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06-Minutes from PEDC, Fire & Building, HPC, B of A, Paris Public Library minutesCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 03/18/2010 Council Date: City Clerk Janice Ellis 6. 03/22/2010 RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Paris Economic Development Corporation minutes from the meeting on February 9, 2010 Fire and Building Code Review Committee minutes from the meeting on February 23, 2010 Paris Historic Preservation Commission minutes from the meetings on February 10, 2010 and February 22, 2010 Board of Adjustment minutes from the meeting on January 5, 2010 Paris Public Library Advisory Board minutes from the meetings on January 20, 2010 and February 17, 2010 BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: BUDGET INFO: ❑ Financial Report Z Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance y'I'D Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration E City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris -1 (000010 Revised 2/04/08 Paris Economic Development Corporation Meeting Minutes February 9, 2010 Board Members Staff Present: Dan Smith Present: Steve Gilbert Rick Poston Shannon Barrentine Chad Brown Rachel Schory Pike Burkhart, Sr. Ex-officio Members Present: Mindy Moree Kevin Carruth Jesse Freelen Kenny Dority Pam Anglin Guest Present: Connie Beard Dan Smith, President, called the meeting to order at 4:05 p.m. Minutes from the January 12 and 28, 2010 meetings were approved unanimously as submitted on a motion made by Chad Brown seconded by Rick Poston. Financial report for December 2009 was approved unanimously as submitted on a motion made by Pike Burkhart, Sr., seconded by Rick Poston. Chad Brown made a motion to change the agenda item order to aecommodate Tom Hensel, Auditor; seconded by Dan Smith. Motion carried. Mr. Tom Hensel, CPA of McClanahan and Holmes CPAs perfonned the audit of PEDC funds for the 2008-2009 Fiscal Year. He noted that most line items remained the same as last year with the exception of additional property purchased for the Industrial Park and $400,000 eannarked for incentives, not yet paid. Dan Smith asked him if there was still concern regarding fund balances in excess of the FDIC amount? Mr. Hensel stated that the FDIC limits had changed and there was no major concerns regarding the fund balances. Dan Smith asked if the excess balances in the accounts were covered by the city of Paris' depository contract? Mr. Hensel stated that the funds were not included with the city's due to different IRS ID numbers for each entity. Steve Gilbert stated that he had talked with Gene Anderson, Finance Director for the City of Paris, about fund balances and cash flow management. Mr. Anderson told him that previous PEDC Executive Directors required the funds to be very liquid so that access to them could be provided easily. Mr. Anderson added that he could put a portion into longer term investments to generate more interest income if directed to do so by the PEDC Board. Steve stated that he would get with Mr. Anderson to create some options of investment for the Board to consider at a future meeting. Mr. Hensel added that all accounts met with the GASB 34 accounting requirements. Motion to approve the final version of the 2008- 2009 Fiscal Year audit was made by Pike Burkhart; seconded by Rick Poston. Motion carried. Steve Gilbert led the Board into discussion of authorizing Southwest Securities and Bond Counsel to proceed with issuance process to sell the Taxable Sales Tax nLlb(,11 PEDC Board Meeting Minutes February 9, 2010 Revenues Refunding Bonds, Series 2010. Steve stated that the Paris city council had authorized Southwest Securities to move forward with this process that will result in significant savings in interest on these bonds. Steve pointed out that a special meeting of the Board to be held March 22, 2010 is required to proceed with this process. Motion by Pike Burkhart to authorize Southwest Securities and Bond Counsel to proceed with the required bond action; seconded by Rick Poston. Motion carried. Mr. Smith 1ed the Board in a discussion of the proposed changes to the PEDC Board By-Laws. Dan Smith stated that the Paris city council approved the version that was provided to the Board members with just minor changes to the grammar, punctuation and gender reference. Pike