2010-036 RES ACCEPTING BID AND AWARDING CONTRACT FOR PURCHASERESOLUTIOIV NO. 2010-036
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE
OF FLEXIBLE BASE MATERIAL (WHITE ROCK) TO RICHARD DRAKE IN THE
AMOUNT OF $9.90 PER TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT
OF THE CITY OF PARIS; MAKING OTHER FINDINGS AND PROVISIOIVS
RELATED TO THE SUBJECT; A1VD DECLARIIVG A1V EFFECTIVE DATE.
WHEREAS, by Invitation to Bid published in the Paris News on January 31, 2010 &
February 7, 2010, the Public Works Department of the City of Paris solicited bids for roadway
materials to be used by the Street, Water and Sewer Divisions of the Public Works Department
from March 1, 2010 through March 1, 2011; and,
WHEREAS, the lowest responsible bid received for Flexible Base Material (White Rock)
was made by Richard Drake in the amount of $9.90 per ton;
1VOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid of Richard Drake for the furnishing and delivery of Flexible Base
Material (White Rock) for use in the Street Division of the Public Works Department, in the
amount of $9.90 per ton, is hereby accepted and let conditioned upon said vendor meeting all of
the terms and specifications included in the bid documents, attached hereto as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 8t" day of March, 2010.
ATTEST:
ice Ellis, Ciry Clerk
APPROVED AS T FORM:
W. Kent McIlya ' Attorney
z/-.,.,,, a~~e4~-
esse Jam Freelen, Mayor
RECEIVED
BID FORM
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To: Mayor and City Council j~~~~~~~
City of Paris PAR6~. TEXAS
135 ls` S.E.
PO Box 9037
Paris, Texas 75461
F rom: (Narne of Bidder)
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(Address)
* If you do not wish to bid on an item below please write "No Bid" on bid line.
1.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material, we bid the following:
Hot MiY Cold Laid Asphalt, Type "A" (Coarse Sase) Material will be furnished and
delivered for the price of:
$ ~ (o , (p a per ton
2.) Pursuant to and in compliance with your bid specifi a~edn bad he follonw n d delivery of
Aggregate Cover Stone (Type S, Grade 4, Unco we
Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered
for the price of:
$ jq , a o per ton
3.) Pursuant to and in compliance with your bid specldn rb de h followin d delivery of
Aggregate Cover Stone (Type B, Grade 5, Uncoate), we
Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered
for the price of:
$ 3 1 • 1 Q per ton
4.) Pursliant to and in compliance with your bid specifications for the furnishing and delivery of
Aggregate Cover Stone (Type B, Grade 5, Coated), we bid the following:
Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for
the price of:
$ p per ton
5.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
IIot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material, we bid the following:
Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and
delivered for the price of:
$ 4 , g 3 per ton
6,) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
CRS-2 Emulsion Asphalt, we bid the following:
CRS-2 Emulsion Asphalt will be furnished and delivered for the price of:
$ ,n o g, j - per gallon
7,) Pursuant to and in compliance with your bid specifis alrnwe bid he follow ngf
Hot Mix Cold Laid Asphalt, Type "D" (Fine Mitue) M tr
Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be furnished and
delivered for the price of:
$ y--Q , Q 3 per ton
g.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of
Flexible Base Material (Red Rock), we bid the following:
Flesible Base Material (Red Rock) will be furnished and delivered for the price of:
S CJ , 95 per ton
9.) Pursuant to and in compliance with your bid specifications for the fui-nishing and delivery
of Flesible Sase Material (NVhite Rock), we bid the following:
Flexible Base Material (White Rock) will be furnished and delivered for the price
of:
$ q, 9 6 per ton
10.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
SS-1 Emulsion Asphalt (Tack Oil), we bid the following:
SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of:
$ n o g; I per gallon
11.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Portland Cement Concrete, we bid the following:
Bid Item No. 1: Yl °AD-z~, yd.
"Class A" (5 sack) Portland Cement Concrete
Bid Item No. 2: ~ ° ~k cu. yd.
"Class C" (6 sack) Portland Cement Concrete $
Bid Item No. 3: Y-1
$ cu. yd.
"Grout"
12.) Pursuant to and in compliance with your bid specifications for the fumishing and delivery of
Sand, we bid the following:
$~L (p D per ton - delivered to the City of Paris at 50 W. Hickory, or other site
within the city limits of the city of Paris.
Title: ~C Q S l C~ VL `
By:
Dated the ~ ~ of , 2010.
INVITATION FOR BIDS
FOR THE FURNISHING AND DELIVERY OF
FLEXIBLE BASE MATERIAL
(WHITE ROCK)
FOR USE IN THE STREET DIVISION
OF THE
PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
FEBRUARY, 2010
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS FOR FURNISHING
FLEXIBLE BASE MATERIAL (WHITE ROCK)
Requirements:
It is estimated that 3,000 tons of Flexible Base Material (White Rock) will be required in the
operation of the Street Division of Public Works during the period of March 1, 2010 through
March 1, 2011.
Exact quantities cannot be determined, but estimates are given as shown above. Quantities may be
increased or decreased to meet the requirement of the operations of the Street Division of Public
Works during the period shown above. A minimum is not guaranteed.
Specifications:
Flexible Base Material (White Rock) must conform to Item 247, 2004 edition of "Texas
Department of Transportation Standard Specifications for Construction and Maintenance of
Highways, Streets and Bridges"ar later edition. Materials must be from an approved TXDOT
material source. Bidder must provide documentation that material has been tested and meets
TXDOT specifications.
Material will be sampled randomly during delivery and testing by the City of Paris. Failure of
material to meet specifications will be reason for termination of contract and/or removal from bid
list.
Delivery:
Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory, Paris, Texas 75460, or other site within the city limits of the city of Paris.
Due to limited storage space, the City of Paris will place individual orders of approximately 500 to
1,000 tons of material during the life of the contract. The supplier will begin delivery within 72 hours
of placing order, and will complete the order within 14 calendar days. City forces will stockpile
material as it is delivered.
Bid price, per ton, will be F.O.B., Department of Public Works Service Center, Paris, Texas 75460.
Basis of award:
It is the intention of the City of Paris to award this contract on the basis of the lowest delivered price
that meets the specifications, and the special work requirements stipulated by the Street Division;
however, the City of Paris reserves the right to reject any and all bids, to waive any informality in
bidding, and to award the bid as may be advantageous to the City of Paris.
Price/pavment:
Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the
City is exempt from state and local sales taxes. The City of Paris tax exemption number is
1-756000635. A tax exempt certificate will be furnished upon request.
Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W.
Hickory, Paris, Texas 75460, or other site within the city limits of the city of Paris.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
Qualification of bidder:
Bids will be considered only from manufacturers or their authorized distributors. The authorized
distributors must maintain a substantial stock of material bid upon and must actively engage in the
sale of flexible base material. Such stock and facilities may be examined by a representative of the
City of Paris at any time either before award is made or during the life of the purchase order.