06-Fire and Building, PEDC, and Paris Board of Adjustments minutesCITY COUNCIL AGENDA ITEM BRIEFING S
EET
Submittal Date:
Originating Department:
Presented By:
Age
da Item No.:
04/20/2010
Council Date:
City Clerk
Janice Ellis
6.
04/26/2010
RECOMMENDED MOTION:
Motion to approve.
POLICY ISSUE(S):
Record of Standing Committee.
BACKGROUND:
Fire and Building Code Review Committee minutes from the meeting on March
, 2010
Paris Economic Development Corporation minutes from the meetings on Marc
9, 201
and March 22,
2010
Paris Board of Adjustment from the meeting on March 2, 2010
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
The attached minutes.
ACTION:
BUDGET INFO:
F-I Financial Report Z Minute Order
Expense
$
❑ Department Report ❑ Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
y'I'D Actual
$
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT
❑ Fi
nce ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works
❑ U
lities
City of Paris
Revised 2/04/08
10
CITY COUNCIL CHAMBER
107 E. KAUFMAN STREET, PARIS, TEXAS
March 9, 2010
5:00 O'CLOCK P.M.
1. Call meeting to order.
Chairman Waldrum called the meeting to order at 5:00 p.m. The llov
were present: Bobby Smallwood, Carolyn Whelchel, Jerry Haning, John Fus n, J
Kim Stephens, and Mike Davenport. Also, present were city staff Janice Elli , Ro
and Dale Mayberry. City Manager Kevin Carruth and City Attorney ent 1
attending a Paris Economic Development Corporation meeting.
2. Deliberate and act on the approval of minutes from the meeting on
al Dal
Mayberry
i ed the
eason for
ruck w
uld be the
hnny
rris, John
ing thi
proposed
i ional e
pense and
s. Ch'
f Grooms
t they n
ded to do
Subject to a correction being made to Section 505.1.1 to reflect that th last two
paragraphs of the proposed amendment are to remain in the Ordinance, a Mo ion to prove the
minutes was made by Carolyn Whelchel and seconded by Bobby Smallwoo . Mot n carried
unanimously.
3. Deliberate and review of the Fire and Building Codes.
Prior to moving forward, Fire Chief Ronnie Grooms and Fire Mars
asked that the Committee reconsider Section 508.5.1. Mr. Mayberry expla
requesting a supplemental water supply within 100 feet, was that the second
truck getting water to fight the fire. Bobby Smallwood, Carolyn Whelchel, J
Fuston, and Mike Davenport said they did not have a problem with lea
amendment in the Ordinance. Jerry Haning expressed concern about the add
pointed out this amendment was for buildings that already had sprinkler syste
told the Committee that it was bothersome to the Fire Department to do wha
with limited resources. A Motion to place Section 508.5.1 back into the pro
was made by Johnny Norris and seconded by Bobby Smallwood. Motion carr
with Jerry Haning casting the dissenting vote.
Chairman Waldrum referred the Committee to the proposed amendr
page 26 of the draft Ordinance. The Committee continued their review of
made the following suggestions:
Sections 907.2.1 & 907.2.3 including the exceptions - delete.
Sections 907. 2.12; 907. 4; 907. 6.1; 907. 9. 2; 907.15.1; 910.1; 910.2.4,
6 a*s - 1 nay,
members
iy Norris,
Grooms,
var were
23, 2010.
; on
and
910.3 delete.
1t
Section 912.3.1 - strike the word "existing."
Section 913.1 - Dale Mayberry will review provisions in NFPA and
Committee.
Section 1008.1.3.4 including exception - delete.
Sections 1017.1; 1020.1.7; 1028.2; 1504.4; 2204.1; 2302; 23062; &
to the
01.1.3 -4 delete.
4. Future agenda items.
23rd.
Chairman Waldrum reminded the Committee of their next meeting sc4eduled for March
5. Adjournment.
There being no further business, the meeting was adjourned at 7:00
CHARLES WALDRUM,
12
Paris Economic Development Corporation
Meeting Minutes
March 9, 2010
Board Members
Staff
Steve Gilbert
Present: Dan Smith
Present:
Shannon Barrei
Rick Poston
Chad Brown
Pike Burkhart, Sr.
John Wright
Ex-officio Members
Guest
Present: Mindy Moree
Present:
Connie Beard, .
Kevin Carruth
Laurie O'Neal,
Jesse Freelen
Leo Sierra, CP,
Kenny Dority
Bill Porter, CO
Kent McIlyar
Chuck Superville
Dan Smith, President, called the meeting to order at 4:00 p.m.
