2010-040 RES ACCEPTANCE OF BID AND AWARDING CONTRACT FOR THE PURCHASE OF A GIFT REMOVAL SYSTEM TO SMITH & LOVELESSRESOLUTIOIV 1V0. 2010-040
A RESOLUTIOIV OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF A
GRIT REMOVAL SYSTEM TO SMITH & LOVELESS, INC. IN THE AMOUNT OF
$78,980.00, FOR USE IN THE CITY OF PARIS WASTEWATER TREATMENT PLANT;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, by Invitation to Bid published in the Paris IVews on February 14, 2010 &
February 21, 2010, the Utilities Department of the City of Paris solicited bids for a grit removal
system to be used at the Wastewater Treatment Plant; and,
WHEREAS, the lowest responsible bid received for the grit removal system was made by
Smith & Loveless, Inc. of 14040 Santa Fe Trail Drive, Lenaxa, Kansas 66215 in the amount of
$78,980.00;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That the bid of Smith & Loveless, inc. for the furnishing and delivery of the grit
removal system for use in the City of Paris Wastewater Treatment Plant, in the amount of
$78,980.00, is hereby accepted and let conditioned upon said vendor meeting all of the terms and
specifications included in the bid documents, attached hereto as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 22nd day o
TTEST:
.
,
ice Ellis, City Clerk
APPROVED AS ORM:
W. Kent Mc ya Attorney
CITY OF PAR]S
UTILITIES DEPARTYIENT
BID SPECIFTCATIONS
FOR FURNISHING A GRIT REMOVAL SYSTEM
REQUIREMENTS
THE WASTEWATER TREATMENT PLANT WILL BE REPLACING AN EXISTING P1STA
GRIT REMOVAL SYSTEM.
A PURCHASE ORDER w'ILL BE AWARDED TO THE SUCCESSFUL BIDDER AS A
RESULT OF THIS INVITATION TO BID.
SPECIFICATIONS
ONE (1) COMPLETE GWT REMOVAL SYSTEM THAT INCLUDES A VORTEX TYPE
GRIT REMOVAL MECHANISM, DESIGNED TO BE INSTALLED IN AN EXISTING CONCRETE
GRIT CHAMBER 12' IN DIAMETER WITH A DEPTH OF 12'8".
THE GWT REMOVAL SYSTEM SHALL INCLUDE A TURBO GRIT PUMP, A GRIT
CONCENTRATOR, A GRIT WASHING AND DEWATERING DEVICE, AND CONTROL PANEL.
`r THE GRIT REMOVAL SYSTEM SHALL BE DESIGNED TO PROVIDE GRIT IZEMOVAL
AT A PEAK FLOW RATE OF 12 MILLION GALLONS PER DAY" AND SHALL INCLUDE A 1.0 Hp
DRIVE UNIT, SHAFT W1TH PROPELLOR BLADES, AND GRIT FLUIDIZER.
A 5.0 Hp GRIT PUMP SHALL BE SIZED FOR A PUMPING RATE OF 250 GALLONS PER
MINUTE AND SHALL INCLUDE NECESSARY VACUUM PRIMING CONTROLS.
THE GRIT CONCENTRATOR SHALL BE DESIGNED TO PROCESS AN INFLUENT FLOW
RA7E OF 250 GALLONS PER MINUTE WITH A DISCHARGE RATE OF APPROXIMATELY 25
GALLONS PER MINUTE.
THE GRIT WASHER AND DEWATERING DEVICE SHALL INCLUDE A 1.0 Hp DRIVE
UNITE AND PROVIDE FOR THE WASHING OF ORGANICS FROM THE REMOVED GRIT AND
DEWATER THE GRIT TO PROVIDE FOR A REDUCTION IN THE VOLUME OF GRIT TO BE
DISPOSED.
THE CONTROL PANEL SHALL PROVIDE FOR AUTOMATIC OPERATION OF THE GRIT
REMOVAL PROCESS.
ONE (1) DAY OF TRAINING, INCLUDING START-UP AND MECHANICAL
EVALUATIOiv' OF THE INSTALLATION OF THE GRIT REMOVAL SYSTEM SHALL BE
INCLUDED.
