2010-028 RES ACCEPTING BID AND AWARDING CONTRACT FOR PURCHASERESOLUTION NO. 2010-028
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE
OF HOT MIX COLD LAID ASPHALT, TYPE "D" (FINE MIXTURE), MATERIAL TO
R. K. HALL IN THE AMOUNT OF $47.91 PER TON, FOR USE IN THE PUBLIC
WORKS DEPARTMENT OF THE CITY OF PARIS; MAKING OTHER FINDINGS
AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, by Invitation to Bid published in the Paris News on January 31, 2010 &
February 7, 2010, the Public Works Department of the Ciry of Paris solicited bids for roadway
materials to be used by the Street, Water and Sewer Divisions of the Public Works Department
from March 1, 2010 through March 1, 2011; and,
WHEREAS, the lowest responsible bid received for Hot Mix Cold Laid Asphalt, Type "D"
(Fine Mixture) was made by R. K. Hall in the amount of $47.91 per ton;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid of R. J. Hall, for the furnishing and delivery of Hot Mix Cold Laid
Asphalt, Type "D" (Fine Mixture), Material for use in the Street Division of the Public Works
Department, in the amount of $47.91 per ton, is hereby accepted and let conditioned upon said
vendor meeting all of the terms and specifications included in the bid documents, attached
hereto as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 8th day of March, 2010.
esse Ja s Freelen, Mayor
ATTEST:
, UQ r
ice Ellis, City Clerk
APPROVED AS TO FORM:
r--.
W. Kent McIlyar, Ci Vtorney
BID FORIYI
To: Mayor and City Council
City of Paris
135 lst S.E.
PO Box 9037
Paris, Texas 75461
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(Narne of Bidder)
From: ~ ~/4~76'v"6<;
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(Address)
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(Address)
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* If you do not wish to bid on an item below please write "No Bid" Dil bid line.
1,) Pursuant to and in compliance with your bid specificati ~n Material, w fitraishing
b d thedfolllowi~ of
Hot Mix Cold Lai d Asp ha l t, T y p e A( C o a r s e B a s )
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and
delivered for the price of:
per ton
2.) Pursuant to and in compliance with your bid specifoatednswerbid the followinga delivery of
Aggregate Cover Stone (Type B, Grade 4, Unc
Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered
for the price of:
$ ~l C? 6T /D per ton umishi 3.) Pursuant to and in compliance with your bid specifi a~edn rbid the followingd delivery of
Aggregate Cover Stone (Type B, Grade 5, Unco we
Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered
for the price of:
$ NO - ? per ton
4.) Pursuant to and in compliance with your bid specificatioWe b d tle f fuishing delivery of
Aggregate Cover Stone ( Typ e B, G r a d e 5, C o a t e d),
Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for
the price of:
per ton delive
5.) Pursuant to and in compliance with your bid specift1iale e b d the followingly of
Hot Mix Cold Laid Asphalt, Type B(Flne Base) Mater
Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and
delivered for the price of:
$ yL~ -7 3 per ton
6.) Pursuant to and in compliance with your bid specifications for the fumishing and delivezy of
CRS-2 Emulsion Asphalt, we bid the following:
CRS-2 Emulsion Asphalt will be furnished and delivered for the price of:
$A)O
, d per gallon
7.) Pursuant to and in compliance with your bid speci i tures t ri 1 we bid the follow ngf
Hot Mix Cold Laid Asphalt, Type D(Fine M ) Ma
Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be furnished and
delivered for the price of:
S y~ q / per ton
g.) Pursuant to and in compliance with your bid specifications for the furnislung and delivery of
Flexibie Base Material (Red Rock), we bid the following:
Flexible Base Material (Red Rock) will be furnished and delivered for the price of:
$ N o - t ~ ; ~c
) per ton
9.) Pursuant to and in compliance with your bid spb~ ~e followo ilhe ~rnislung and delivery
of Flexlble Base Material (White Rock), we
Flexible Base Material (WVite Rock) will be furnished and delivered for the price
of:
s Aid_i~C) perton
10.) Pursuant to and in compliance with your bid specifications for the fui-nishins and delivery of
SS-1 Emulsion Asphalt (Tack Oil), we bid the following:
SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivei-ed for tlie price of:
per gallon
11.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Portland Cement Concrete, we bid the following:
Bid Item No. 1:
"Class A" (5 sack) Portland Cement Concrete $ i'lLo - l?cu. yd.
