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16-Deliberate and act on a resolution accepting the proposal of Whitaker Homes to construct up to five new single family homes in the City of Paris under the grant contract no. 1001053CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 4/09/ 10 Council Date: City Manager Kevin Carruth 16. 4/12/10 RECOMMENDED MOTION: Move to approve a resolution awarding a bid to Whitaker Homes construct up to five news homes under the TDHCA HOME Owner-Occupied Program and authorizing the City Manager to negotiate and execute all necessary documents. POLICY ISSUE(S): Contract award; Community development BACKGROUND: The City received a HOME Owner-Occupied Program grant from the Texas Department of Housing and Community Affairs to build up to five new homes for qualified low- and moderate-income homeowners. A request for proposals was issued in January for construction of the homes and there were three respondents. While Brookwood Homes had a slightly lower bid than Whitaker Homes, the evaluation process determined that Whitaker was better qualified. Staff recommends Whitaker Homes because they were higher rated than Brookwood and only slightly more expensive. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Resolution; Rating sheets; RFP ad; Bid specs; Whitaker proposal ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense $ ❑ Department Report ~ Resolution gudgeted Amt. $ ❑ Presentation ❑ Ordinance Y7'D Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration E City Clerk ❑ Community Development ❑ EMS/IT ❑ Eng. ❑ Finance ❑ Fire ❑ Municipal Court Z Legal ❑ Library ❑ Police ❑ Public Works ❑ Utilities City of Paris r Revised 2/04/08 Mw ~~tJ1~0U DRAFT attorney\reswork\current\TDHCA HOME Owner-Occupied - Awd Bid Builder Res 2010 RESOLUTION N0. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE PROPOSAL OF WHITAKER HOMES TO CONSTRUCT UP TO FIVE NEW SINGLE FAMILY HOMES IN THE CITY OF PARIS, TEXAS UNDER THE TEXAS DEPARTMEIVT OF HOUSING AND COMMUNITY AFFAIRS HOME OWNER-OCCUPIED PROGRAM GRANT CONTRACT N0. 1001053; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Paris did heretofore, request proposals from building contractors to furnish plant, labor, materials, and equipment, and for performing all work required for the construction of up to five (5) new single-family homes in the City of Paris, Texas under the guidelines and requirements of the Texas Department of Housing and Community Affairs HOME Owner-Occupied Program Contract No. 1001053, which bids were received unti110:00 o'clock A.M., Tuesday, the 2nd day of February, 2010; and, WHEREAS, the proposals received were noted and scored in accordance with the Program and the highest scoring proposal was submitted by Whitaker Homes, 2550 Lamar Ave., Paris, Texas 75460, in the amounts shown on the attached tabulation and the bid should be accepted and contract should be awarded to Whitaker Homes in accordance with the unit prices bid and the other terms and conditions set out in the bid documents attached hereto as Exhibit A; and, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble of this resolution are hereby in all things approved. Section 2. That the proposal of Whitaker Homes of Paris, Texas, for the "TDHCA HOME Owner-Occupied Program Contract No. 1001053 housing construction builder, is hereby accepted as the highest scoring proposal which provides the best value to the City and the contract for this project is hereby let conditioned upon said contractor's execution of a contract with the City of Paris and satisfaction of the terms and specifications included in the contract and bid documents attached hereto as Exhibit A and providing all required performance and payment bonds and insurance certificates as required. Section 3. That the City Manager be and he is hereby authorized and directed to execute on behalf of the City of Paris a contract for the housing construction builder in the form attached hereto and incorporated herein as Exhibit A. Section 4. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 12~' day of April, 2010. Jesse James Freelen, Mayor V_ C100f18i CITY OF PARIS 1001053 CONTRACTOR BIDS Brookwood Whitaker Legend Homes Homes Contracting Plan Design #1 $48,250.00 $49,460.00 $50,965.00 Brick $1,725.00 $2,150.00 $2,000.00 Concrete walkway $0.00 $210.00 $180.00 Driveway and slab $360.00 $630.00 $540.00 Handicap Bathroom $0.00 $0.00 $0.00 Handicap Shower $250.00 $339.00 $340.00 Gutters $500.00 $450.00 $450.00 Errosion control $300.00 $300.00 $300.00 Dishwasher $250.00 $255.00 $250.00 Fans $0.00 $380.00 $350.00 TOTAL $51,635.00 $54,174.00 $55,375.00 Brookwood Whitaker Legend Homes Homes Contracting Plan Design #2 $51,750.00 $51,490.00 $55,398.00 Brick $2,000.00 $2,365.00 $2,200.00 Concrete walkway $60.00 $210.00 $180.00 Driveway and slab $585.00 $630.00 $540.00 Handicap Bathroom $0.00 $0.00 $0.00 Handicap Shower $200.00 $339.00 $340.00 Gutters $450.00 $450.00 $450.00 Errosion control $300.00 $300.00 $300.00 Dishwasher $250.00 $255.00 $250.00 Fans $0.00 $380.00 $350.00 TOTAL $55,595.00 $56,419.00 $60,008.00 Brookwood Whitaker Legend Homes Homes Contracting Plan Design #3 $52,500.00 $55,050.00 $57,8510.00 (addition error, bid is $1 less ) Brick $2,500.00 $2,437.00 $2,400.00 Concrete walkway $60.00 $210.00 $180.00 Driveway and slab $585.00 $630.00 $540.00 Handicap Bathroom $0.00 $0.00 $0.00 Handicap Shower $200.00 $339.00 $340.00 Gutters $450.00 $450.00 $450.00 Errosion control $300.00 $300.00 $300.00 Dishwasher $250.00 $255.00 $250.00 Fans $0.00 $380.00 $350.00 TOTAL $56,845.00 $60,051.00 $62,660.00 EXHIBIT.g... 0 0 1! Rating Sheet Contractor l.ocality 2.1 + V~ s + Contractors Narne~.