EXHIBIT~
DELiVER1'
DELIVERY WILL BE MADE TO THE WASTEWATER TREATMENT PLANT.
ROUTINE DELIVERY NtUST BE MADE WITHIN THE HOURS OF 7:30AM TO 2:30PM;
MONDAY THROUGH FRIDAY. DELIVERY MUST BE MADE WITHIN S1XTY (60) DAYS
FOLLOWING A CONFIRMED REQUEST FOR THE DELIVERY.
BASIS OF AWARD
IT IS THE INTENTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELNERED PRICE THAT MEETS THE SPECIFICATIONS. HOWEVER, THE
CITY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY IN BIDDItiG AND TO AWARD THE BID AS MAY BE ADVANTAGEOUS TO THE
CITY OF PARIS.
PRICE/PAYMENT
PRICE IS TO BE DELIVERED PRICE, EXCLUSNE OF ANY APPLICABLE TAXES.
BIDDER IS HEREBY NOTIFIED THAT THE CITY IS EXEMPT FROM STATE AND LOCAL SALES
TAXES. OUR TAX EXEMPTION NUMBER IS 1-75-6000635. A CERTIFICATE WILL BE
FURNISHED UPON REQUEST.
PAYMENT WILL BE MADE WITHIN THIRTY (30) DAYS AFTER RECEIPT AND
ACCEPTANCE OF THE GRIT REMOVAL SYSTEM. THERE SHALL BE NO PR1CE INCREASE,
FOR ANY REASON, UPON AWARDING THE CONTRACT TO THE WINNING BIDDER.
QUALIFiCATIONS OF BIDDERS
BIDS WILL BE CONSIDERED ONLY FROM MANUFACTURERS OR THEIR
AUTHORIZED DISTRIBUTORS. THE AUTHORIZED DISTRIBUTORS MUST ACTNELY ENGAGE
IN THE SALE OF THE SPECIFIED GRIT REMOVAL SYSTEM. SUCH STOCK AND FACILITIES
MAY BE EXAMNED BY A P.EPRESENTATNE OF THE CITY OF PARIS AT ANY TIME EITHER
BEFORE AWARD IS MADE OR DURING THE LIFE OF THE CONTRACT.
UPON REQUEST, BIDDER WILL FURNISH TO THE CITY OF PARIS, THE NAMES OF
THREE CITIES TO WHON1 THE PRODUCT BID IS PRESENTLY BEING FURNISHED.
BID FoRM RECEIVED
TO: MAYOR AND CITY COUNCIL
CITY OF PARIS
P.O. BOX 9037
PARIS, TEXAS 75461-9037
FROM: Smith & Loveless Inc. (NAME OF BIDDER)
14040 Santa Fe Trail Drive (ADDRESS)
Lenexa Kansas 66215 (ADDRESS)
913-888-5201, ext. 308 (TELEPHONE NUMBER)
RE: FURNISHING AND DELIVERING A GRIT REMOVAL SYSTEM
MAR a a9a
CITY MANAGER
PARIS, TEXAS
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS (EXCEPT AS NOTED
BELOW) FOR FURNISHNG AND DELIVERING A GRIT REMOVAL SYSTEM, WE BID THE
FOLLOWING:
GRIT REMOVAL SYSTEM WILL BE FURNISHED AND DELIVERED FOR THE PRICE OF:
$78,980 Per Bid Specifications with Grit Dewatering Classifier, all built with epoxy coated carbon steel.
$13250 Adder to Upg'ade to 304 Stainless Steel Classifier and Chamber Internals.
$14,704 Main Control Panel for Automatic Operation.
$21.466 Adder to upb ade Grit Dewatering Classifier to Grit Dewatering Washer (epoxy coated carbon
steel)
$ 4,259 Adder to upgade to 304 Stainless Steel Grit Washer.
DESCRIBE ANY DEVIATION FROM THE BID SPECIFICATIONS:
Instead of 1-da traininQ start-u and mechanical evaluation Smith & Loveless is
includin 2-da s for these services.
