18-Deliberate an act on a Resolution accepting the bid and awarding the contract for the Texas Capital Fund Grant 14" water main extension to Daisy Farms TCF#729192CITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originaring Department:
Presented By:
Agenda Item No.:
04/23/10
Engineering, Planning
Shawn Napier, P.E. Director of
Council Date:
& Development
Engineering, Planning &
18.
04/26/10
Develo ment
RECOMMENDED MOTION:
Move to approve a Resolution accepting the bid and awarding the contract for the Texas Capital Fund
Grant 14" water main extension to Daisy Farms to Pittard Construction Company for $847,906.25 and
authorizing the City Manager to negotiate and execute all necessary documents.
POLICY ISSUE(S):
Contract; Economic Development
BACKGROUND:
This project is for the construction of 4.79 miles of a 14-inch water line starting at the southeast corner
of the Chisum High School property. The water line will be installed just inside the west Right-of-Way
line of SH 19 & 24 for 3.04 miles and then be bored under the highway and travel the remainder of the
1.75 miles primarily on Daisy Farms property. One hundred percent of the cost of project is funded
through the Texas Capital Fund grant and Daisy Farms will pay for any amount that might exceed the
grant funds.
Bids were advertised and proposals opened April 5, 2010. There were ten bidders and Pittard
Construction Company had the lowest bid. Pittard's base bid is $624,906.25 and $223,000.00 for
alternate # 1. Alternate # 1 takes the 14-inch pipeline an additional 1.51 miles after the water meter vault.
Hayter Engineering has checked references and is recommending that the project be awarded to Pittard
Construction Company in the amount of $847,906.25.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Resolution; Hayter Engineering's recommendation; Statement of Bidder's Qualifications.
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$847,906.25
❑ Department Report Z Resolution
gudgeted Amt.
$1,000,000
❑ Presentation ❑ Ordinance
y'I'D Actual
$-0-
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
Fiscni. NoTES:
REVIEWED AND APPROVED BY:
Z Administration Z Ciry Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court Z Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Urilities
City of Paris
Revised 2/04/08
21'
DRAFT
attorney\reswork\current\TCF-TDA-Daisy Farms Water Main Est - Awd & Contract Res 2010
RESOLUTION N0.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING
THE BID AND AWARDING THE CONTRACT FOR THE TEXAS CAPITAL FUND
GRANT 14" WATER MAIN EXTEIVSION TO DAISY FARMS TCF #729192, TO
PITTARD CONSTRUCTION COMPANY, THE LOWEST RESPONSIBLE BIDDER;
MAKING OTHER FINDINGS AND PROVISIOIVS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, advertise for bids for
furnishing plant, labor, materials, and equipment, and for performing all work required for the "14"
Water Line Extension to Daisy Farms Project, #729192", which bids were received until 3:00 o'clock
P.M., Monday, the 5t' day of April, 2010; and,
WHEREAS, the lowest responsible bid for the TCFG 14" Water Line Extension to Daisy Farms
Project #729192 was made by Pittard Construction Company, 718 Highway 82E #269, Sherman,
Texas 75090, in the amount of $847,906.25, and the contract should be awarded to Pittard
Construction Company in accordance with the unit prices bid and the other terms and conditions
set out in the bid documents attached hereto as Exhibit A; and,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble of this resolution are hereby in all
things approved.
Section 2. That the $847,906.25 bid of Pittard Construction Company, 718 Highway 82E
#269, Sherman, Texas 75090, for the "Texas Capital Fund Grant 14" Water Line Extension to Daisy
Farms, TCF #729192," is hereby accepted as the lowest responsible bid which provides the best
value to the City and the contract for this project is hereby let conditioned upon said contractor
meeting all of the terms and specifications included in the agreement and bid documents attached
hereto as Exhibit A and providing all required performance and payment bonds and insurance
certificates as required.
Section 3. That the City Manager be and he is hereby authorized and directed to execute
on behalf of the City of Paris an Agreement for the 14" Water Line Extension to Daisy Farms in Lamar
County south of the City of Paris in the form attached hereto and incorporated herein as Exhibit A.
Section 4. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 12t' day of April, 2010.
Jesse James Freelen, Mayor
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BID
PROJECT IDENTIFICATION:
CONTRACT IDENTIFICATION
AND NUMBER:
THIS BID IS SUBMITTED TO:
14" Water Main Extension to Daisy Farms
TCF 029192 and HEI # 124001
City of Paris
1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an
agreement with OWNER in the form included in the Contract Documents to perform and
furnish all Work as specified or indicated in the Contract Documents for the Contract
Price and within the Contract Time indicated in this Bid and in Accordance with the other
terms and conditions of the Contract Documents.
2. BIDDER accepts all of the terms and conditions of the Advertisement or Invitation to Bid
and Instructions to Bidders, including, without limitation, those dealing with the
disposition of Bid security. This Bid will remain subject to acceptance for ninety (90)
days after the day of Bid opening. BIDDER will sign and submit the Agreement with the
Bonds and other documents required by the Bidding Requirements within fifteen (15)
days after the date of OWNER'S Notice of Award.
3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement,
that:
(a) BIDDER has examined copies of all the Bidding Documents and of the following
Addenda, receipt of all which is hereby acknowledged:
Number Date
(b) BIDDER has familiarized itself with the nature and extent of the Contract
Documents, Work, site, locality, and all local conditions and Laws and
Regulations that in any manner may affect cost, progress, performance or
furnishing of the Work.
