10-Move to approve a resolution awarding the bid for curb/gutterCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
03/15/10
Steve McFadden, Interim Public
Council Date:
Street Division
Works Director
10.
03/22/10
RECOMMENDED MOTION:
Move to approve a resolution awarding the bid for curb/gutter, standard driveway approaches and
reinforced concrete sidewalks to low bidder Stephens and Sons for the unit pricing listed in Exhibit A
and authorizing the City Manager to negotiate and execute all necessary documents.
POLICY ISSUE(S):
Bid award
BACKGROUND:
This is the annual bid far curb/gutter, standard driveway approaches and reinforced concrete sidewalks
to be used by the Streets, Water Distribution, Sewer Maintenance, and Parks. The bids are for unit
pricing based on estimated quantities. Bids from four firms were opened March 16 and Stephens and
Sons had the lowest total bid.
BOARD/COMMISSION RECOMMENDATION:
N/A
EXHIBITS:
Resolution with exhibit; Bid tabulation
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$
❑ Department Report E Resolution
Budgeted Amt.
$158,000 in Street Division,
❑ Presentation ❑ Ordinance
$430,000 in Water Distribution,
❑ Public Hearing ❑ Other
$50,000 in Sewer Maintenance and
$10,000 in Parks Division
YTD Actual
$133,585.96 in Street Division,
$344,103.86 in Water Distribution
$45,173.95 in Sewer Maintenance,
and $10,000 in Parks Division
Acct. Name
Sidewalks & Curbs
Street & Alley Repairs
Contract Services (Not HPI)
Water Main Repairs
Service Line Replacement
Storm Sewers
Acct. Number
O 1-0405-46-00, 0 1- 03 51-46-00,
10-0408-83-00,10-0412-83-00, 10-
0407-85-00,01-0406-43-00
FISCAL NOTES:
REVIEWED AND APPROVED BY:
Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Coutt Z Legal ❑ Libtary ❑ Police Z Eng./Public Works ❑ Utilities
City of Paris Revised 2/04/08
OOC~G~ I
DRAFT
attorney\reswork\current\Curb & Gutter Awd & Contract Res 2010
RESOLUTION N0.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING THE BID AND AWARDING THE CONTRACT FOR THE REPLACEMENT
OF CONCRETE CURB & GUTTERS, DRIVEWAY APPROACHES AND REINFORCED
CONCRETE SIDEWALKS IN THE CITY OF PARIS TO STEPHENS & SONS CONCRETE
CONTRACTORS, INC, THE LOWEST RESPONSIBLE BIDDER; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, advertise for bids for
furnishing plant, labor, materials, and equipment, and for performing all work required for the
"Curb/Gutter, Driveway Approaches, and Reinforced Concrete Sidewalks" which bids were received
until 3:00 o'clock P.M., Thursday, the 16th day of March, 2010; and,
WHEREAS, the lowest responsible bid for all phases of the project was made by Stephens &
Sons Concrete Contractors, inc. 4735 Lamar Avenue, Paris, Texas 75460, and the contract should be
awarded to Stephens and Sons Contractors, Inc. in accordance with the unit prices bid and the other
terms and conditions set out in the bid documents attached hereto as Exhibit A; and,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble of this resolution are hereby in all
things approved.
Section 2. That the bid of Stephens and Sons Concrete Contractors, Inc., 4735 Lamar
Avenue, Paris, Texas for the "Curb/Gutter, Driveway Approaches and Reinforced Concrete Sidewalk
Replacement Project" is hereby accepted as the lowest responsible bid which provides the best value
to the City and the contract for this project is hereby let conditioned upon said contractor meeting all
of the terms and specifications included in the agreement and bid documents attached hereto as
Exhibit A.
Section 3. That the City Manager be and he is hereby authorized and directed to execute
on behalf of the City of Paris an Agreement for Replacement of Curb & Gutter, Driveways and
Sidewalks with Stephens and Sons Concrete Contractors, Inc. in the form attached hereto and
incorporated herein as Exhibit A.
Section 4. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 22nd day of March, 2010.