~~h i~,ICer t'6' / /..5 Evaluato►'s Name Experience-Rate the respondent for experience in the following areas: factor Max. Pts. Score 1. Has previously constructed Y/ type af projetts 5 ~ 2. Has warked on federally funded construction projects 5 3. Has worked on projetts that were located in this 30 ID_ general region 4. Extent of experfence in project construction management (minimum of5 years) 10 ~(7 Subtotal, Experience 30 ~(Z TDHCA OCC Contract No. ZMI Q~ -4 Date of Rating 47 he Work Performance Factor Max. Pts. Score 1. Past projects completed on schedule 5 2. Manages projects within budgetary constraints 10 ~ 3. Work product is of high quality 15 ssssssassses s=saassassss Subtotal, Performance 30 '30_ Comments •'NOTE: Informatfon necessary to assess the respondent on these criteria shoufd be gathered by contacting past/current clients Capadty to Perform Fa r M x. Pt • Score 1. Staff Level/Experience of 5taff 5 2. Adequacy of Resaurces 5 3. Professlonal liability insurance is in force 5 Subtotat, Capaclty to Perform 15 ~ louE Opportunity Factor M x. Pts, Score i. Located in Region 10 ~ 2. Located in Jurisdittion 5 o=x=zaamncz 15 a:asu~su~ Subtotal, Performance Bid Factor Max. Pts. Score 1. Within 15% of work write-up S 5 2. Low Bid 5 0 sss:saz:sar_ Subtotal, Performance 10 TOTAL SCORE Factor Max. Pts. Score • Experience 30 7-(5 ■ Work Performance 30 Q. ■ Capacity to Perform 15 A C3_ ■ LocalOpportunity 15 16_ • Bid 10 16 =ee==~aa sa--~sea=e: TotalScore 1oo Q00~?a0 Evaluation Sheet Builder: 1,~1_ QXdsX-si oate: Contrad # 00 O S' Reference contacted• r,14 OSS£e Hi, this is I' Zod%~ calling on behalf of the City of Paris. has listed you as a referente tn regards o a construdion bid for a City of Paris TDHCA Hausing grant. Do you have a few minutes to answer 4 questions about the builders work ? 1. Specifically, w was c p~ted by this frm? 2. Please rate the quality of work completed. Was the contactors work? _Very Good Good Fair Poor 3. Did the tontractor cornplete the work in a timely and efficient manner? Yes ✓ No 4. Was a tweNe (12) month warrenty provided for work? If so, were warranty items performed in a tirnely manner7 Did conflicts occur? Comments: Person interviewing reference: ~e - Evaluation Sheet Builder: Date: Contract# Reference contacted: S'~! e~ ~i< Gr'a•r►~ Hi, this is calling on behalf of the City af Paris. A4 j/ has listed you as a reference in regards to a construction bid far a City of Paris TDHCA Housing grant. Do you have a few minutes to answer 4 questions about the builders work ? 1. Speciflcally, what work was compieted by this firm? 4s.cZ4& ..T 4,e.4-.+s-_-'_.,~ 2. Please r te the quality of work completed. Was the contactors woric? ~Very Good Good Fair Poor or complete the werk in a timely and efticient manner? 3. Did the c:~rNo Yes 4. Was a twewe (12) month warranty provided for work? If so, were warranty items performed in a timely manner? Did conflicts occur? Comments: tk E~ ,4sr ~ rtt~r ~ ad,P " Person interviewing reference: ~ Evaluatlon Sheet Builder: Date: N- r --1 Contract # 00 /O S ~ Reference contacted: ~e er~_ 1' Hi, this is calling on behalf of tha City of Paris. W~`r p!~ has listed you as a reference in regards to a mnstrudion bid for a City of Paris TDHCA Housing grant. Do you have a few minutes to answer 4 questions about the bullders work ? 1. Specifically,:what work was completed by this firm? c-A 0t.c.4t1' Please ate the quality af work completed. Was the contactors work? ~Very Good Goad Fair Poor 3. Did the cont tor compiete the work in a timely and efficient manner? Yes No 4. Was a twelve (12) month warranty provided for work? If so, were warranty items performed in a timely manner? Did conflicts occur? r - . - ~ Person intenriewing reference: v- ciooE.`,~~~ Builder: Evaluation Sheet Date: -JY 9-- / d Contract # o o S Reference contacted: wk Hi, this is calling on behalf of the City of Paris. Mf has listed you as a reference in regards to a construction bid for a City of Paris TOHCA Housing grant. Do you have a few minutes to answer 4 questions about the builders work ? 1. Specifically, what work was completed by this firm? Go" 6 4 2. Please rate the quality of work completed. Was the contactors work? _L,!!~ -Very Good Good Fair Poor 3. Did the con~tr °r complete the work in a timely and efficient manner? Yes V No 4. Was a twelve (12) month warranty provided for work? If so, were warranty items performed in a timely rnanner? Did conflicts occur? d/Latr ~ . Camments: * f rJ C -V Person interviewin8 reference: ~ A Evaluation Sheet Builder: Date: Y - r - / U Contract # ~42o/O s 3 Reference contacted: ~_IrLr+►c-i.e Tt.4l~- Hi, this is /Vk- calling on behalf of the City of Paris. "~-r a/ has listed you as a reference in regards to a construction bid for a City of Paris tDNCA Housf ng grant. Qo you have a few minutes to answer 4 questions about the builders work ? 1. Specifically what work was mpleted by this firm? ~ ~.[~p~' 2. Please ate the quality of work completed. Was the contactors work? ~~Very Goad Good Fair Poor 3. Did the contractor complete the work in a timely and efficient manner? Yes kle:~No 4. Was a twelve (12) month warranty provided for workl If so, were warranty items performed in a timely manner? Did conflicts accur? Gt17Ll~a.se.~s ~ ')7D ~IJ /J'1 D ~Y! v_ - - . Com ments: • U e- C~ JAArSAb Person interviewing reference: ~21 Sep. 9. 2004 12:48PM City 4f Hughes Springs No, 7237 P. 1 CFrY oF HUGHES SPRINGS 603 E. Frst Sfrest • P.O. Box 80b • Hughes 3prings, Texas 75656 •(903) 639-7619 • Fex (803)839-3789 Septembex 9, 2009 To Whom Zt May C4ncern; ul'hitaker Home Construction, Doyle and Ghris Whitakar, have built homes in the City of Hughes Sprin.gs far the past 9years. They have bUilt custom homes and most recently they compteted the Tem Department af Housing and Corxununity ,Affaira Owmer-Occupied hQusing constaction grant project. 