Burkhart expressed his opinion that if the ex-officio meinbers were allowed to vote, the amendments would not have passed with a majority vote. He added that as a Board there was not a consensus and we need community unity. Jesse Freelen stated that the instance that caused the by-laws change had only occurred once since the formation of the PEDC Board. Dan Smith stated that it was upon the recommendation of Pike Burkhart that the by-laws be changed to reflect the ability of the Board to exclude ex-officio members. He added that this process should not reflect how the Board functions, in the future. If so, then he would resign, if need be, to assure the functionality of the Board. Pain Anglin stated that we all need to work together for the good of the city and county. Dan Smith added that his management style was always to side with the employees regarding privacy protection. Motion was made by Rick Poston to approve the revised by-laws as approved by the Paris city council; seconded by Chad Brown. Motion carried with Pike Burkhart abstaining. Steve Gilbert led the Board in discussion of the Industrial Park. He stated that currently the park encompassed 199.3727 acres. There is a rail spur located at the very north east corner of the park. He stated that he would like to approach Kiamichi Railroad to see if they would be interested in extending the rail to serve the east side of the park. Rail service make the park more marketable to business prospects. He stated that he had looked over the park with Rick Poston. Mr. Poston would like to enter the growing season with a vegetation removal progam to be applied on the rock drainage channe] and around the existing trees. Mr. Gilbert stated that he had been contacted by Adams Engineering to the status of their proposed improvements presented in the Spring of 2009. Steve told them that right now our concentration was to take care of the asset (Industrial Park) and begin to market it to prospects. Some discussion took place as to who currently owned the old Superior Switch Building. Steve Gilbert presented his proposed plan of work for 2010: • PEDC's Purpose • PEDC's Goals • PEDC Duties 1) Strategic Planning; 2) Managing Resources; and 3) Accountability Reporting • Core Business Goals to Drive ED Process: 1) Earn Role as Lead Organization for Business Recruiting, Retention, Expansion and Creation; 2) Brand Management for Paris, Texas' Location Advantages; and 3) Listen and Champion Pro-Business Public Policy. • 2010 P1an of Work (Jan. - Sept. 2010): 1) Business Attraction & Marketing; 2) Business Retention & Expansion; 3) Develop and Promote a Positive, Pro- Business Climate for Paris and Lamar County (Strategic Planning); 4) Business 2 G PEDC Board Meeting Minutes February 9, 2010 Incubator & Entrepreneur Support; 5) Site Ready Industrial Parks; and 6) PEDC Reporting. Jesse Freelen stated that he would like to have a joint meeting of the city council, PEDC Board and the Water Study Committee. Steve added that he would have a proposal to present to the Board at the next meeting from a website host to inake a website just for PEDC. Pam Anglin stated that PJC along with Northeast Texas Community College has applied for grant funds in the amount of $1.2 million for continued RAMA training. Ms. Anglin added that a gant had been submitted in the amount of $180,000 through the Skills Development Fund to cover the cost of new welding equipment to advance a level for Turner Industries trainees. It was recommended that Mr. Gilbert have site visits of the top employers; establish matrix meetings and an ad-hoc deal team. The board convened into executive session at 5:36 p.m. pursuant to Section 551.087 of the Texas Government Code to discuss and deliberate on the following: A. Section 551.087 - Economic Development Negotiations Executive session ended at 6:09 p.m. There was no action taken as a result of executive sessfon. Chad Brown made a motion to adjourn at 6:10 p.m.; seconded by Rick Poston. Motion carried. Respectfully submitted, Sharunon Barrentine PEDC - Comm. Dev. Specialist 3 e00rs13 MINUTES OF THE FIRE AND BUILDING CODE REVIEW COMMITTEE CITY COUNCIL CHAMBER 107 E. KAUFMAN STREET. PARIS, TEXAS Februarv 23, 2010 5:00 O'CLOCK P.M. 1. Call meeting to order. Chairman Waldrum called the meeting to order at 5:00 p.m. The following members were present: Bobby Smallwood, Bryan Hargis, Carolyn Whelchel, Gary Brown, Jerry Haning, John Fuston, and Johnny Norris. Council Members Kear and Pickle were present. Also, present were city staff Kevin Carruth, Kent McIlyar, Janice Ellis, and Ronnie Grooms. 