Minutes from the February 9, 2010 meeting were approved by a motion fr(
correction to the second page, second paragraph, last sentence to read "Dan Smith
management style was always to side with the employees regarding privacy protec
Chad Brown. Motion carried.
Financial report for January 2010 was approved by a motion from Pike Bu
following corrections:
• Change line item name from "Compensation - Chamber CEO" to "Compe
Executive Director"; and
• The $11,181.00 posted to line item "Promotional-Advertising" should be r
"Compensation-PEDC Executive Director".
Motion seconded by Rick Poston. Motion carried.
Steve Gilbert presented his Director's Report:
a) Community Highlights - Promoting Paris, Texas to industry. Jesse Freelen,
EDC have in tourism since the division of the chamber and PEDC? Mindy Moree,
stated that the PEDC has never made any monetary contributions to tourism (Visit
Council (V&CC)) events. These events are funded by the Hotel/Motel Tax revenu
contribution that PEDC provides for these events are staff (personnel). Steve adde,
continue to work together to promote and conduct events for the community. The
major impact on the local economy and quality of life that is offered to our citizen
b) PEDC Cash Management Update - Gene Anderson, Finance Director, City
many options available at the next meeting, including: sweep accounts, interest rat
Need to provide a policy statement on investments.
c) Incentive Agreement Summary - Reflects all incentive agreement and inveE
committed with industry through 2021.
tris Ne s
'rovern 's Office
PRM
, PRM
Dan ith to make a
3ed th t his
n.'i s onded by
art with the
~ted to line item
ced wh
t role will the
'hambe
President,
s and
onvention
. The o
ly
;hat boi
ll entities will
touris
events have a
Paris ~11 provide the
inves ent pool.
13
PEDC
d) Incubator Project - Job description for the Director of the Paris New Busines
has been offered and accepted by Mr. Fred Green. Steve will provide the board mei
his resume.
e) Young Professional Focus Groups - Steve stated that he attended the Young
the Chamber sponsored February 25th at Heritage Hall. In his opinion it was a huge
provided an outlet for young executives to meet others in the community that are th
same interest in a variety of subjects. Kenny Dority, Chamber Chairman, stated tha
support of this type of event opens the door to many opportunities and would hope
industry's involvement to assist in recruitment and meaningful workforce connectic
Steve led the board members in a discussion about a dedicated PEDC web
EDSuite along with social media options provided by The New Celebrity. The do
www.paristexasusa.com has been purchased for this dedicated site. The EDC wet
with the current Paris, Texas Brand website, and will provide:
• Traditional page layout for economic development;
• Contact information on home page;
• Optimize site for highest placement on search engines;
• Improved visitor interactivity and navigation for finding relevant ecc
information (business owners, site location consultants and c-level b
makers);
• Link to current website (www_paristexas.com);
• Economic development tools:
❖ Conservative & professional flash technology;
❖ Programmed using CSS Technology;
❖ Ensure site is visible to all major internet browsers with little
Internet Explorer, Firefox, Safari, etc.;
❖ Content Management system;
❖ Community Profile Tool;
❖ News & Information Tool, i.e., Blogging & RSS Feeds;
❖ Available Property Database with Mapping; and
❖ On-Line Proposal Tool.
The New Celebrity (social media) deliverables:
1) Assist PEDC to understand and evaluate the language and tools of social m(
focused economic development strategy to leverage the concept of "Listenir
Engaging" with and for the Paris community (internal and external) includi:
Social Media Landscape; Socialnomics; eMarketer.com; Prezi.com; Techno
Tweetadder; Twittalyzer; Hootsuite; TweepSearch.com; Google Analytics;
Four Square; etc.
2) Custom design and launch of unique PEDC social network presence (pages;
Facebook; Twitter; LinkiedIn and others based on economic development a,
3) PEDC will take a leadership role to develop the centralized place for local s
Social Media Portal.
4) Develop policies, procedures and "how-to" guides (strategies) for social mi
focused on existing businesses and community partners.\
5) Develop strategies to use social media as a workforce/talent attraction tool
education, training and workforce development partners.
Minutes
19, 2010
Incub or. Position
bers w h a copy of
;xecuti
e Mixer that
cuccess
This event
;ir age
d share the
the Ch
ber's
enco
age major
developed by
i nam of
will 86 consistent
i.e.,
a ana reate a
- Tal ing -
: Nav gating the
ti.co ; Tweet Deck;
;o Ta ging; Gowalla;
i the llowing:
antag s.
ial m dia - Paris'
a cha*el users,
coni
with our
2
14
PEDC B ard M ting Minutes
arch 9, 2010
6) Partner with the Chamber and Visitors and Convention Council and Main S eet Pr ram to
develop strategies to leverage social media as a tool to market Paris, Texas d the ide range of
events, festivals, activities and other "cool" things to do in and around the c mmuni .