BY: ~Z=Z=TITLE: Manager Treatment Systems
TYPE OR PRINT NAME: Wiliiam Flores
DATE: 8' DAY OF March , 2010.
INSTRUCTIONS TO BIDDER:
PLACE COMPLETED "BID FORM" IN A SEALED ENVELOPE. CLEARLY MARK ON THE
OUTSIDE OF THE ENVELOPE "SEALED BID: GRIT REMOVAL SYSTEM" AND RETURN
T0: THE OFFICE OF THE CITY NIANAGER, CITY OF PARIS, P.O. BOX 9037, PARIS, TEXAS
75461-9037 OR 135 1ST SE, PARIS, TEXAS 75461, KO LATER THAN 3:00 PM ON TUESDAY,
MARCH 9, 2010 AT WHICH TIME THE BIDS WILL BE PUBLICLY OPENED AND TABULATED
FOR PRESENTATION TO THE CITY COUNCIL AT THE MONDAY, MARCH 22, 2010 MEETING.
~
Smith & Loveless Inc. ;
14040 Santa Fe Trail Drive
March 8, 2010 Lenexa, Kansas 66215-1284
United States of America
Phone: (913) 888-5201
Fax: (913) 888-2173
Mayor and City Council
City of Paris
135 15` SE
Paris, TX 75461
Re: Paris, TX - Grit Removai System
Smith & Loveless, Inc. thanks you for the opportunity to bid the above referenced project.
Below is a list of what is included in our bid proposal. Smith & Loveless is offering two options on the grit
handling equipment; in response to the two pieces of equipment referenced in the request for proposal
(i.e. grit washer and grit dewatering device). Both are different from the grit separator screen at the site.
Both are upgrades to the separator screen. The grit washer option wili provide the best grit product in
terms of the least odor and the least amount of water content.
A) Bid Form.
B) Smith & Loveless Sales Proposal for Paris, TX.
C
C) Grit Dewatering Ciassifier Option Drawings.
a) Drawing No. 67C176H - General Arrangement for Modei 15 Dewatering Screw Conveyor and
250 GPM Grit Concen'trator
b) Drawing No. 67C168F - Model 15 PISTA'~' Grit Dewatering Screw Conveyor with Singie 250
GPM Concentrator
D) Grit Washer Option Drawings.
a) Drawing No. 676380 - Grit Washer Model 250 General Arrangement
b) Drawing No. 6713379 - Grit Washer Model 250 with Concentrator
Smith & Loveless can fabricate equipment in 60 days after release to production; given that the existing
equipment was originally supplied by Smith & Loveless. Given the differences between the grit separator
screen and the requested equipment, a submittal process may be required outside the 50 day fabrication
time. The grit washer option does require a slight extension to the 60 day required lead time.
Lastly, the request for proposal lists a 5 HP grit pump and that is inciuded in our offering. Given the
difference in grit dewatering technology, we recommend the TDH (total dynamic head) be checked, in
case the motor of the grit pump needs to be 7.5 HP or 10 HP.
Sincerely,
/
William Flores
Manager, Treatment Systems
SMITN & LOVELESS, INC.
7
~ Systems i~nixer BYBTEM6
International vVY-0 Systems
Solutions for a World of Water Problems
1
*
Page 1 of 5
4a,
1
0
SALES AGREEMENT
Smith 8 Loveless, inc.
14040 Santa Fe Trail Drive
Lenexa, Kansas 66215
913/888-5201
Quotation Date:
3/8/2010
Name and Address:
Inquiry Number:
10405
Engineer:
Job Location:
Paris, TX
ONE
Smith & Loveless, Inc., having an office at 14040 Santa Fe Trail Drive, Lenexa, Kansas 66215 (hereinafter referred to as "Selier"), hereby agrees to sell
to the buyer designated below (hereinaRer referred to as "Buyer'), the following equipment subject to all of the provisions set forth in this Sales
Agreement. The Sales Representative is not an agent or employee of Seller and is not authorized fo enter into any agreement on Se/ier's
behalf or bind Seller in any way.