'VV'orking with the'VVhitaker's has been a pleasure. They have been prompt, professional aud delivered an exceptional quality finished praduct. The Cixy has been pleased with all timelines being met and fow, if any, final . mspection cancerns; the homeowvners have been more than pleased with the woxk and the timeliness of the conatruction, Y feel very canfident in recommending @V'hitaker Home Construction to work in your cornmunity. It was awin-win experienca for our community and Y feel it would be the same far yours. Sincerel IX~ , l City 09/98/2009 16:16 o~ a~~'~►p • ~ 9034273907 CITY OF CLARICSVTLLE City o f C~.a.rl~svl~,~.e bwuLiOw IOJJ PACaE 91/01 8q4 WOST :MAlN • CI.ARKSVILI.E, TEXAS 7542e • (903) 427-9834 SVDMber 8, 2009 WIvi*ker HoMM zssa;La~ Ave. Patis; Tew 7540 Roh"cc; Texas HUMB program 2008 Daa Mr. Doyle wbbker, I t+vaao~ to t~ke this oppoctu~#tY- y~oa wl~t tu1 absplute deup,~ it has been to wqrlc witFi ~ou aid Yaur compaay on our mast recft TriU3VE ~s. It is ~'D°'' C~ite aad you t~ave quesu~ari or, ooncdn and xe it vanidled with ~o ~~t yo~ ax Chns w~t~t a epomd and effiaimcy. we have been iEortuuate enoulo to iweive fwmding: far the wd ym to conitruct alore affiordabla Louaiag iu owr M=*nity. I hope you vnll again assisc the chy of cradcsWIte in the upco„~ projem I travd ftp& ottt Ea9 Team and I aiee a lot of the HUME pmgram projecrs in othef ~h~e not seea saather ~e tb~tt Les t11e thee 3►au add yo~r conpatiy build. I~ aad wiI! c~o~ rearm~rienci Yo+ aW Wa~iit~skseeer Hamea ta arher ODOtnunity Jeaders. Sitmely, ~ Wayue D;ial City 11~ec City of ClarksvilleTX . 0 0 0 E~~ / 2009-09-08 14:03 CCfY OF DEPORT 3036524086» 5037853506 P 7/1 GVY Of .Dep01f 241 Main $treet. P. O. Boa 354A Depart. Tom 15435-0354 Telephone (903) 652,3875 Fmc (903) 552-4086 September 8, 2009 Whitaker Momes 2550 Wmar Ave. Paris, TX 7546Q Uear Mr. Doyle Whitsker. The CitX of Deport would like:to express oar extrsma saittisfsCtlon wlth tt+e four homes that-have been boi1t here 3n our city. Yhey W'ere bufEt y+fth great crsftsmanship and thay are fiigh qusifty homes.; y'hese homes da rtot ihave a cvolcie cutter appearance. They are aU uniqu@ with different #oucfies done ta thenn. We had our ctosing monitoring rsport of ratiieyr and home inspeCtfar► from the Texas Oepartwnetrt;of Hcusirtg end CommunityAffairs on July 7,5, x009. Our two sta#e HUD personnol were ;also veiy im.pressed and they co:nmented that our four homes werQ the bat thst thvy. had se" in the tuw of texas where they persoriatly da aN af.the hame if15Q8Ct1011g. Tf1ey Wi,f£ trulY irtRPresseel. at the.ddiil find wotk pride thad eech home 'showed. Thanks;for ynur warkmanstiip and dedkaticn to qualiqt homes, Sinceteiy, ~...~1~.. Mayor Gene Fcrster City of Deport ~ [1 0 tf1'c?c 06*Aa4k P6"5. -it List below: the names,: addresses and. pbg have jperfafnied' ilew home construEtio . years atlon Sheet S EXPERlENCE mbers `of five (5). references for, which you (or your firm) istruCtionlrehabilitation aotivities in the past three (3) NamgJadoress ' PhaneW&mber Dascribe Type af Work If HOME Program • : 43 Ff #v~v~ 2. oc}A 5.0 /Y r~vq- . ~ . , r ~ Alaui . mc-~ 4. ~4q`AtY"1 Cj G'Rddl'1 ~ F.Q.3' e-s~i uR~-.: sa , 4 ~ ek A~~. 'T-.¢ : SS~X_ . . o ' 3 4c7a3 ~ ~lo Each, reference will be confacted and asked. flia foflowing questions: 1. Specifically, what work was campleted :by is firm or-indNicEual? 2. Please fafe the qaality of work comple~ed. rFair e contractors work? ueryGood . Good Poor 3..pid the Gontractor complete fhe work,iti a ' timely manner? Did conflicts occur? :ly and efficient mannef?. 4. Was a twelve (12) month warranty prOvic 4r work? If so, weFe warranty items performed in a Number of jrears your firm has perfarmed: A minimum of five (5) years work rehabilitation is reguired. new home construction: ~ years rehabilitation work: 414_ years nce each in new horne construction and/or housing 30 t ibitaker Names Building For You 2550 Lamar Avenue Paris, Texas 75450 903-785-3393 Business 888-231-1342 Toll Free 903-785-3506 Fauc www.whitaker-homes.cvm Homeowner References Clara and 1oe Scott 1006 West Division Clarksville, TX 75426 C~.~~ f 'e'r'+r 903-219-046~~ 8onnie Peek 419 McPherson Hughes Springs, TX 75656 903-767-6360 1. - ~00 100 Rating Sheet Contractor Local'dy ~ • Contractor's Name Y) Evaluator's Name Ezperience-Rate the respondent for experience in the following areas: factor /M x. 1. Has previously constructed ✓ type of projects 5 2. Has worked on federally funded construction projects 5 3. Has worked on projects that were located in this 10 generai region 4. Extent of experience in project constnectian management (minimum of S years) 10 Subtotal, Experience Work Performance Factor 1. Past projects completed on schedule 2. Manages projetts within budgetary constraints 3. Wark product is of high quality Subtotal, Perfonnance 30 TDHCA OCC Contract No. /vv 1 Date of Rating y/ 7ho ~ ~ Comments 30_ Max. Pts. Sco~ 5 10 C~3) 17,5 15 =-=--30'===r a g `•NOTE: Information necessary to asseu the respondent on these crkeria should be gathered by coritacting past/current clients Capacity to Parfarm Fa or M x. Pts. Score ~ 1. Staff Level/Experience of Staff 5 2. Adequacy of Resources 5 ~ 3. Professionai liability insurance is in force S 15 f Subtotal, Capacity to Per orm local Opportunity Factor Max. Pts. Score 1, Located in Region la 10 2_ Located in Jurisdiction 5 0 s=asxaae~; ~=oc~as~xa~. Subtotal, Performance 15 J40 Bid Factor Max. Pts. Score l. Within 1596 of work write-up 5 -6- 2. Low 6id 5 -51- Subtotal, Performance 10 TOTALSCORE Factor Max. P s. Score ■ Experience 30 • Work Performance 30 'Z ■ Capacity to Perform 15 • LocalOpportunity 15 ~Q.._ ■ Bid 10 a:s:o~xxsr_= Total Score 100 0 0 0 l0i Evaluation Sheet Builder: Aratwd oate: 40 - s - / d Contract # D Reference contacted: Hi, this is. calling on behalf of the City of Paris. k[tOO has listed you as a reference in regards to a construction bid for a City of Paris TDHCA Housing grant. Do you have a few minutes to answer 4 questions about the builders worlc ? 