2. Deliberate and review of the Fire and Building Codes. Chairman Waldrum referred the Committee to the proposed amendments beginning on page 12 of the draft Ordinance. The Committee continued their review of the Ordinance and made the following suggestions: Sections 401.3 and 408.5.4 - delete. Section 503.1.1 - End the sentence after two-family residences and delete the remainder of the paragraph. The last two paragraphs are to remain in the proposed ordinance. Sections 503. 2.1; 503-2. 2; 503. 2. 3; 503.3; 503. 4; and 505.1.1 - delete. Section 505.1.2 - first sentence - add the words An approved in front of key box. First sentence - between the words each and occupancy, add the words "non residential property" Sections 508. 3.1; 508. 5.1; Sl l; 704.1; 901.5; 901.6 1; and 901. 7- delete. Section 902.1- delete. Sections 903.1. 2; 903. 2; 903. 2. 8. 3; 903.2.10. 3; 903. 2.10. 4; 903.2.10.5; 903. 3.1.1; 903.1.1.1.; 903.3.1.2; and 903.3.5 - delete. Section 903.3.8 - The sentence "The door must be labeled as the riser room" shall be re- worded to read as follows: If there is a riser room, it must be labeled as such. Sections 903.4; 903.4.2; 903.6 2; 905.2; 905.3.8; 905.4(5); 905.4(7); 905.9; 906 1; and 907.1.3 - delete. 3. Future agenda items. Chairman Waldrum suggested that they meet on March 9`h and March 23rd, beginning at 5:00 p.m. It was a consensus of the Committee to do so. 000014 4. Adjournment. There being no further business, the meeting was adjourned at 7:00 p.m. 0 CHARLES WALDRUM, CHAIRMAN . 0 Q() el 15 MINUTES REGULAR MEETING CITY OF PAR1S HISTORIC PRESERVATION COMMISSION WEDNESDAY. FEBRUARY 10, 2010 12:00 0'CLOCK P.M. l. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Ghairman. A. The following members were present: Arvin Starrett, Chairman Paul Denney, Vice-Chainnan Douglas Cox Ben Vaughan Susan Scholz, Secretary Jerry Raper B. The following members were absent: Matt Coyle C. Also present was Jeanna Scott, City Staff. 2. Approval of minutes fi-om previous minutes. (January 25, 2010) Motion was made by Susan Scholz, seconded by Douglas Cox to approve the minutes for the January 25, 2010 meeting. Motion camed 5-0. Motion was made by Susan Scholz, seconded by Jerry Raper to recuse Douglas Cox from item 3A. Motion carried 5-0. 3. Consideratioyz of and action on the following Certif cates ofAppropriateness: A. 946 Soutla Main Street - Douglas Cox presented the petition. Motion was inade by Susan Scholz, seconded by Jerry Raper to approve the COA. Motion carried 5-0. Motion was made by Susan Scholz, seconded by Jerry Raper to return Douglas Cox to the meeting. Motion carried 5-0. B. 134 South Main Street - Paris Baby - Melissa Gordon presented the petition. Ms. Gordon stated she is putting a panel sign up in an existing fixture. Motion was made by Susan Scholz, seconded by Paul Denney to approve the COA. Motion carried 6-0 C. 265 South Main Street - Gibraltar Hotel - Britin Bostick presented the petition. Ms. Bostick stated they are proposing the removal of the clay block infill between the structure columns. Motion was made by Susan Scholz, seconded by Douglas Cox to approve the COA. Motion carried 6-0. Motion was made by Paul Denney, seconded by Susan Scholz to recuse Douglas Cox from Item 4A. Motion carried 5-0. w 000016 4. Consider-ation of'and actiora on tlae following Fa(ade Grant.• A. 946 South Main Street - Douglas Cox presented the petition. Motion was made by Susan Scholz, seconded by Ben Vaughan to approve the Faqade Grant. Motion carried 5-0. Motion was made by Susan Scholz, seconded by Ben Vaughan to return Douglas Cox to the meeting. Motion carried 5-0. 5. Discussion of and possible action on recomrraeizdations fi•om the sub-committee on Historic Presefvation handouts for the public. Ben Vaughan stated in Matt Coyle's absence he would like to come back to the commission. No action taken. 6. Discussion of and possible action on period lighting.fixtures for the Maxey House. Lynn Deal, Site Manager for the Sam Bell Maxey House addressed the coirunission. Coinmissioners requested additional information on proposed lighting placement and fixture requireinents. Ms. Deal stated she will investigate and get back to the commission. No action taken. 