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
Jesse James Freelen, Mayor
;~•w 0 0 0 G58
AGREEMENT FOR REPLACEMENT OF CURB & GUTTER,
DRIVEWAYS AND SIDEWALKS
STATE OF TEXAS §
§ KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF LAMAR §
This Construction Agreement is made and entered by and befinreen Stephens and
Sons Contractors, Inc., 4735 Lamar Ave, Paris, Texas 75462, a Texas Corporation
(hereinafter referred to as "Contractor") and the City of Paris, Texas, a home-rule
municipal corporation (hereinafter referred to as "City") to be effective from and after the
date herein provided.
For and in consideration of the covenants and agreements contained herein, and
for the mutual benefits to be obtained hereby, the parties hereto agree as follows:
1. EFFECTIVE DATE
The effective date of this Agreement shall be April 1, 2010.
II. CONTRACT DOCUMENTS
That the contract documents which are hereby made a part of this Agreement by
actual attachment or by reference hereto are as follows:
Exhibit A Notice to Bidders and Bid Specifications
Exhibit B Bid Form and Proposal submitted by Contractor
III. THE WORK
Contractor shall provide all labor, supervision, materials and equipment necessary
to replace curb and gutter, driveways and sidewalks in the City of Paris in accordance
with the Notice to Bidders and Bid Specifications attached hereto as Exhibit "A",
together with the Contractor's Bid Form and Proposal attached hereto as Exhibit "B";
provided, however, that in the event of a perceived conflict or ambiguity, the provisions of
this Agreement, the Bid Proposal and Specifications, the Invitation to Bid and
Contractor's Bid Form and Proposal shall control, in that order.
IV. TERM/TIME OF COMPLETION
Contractor shall commence work under this contract within three (3) business days
following receipt of a Notice to Proceed or work order from the City. Contractor agrees to
complete all work called for under this agreement in a professional and timely fashion and
in accordance with the work orders received.
EXHIBITA
OOUO5Sl
V. PAYMENT
The City shall pay Contractor in current funds for work completed and accepted by
the City in accordance with the terms of this Agreement. This is a unit price contract and
Contractor shall be entitled to payment for quantities completed and accepted by the City
at unit prices submitted by Contractor in Contractor's proposal attached hereto as Exhibit
«C,l
Contractor recognizes that this Contract shall commence upon the effective date
herein and continue in full force and effect until termination in accordance with its
provisions. Contractor and the City recognize that the continuation of any contract after
the close of any given fiscal year of the City of Paris, which fiscal year ends on September
30th of each year, shall be subject to Paris City Council approval. In the event that the
Paris City Council does not approve the appropriation of funds for this Contract, the
Contract shall terminate at the end of the fiscal year for which funds were appropriated
and the parties shall have no further obligations hereunder.
VI. INSURANCE AND INDEMNIFICATION
That Contractor must, at all times during the term of this Agreement, keep and
maintain in full force and effect a policy or policies of insurance, providing at least
$500,000.00 per person and $1,000,000.00 for any single occurrence for bodily injury or
death and $100,000.00 for any single occurrence for injury to or destruction of property,
indemnifying all persons for any and all damages, personal injuries, or property damages
sustained as the result of the negligence of Contractor, its agents, servants, or
employees, and shall pay all premiums due thereon when due. It is expressly provided
that such insurance policy or policies shall and must be written and issued by a reputable
insurance company or companies licensed to write insurance policies by the State of
Texas. The policy or policies shall be written or endorsed to cover the City, its elected
officials, officers and employees as additional insured. Contractor or its insurance
carrier or carriers shall deliver a copy of any such policies to the City Clerk of the City of
Paris, 150 1 st Street S.E., Paris, Texas 75460, or furnish to said City Clerk a current letter
or certificate from such company or companies, evidencing the fact that such insurance is
in full force and effect at all times during this Agreement, and any extensions hereof, and
specifically noting thereon that City, its elected officials, officers and employees as an
additional insured. All such policies shall be written so that the City will be notified of
cancellation or of any restrictive amendment of the policies at least thirty (30) days prior to
the effective date of such cancellation or amendment. Notice shall be by certified mail,
return receipt requested, addressed to the City at the following address: City Clerk, City
of Paris, P. O. Box 9037, Paris, Texas 75461-9037.