1. Specifically, what work was completed by this firrn? -T p l4 ci} h aas F 2. Please rate the quality of work completed. Was the contactors work7 IZ _Very Good Good Fair Poor 3. Did the contractor complete the work in a timely and efficient manner? Yes No 4. Was a twelve (12) month warranty pravided for work? If so, were warranty items perforrned in a timely manner? Did conflicts occur? . wAr~s~n rvvr,~D p r a I?75 - D C oxt t c S Person interviewing reference: "W V_ 0 0 Evaluation Sheet Builder: ~~~rdf[' c.eloa0 Date: V- s -I a Contract # /00 os" 3 Reference contacted: bf-C Hi, this is calling on behalf of the City of Paris. ~~6a r~rr has listed you as a reference in regards to a construction bid for a City of Paris TDHCA Housing grant. Do you have a few minutes to answer 4 questions about the builders work ? 1. Specifically, what work was completed firm? I T'yS AlL' A this f jt s S F 2. Please rate the quality of work completed. Was the contactors work? ✓ Very Good Good Fair Poor 3. did the contractor complete the work in a timely and eificient manner? Yes ✓ No 4. Was a twelve (12) month warranty provided for work? If so, were warranty items performed in a timely manner? Did confiicts occur? 4 iAI-s uJA/'rAQn & ~i'.d 1 vtt~ 17 o c.or~ c fs - Comments: Person in#erviewing reference: ° ~ a, Evaluation Sheet Builder: +,l6b ~ Date: ~l- S' -1 d Contract # /a o/~ 5-3 Reference contacted: MAr~4A4 gr Hi, this is L, calling on behalf of the City of Paris. r'"kw••4 has listed you as a reference in regards to a construction bid far a City of Paris TDHCA Housing grant. Do you have a few minutes to answer 4 questions about the builders work ? 1. Specifically, what work was co firm? A TPHC by this 2. Please rate the quality of work completed. Was the contactors work7 Very Goad _te" Good Fair Poor 3. Did the contra br complete the work in a timely and efficient manner? Yes No 4. Was a twelve (12) month warranty provided for work? If so, were warranty items performed in a timely manner? Did conflicts occur? l.vArrAnl~y ~ri~~DfO Mof S/I ~ jtI1 o&J of ,4/7y~r'ob f A9S D Gon /iGf's Comments: Person interviewing reference: 014 Evaluatfon Sheet Builder: Argrbkwtoj Date: ~f- S ~ 1 D Contract # D O D 5-3 Reference contaded: py ! f Hi, this is /t/ L calling on behalf of the City of Paris. Jrsakwv-erd has listed you as a reference in regards to a construction bid for a City of Paris TDHCA Housing grant. Do you have a few minutes to answer 4 questions about the builders work ? 1. Specificailly, what work was completed by this firm? 3 T•D HCR qr'94-1 40 S 2. Please rate the quality of work completed. Was the contactors work? Very Good Good ,L,!!~_Fair Poor 3. Did the contractor complete the work in a timely and efficient manner? Yes ✓ No 4. Was a twelve (12) month warranty provided for work? If so, were warranty items performed in a timely rnanner? Did conflicts occur? ~ Person interviewing reference: 0 0 0 5 - wf r G. ecf:o-~r~c IE ~ 1.ss~~ Ewaluation Sheet Builder: bfi 0~C itJo e D Date: 5' - i p Contract # o o / .Of 3 Referencecontacted: ic.b 04aser Hi, this is /V L- calling on behalf of the City of Paris. ~~~"jrbo has listed you as a reference in regards to a construction bid for a City of Paris TOHCA Housing grant. Do you have a few minutes to answer 4 questions about the builders woirk T 1. Specifically, what work was completed by this firm? b u.i.Ct k ou.Q~ 2. Please rate the quality of wo completed. Was the contactors work? Very Good Good Fair Poor 3. Did the contractor complete the work in a timely and efficient manner7 Yes No d_ I Ax,.,e.. 4--b ►Le•-~-~Q-t~'~t'r'-,'V 4. Was a twelve (12) month warranty provided for work7 If so, were warranty items performed in a timely manner? Did conflicts occur? 17of ~xr'rs+~ - f o k s r 'L. ilv c.orm-"tICTS Comments: Person interviewing reference: ~ .~°vo .0 0 01_f, 6 Evaluation Sheet Builder: ~r~4 cv 0 n 10 Date: N - i - 1 0 Contract # 1 v D/p s- Refere nce contacted:. •It ot-f R~- Hi, this is L calling on behalf of the City of Paris. ~K"few has listed you as a reference in regards to a construction bid for a City of Paris TDHCA Housing grant. Do you have a few minutes to answer 4 questions about the builders work ? 1. Specificall , what work was completed by this frm? 75 "-Z1.-E" ...S7_ TOtiem 2. Piease te the quality of work corrtpleted. Was the tontactors work? ~Very Good Good Fair Poor 3. Did the contractor complete the work in a timely and efficient manner? Yes ✓ No 4. Was a twelve (12) month warranty provided for worlc? If so, were warranty items performed in a timely manner? Did conflicts occur? Com ~ Person interviewing reference: Evaluation Sheet Builder: &O'Ki'lb-rd Date• H- r -I A Contract # / DD ! o S 3 . • ' Reference contacted: l&,r► h,o„ib fiRtS)~Jc ~~~Sa"ki ~f~'rv1h Hi, this is /14- calling on behalf of the City of Paris. r~CW aa b has listed you as a reference in regards to a construction bid for a City of Paris TDHCA Housing grant. Do you have a few minutes to answer 4 questions about the builders work ? i. Specifically, what work was completed by this firm? h /ES donr Srutf,tZ fnitcft Please rate the quality af work completed. Was the contacton work? _v"' -Very Good Good Fair Poor 3. Did the contractor complete the work in a timely and efficient manner? Yes ✓ No 4. Was a twelve (12) month warranty provided for work? If so, were warranty items petformed in a timely manner? Did conflicts occur? C~sy! ~c tS 170 Cornments: Person interviewing reference: ~ ov Evaluatfon Sheet Builder: 0 Date: c.ontract # Reference contacted: Hi, this is N` calling on behalf of the City of Paris. ior"kidirtt) has listed you as a reference in regards to a construction bid for a City of Paris TDHCA Housing grant. Do you have a few minutes to answer 4 questions about the builders worlc ? 