2010-029 RES ACCEPTING BID AND AWARDING CONTRACT FOR PURCHASERESOLUTION NO. 2010-029
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
ACCEPTING THE BID AND AWARDIIVG THE CONTRACT FOR THE PURCHASE OF
AGGREGATE COVER STONE (TYPE B, GRADE 4, UNCOATED) TO MARTIN
MARIETTA MATERIALS IN THE AMOUNT OF $15.00 PER TON, FOR USE IN THE
PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, by Invitation to Bid published in the Paris News on January 31, 2010 & February
7, 2010, the Public Works Department of the City of Paris solicited bids for roadway materials to be
used by the Street, Water and Sewer Divisions of the Public Works Department from March 1, 2010
through March 1, 2011; and,
WHEREAS, the lowest responsible bid received for Aggregate Cover Stone (Type B, Grade 4,
Uncoated) was made by Martin Marietta Materials in the amount of $15.00 per ton;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid of Martin Marietta Materials for the furnishing and delivery of
Aggregate Cover Stone (Type B, Grade 4, Uncoated) for use in the Street Division of the Public
Works Department, in the amount of $15.00 per ton, is hereby accepted and let conditioned upon
said vendor meeting all of the terms and specifications included in the bid documents, attached
hereto as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 8th day of March, 2010.
J sse Jame reelen, Mayor
ATTEST:
nice Ellis, City Clerk
APPROVED AS T ORM:
~
W. Kent IyAr" C' Attorney
fir"~~~~~ED
BID FORM
To: Mayor and City Council r'~~ry
City of Paris P~59 T~
135 15` S.E.
PO Box 9037
Paris, Texas 75461
From: r i~,-4~ aHP rw 1 S (Name of Bidder)
N, ) (Address)
(Address)
P UWc~~r'~~ ,
If you do not wish to bid on an item below please write "No Bid" on bid line.
1.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material, we bid the followinI
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and
delivered for the price of:
$ lUL~ gi c( per ton
2.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Aggregate Cover Stone (Type B, Grade 4, Uncoated), we bid the following:
Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered
for the price of:
$ 1- 10 C~ per ton
3.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Aggregate Cover Stone (Type B, Grade 5, Uncoated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered
for the price of:
$ JS (,)n per ton
4.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Aggregate Cover Stone (Type B, Grade 5, Coated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for
the price of:
$ 3I -50 per ton
5.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and
delivered for the price of:
$ /lJ0 t9;e( per ton
6.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
CRS-2 Emulsion Asphalt, we bid the following:
CRS-2 Emulsion Asphalt will be furnished and delivered for the price of:
$ /t)o 6;a per gallon
7.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be furnished and
delivered for the price of:
$ ~O 16,W per ton
8.) Pursuant to and in compliance with your bid specifications for ihe furnishing and delivery of
Flexible Base Material (Red Rock), we bid the following:
Flexible Base Material (Red Rock) will be furnished and delivered for the price of:
$ 1012)0 perton
9.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery
of Flexible Base Material (White Rock), we bid the following:
Flexible Base Material (White Rock) will be furnished and delivered for the price
of:
$ jC) 40 perton
10.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
SS-1 Emulsion Asphalt (Tack Oil), we bid the following:
SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of:
$ (LJ o g; d- per gallon
11.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Portland Cement Concrete, we bid the following: W ~i d
Bid Item No. 1: cu. d.
"Class A" (5 sack) Portland Cement Concrete $ Y
Bid Item No. 2: d.
"Class C" (6 sack) Portland Cement Concrete $ cu. Y
Bid Item No. 3: $ cu. yd.
"Grout" T-
12.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Sand, we bid the following:
$ ho ;d per ton - delivered to the City of Paris at 50 W. Hickory, or other site
within the city limits of the city of Paris.
By:
Dated the ~ of Fe bru u ri~
Title: ~L4---
2010.
INVITATION FOR BIDS
FOR THE FURNISHING AND DELIVERY OF
AGGREGATE COVER STONE
(TYPE B, GRADE 4, UNCOATED)
FOR USE IN THE STREET DIVISION
OF THE
PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
FEBRUARY, 2010
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS FOR FURNISHING
AGGREGATE COVER STONE (TYPE B, GRADE 4, UNCOATED)
Requirements:
It is estimated that 2,000 tons of Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be
required in the operation of the Street Division of Public Works during the period of
March l, 2010 through March 1, 2011.
Exact quantities cannot be determined, but estimates are given as shown above. Quantities may
be increased or decreased to meet the requirement of the operations of the Street Division of
Public Warks during the period shown above. A minimum is not guaranteed.
Specifications:
Aggregate Cover Stone (Type B, Grade 4, Uncoated) inust conform to Item 302, 2004 edition
of "Texas Department of Transportation Standard Specifications for Construction and
Maintenance of Highways, Streets and Bridges" or later edition.
Materials must be from an approved TXDOT material source. Bidder rnust provide
documentation that material has been tested and meets TXDOT specifications, and be compatible
with CRS-2 Emulsion Asphalt.
Material will be sampled randomly during delivery and testing by the City of Paris. Failure of
material to meet TXDOT specifications will be reason for termination of contract and/or removal
from bid list.
Delivery:
Due to limited storage space, the City of Paris will place individual orders of approximately
1,000 to 2,000 tons of material during the life of the contract. The supplier will begin delivery
within 72 hours of placing order, and will complete the order of 1,000 to 2,000 tons within 14
calendar days. City forces will stockpile material as it is delivered.
Delivery to be made to the Public Works Service Center, 50 W. Hickory, Paris, Texas, ar other
site within the city limits of the city of Paris.
Basis of award:
It is the intention of the City of Paris to award this contract on the basis of the lowest delivered
price that meets the specifications, and the special work requirements stipulated by the Street
Division; however, the City of Paris reserves the right to reject any and all bids, to waive any
informality in bidding, and to award the bid as may be advantageous to the City of Paris.
Price/payment:
Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory, Paris, Texas, or other site within the city limits of the city of Paris.
Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the
City is exempt from state and local sales taxes. The City of Paris tax exernption number is
1-756000635. A tax exempt certificate will be finished upon request.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
4ualification of bidder:
Bids will be considered only from manufacturers or their authorized distributors. The authorized
distributors must maintain a substantial stock of material bid upon and must actively engage in the
sale of such material. Such stock and facilities may be examined by a representative of the City of
Paris at any time either before award is made or during the life of the purchase order.