and the special work requirements stipulated by the Street Division;
however, the City of Paris reserves the right to reject any and all bids, to waive any informality in
bidding, and to award the bid as may be advantageous to the City of Paris.
Price/payment•
Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the
City is exempt from state and local sales taxes. The City of Paris tax exemption number is
1-756000635. A tax exempt certificate will be furnished upon request.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
Bid price, per ton, shall be delivered to City of Paris, 50 W. Hickory, Paris, Texas, or other site
within the city limits of the city of Paris.
Qualification of bidder:
Bids will be considered only from manufacturers or their authorized distributors. The authorized
distributors must maintain a substantial stock of material bid upon and must actively engage in the
sale of such material. Such stock and facilities may be examined by a representative of the City of
Paris at any time either before award is made ar during the life of the purchase order.