The Contractor and its sureties shall indemnify, defend and hold the City, its
elected officials, officers and employees harmless from all suits, actions or claims of any
character, name and description brought for or on account of any injuries or damages
received or sustained by any person, persons or property on account of the operations of
the Contractor, his agents, employees or subcontractors; or on account of any negligent
00(?060
act or intentional wrongful act or omission of the Contractor, his agents, employees or
subcontractors in the execution of said contract; or on account of the failure of the
Contractor to provide the necessary barricades, warning lights or signs; and Contractor
and its sureties shall be required to pay any judgment, with cost including attorneys fees,
which may be obtained against the OWNER growing out of such injury or damage. The
Contractor likewise covenants and agrees to, and does hereby, indemnify and hold
harmless the OWNER from and against any and all injuries, loss or damages to property
of the OWNER during the performance of any of the terms and conditions of this Contract,
whether arising out of or in connection with or resulting from, in whole or in part, any and
all alleged acts or omissions of officers, agents, servants, employees, contractors,
subcontractors, licenses or invitees of the City.
VII. PERFORMANCE AND PAYMENT BONDS
With the execution and delivery of the contract, Contractor shall furnish and file
with the City in the amounts herein required, performance and payment bonds in
accordance with the provisions of Article 5160, Revised Civil Statutes of Texas, as
amended and Article 7.19-1 of the Insurance Code, as amended. The sureties shall be
listed in the most current Federal Register Treasury List. The City reserves the right to
reject any and all sureties.
VIII. INDEPENDENT CONTRACTOR
Contractor covenants and agrees that during the term of this agreement, the
services to be provided hereunder remain the sole responsibility of Contractor, and that
Contractor shall not during the term of this agreement assign, subcontract, or in any other
way authorize or retain other parties to provide such services without the express written
consent of City.
IX. TERMINATION
City shall have the right to unilaterally terminate this agreement at any time and for
any reason upon thirty (30) days written notice to Contractor.
X. CHOICE OF LAW; VENUE: CONTRACT INTERPRETATION
The parties agree that the laws of the State of Texas shall apply to this Agreement,
and that it is perFormable in Lamar County, Texas. The parties further agree that
exclusive venue shall lie in Lamar County Texas.
XI. ENTIRE AGREEMENT; AMENDMENTS;
SUCCESSORS AND ASSIGNS
This Construction Agreement, including the Contract Documents listed in Article II
herein, represent the entire and integrated agreement befinreen City and Contractor, and
supersedes all prior negotiations, representations, or agreements, either written or oral.
3
0000I11
This Construction Agreement may be amended only by written instrument signed by both
City and Contractor. This Construction Agreement is binding upon and shall inure to the
benefit of the parties hereto and their respective successors.
IN WITNESS WHEREOF, the parties have executed this Construction Agreement
upon the year and date indicated below their signatures hereto.
CITY OF PARIS, TEXAS
By:
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent Mcllyar, City Attorney
4
Kevin Carruth, City Manager
Stephens and Sons Concrete
Contractors, Inc., Contractor
Bobby Stephens
By:
Title: Project Manager
0 P ~.0 62
ACKNOWLEDGMENTS
BEFORE ME, the undersigned authority, on this day personally appeared Kevin
Carruth, City Manager of the City of Paris, Texas, known to me to be the person whose
same is subscribed to the foregoing instrument, and acknowledged to me that he
executed the same for the purposes and consideration therein expressed and in the
capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day of
.2010.
Notary Public, State of Texas
STATE OF TEXAS §
§
COUNTY OF LAMAR §
BEFORE ME, the undersigned authority, on this day personally appeared Bobby
Stephens, of Stephens and Sons Contractors, Inc., known to me to be the person whose
name is subscribed to the foregoing instrument, and acknowledged to me that he
executed the same for the purposes and consideration therein expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day of
12010.