Bid Item No. 2:
"Class C" (6 sack) Portland Cement Concrete $ jOc) "~1-l) cu. yd.
Bid Item No. 3:
$ cu.
"Grout" yd.
12.) Pursuant to and in compliance with your bid specifications for the furnishing and deliveryof
Sand, we bid the following:
S677_ per ton - delivered to the City of Paris at 50 W. Hickory, or other site
within the city limits of the city of Paris.
B Title:
y:
,
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Dated the _ 0 f 2010.
INVITATION FOR BIDS
FOR THE FURNISHING AND DELIVERY OF
HOT MIX COLD LAID ASPHALT
TYPE "D" (FINE MIXTURE) MATERIAL
FOR USE IN THE STREET DIVISION
OF THE
PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
FEBRUARY, 2010
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS FOR FI~IMIXTURE) MATERIAL
HOT MIX COLD LAID ASPHALT, TYPE D(
Requirements:
It is estimated that 5,000 tons of Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material
will be required in the operation of the Street Division of Public Works during the period of March
1, 2010 through March 1, 2011.
Exact quantities cannot be determined, but estimates are given as shown above. Quantities may be
increased or decreased to meet the requirement of the operations of the Street Division of Public
Works during the period shown above. A minimum is not guaranteed.
Specifications:
Hot Mix Cold Laid Asphalt, Type "D' (Fine Mixture) Material must nsf frr Contruct on 0and
edition of "Texas Department of Transportation Standard Specificati
Maintenance of Highways, Streets and Bridges" or a later edition.
All materials must come from a source on the approved list of asphalt material suppliers by TXDOT
as of bid opening date. Throughout the term of the purchase order, product samples maybe randomly
taken by City employees and tested at an independent laboratory selected by the City. Failure of
product to meet TXDOT specifications will be reason for termination of purchase order and/or
removal from the City of Paris Bid List.
Deliverv•
Delivery to be made to the Public Works Sei-vice Center, 50 W. Hickory, Paris, Texas, ar other site
within the city limits of the City of Paris.
Due to limited storage space, the City of Paris will place individual orders of approximately 800 to
1,000 tons of material during the life of the contract. The supplier will begin delivery within 72 houu s
of placing the order, and will cornplete the order within 14 calendar days. City forces will stockpile
material as it is delivered.
Basis of Award:
It is the intention of the City of Paris to award this contract on the basis of the lowest delivered price
that meets the specifications, and the special work requirements stipulated by the Street Division
department; however, the City of Paris reserves the right to reject any and all bids, to waive any
informality in bidding, and to award the bid as may be advantageous to the City of Paris.
Price/payment:
Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the
City is exempt from state and local sales taxes. The City of Paris tax exeinption number is
1-756000635. A tax exempt certificate will be furnished upon request.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory, Paris, Texas 75460, or other site within the city limits of the city of Paris.
Qualification of bidder:
Bids will be considered only from manufacturers or their authorized distributors. The authorized
distributors must maintain a substantial stoclc of material bid upon and must actively engage in the
sale of such material. Such stock and facilities may be examined by a representative of the City of
Paris at any time either before award is made or during the life of the purchase order.
City of Paris
Public Works Dept.
Bid Specifications
Hot Mix Cold Laid Asphalt
Type "D" (Fine Mixture) Material
1. R.K. Hall
Attn: Robert Hall
2810 N.W. Loop 286
Paris, Texas 75460
(903) 785-8941
(903) 785-8947 Fax
2. Richard Drake Construction Co.
Attn: Rick McDougall
6290 Hwy 271 N.
Powderly, Texas 75473
(903) 732-4781
(903) 732-4340 Fax