7) Partner with and develop social media strategies to input content to the port1 for th following:
City and County Government; School Districts; Community College; Non- rofits a d Local News
Organizations.
8) Measure the impact of PEDC's social media strategy and report results.
Laurie O'Neal of the Governor's office added that Heritage and/or Historical T
urism ai
-e directly
related to these various types of communication. Rick Poston stated a concern of la
or time
involved to
oversee these various types of social media. Ms. O'Neal stated that the benefits (pr
s) far o
tweigh the
costs (cons) related to ease of information. Motion was made by John Wright to aut
orize
eve Gilbert to
finalize the agreements with EDSuite to provide a dedicated PEDC website in the
ount
$13,000.00
and with The New Celebrity to develop and market an integrated social media port
1 for P
C in the
amount of $9,000.00 to include portals to the Chamber and City of Paris websites;
econde
by Pike
Burkhart. Motion carried.
The board convened into executive session at 5:03 p.m. pursuant to Section 51.08 and Section
551.074 of the Texas Government Code to discuss and deliberate on the following:
A. Section 551.087 - Economic Development Negotiations
B. Section 551.074 - Personnel Matters
Executive session ended at 6:27 p.m. As a result of executive session, Dan
to approve the $344.00 per month expenditure for major medical insurance for the
family; seconded by John Wright. Motion carried.
Pike Burkhart made a motion to adjourn at 6:28 p.m.; seconded by Rick
Respectfully submitted,
Shannon Barrentine
PEDC - Comm. Dev. Specialist
ie a motion
Director's
ion carried.
15
Paris Economic Development Corporation
Meeting Minutes
March 22, 2010
Board Members
Present: Dan Smith
Rick Poston
Chad Brown
Pike Burkhart, Sr.
John Wright
Ex-officio Members
Present: Jesse Freelen
Kent McIlyar
Chuck Superville
Kenny Dority
Pam Anglin
Staff
Present:
Guest
Present:
Steve Gilbert
Shannon Ban
Dan Almon, Sr.
Southwest Sec
Jeff Gulbas, Att
McCall, Parkh
Dan Smith, President, called the meeting to order at 4:00 p.m.
Dan Almon, Southwest Securities, went over the projected savings through
bonds issued in 1998 vs. the new 2010 series. Discussion took place concerning the
and recent history of how municipalities (non-taxable entities) and others (taxable e
bond market. Dan Smith made a motion to consider and take action on a resolution
issuance and sale of Paris Economic Development Corporation Sales Tax Revenue
Taxable Series 2010; providing for the security for and payment of said bonds; appi
agreement and a sales tax remittance agreement; calling outstanding obligations for
enacting other provisions relating to the subject; seconded by John Wright. Motion
P-Pu ic Finance
ties
iey at aw
;t & Florton, LLP
Dan Smith asked for a recess while the necessary documents were signed b the
regarding the PEDC Sales Tax Revenue Refunding Bonds, Taxable Series 2010 at :45
reconvened at 5:00 p.m. I
e tax revenue
it ond market
) ursue the
,i ng the
d' g Bonds,
a escrow
i ion; and
es present
The board
The board convened into executive session at 5:01 p.m. pursuant to Section 551.07 Section
551.087 and Section 551.072 of the Texas Government Code to discuss and deliber te on t e following:
1. Section 551.071 - Consult with Attorney
2. Section 551.087 - Economic Development Negotiations
3. Section 551.072 - Purchase of Real Property
Executive session ended at 6:01 p.m. The following action was taken as a
session: In respons to the opinion of legal counsel that Paris Living's request for f
write a grant to form a Community Development Financial, Institution (CDFI) is <
4A sales tax revenues, Pike Burkhart made a motion to pursue an Attorney Gener;
subject and to take no action on the pending invoice from Paris Living; seconded
carried.
;sult of
xecutive
iding o
a consultant to
inappr
priate use of
's opini
n on the
v Chad
rown. Motion
16
PEDC
John Wright made a motion to permit Steve Gilbert, Executive Director, to E
Philip Smith, to develop a draft Tax Abatement Agreement and Sales & Use Tax A
that could be used by all taxing entities in Lamar County for current and future proj
Poston. Motion carried.
There being no further business, Dan Smith declared the meeting adjourned
Respectfully submitted,
Shannon Barrentine
PEDC - Comm. Dev. Specialist
Minutes
22, 2010
,al attorney
Agreement
ided by Rick
6:03 d.m.