Notary Public, State of Texas
5
0JCr063
RECElVE~
~Alk i. U 1 U
From: V,.t) S74- So r~ S C n t. f«j-e C n &ame)
MANAGER
_ (Address) PARIS' TEXAS
LI-1 'ks Lt-~.nc_'CL r AO e
P~.~ _k b _ (Address)
Re: April l, 2010 - April 1, 2011 Demolition and construction of Curb/Gutter, Driveway
Approaches and Reinforced Concrete Sidewalk.
Pursuant to and in compliance aches and Re nforced Concrete Sidewalk, we bid he followo g:
Curb/Gutter, Driveway Appo
• Please submit all bids in unit prices not lump sum per the estimated quantities provided.
$ I 1. Sf~ per foot far typical curb and gutter installation (city standard)
4500 L.F.
$ LUSO Removal and Disposal per L.F.
$ aa, C~p Total price for 6" typical curb and gutter (sum of the other two prices)
per foot for curb and gutter to match existing curb style installed
(ie. WPA style curb) 50 L.F.
~:5*.On_ Removal and Disposal per L.F.
$ ~y p n Total price for WPA curb and gutter (sum of other two prices)
$ S.5 O per square foot for the standard residential driveway approach installation
(city standard) 4000 S.F.
$ Removal and Disposal per S.F.
$ 1, Sp Total price for driveway approach (sum of the other two prices)
$ y Sp per square foot for reinforced concrete sidewalk (city standard)
2500 S.F.
~ ,pa Removal and Disposal per S.F.
$ ~n Total price for sidewalk replacement (sum of other two prices)
By
Dated the ~ of , 2010.
EXHIBIT A_
Title: 0~'nTe C° ~ MGn J~ 9 r
~ 000064
1.11 ,j I u~.., I L ,u
u_iiu_jr iii.i..vuu7
INSUF~ANCE REQUfREMENT AFFID,AV(T
`I"O BE COMPL.ETED BY APPROPRIATE INSURANCE AGENT
MUST BE RETURNED •nS PART OF BID
I, the undersigned agent, certify that the insurance requirements contained in this bid
document have been reviewed by me with the below-identifiPd
vendorlcontractor/consulta nt/engineer/architect. If the below-identified
vendor/contractor/consultanVengineer/architect is awarded this contract by the City of
Paris, I wiil be able, within ten (10) working days after being notified of such award, to
furnish a valid insurance cerkificate to the City rneeting ail of the requirements contained
in thl5 bld. ( u ance mpany will not agree to strike the wording
n vor " on cancellation provisions
~J CURTIS FENDL$Y
Agenk's Signat, e Agent Name (Print orType)
Name of Insuranc@ Carrier
PQTRnX 459
Acldress of Agency
PARIS TEXAS 75461-045
City/State
90 - ~
Phone Nurnber
STEPHENS & SONS CONCRETE
Name of Vendor/Contra ctorlConsuttantlEngineer/Architect (Print or Type)
SUBSCRIBED AND SWORN TO before mo this day of
ota , tate of Texas
4~11
N ry
NO7E 7"0 AGENT:
if this time requlrement is not rnet, the City has the rlght to dec(are this vendor non-
responsibie and award the contract to tho next lowest bidder meeting tho specificaElons. If
you have any questions concerning lhese requirements, please contact the City of Paris at
(903) 785-7511.
G.~: 0 0 0 C, 6 5
.iUir..UU -1 l I uC.! I c:: .3`f
t,r li Jll:i ( ii7af1C4 I-'. UUiSi UUy
liVSl1RANCE CHECKLIST
Construction Projects
("X" means the coverage is required.)
Covera c Pc uired
X 1. Workers' Compensation &
Employers' Llabfllly
2. For Futuro Uso
3. City Approved Alternative
wari<ers' Cornp. Program
X 4. General Liability
X 5. General aggregate epplies
per project (CGI.)