7. Discussion of aizd possible action on purchasing commemorative coins to be issed as a.fundraiser , for- Leaderslzip of Lamar• Countv to benefit tl2e Perisryle project. Shannon Barrentine addressed the commission. Ms. Barrentineprovided handouts of the proposed commemorative coin. Ms. Barrentine stated to produce 100 coins it will cost $698.00, before setup fees each coin will cost the City $4.00 each, they are proposing a sale price of $20.00 each. Ms. Barrentine further stated that each coin will come with a capsule to protect it. Motion was made by Susan Scholz, seconded by Jerry Raper to approve the disbursement of funds for $698.00 to purchase the commemorative coins. Motion carried 6-0. 8. Reguest items,for• future agendas. Robert Talley report to the commission regarding repair of historical structures. 9. Meeting adjourned at 12:23 p.m. APPROVED THIS 22ND DAY OF FEBRUARY, 2010. ~f Paul Denney, Vice-Chairman - ~ OC,1% MINUTES REGULAR MEETING CITY OF PAR1S HISTORIC PRESERVATION COMMISSION MONDAY, FEBRUARY 22. 2010 4:00 0'CLOCK P.M. 1. The Historic Preservation Corrunission meeting was called to order by Paul Denney, Vice- Chairman at 4:15 p.m. A. The following members were present: Paul Denney, Vice-Chairman Douglas Cox Ben Vaughan Jerry Raper B. The following members were absent: Matt Coyle Arvin Starrett, Chairman Susan Scholz, Secretary C. Also present was Robert Talley, Code Enforcement Supervisor. 2. Approval of niinutes,from previous minutes. (February 10, 2010) Motion was made by Ben Vaughan, seconded by Jerry Raper to approve the minutes for the February 10, 2010 meeting. Motion carried 4-0. 3. Consideration of and action on the following Certfficates of Appropriateness: B. 11615` Street S. W. -Jami Birdsong Photography - Jami Birdsong presented the petition. Ms. Birdsong stated she will be conducting business in the loft, needs vinyl lettering sign on the door downstairs to mark her business. Paul Denney stated he has a problem with covering the transom window. Ms. Birdsong stated she was aware that the transom window being covered could be an issue. She is fine with just getting approval for the door decals. Motion was made by Douglas Cox, seconded Jerry Raper to approve the door Motion carried 4-0. A. 120 East Kaufman Street - City of Paris, Water Billing Off ce - Gene Anderson and Glen Wark presented the petition. Mr. Wark stated they are proposing to replace the existing aluminum door and side lights. The door will consist of an aluminum frame door that will swing out to comply with fire code. He further stated the original door was made from aluminum. Motion was made by Ben Vaughan, seconded by Jerry Raper to approve the replacement of the door and the side lights. Motion carried 4-0. - 0 V 0 (1g 4. Repor-t from Robert Talley, Code Enforcement Supervisor, regarding repaii• of Histor•ic pr•operties. Robert Talley, Code Enforcement Supervisor, made a report to the commissioners. 5. Request items for f cture agendas. 6. Meeting adjourned at 4:40 p.m. APPROVED THIS IOTH DAY OF MARCH, 2010. - Arvin arrett, Chairman - MAi19 MINUTES SPECIAL MEETING CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS. TEXAS TUESDAY, JANUARY 5, 2010 12:00 O'CLOCK P.M. 1. The Board of Adjustment meeting was called to order by Chairman Terry Christian at 1 l :58 p.in. A. The following inembers were present: Terry Christian, Chairman Chester Martindale Kyle McCarley Rick Hundley Allen Moore B. The following members were absent: David Glass C. Also present was Jeanna Scott, City Staff. 2. Appy-oval ofnzinutesfirom previous meetings. (Decenzbet- 8, 2009) Motion was made by Chester Martindale, seconded by Rick Hundley to approve the minutes for the December 8, 2009 meeting. Motion carried 5-0. 