2
17
MINUTES
SPECIAL MEETING
CITY OF PARIS BOARD OF ADJUSTMENT
CIT1( OF PARIS - CITY HALL
COUNCIL CHAMBERS
107 E. KAUFMAN STREET
PARIS, TEXAS
TUESDAY, MARCH 2, 2010
12:00 O'CLOCK P.M.
The Board of Adjustment meeting was called to order by Chairman
12:00 p.in.
A. The following members were present:
Terry Christian, Chairman
Chester Martindale
Kyle McCarley
Allen Moore
David Glass
B. The following members were absent:
Rick Hundley
C. Also present was Jeanna Scott, City Staff.
2. Approval orrninutes from previous meetings. (March 2, 2010)
Motion was made by Chester Martindale, seconded by Allen Moore to
for the March 2, 2010 meeting. Motion carried 5-0.
3. Public hearing and consideration of aizd action on the petztion of GBT I
>>ariance of Zoning Ordinance No. 1710, Section 10-103 which requir•es
space for ever;y 200 square feet offloor area " to allow "one parking spi
square feet of floor area, "ivlTich will be a variance of 15 parking space,
Block 250, being located in tlie 2300 Block of North Main Street.
Public hearing was declared open.
A. The following individuals spoke in favor of the petition.
Mark Ellis, 2012 Anthony Drive, Tyler, Texas, representing Doll
Ellis stated they are asking for a variance from the required 37 s]
spaces. Dollar General has an engineering department that h
regarding required parking, within the study it was determined
at
rove th6 minutes
,al.ry to rant a
`one pa king
,e for e ry 300
on Lot , Ciry
n al. Mr.
to llow 30
I only
a study
parking
1s
spaces are needed during peak business hours. Mr. El]is further ;
one reason for this study is not to lower cost. Dollar General
stores that are green conscious and impact the environment less,
issues with less concrete construction.
B. There was no opposition.
Public hearing was declared closed.
Motion was made by David Glass, seconded by Kyle McCarley to
request. Motion carried 5-0.
4. Public hearing and consideration of and action on the petition of 'Chai-lc
variance of Zoning Di•dinance 1710, Section 9-201(1) ivlzich provides th
lot width in a Tivo-Familj) Dwelling District (2F) be no less tlzan 60 feet
minimum lot width of 50 feet, whiclt is a 10 foot vai•iance, 0i1 Lot 22, Blc
Additioii, being number 1725 Hubbar•d Str-eet.
Public hearing was declared open.
A. The following individuals spoke in favor of the petition.
Sam Buzbee, Red River County, architect representing the petil
stated he is working with Mr. Greb to desigi a duplex for the lc
dimensions of the lot they would be unable to build on it. The
be as wide as a single family home.
B. The following individuals spoke in opposition.
s tryi
imiti:
; number
to build
Dve thdl variance
Greb grant a
t the " inimum
toall w a
k 2, A 'ta Parl:s
Mr
of the
not
Victor Chavez, 214 l2`" Street N.E., spoke in opposition to the p tition. Mr.
Chavez did not understand the petition. He had questions regar ing his roperty.
Mr. Chavez thought the board was acting on his lot. He further tated h was not
in opposition to Mr. Greb's petition.
Public hearing was declared closed.
Motion was made by Kyle McCarley, seconded by Chester Martindale
variance request. Motion carried 5-0.
5. Public hearing and consideration of and action on the petition of Yoland
a variance of'Fencing Ordinance 2008-008, Section 11.5-3(b)(I)(a) whi
fence s1Zal1 be per•mitted in the fi-ont yai-d " to allow a` fence in the.fi-ont
Cih) Block 257-A, being number 2431 Pine Bluff Street.
Public hearing was declared open.
appro e the
Castilii) to grant
h prov es "no
ard, " n Lot 9,
19
A. The following individuals spoke in favor of the petition.
6
the signated
famil is
n the oor, the
I to p tect the
to anbrove the
,
Chainnan
Philip Sinith, Attorney, represented the family. Ms. Jan Moon N
interpreter to represent the Castillo's family. Mr. Smith stated t
concerned for their retarded son's safety. The child has bolted i
family is concerned he will get into the street. The fence is neei
child.
B. There was no opposition.
Public hearing was declared closed.
Motion was 1nade by Chester Martindale, seconded by Allen M
variance request. Motion carried 5-0.
Meeting adjourned at 12:25 p.m.
APPROVED TH1S 13TN DAY OF APR1L, 2010.
20