X 6. f'remises/Operations
X 7, fndependenE Contractars
X E3. Products
X g. GompleterJ Operations
X 10. Contractual Liability
X 11. Personal Injury Liability
X 12. XCU Coverages
X 13. Automobile Llabflity
X 14. Owned, Hired & Non-owned
15_ Motor Carrier Act Endorsernent
16. Professlonal Liability
17. Garage Liability
18. Garage keepers' Legal
X 19. Owners Protoctlve
Liability
Limits (Fiqures Denoto Minimurnsl
Statutary limits of State of Toxas
$100,000 accident $100,000 disease
$500,000 policy limit disease
$150,000 medical, safety prDqrarn
Minimum $500,O00 each incident
$1,000,000 occurrence
Gomplete enfry No, 26
(items No. 3-10 & 12 require)
500 OQO combinod singlo limlk
for bodlly InJury and property damage
damage each occurrence wlth
$1,000,000 general aggregate that
applies to project under contract
$500,000 each offense & aggrEgato
$500,000 Bodily InJury & Property
Damage each accident
$500,000 Badily lnjury&
Property Damage each accldent.
_61 & PD each occurrence
$ - Comprehensive
$ - Gollision
$500,000 Combincd singia lirnits
\ I I I i t /.1 U. I 1 ll . Ja LL I.. LL I. IJ I J J~
X 20. City named as 2dditional insured on other than W/C and Auta. Thls coverage is primary to all
other coverages the City may possess.
_X 21. City pravided with Waiver a( Subrogafion on Workers' Compensatlan or Alternative pragram if
applicable.
X 22. Ten (10) days notico of cancellation, non-renewal, material change or coverafle reductiori
endorsemenk requlred. Tne-tO-be
9 Nrnic~#e~S:--~~~- ~kt~Q p!atic~-o~~aR-se~af+ofl-(~rovFs'~orr-en D-eerEifiea-~~~,
X 23. The City of Paris prefers an A,M. (3est's Guldc Rating of "A-", "VI" or better or Standard and
Poor's Raling AA or befter; Authorizod to do buslne5s in the State of Texas (not applicable for wot'kers'
compensation assiyned throuyll pool or alternative cornpensation programs).
X?_/1. The Certifieate rnust state bfd number ancJ bicJ title or project namo.
25. Other Insuranco Requlrod:
INSURANCE AGENT'S STATEMENT
I Iiave reviewecf these requiremenks with the bidder nai-ned below. Addltlonaily:
X 26. The above policy(s) carry the following deductibles:
Fufl Ilmlts of coverage availabie for:
General Liabllity
Aufomobile Liability
X 27_ Liability policies are (indicate):
OCCURRENCEg4 CLAIMS MADE
1-17-10
Date
.~'~,7
CURTIS FENDLEY
DATE (MM/DD/YYYY)
CERT'IFICATE OF l-IABILITY INSURe4NCE ( 2/16/2010
PRODUCER (903)784-0836 FAX: (903)785-8434
Pierson & Fendley
1705 Lamar Avenue
P.O. Box 459
Paris TX 75461-0459
INSURED
STEPHENS & SONS CONCRETE
4725 LArIA22 RD
iNSUaEa e: Senrice Lloyds Insurance Co
INSURER
INSURER D: . .
NAIC #
20230
63389 .
oAR1$ I TX 75462 INSURERE: COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
OR CONDITION OF ANY CONTRACT OR O
MAY PERTAIN, THE INSURANCE AFFORDED BY THE OLICIES DESCRI ED HERE N S SUBJ,ECT TO ALL THE O TERMS EXCLUS O S AND T CONDITIONS OF SUCH
v un\/C OCChI ocni icGn [iV PAif1 CI AIMS_
rvuvw..,u~~....~".,.,..,....
POLICY EFFECTIVE
'
'
POLICY EXPIRATIO
LIMITS
ADD
L
NSR
POLICY NUMBER DATE MM DD YYY
DATE MM D YYY
_TR I D
~ I
EACHOCCURRENCE I
3_ Z,OOO, OOO_
'GENERALLIABILITY
- ~ ! I
DAMAGE TO RENTED ~
I
PREMISES Eaoccurrence
300,000
S
X COMMERCIALGENERALLIABILIIY ~
~
_
~ i
62
i
i
6/30/2009
6/30/2010
MEDEXP(Anyoneperson)
.5,000
-
OCCUR iBAP 84537
CLAIMSMADE
X
X
A
'
I
PERSONAL &ADV.INJURY '
_ -
$ 1,000,000
-
'
!