Smith & Loveless Model 12 PISTA9 Grit Chamber mechanism suitable for installation in a concrete structure
12'-0" diameter x 6'-6" deep with a concentric 5'-0" diameter x 6-2" deep grit well and concrete bridge - concrete
structure by others.
The PISTAO Grit Chamber mechanism shall include a helical gear reducer driven by 1 HP, 3/60/460 voit TEFC
motor, spur gear final drive head, steel air bell, steel propeiler, steel drive tube, top mounting Turbo grit pump,
second stage PISTA8' grit concentrator, steel inlet baffle, steel grit pump suction pipe, grit discharge pinch valve,
steel grit fluidizer, vacuum priming controis in a NEMA 4X stainiess steel enclosure, automatic electrical controls
in a NEMA 4X stainless steel enclosure, steel removable grit well cover piates and accessories as described
herein.
Thd'Turbo pump shali be capabie of delivering 250 GPM with a maximum static suction lift of 20' and driven by a.
5 HP, 1170 RPM, 3/60/460 volt TEFC motor. End user to provide adequate drawings for manufacturer to confirm
head requirements and model of grit pump.
ACCESSORIES
One - Dewatering screw grit classifier assembly: S&L Model 15, 1 HP, 3160/460 volt TEFC drive motor, gear
reducer, 9" ciiameter screw, screw trough, inlet hopper, supported on angle iron legs to provide an incline of
approximately 220. Hopper and trough covers are included. Entire unit to be fabricated from epoxy coated steel.
NOTE: As a separate price add, selier has included the option of providing a Modei 250 grit washer, complete
with NEMA 4X controls in lieu of the Model 15 grit classifier. For proper operation, this unit will require a flush
water supply of 20 GPM @ 60 PSI, air supply of 5 SCFH @ 70 PSI, and will utilize a 3 HP drive motor.
CORROSION PROTECTION:
All fabricated non-stainless steel components shail be commercial blasted and prime coated by the Manufacturer
with one 3-mil DFT coat of red oxide primer prior to shipment. All motors and gearboxes shall be furnished with
the original manufacturer's coating. Final touch up and finish coating shall be the responsibility of the purchasing
contractor.
Approximate total weight of equipment: 5000 ibs.
Approximate weight of heaviest piece: 1000 Ibs.
Approximate weight of grit classifier: 2200 Ibs.
Page 2 of 5
Quotation Date: 31812010 Inquiry Number: 10405
The equipment will be shipped in major pieces as follows
Gear head/gear motor assembly
Turbo pump and motor
Steel air bell
Steei propeller drive tube
Steel propeller mounting ring and blades - 2 pieces
Steel inlet baffie
Steei grit weil cover piate - 2 pieces
Second stage PISTA'~' grit concentrator
NEMA 4X stainless steel vacuum priming system enclosure
NEMA 4X stainless steel electrical enclosure
Steel grit pump suction pipe
Steei grit fluidizer
Pinch valve
Steei grit screw classifier - 2 pieces
NOT INCLUDED:
Field assemblylerection or instaliation
Interconnecting piping, wiring and conduit
Field paint or painting
Lubricants
Anchorage or anchor bolts -
Field testing if required
Grouting
encrete work
All c
PRICE SUBMITTAL DATA & DELIVERY:
$78,980 Per Bid Specifications with Grit Dewatering Classifier, ail built with epoxy coated
carbon steei.
$13,150 Adder to Upgrade to 304 Stainless Steel Classifier and Chamber Internals.
$14,704 Main Control Panel for Automatic Operation. `
$21.466 Adder To Upgrade Grit Dewatering Classifier to Grit Dewatering Washer (epoxy coated
carbon steel)
$ 4,259 Adder to Upgrade to 304 Stainless Steel Grit Washer.
F.O.B. factory plus any taxes, which may apply. Truck/Rail freight allowed to the job site, rail siding or
nearest unloading area-unloading to be by Buyer. Due to the spike in gas prices, which is beyond the
control of Smith & LovelQss at the time of our quotation/bid, a fuel surcharge may need to be assessed
at time of shipment.