3. Public hearing and consideration of and action on the petition of Family Dollar to gf°ant a var-iance of Sign Ordinance 2008-021, Section 28-8(h) which provides that the "total sign face area of all permanent signs combined on one properry, including ground signs, pole signs, attached signs, etc. shall not exceed one (1) square foot per-, front foot of lease, fascia, or mazimum of three hundred (300) squar-e feet, at any time, " to allow 2.24 square feet of sign. face area per. front, foot of lease fascia, on Lot 5, City Block 155, being number 1505 Clarksville Street. Public hearing was declared open. A. The following individuals spoke in favor of the petition. Alex Pickering, Scott's Custom Signs, presented the petition. Ms. Pickering stated they will be replacing pole sign with an updated sign. This sign will be - ['V r, P 20 smaller than the existing sign. B. There was no opposition. Public hearing was declared closed. Motion was made by Kyle McCarley, seconded by Chester Martindale to approve the variance request. Motion carried 5-0. 4. Meeting adjourned at 12:02 p.m. APPROVED THIS 2ND DAY OF MARCH, 2010. ~ ~ Terry ClAistian, Chairman . ~ 21 Paris Public Library Advisory Board Minutes January 20, 2010 The Paris Public Library Advisory Board met Wednesday afternoon, January 20, 2010, at 4 o'clock in the Library Gallery. Chairman Bill Kennedy presided. Also attending were members Hilda Mallory, Debbie Anderson, Linda Vandiver, Deborah Hatley, and Eddie Poole and Library Directory Priscilla McAnally. Minutes from the previous meeting were approved as printed. Plans are being made to refurbish the entrance doors to the library. Lighting has been replaced in the director's office and the restrooms. This required all the money allocated from the Lone Star Library grant plus $400 from the library budget. Lighting in the Children's room and the periodicals area will be replaced at a later date. At the last meeting, new light fixtures for the front of the library near the old entrance were discussed. Those fixtures will not be practical. Instead, new ceiling fans with lights and remote controls will probably be installed. With the popularity of the Kindle and the Nook, Priscilla will look into the possibilities of an ebook library. There was no budget report. Statistical report showed library visits to be up significantly over last year. The program the library subscribed to for downloading videos has been discontinued. We have a$360 credit with that company. They offer foreign language courses, and our credit can be applied toward that. It will take an additional $1700 to subscribe. The Friends of the Library reported a balance of $14,000. There will be no spring luncheon at the country club. Priscilla has suggested having a small catered luncheon at the library. Suggestions for a speaker are welcome. The meeting adjourned for Smith Island cake baked by the Director. The consensus of the Board was that it was quite scrumptious. Submitted by, Debbie Anderson, Secretary , . _ ; . Paris Public Library Advisory Board Minutes February 17, 2010 The Paris Public Libarary Advisory Board met Wednesday afternoon, February 17, 2010, at 4 o'clock in the Director's Office. Chairman Bill Kennedy presided. Also attending were members Hilda Mallory, Eddie Poole, Debfa-Hatley, Linda Vandiver and Library Director Priscilla McAnally. --DehU-C, h Minutes of the previous meeting were approved as printed A game afternoon will be held sometime during the week of spring break, March 15-19 for teens aged 13-18. Wii board games will be available and popcorn will be served. Some of the Lone Star Libraries money has been expended as previously approved. Several of the Spanish language books have been received. The registration fee for Priscilla McAnally, Libarary Director, to attend the Public Library Association conference in Portland, Oregon March 23-27 was also paid from these funds. In addition, a new digital camera was purchased. The annual Performance Report will be due March 4, 2010. The budget report was presented and showed no unusual expenditures. According to the Statistical Report, both library visits and circulation were down in January. This could be partly attributed to the recent bad weather. In the absence of the Friends of the Library chairman, Priscilla McAnally gave their report. The Friends will not be hosting a spring luncheon this year as attendance has been down at the previous luncheons. The Friends currently have $17,000+ in their bank account. Dave Johnson, from local Channe199, recently interviewed the director regarding the new language program. This interview will be aired several times on the local station. The Library will host a Blood Drive on February 18 from 12:00-4:00 in the Gallery. There being no further business, the meeting adjourned at 4:25. Submitte by, ~ Linda Vandiver (for Debbie Anderson, Secretary)