I
GENERALAGGREGATE
_
lS _2_,000,000
.
i _ '
PRODUCTS - COMP/OP AGG
2 , OO0 O , OOO
I$
GEN'L AGGREGATE LIMIT APPLIES PER: ~
.
.
~
. _ _
,
.
; POLICY I X PRO I LOC I I
i AUTOMOBILE LIABILITY I
I
I
COMBINED SINGLE LIMIT
(Ea acddent)
' g 1,000,000
j AUTO
I X ANY
r----------'-----
r-
A I ALIOWNEDAUTOS BAP 8453762
6/30/2009
6/30/2010
BODILY INJURY
,
~ SCHEDULED AUTOS i
i
I
(Per person)
I HIRED AUTOS
-
BODILY INJURY i
(Per accident)
$
. .
j
j NON-OWNEDAUTOS
I
~
.
I
- -
I
,
I
PROPER DAMAGE ~
TY
$
. . . _ ,
(
dent)
(Per acci
1
~
'
I
I
AUTO ONLY - EA ACCIDENT I
---T
$
. -
GARAGE LIABIUTY
i ;
I
EA ACC ~
$
' I ANY AUTO
•---I ~
i
OTHER THAN
AU700NLY:
AGG
$
I
'
EACH OCCURRENCE
$___2 , OOO , OOO
. EXCESS/ UMBRELLA LIABILITY
,
~
I
AGGREGATE
000
_ 2,000,000
CLAIMS MADE I
OCCUR
~
i I
A' ! I DEDUCTIBLE ICXS 8454812
6/30/2009
6/30/2010
---i ~
X ~ RETENTION $ oI
WC STATU- OTH-
g
I WORKERS COMPENSATION
TOLIMIIS
B
AND EMPLOYERS' LIABILITY yIN I
l
E.L EACHACCIDENT
$ 1,000,000
' ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDEDI
09
I
6/30/2009
6/30/2010
E.L.DISEASE - EAEMPLOYE
$ _ 1,000,000
SRY17625-
;(Mandatory lnNH)
~
. If yes, describe under
E.L DISEASE • POLICY LIMIT
$ 1,000,000
~ SPECIAL PROVISIONS below
jOTHER
overage can be expedited
~
Owners Protective f bid received I
~ I
)ESCRIPTION OF OPERATIONS / LOCATIONS ! VEHICLES ! EXCLUSIONS ADOED BY ENDORSEMENT / SPECIAL Pnuvimurva
~.dditional Insured: City of Paris including its elected officials, officers and employees with waiver of subrogation
ipglicable.
;ERTIFICATE HOLDER CANCELLATION
SHOULD ANY OFTHE ABOVE DESCRIBED POLICIES BECANCEILED BEFORETHE EXPIRATION
The City Of Paris DATE THEREOF, THE ISSUING INSURER WILI ENDEAVOR TO KAAIL 10 DAYS WRITfEN
PO BOX 9037 NOTICE TO THE CERTIFICATE HOLDEP NAMED TO THE LEFT, BUT FAIIURE TO DO SO SHALL
Paris, TX 75461-9037 IMPOSE NO OBLJGATION OR LJABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
Curtis Fendley/CINDY
aCORD 25 (2009/01) O 1988-2009 ACORD CORPORATION. All rights reserved.
NS025 (200901) The ACORD name and logo are registered marks of ACORD
- !?i1 (1f'p R
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
I INSURERS AFFORDING COVERAGE
NSUREa a: Central Mutual Ins. Co . _
r
INVITATION FOR BIDS
FOR THE DEMOLITION AND CONSTRUCTION OF
CURB/GUTTER, STANDARD DRIVEWAY APPROACHES
AND REINFORCED CONCRETE SIDEWALKS
FOR THE STREET DIVISION
OF THE
PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
February 2010
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
SPECIFICATIONS FOR
DEMOLITION AND CONSTRUCTION OF
CURB/GUTTER, CONCRETE SIDEWALK AND
STANDARD DRIVEWAY APPROACHES
Requirements:
It is estimated that 5,000 linear feet nfo r ed Concrete ,S d walk wi 1 beerepa' Driveway
ing
Approaches and 2,500 square feet of Re
the period of April 1, 2010 through April l, 2011.
