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17-Deliberate and act on a resolution approving submission of an application to the Texas Dept. of Housing and Community Affairs Home Owner Occupied Program in the amount of $450,000CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 4/09/10 Council Date: City Manager Kevin Carruth 17. 4/12/10 RECOMMENDED MOTION: Move to approve a resolution awarding authorizing the submission of a$450,000 application to the Texas Department of Housing and Community Affairs HOME Owner-Occupied Program with a City cash and/or in-kind match of $54,086.63 and autharizing the Mayor, City Manager, Finance Director, and Director of Engineering, Planning, and Development to negotiate and execute all necessary documents. POLICY ISSUE(S): Contract award; Community development BACKGROUND: Texas Department of Housing and Community Affairs (TDHCA) will have an open funding cycle this suiTUner for its HOME Owner-Occupied Program and will make awards on a first-come, first-served basis. This program allows the City to build new homes for qualified low- and moderate-income homeowners to replace their existing substandard homes. This is the same program the City is currently operating and has had other successful awards in the past. This has been a very popular program with citizens over the years and staff regularly receives requests from people who want to participate. BOARD/COMMISSION RECOMMENDATION: EXHIBITS: Resolution ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense $ ❑ Department Report Z Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance y'TD Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FiscAL NoTES: The application for $450,000 will have a 12% match from the City that can be from cash and/or in-kind sources. A cash reserve of $120,000 must also be set aside as a reserve prior to receiving reimbursement for project expenses (this allows the City to front the money while we wait for reimbursement from TDHCA). REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Eng. ❑ Finance ❑ Fire ❑ Municipal Court Z Legal ❑ Library ❑ Police ❑ Public Works ❑ Uiailities City of Paris Revised 2/04/08 DRAFT attorney\reswork\current\HOME 2010 Owner-Occupied Grant Res RESOLUTION A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE SUBMISSION OF A HOME PROGRAM APPLICATION TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR HOME FUNDS; DESIGNATING THE AMOUNT OF MATCHING FUNDS AND CASH RESERVES; AUTHORIZING THE EXECUTION OF ANY AND ALL DOCUMENTS NECESSARY FOR ACCEPTANCE AND IMPLEMENTATIOIV OF SAID GRAIVT UPON NOTICE THEREOF; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Paris desires to develop a viable urban community, including decent housing and a suitable living environment, specifically to provide owner-occupied housing assistance for low/moderate income families in the city of Paris; and, WHEREAS, certain substandard housing conditions exist which represent a health and safety threat to families residing in such structures, and the availability of HOME funds could provide those families with decent, safe, and affordable housing; and, WHEREAS, the City Council is desirous of processing an application to the Texas Department of Housing and Community Affairs (TDHCA) for a Homebuyer Assistance Program/Owner-Occupied Program Grant in the amount of $450,000.00, with the City of Paris providing a match of $54,0867.63 from its General Fund as a cash contribution and/or in-kind services for properties assisted through this program; and, WHEREAS, it is in the best interests of the City of Paris to apply for funding under the Texas Department of Housing and Community Affairs, HOME/Owner-Occupied Program; and, WHEREAS, the City Council desires to authorize the Mayor, City Manager, Director of Community Development, and other appropriate City staff to accept and implement said grant (if same is received) without further action of City Council; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the filing of an application to the Texas Department of Housing and Communiry Affairs (TDHCA) be, and the same is hereby, approved, for a Homebuyer Assistance Program/Owner-Occupied Program (HOME) Grant in the amount of $450,000.00 to carry out owner occupied housing reconstruction, rehabilitation, and project eligible soft costs for five (5) families and $17,307.00 for allowable administration/operating funds, with the Ciry of Paris providing a match of $54,086.63 from its General Fund as a cash contribution and/or in-kind services for properties assisted through this program. g~, e0 1 Section 3. That the City of Paris does hereby agree to specify and utilize funds from the City's accounts in the amount of $120,000.00 to provide a Cash Reserve designated for the proposed TDHCA award, with these funds being used to pay program costs before receiving reimbursements from the State of Texas HOME Program. Section 4. That the City of Paris does hereby agree to comply with all assurances in connection with the application and, if funded, the award. Section 5. That the City Manager be, and he is hereby, appointed as the Authorized Official of said project and is authorized and directed to execute, on behalf of the City of Paris, an application for said grant. Section 6. That the Director of Engineering, Planning & Development be, and he is hereby, appointed as Project Director and is hereby authorized and directed to execute and deliver, on behalf of the City of Paris, all reports, communications, assurances, and documents necessary for the completion of said project. Section 7. That the Director of Finance be, and he is hereby, authorized and directed to serve as the Financial Officer for said project and to receive and distribute funds for the HOME program. Section 8. That the Mayor, City Manager, Director of Engineering, Planning & Development, and the Finance Director be authorized and directed to execute, on behalf of the City of Paris, any and all documents necessary for acceptance and implementation of said grant upon notice of award thereof by the Texas Department of Housing and Community Affairs, under the terms and conditions and in the forms approved by the City Attorney, and to proceed with use of said funds upon receipt thereof for the purposes stated herein and in accordance with the grant conditions. Section 9. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 12th day of April, 2010. Jesse James Freelen, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney n '0 0 _ ~x ,~n. z - t.