Due to wide fluctuations and increases in the price of stainless and carbon steel components we are
experiencing in very short time frames, the sales price of the equipment quoted herein is subject to an
escalation in price. Escalation shall be based upon the increase in the Producer Price Index, U.S.
Department of Labor, Bureau of Labor Statistics-Group: Machinery and Equipment: Special Industry
Machinery and Equipment, Series Id-WPU116 (the "Index"). The escalation shall be calculated based
upon the percentage increase of the monthly index between the date of this quotation and the date of
shipment of the equipment (i.e. the index for the month of the shipment minus the index for the month
of quotation divided by the index for the month of quotation, multiplied by the quoted price). Note there
is approximately 2-4 mo escafat on will be clalguland a ed at,lthegime theendex for both m ntdhsrhas
Government. Therefore, the
been published and finalized.
Quotation Date: 3/8/2010 InquirY Number: 10405 Page 3 of 5
Pricing is firm for 60 days from bid date.
Two days supervision of initial operation, start-up and operator training is included. If additional days
are required, Seller will furnish a factory-trained supervisor for $900 per day including travel time plus
actual travel expenses.
With continuing approval of the Smith & Loveless Credit Department, payment terms are 100% Net 30
days from date of shipment, or at time of start-up, whichever occurs first.
Seller to send Submittai Data for approval 6 weeks after receipt of complete detaiis at Seller's factory.
Manufacturing completion is estimated 14 weeks after receipt in Seller's office oed p a~d ~serted into
Submittal Data and/or after ail notations or comments have been clarified, app
the manufacturing documents by the Seller. Variations in the time Submittal Data is returned to Seller
and/or Submittal Data marked approved but which contain contingencies or variations may impact the
completion time of the equipment.
ADDITIONAL TERMS AND CONDITIONS
1. GENERAL A. Buyer's execution of this Agreement constitutes Buyer's offer to purchase, on the terms and conditions set forth
herein, the equipment described in this agreement, and such offer is irrevocable for thirty (30) days after Buyer executes and delivers to
Seller this Agreement together with all necessary engineering data and information. Prices are firm for sixty (60) days after the bid date
provided a firm order is received at the factory within that time period and provided approved Submittai Data is received at the factory
within forty-five (45) days from the date submittais are forwarded from the factory. In the event firm orders and Submittal Data are not
received by Seller within the times set forth above, then price and delivery estimates may change due to changes in the costs of
material and labor and/or factory capacity at the time when the firm orders or approved Submittal Data is received by Seller. Seller
reserve~ffhe right to amend this Sales Agreement if not signed and returned within sixty (60) days from the quotation date. In the event
we are unable to ship within estimated period for reasons beyond our control, inciuding a request by the Buyer to defer shipment, the
prices are subject to adjustment to those prevailing at the time of shipment, but will not exceed 1-1/2% per month.
B. TNIS AGREEMENT IS NOT BINDING ON SELLER UNLESS SIGNED ON SELLER'S BEHALF BY AN OFFICER OR MANAGER OF
SELLER. rior a reement,
C. This Agreement constitutes the entire contract between the parties with respect to said equipment (any p g
representation, covenant or warranty, written or oral, being superseded hereby) and may not be amended or modifed except by a
written instrument duly executed by both parties, the provisions of any purchase order or other document submitted by or on behaif of
Buyer to the contrary notwithstanding.
D. A!I notices hereunder are to be in writing and mailed postage prepaid to the party being notified at the address indicated in this
agreement or at such other address as may be designated in writing.
E. Remedies provided for herein are cumulative and are in addition to ali other remedies as may be available at law or in equity.
F. This Agreement is governed by and subject to the laws cf the Sta#e of Kar,sas and the Buyer by executing this agreement agrees to
submit to the Jurisdiction of the State of Kansas and the venue for any disputes between the parties will be in the District Court of
Johnson County, Kansas, or the Federal District Court of Kansas.