1. SpecificaNy, what work was completed by this firm? S£VtrAC. GaK~Ac.ts rnasf ,L9,c n_ arl.o A. -7 Z c.4,..,y-- 2. Please rate the qualiry of work completed. Was the contadors work? _V Yery Good Good Fair Poor 3. Did the ctor complete the work in a timely and efficient manner? Yes No 4. Was a twelve (12) month warranty provided for work? If so, were warranty items performed in a timely manner? Did conflicts occur? I Z- rn a W krtr Ie rt t, , v c ` Comments: Person interviewing reference: V-- 0 O If"' ~ ADVERTISEMENT AND INVITATION FOR BIDS The City of Paris is soliciting proposals for the construction of single-family homes within the City of Paris. Up to five homes may be constructed under a HOME Program grant received from the Texas Department of Housing and Community Affairs (TDHCA). These homes will average between 800 and 1050 square feet. Contract documents, including house plans are on file for review at the following places: City of Paris, City Clerk, 150 SE ls` St., Paris, TX 75460 and Resource Management & Consulting Co., 3727 Lamar Ave., Pazis, Texas 75460, 903/784-6439 Copies of the contract documents may lie obtained from Resource Management & Consulting Co. (Consultant) upon the payment of $35.00 (payable to Resource Management & Consulting Co.). Consultant shall refund $25.00 per complete set of contract documents, including house plans, which are returned in good condition to Consultant within 30 days after the date bids are received. All proposals must be sealed and submitted by the bidder to the City of Paris on or before 9:30 a.m. on the 2"d day of February, 2010. Proposals may be delivered to Paris City Hall, City Manager's office located at 135 Se. lst St., Paris, TX 75460. All bids will be publicly opened and read aloud at 10:00 a.m. at the City of Paris, City Hall Council Chamber located at 107 E. Kaufman Street, Paris, TX 75460. The Contractor must ensure that employees/applicants for employment are not discriminated against because of race, color, religion, sex or national origin. The City of Paris reserves the right to reject any and/or to waive any informality in the bidding. Bids may be held by the City of Paris for a period not to exceed thirty (30) days from the date of the opening of bids for the purpose of reviewing the bids and investigating the qualifications of bidders, prior to awarding the Contract. Published: January 19, 2010 p el p -1 a C GENERAL INSTRUCTIONS AND NOTES The City of Pazis is soliciting proposals for the construction of single-family homes within the city limits of Paris. The homes will be constructed on the site of the existing home of the owner after their existing home has been demolished. Five homes will be constructed under a HOME Program grant received from the Texas Department of Housing and Community Affairs (TDHCA). All proposals must be submitted by the bidder to the City of Pazis, 135 SE 15` St., Pazis, Texas 75460 on or before 9:30 a.m. on the 2nd day of February, 2010. All bids will be publicly opened and read aloud at 10:00 a.m. at the City of Paris, Council Chamber located at 107 E. Kaufiman St., Paris, TX 75460. The City will select the general contractor that submits the most favorable bid and is qualified to do the work with the lowest combined base bid for the house plans including alternatives selected by the City. Without limiting any of the other obligations or liabilities of the bidder (contractor), the contractor and each subcontractor shall, during the term of the contract, acquire and maintain the hereinafter stipulated minunum insurance with companies duly authorized to do business in State of Texas. Certificates of each policy shall be delivered to the City before any work is started. The minimum insurance requirements are as follows: 1. Workers' Compensation as required by state law; 2. Comprehensive general liability fully insuring contractor liability for injury to or death, in the amount of at least $250,000; 3. Comprehensive automobile and truck liability insurance in accordance with state law; and 4. A performance bond on the part of the contractor for 100 percent of the contract price. A"performance bond" is one executed in connection with a contract to secure fulfillment of all the contractor's obligations under such contract. 5. A payment bond on the part of the contractor for 100 percent of the contract price. A"payment bond" is one executed in connection with a contract to assure payment as required by law of all persons supplying labor and material in the execution of the work provided for in the contract. All contractors will be required to bid on the home based on the attached construction drawings/plans and construction specifications. All houses will be constructed to meet the Texas Minimum Construction Standazds, including certain accessibility requirements, Residential Energy Code and locaUstate codes. Since the City will be funding this home with a grant received from TDHCA, payment for work will be made only upon completion of the vazious stages of the home and after progress and final inspections have been made and approved by the City or by their designated representatives. Payment will be made within 30 days after the approval of each invoice. Construction of the home shall be completed within 120 days from the date a notice to proceed is issued to the contractor unless a longer time period has been stipulated as part of the bid price. Construction must begin within 10 working days from the issuance of the notice to proceed. All bid proposals must include, at a minimum: 1. Bid Sheet; 2. Detailed bid sheet for each plan; 3. Contractor Application, which lists contractor's qualifications, experiences, and work references; and 4. Affidavits included in bid packet 5. Evaluation Form 6. A full set of house plans, if submitting an alternative plan bid. Bidding procedures, bidder selection, and any subsequent bidder appeal will be conducted in accordance with the applicable local, state, and federal procurement regulations and protest procedures established by the City of Paris in compliance with 24 CFR 8536. ~"~nf'1. r Bidder Eligibility: 1. All contractors must be registered with the Texas Residential Construction Commission and shall register each house with the State at the appropriate time and shall pay all registration fees. 2. Bids received after the deadline shall not be accepted and shall be returned, unopened, to the Bidder 3. Bid submission must include all referenced attachments and required documents 4. Bidders must have at least five years' full-time experience in construction and rehabilitation of dwelling units. Potential Disqualification Factors: 1. Unsatisfactory past performance of a particulaz Contractor on projects of similar scope and complexity. References WILL be contacted and verified. 