Exact quantities or feet cannot be determined, but best estimates are as indicated above.
Quantities may be increased or decreased to meet the requirements of the Street Operations
Division of the Public Works Department during the period shown above. Minimum quantities
are not guaranteed.
Specifications/Requirements:
Demolition and construction of Curb/Gutter, Standard Driveway Approaches and Concrete
Sidewalk must conform to the following guidelines and attached drawings.
A) Approved bidder is responsible for the demolition, disposal and cleanup of existing
curb/gutter, driveway approaches or sidewalk.
B) Approved bidder is responsible far the construction of new curb/gutter, driveway
approaches ar sidewalk. All construction must comply with American Disabilities Act
and standard TXDOT specifications, except as amended by the project specifications or
drawings to be provided by the City.
C) Approved bidder is responsible for keeping the project area clean durin~ construction and
he is responsible for final cleanup of project site.
D) All bids must be accompanied by a properly executed and completed Insurance Affidavit
in the form attached with this Bid Proposal.
idder
E) Within 10 days after written notification form approved by the C tyLAttorney
shall execute and furnish to the Crty a contract n a
along with: (1) a performance bond and a payment bond, with powers of attorneys
attached, each in the full amount of the contract price, executed by a surety company or
surety companies authorized to execute surety bonds and from the list of approved surety
companies maintained by the United States Treasury Department, and (2) a properly
executed Certificate of Insurance evidencing that the successful bidder has met all the
Insurance Requirements required herein.
f?I~~°~''~r
F) The Contractor will provide traffic control and appropriate barricades at project site.
G) The City of Paris Public Works Department will assign project areas as needed in various
locations. orks H) The approved bidder will invoice the CitWl 1 be madblicOWe pa~ P t~ pon buccessful
No partial payments for work m place
completion and acceptance by the OWNER will be made.
j) Quantities shown on the BID FORM are estimT to exu ecompletion ofOwor ER dw~l~l
direct the work in coordination with Contracto pedite
minimize any downtime and moving time. aily J) The City of Paris Public Works Departme ect schedul a d/oreto cons~t uc dthe p oje~ct
Fai lure o f t he C o n t r a c t o r t o m a i n t a i n t h e pro)
in accordance with guidelines and specifications will be grounds for termination o f t he
contract.
Basis of Award:
der
It is the intention of the City of Paris to award thiTect tandl pec ficatpo sslof thedUid
whose bid is received timely and satisfies all the quremets
proposal. However, the City of Paris reserves the right to reject any and all bids, to waive any
informality in bidding, and to award the bid as may be most advantageous to the City of Paris.
Price/paVment:
Price is to be exclusive of any applicable taxes. Bidder is hereby notified uhmber is 1t756000635s
exempt from state and local sales taxes. The City of Paris tax exemption
A tax exempt certificate will be furnished upon request.
Payment will be made within thirty (30) days after receipt and acceptance of an invoice.
Publish Dates: February 28, 2010
March 7, 2010
NOTICE TO BIDDERS
The City of Paris will receive sealed bids at the Office of the City Manager, City of Paris, 135 ls`
S.E., P.O. Box 9037, Paris, Texas 75461-9037, for the furnishing and delivery of Curb/Gutter,
Driveway Approaches and Reinforced Concrete Sidewalk
Instructions to bidder
Place completed bid form in a sealed envelope addressed as shown on bid form. Clearly mark on
the outside of the envelope "Sealed Bid: Curb/Gutter Drivewa A roaches and Reinforced
Concrete Sidewalk" and return to the Office of the City Manager, City of Paris, 135 lst SE, P. U.
Box 9037, Paris, Texas 75461 no later than 3:00 P.M. on Tuesday, March 161h, 2010 at which
time all bids will be publicly opened at the City of Paris City Council Chamber, 107 E. Kaufman
St., Paris, Texas, read aloud, tabulated and referred to the City Council for consideration.
Multiple bids shall be placed in the same envelope. Bids received after the deadline will be
returned to vendor unopened.
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