2. NOTICE TO PROCEED- Return to Seller of approved Submittal Data or notification to Seller that the submission of submittais wili be
waived, constitutes notice to Seller to proceed with manufacture. In the event Seller does not receive approved Submittal Data within forty-
five (45) days aftpr Sellees submission of submittai data for approval, then Seller reserves the right to amend price and delivery of the
equipment being sold. Final approved Submittal Data means approval by Buyer (or Buyer's representative) of Seller's Submittal Data
and/or after all notations or comments have been clarified, approved and inserted into Sellers manufacturing documents at which point
Sellers estimated completion schedule commences. Variations in the time Submittal Data is returned to Seller and/or Submittal Data
marked approved but which contain contingencies or variations may impact the completion time of the equipment. Seller agrees to
furnish only the equipment included in Seller's quotation and/or as described and modified in the Submittal Data. Approval of the Submittal
the pr cre' a dlydelv ery of the equ pmenope of the
Data constitutes a{ice po an pfacturenthen Selle9 reserves therr ghdt to therein.
equipment after no poceed to man elive
otherw 3. EXCUSED FO d^ue o any Seller beyonidbSe ler'sncontrolr ncl deng buP not I mited toeany Act of Godctward, civ I di tu ban eiseo{f
such failure o delay
labor difficulty, factory capacity, fire, other casualty, accident or supplier's failure or inability to pe orm.
r's
to deem ts Iginsec~re I Sele rymay w th~draw the exten'seon
4. CREDfT APPROVAL-
credith or finanic alrstandingl is irrmpaired as t subject SelleCs
sole judgment, Buye
of credit and require other payment terms.
7
Quotation Date: 31812010 inquirY Number: 10405 Page 4 of 5
5. PAYMENT- SubjeCt only to any credit terms, which Seller may extend, the total purchase price hereunder is due at such time, within or
after the estimated shipment period specified herein, as said equipment is ready to be shipped. Buyer shall pay in full all invoices within
the time for payment specified therein and Buyer's payment obligation is in no way dependent or contingent upon Buyer's receipt of
payment from any other party. Any balance owed by Buyer for thirty (30) days or more after the same becomes due is subject to a 2% per
month delinquency charge until paid. In addition to all other amounts due hereunder, Buyer shall reimburse Seller in full for all damages,
costs and expenses, including reasonable attorneys' fees, which Seller may incur with respect to BuyeCs breach of this Sales Agreement
or the collection of past due amounts from Buyer. if Buyer is in default under this or any other agreement with Seller, Seller may, at its
option, defer performance hereunder untii such default is cured.
6. SECURITY INTEREST- Until all amounts due hereunder have been paid in full, Seller has a security interest in said equipment and
has all rights of a secured party under the Uniform Commercial Code including, without limitation, the right to take possession of said
equipment without legal process and the right to require Buyer to assemble said equipment and make it available to Seller at a place
reasonably convenient to both parties. At Seller's request, Buyer shail execute any financing statement or statements submitted by Seller
in order that Seiler's security interest in said equipment may be perfected.
7. WARRANTY & LIABILITY- Seller warrants only that said equipment is free from defects in materials and workmanship as set forth in
Sellers standard Certificate of Warranty furnished to Buyer at the time of final shipment. THIS WARRANTY IS EXPRESSLY IN LIEU OF
ALL OTHER WARRANTIES EXPRESS OR IMPLIED INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY FITNESS
FOR ANY PARTICULAR PURPOSE OR DESIGN AND WHICH ARE EXPRESSLY DISCLAIMED SY SELLER. Seliers sole responsibility
with respect to any equipment which proves to be defective as to materials or workmanship is either to replace or to repair the same as is
set forth in said Certificate of Warranty. Unless authorized in writing by Seller, Seller is not responsible for any charge or expense incurred
for the modification, servicing or adjusting of said equipment after the same has been delivered to Buyer. Seller is not liable in association
with its warranty or in any other capacity for any consequential, incidental or liquidated damages, late fees/damages or penalties.
8. CLAIM PERIOD- Buyer shall immediately inspect said equipment upon receipt thereof and immediately notify the carrier of any
damage, shortage or other nonconformance. Seller is not obiigated to consider any claim for damages, shortages or non-conformance
unless notified by Buyer within ten (10 ) days after Buyer's receipt of said equipment.