2. If the Bidder has altered the ProposaUBid Form during preparation of bid which will change the conditions and/or scope of the work to be performed. Any bid exemption, variation, adjustment, or modifications without written approval by the City prior to submission will disqualify bidders. 3. The bid package must be submitted in a sealed envelope. Bids shall not be submitted in any manner whereby the amounts of bid or bids may be disclosed, examined or read prior to the time of the bid opening. All bids must be submitted by the deadline, February 2, 2010 at 9:30 a.m., to: Kevin Carruth, Citv Mana e~ City of Paris 135 SE 15` Street Paris, Texas 75460 The City of Paris is an equal opportunity employer and subscribes to Fair Housing Standards. ~ 0 o ~ Z ~ co Q , , ti , ~o { ~ U rd ~ l4d c 0 c O E z , ' ~ L v T Ol O N U2Q I i i ~ _ W ~ ~ W CL,A V+ L ~ C. . ~ ~ t ~ . ~ ~ o m ~ ~o . _ z . 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L 0 O LL ■0 m E ~ ~ u ~V ~ V ♦ tO) N ~ 0 ~ ~ 0 (n o M d ~ M s ~O+leus PR,OPOSAI, AND BID 1 a BASE BID: "PLAN - DESIGN # 1- D2S-0 l S," for each house as follows: Cost per square foot: Total Bid Amount:_ ~t_~( lL• ~ " I b. ALTERNATE BID ITEM No.l a: ADD TO TH]E BASE BID OF "PLAN - DESIGN 141," FACE BRICK VENEER, all exterior walls Cost per square foot: Total Bid Amount: 2a. BASE BLD: "PLAN - DESIGN #2 - D3S-02S," for each house as follows: Cost per square foot:_ ci Total Bid Amount: 2b. ALTEI2NATE BID IT'EM No.2a: ADD TO THJ3 BASE BIll OF "PLAN - DESIGN 42," FACE BRICK VENEER, all exterior walls Cost per square foot: 7. .!`.j Total Bid Amount: 3a. BASE BLD: "PLAN - DESIGN #3 - D3S-04H," for each house as follows: Cost per square foot: 4!1 ( `j _ 'Total Bid A.mount: 55, r 3b. ALTERNATE BID ITEM No3a: ADD TO TH73 BASE BID OF "PLAN - DESIGN #3," FACE BRICK VENEER, all exterior walls Cost per square foot: 2 , ( t Total Bid Amount: 4-}- 7~ 7 , C=; 4. ALTERNATE BID ITEM No. 2: CONCRETE WALKWAY. Provide a 4" thick by 3' wide cancrete walkway where directed by the Project Administrator. Walkway shall have a maximum area of 60 square feet and may have up to two changes in direction. Cost per square foot: 3,.~ " t __qDD Bid Amount: ,Z[ C% .&C , 5. ALTERNATE BID ITEM No_ 3: DRIVEWAY CONCRETE PAItKING SLAB. Yrovide a 4" thick by li' wide ,and 15' lengttz minimum concrete parking slab and driveway where directed by the Project Adrninistraeor. Actuai measurement wi11 vary by home placement. Cost per square foot: ~ , ,5 _qDD Bid Amount: ' ~-•c, 6. ALTERNATE BID ITEM No. 5: HANDICAP BATHROOM LAVATORY ADD Bid Amount 7. ALTEP.Nt1TE BID ITEM No. 6: LOW-STEP S1-IOWER UIVIT - Install low-ste,p shower unit. ADD Bid Amount: S. ALTERNATE BID ITEM No. 7: GUTTERS & DOWNSPOUTS on front and rear exterior. Downspouts maximuni 20' on center ADD B id Amount: _ 9. ALTERNATE BID ITEM No. S: EROSION CONTROL. Deliver aiid install hwo palettes of Centipede, St. Augustine or other approved sod grass ADD B id Amount: j<r-~r , C, 4--: 10. ALTERNATE BID ITEM No. 9: DISHWASHER. Provide a dishwasher and install. ADD Bid Amount: I 1. ALTERNATE BID ITEM No.10: FANS. Provide and install 4 fans w/light Cost per Fan: 5, _ADD Bid Amount: How many homes of this sryle can you build (and complete) within a 150-day period? Variations (if any Under vai•iations above, please list any specifications of matr-,izals to be used when choices a:-e provided or wheqever bener niater:als are proposed to be used. Also, please attach the contractor application. Contractor: AT Address: A L't~ Phone: ~2G Signature: & ' ~ C_, Date:__ ~ ~.l ll Detailed Bid Design #`t - D2S-01S Rase Bid t It C _ Bid Amount Cost per iteni os em Written Amount pn S Site i7l~~_c: 17 C- , Foundation , _ .7 Flat Work Plumbing r7 G-- Electrical _ ~ !-(~,;~r~r~~TS- ~ Framina - Carpentry Rough b t-- r ~ ~j ~ - ~i 1 ~ ~ `1 [t' Doors and Windows ~t :11 - ~ ~ N~ ; ~i 1>iz{ j Insulation ~ ExteriorSurface • - ~ L: L'L-J~'- ~ O CC~ Interior Surface C F-' -T v - ~ C~' .~.:t-L ~-C C f . iti ~ ~ Mechanical - HVAC Finish Carpentry Cabinets Appliances `F Flooring 24 T) - E-terior Paint _ Interior Paint ^%`~_'r Roofin Si X i4-l L.' I'°V 77/i_ L-7~ . Finish Details - L Miscellaneous ?~r ± , ; \j - ~ otals ~=~r~.:~`y~i tw ~:'c, vq:i,, ~ ldentify any item(s) included in the miscellaneous cadegury below t ,•=1 i ~ , _ !-~r' w. I' J ~ 1~-rt_-= ✓ - 0~0". Please furn will be kep qualificatio 3. 6. 7. g. 9. 10. CONTFrA ish the information requested belo : in our files and will be confidenti ns of the contractor on this project. Name, address, phone number, and TOR APPLICATION . Attach additional sheets as needed. This information l. Our office will use such inforniation only to verify the 'ederal I.D. number. 'pt-74d, Cf'03 7<'s"S Fiar i 64f - Type of organization, i.e., corporati pn, sole proprietor, partnershi , etc. When organized. .5'r~) If a corporation, where incorporate State how many years you have be firm or trade name, and give all ot the last 10 years. . n engaged in the contracting business under your present er names under which your organization has operated in State the name of all corporate ;offi Y 4... 