9. CANCELLATION- Should Buyer cancel this agreement without Seliers prior written consent, Seller may, at its option, recover from
Buyer a cancellation charge of not less than 20% `of the purchase price hereunder. This cancellation charge is intended to compensate
Seller for difficult-to-calculate economic losses, including but not limited to, material and labor costs, as weil as loss of anticipated profits
suffered due to cancellation.
10. SE)FtRABILITY - If any provision or provisions of this Agreement shall be held to be invalid, illegal, unenforceable or in conflict with
the law of any jurisdiction, the va(idity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired
thereby.
11. STORAGE- If at such time, within or after the estimated shipment period specified herein, as Seller notifies Buyer that said equipment
is ready to be shipped Buyer requests a delay in shipment, Seller may, at its option, agree to store said equipment for a period of time
determined by Seller, provided that such agreement will not affect Buyer's obligation to pay in full all invoices as they become due, and
provided further that for each month, or portion thereof, said equipment is so stored by Seller, Buyer shall pay to Seller as a storage fee an
amount equal to 2% of the purchase price.
12. DRAWINGS, ILLUSTRATIONS AND MANUALS- Catalog and proposal drawings, bulletins, and other accompanying literature
are solely for purpose of general style, arrangement and approximate dimensions. Seller may make any changes Seller deems
necessary or desirable. Submittal for approval, if required, will be made after receipt of complete information from Buyer. Unless
otherwise specified at the time of quotation, six sets will be furnished. Additional sets are at $25.00 per set. Installation, maintenance
and opdr at no dded co t~'wth additional cop es at $50 00 ea~h~es specified at the time of quotation. If none specifed, four will be
provide
13. PERMITS, LICENSES- Buyer at its sole cost and expense shall obtain all building or other permits or licenses with respect to the
instaliation and operation of said equipment required by any federal, state or local governmental body.
14. PATENT INDEMNIFICATION- Seller shall, at its own expense, defend any suit instituted against Buyer, based on any claim that
equipment furnished hereunder infringes any Letters Patent of the United States, and Seller shall pay any damages assessed against
Buyer in any such suit, provided that Buyer, upon service of process upon Buyer, gives to Seller notice in wnting of the institution of such
suit, and permits Seller, through counsel chosen by Seller, to defend the same, and gives Seller all information in Buyer's possession and
reasonable assistance and authority to enable Seller so to do. Seller shall have no liabiliry or obligation to Buyer for patent infringement
resulting from compliance by Seller with written instructions or specifications of Buyer concerning the structure, operation, material, or
method of making equipment furnished hereunder.
1
Quotation Date: 318/2010
Agreed to this day of
Buyer
By
Print Name
Inquiry Number: 10405
By
Authorized Signature
Address
Is this purchase tax exempt? Yes_ No_
if YES, attach Sales Tax Exemption Certificate. Failure to provide
tax exempt certiTicate prior to shipment wiil result in 6uyer being
responsible for all applicable taxes.
Page 5 of 5
Agreed to this day of
at Lenexa, KS.
SMITH & LOVELESS, INC.
By
Authorized Signature
Prepared by
Sales Representative
NOTE: The Sales Representative is not an agent or
employee of Selier and is not authorized to enter into any
agreement on Seller's behaif or to bind Seiler in any way.
,MEMORANDUM
Qy of Paris Utilities Department
To: Mayor & City Council, City of Paris
From: Doug Harris, Director of Utilities
Subject: Recommendation for Wastewater Treatment Grit Removal System
Date: March 10, 2010
Sealed bids were received on March 9, 2010 for the furnishing and delivery of a grit removal
svstem for use at the Wastewater Treatment Plant.
Bid results follow:
Bidder Bid price
, Smith & Loveless, Inc. $78,980.00
Newman Regency Group $87,600.00
Recommendation:
Accept the low bid, meeting bid specifications, as submitted by Smith & Loveless, Ine., in the
amount of $78.980.00
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