4-~ ~ lzd ti-( r I ers, or partners, or the owners, as appropriate. l2. t ' (Z List the type of construction perf new home construction, maj or;con rnled within the past 12 months, i.e., home remodeling, truction, etc.,~~~_~L-~ Have you ever failed to complete e Have you ever defaulted on a cont ny work awarded to you? act? If so, where and why? Cud List the name, address and phon complete. ~ ,4 Di L number of the last three clients in which construction is 2. List experience in construction w rk similar in im ortance to this project. T ~L;n~►.~~'~~ 1Q ~ ~-►.~I ~i~t~ l~N~ ~nl ~ .~C T 0, a 0 1 ~ T-- ~ G 12. Background and experience of the principal members of your organization, including the officers and the proposed project manager. L:. /-7 T---7-f-+C t-4 L. ~ 13. List two major suppliers from whom you purchase the majority of your supplies. ; 14. List two financial institutions with which you have established credit. "4- (Q- ~ r.- A r n ++-a i-..i. . - , ! !L i. .,(L.✓ iL l--l. ~-r i_i ~ . - 1 ✓ 15. State the name, address and phone number of each of your Workmen's Compensation insurance carriers for the last 5 years. 16. List any claim made against you by your employees or third parties for personal injury, death, or property damage in each of the last 3 years.~9 17. List any and all litigation including arbitration, administrative proceedings, and mediation in which you have been a plaintiff or defendant involving any owner, architect or engineer over the past 5 years This list should be in sufficient detail to explain the positions of the various parties and the ultimate outcome as to damages awarded (if any). 'I'his list shall be considered material as respects the final awarding of any contract connected with the bid. (state "none" or submit information on attached sheet. 18. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the OWNER in verification of the recitals comprising this Contractor Application. Dated at this Z /_o> day of 1-r; iziz ~Q- Y , 2010. ~ Name of Bidder , By: Title: sr. C!0 0, 1.~- STATE OF 06, COUNTY OF bouilelVht' fZZ b-r is of ' MY COMMISSION EXPIRES May 25, 2012 ~ j My commission expires: ~ duly sworn, deposes and says that he ►,t.Q S, and that the answers to the ng questions and all statements therein contained are true and correct. Subscribed and sworn to before me this n~ day of , 2010. = DOREEN K. RUTHART Notary Public ' x 2550 Lamar Avenue Paris, Texas 75460 903-785-3393 Business 888-231-1342 Toll Free 903-785-3506 Fax www.whitaker-homes.com - Started as family owned business wiO Doyle Whitaker and Chris Whitaker as pa1-tners. - Founded in 1964. Built primarily - Built custom homes and speculative - Primarily built apartments, motels - In 1993 the company emphasis was A residential housing until 1969. until 1981. general retail from 1981 until 1993. to building affordable residential housing. - Experienced in obtaining financiiig fqI r affordable housing applicants tlirough a combination of FHA/VA, Rural Developinent, Texas Veteran and First Time Home Buyer assistance prograrr.s. CxRIS ~vxITAKER 2 5 5 0 Lamar Avenue Paris, ~'exas 75460 903~785-3393 8'88 ~l131-1342 Education Paris High School - Graduate of 198Q University ofNorth Texas - Baclielor of Business Administration Finance Experience I 1976-1981 Frame and trim carp~nter on commercial and residential coiistruction proj ecfs. 1982-1983 Assistant building st perintendent on construction of 100 unit Regency Apartments in Paris, Texas, responsible for sub-contractor coordination, scheduling, material arid labor estimation. 1985-1994 Manufacturing engitieer with LTV Aerospace and Defense and Northrup Grumman Aircraft ~ampany in Grand Prairie, Texas. 1994-Present Partner in Whitaker ~onstruction Company specializina in residential uew home const'ructinn nal Activiti Lamar County Junior Achievement - Volunteer teaching consultant at local high schools Paris Board of Realtors - Board of birectors, Trepac committee member, member of the Strate.gic Planniiig Committee Texas Association of Realtors I National Association of Realtors i DOYLEWIIIIT'AKER 2550 Lamar Avenue Paris,l Texas 75460 90~-785-3393 88~-231-1342 Education Paris Junior College Southern Methodist University Cenriuy 21 - International MauagE VIP Sales Associate 2 & 1 Training Academy Experience U.S, Post Office - Rural mail carrie Licensed Texas Insurance agenf sir. Licensed Texas Real Estate Broker Whitaker-Justice Realtors - Establi Century 21 Whitaker-Justice - Owi Building contractor since 1964 - FI Deport, Texas ~e 1963 ~ince 1965 d partnership in 1984 and managing Broker fi-om 1986 to 1998 /HOW and Rura1 Development builder Professional Activities Paris Home Builders Association - and Builder of the Year Paris Board of Realtors - Board of Texas Association of Realtors National Association of Realtors ounding member, Board member, Presidem and MLS Chairnlan Communitv Activities Paris Junior College Advisor_y Staf - created the Construction Technology Department Paris City Council - Mayor ProTen for one year Paris Bank of Texas - Past Board ember Paris and Lamar County Chamber o'If Commerce - Past Board IVlember Paris Liviilo., A Community Development Corporation - Past Secretary & Board Member ~ ~ ~ : ~ r1 n 3 ~ f 7 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIlZS HOME Investment Partnerships Program igy OPPOR?uNiiY Contractor Bid Certification Contract Administrator: City of Paris Building Contractor Name: Building Contractor Address: y=.....~~: ~~'...L;....~....z_.~~..G~~~.~1?-..._......... Phone -.,-,,n 7 1. I understand that I am bidding on a construction contract funded with federal dollars and administered by the Texas Department of Housing and Community Affairs (TDHCA). I understand that debarment by either the State of Texas or the federal government will make me ineligible. 2. I understand that all work must be completed in accordance with HOME Program requirements and, as applicable: ■ Texas Minimum Construction Standards (TMCS) ■ Texas Minimum Construction Specifications (TMC Specs) ■ International Residential Code (IRC) - new construction and reconstruction ■ Colonia Housing Standards (CHS) - only in areas specifically designated as colonias ■ All local building codes, standards, and specifications 3. I hereby certify that all work performed will meet or exceed applicable codes, standards, and specifications as they apply to the construction work for which I am bidding. I also understand that compliance with applicable minimum construction codes, standazds, and specifications will be considered part of my contract in the event that my bid is accepted by the above-referenced Contract Administrator. I understand that failure to meet or exceed applicable codes, standards, and specifications may result in debarment from future federally funded construction contracts. 4. I understand that I must provide a one-year warranty on all work performed and that failure to complete warranty work in a timely manner may result in my debarment from future federally funded construction contracts. 5. I understand that at least ten percent (10%) of project construction funds will be retained for thirty (30) days pending completion of the Final Inspection and Verification. Failure to complete punch list items or warranty work during this time will result in forfeiture of the 10% retainage. natuk of Building Contractor TDHCA - HOME Investment Partnerships Program Form 11.06 - Contractor Bid Certification Contract Number: 1001053 Date Page 1 of 1 November, 2006 n f) 1I& CONTRACTOR LOCAL OPPORTUNITY PLAN Agrees to implement the following specific affirmative action steps directed at inc a ing the utilization of lower income residents and businesses with the City of Paris. A. To ascertain from the locality's TDHCA program official the exact boundaries of the project area and where advantageous, seek the assistance of local officials in preparing and implementing the affirmative action plan. B. To attempt to recruit from within the city the necessary number of lower income residents through: local advertising media, signs placed at the proposed site for the project, and community organizations and public or private institutions operating within and servicing the project area such as Service Employment and Redevelopment (SER), Opportunities Industrialization Center (OIC), Urban League, Concentrated Employment Program, Hometown Plan, or the U.S. Employment Service. C. To maintain a list of all lower income residents who have applied wither on their own or on referral from any source, and to employ such person, if otherwise eligible and if a vacancy exists. D. To insert this plan in all bid documents and to require all bidders on subcontract to submit an affirmative action plan including utilization goals and the specific steps planned to accomplish these goals. E. To insure that subcontracts (greater than $10,000) which are a typically let on a negotiated rather than a bid basis in areas other than the project area are also let on a negotiated basis, whenever feasible, in a covered project area. F. To formally contact unions, subcontractors, and trade associations to secure their cooperation in this effort. G. To insure that all appropriate project area business concerns are notified of pending subcontractual opportunities. H. To maintain records, including copies of correspondence, memoranda, et., which document that all of the above affirmative action steps have been taken. I. To appoint or recruit an executive official f the company or agency as Equal Opportunity officer to coordinate the implementation of his plan. J. To maintain records concerning the amount and number of contracts, subcontracts, and purchases which contribute to objectives. K. To maintain records of all projected work force needs for all phases of the project by occupation, trade, skill level, and umber of positions and to update these projections based on the extent to which hiring meets these Local Opportunity objectives. As officers and representatives of ~1 -7 ~L`-~ , we the undersigned have read and fully agree to this Plan, and become a party to the full implementation of the program and its provisions. Signat~Fe ~ Title Signature ~7_ . .C Date Title ~ f) n 1d191 ation Sheet 'S EXPER/ENCE List below the names, addresses and have performed new home construi years ambers of five (5) references for which you (or your firm) nstruction/rehabifitation activities in the past three (3) ERENCES: Name/address Phone`Number If HOME Program Describe Type of Work 1. C u 1'~ I(Yt ~\-l oQAQJ:~' T ` X Q035 & .,~,-T 3. P ~z p 4 Lc~ t*2~,~'~~ 4. ~b~~~cqf'!L ~d~ly7 5. C% ,~2:JE' T~ 05 144 ~a - a, a 3 Each reference wiil be contacted and asked tl~e following quesfions: 1. Specifically, what work was completed by t is firm or individual? 2. Please rafe the quality of work complet;ed. as the contractors work? Uery Good Good Fair Poor 3. Did the contractor complete the work in a ely and efficient manner? 4. Was a twelve (12) month warranty provid~ timely manner? Did conflicts occur? Number of years your firm has performed A minimum of five (5) years work experi~ rehabilitation is required. ~ 11 for work? If so, were warranty items performed in a new home construction: ~ years rehabilitation work: 44 years ~nce each in new home construction and/or housing' _ r"1 I%(9 ~n City of Paris OCC # 1001053 16-Mar-10 Applicant Dyer, Patricia Hughes, Katherine Nickerson, Dessie Woods, Helen McHenry, Paula * Alternate Rosie Leija Address Status 2607 E. Price St ok 14017th NE Street ok 430 NW 11th ok 142010th St NW ok 524 SW 13th St ok 1571 W. Henderson rr~~~~