(c) BIDDER has obtained and carefully studied (or assumes responsibility for
obtaining and carefully studying) all such examinations, investigations,
explorations, tests and studies which pertain to the subsurface or physical
EXHIBtT_$.,
11
91 P.
I
~ conditions at the site or otherwise may affect the cost, progress, performance or
furnishing of the Work as BIDDER considers necessary for the performance or
~ furnishing the Work at the Contract Price, within the Contract Time and in
accordance with the other terms and conditions of the Contract Documents, and
no additional examinations, investigations, explorations, tests, reports or similar
~ information or data are or will be required by BIDDER for such purposes.
(d) BIDDER has reviewed and checked all information and data shown or indicated
~ on the Contract Documents with respect to existing Underground Facilities at or
contiguous to the site and assumes responsibility for the accurate location of any
and all Underground Facilities. No additional examinations, investigations,
~ explorations, tests, reports or similar information or data in respect of said
Underground Facilities are or will be required by BIDDER in order to perform
~ and furnish the Work at the Contract Price, within the Contract Time and in
accordance with the other terms and conditions of the Contract Documents,
including specifically the provisions of Paragraph 4.04 of the General Conditions.
~ (e) BIDDER has correlated the results of all such observations, examinations,
investigations, explorations, tests, reports and studies with the terms and
~ conditions of the Contract Documents.
BIDDER has given ENGINEER written notice of all conflicts, errors or
~ discrepancies that it has discovered in the Contract Documents and the written
resolution thereof by ENGINEER is acceptable to BIDDER.
~ (g) This Bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement
or rules of any group, association, organization or corporation; BIDDER has not
~ directly or indirectly induced or solicited any other Bidder to submit a false or
sham Bid; BIDDER has not solicited or induced any person, firm or corporation
to refrain from bidding; and BIDDER has not sought by collusion to obtain for
r itself any advantage over any other Bidder or over OWNER.
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217
4. BIDDER will complete the Work for the following price(s):
BID SCHEDULE
ESTIMATED
NO. DESCRIPTI4N QUANTITY
,
UNIT
PRICE
TOTAL
PRICE
1. Mobilization.
1 LS
$
,
t~~-~--~-
~
2. 14" PVC water line, DR 25 C 905.
1 li ) "7 SL'
13626 LF
(
$ L L,
. . .
$
3. W Restrained joint PVC water line.
-2'8-LF
$
4. Bore for 14" PVC, no encasement.
1,560 LF
$ 1
5. 24" Dry bore.
220 LF
$I u
$
1 6. 24" Steel encasement.
220 LF
$ '.X
$ L i~
7. 12" Tapping sleeve and valve.
1 EA
`
8. 14" Gate valve.
6 EA
$ • t i,if'
$-:i7,~f t
9. Fire hydrant assemhly.
8 EA
$'Z-`t
~ 10. Air release valve assembly,
3 EA
$
$
11. Ductile iron fittings.
3.8 TN
$ 2, ~ L
$
12. Tracer tape.
17,250 LF
$ Lf
13. 12 Gauge tracer wire.
~
17,250 LF
$
$
14. Rock check dams.
17 EA
$
15. Silt fencing.
1,000 LF
$
16. Trench excavation protection
(over 5' deep).
200 LF
$
$
17. Seed disturbed areas.
1 LS
$
18. Stated allowance for purchase of
~ fittings, housing, water meter,
control valve, and backflow
preventer to be installed by others
~ at Station 173 + 00.
$50,000.00
$50,000.00
,
TOTAL BASE BID: 1Vdi L
'1Z~', yl~,iY',
'
'f~Y W~!
U L`1; `i (t:
I
. (US WORI?S)
(FIGURES)
ALTERNATE Bid #1 _
1. 14" PVC water line, DR 25 C 905.
8,000 LF
$ ? ~V ~y
$
~ 2. 14" Gate valve.
3 EA
$
$
3. Fire hydrant assembly.
3 EA
$ `
4. Air release v alve assembly.
2 EA
$
5. Bare for W PV C, no encasement.
160 LF
$ ~C~ca
$
13
'
219
~ IF BIDDERIS:
~ An Individual:
BY • (Seal)
(Individual's Printed Name and Signature)
doing business as
~ Business Address: -
Phone Number:
~
A Partnership:
~ By (Seal)
(Name of Firm)
~ (General Partner's Printed Name and Signature)
Business Address:
Phone Number:
A Corporation:
Name of Corporation:
State of~ corporation:,? B}' _ /Tv L'7t~t 1`- / f7"""~tc
(Printed Name of Person Authorized to Sign and Signature)
Attest:
Business Address: :2
Phone Number: 9
(Title)
~l i Ll~ ? f'7f1trzO
nted Name and Signature of Secretary)
F,Z A-%, -ZG 4
(Corporate Seai)
~
A Joint Venture:
By
~
Address: (Printed Name and Signature)
Phone:
By
~ (Printed Name and Signature)
Address: Phone:
~ Each
( joint venturer must sign. The manner of signmg for each mdividual, partnership and
corporation that is a party to the joint venture should.be in the manner indicated above.)
~ • ,
~ -
IS
220
0
0
0
~
CONTRACTOR CERTIFICATIONS
U.S. Department of Housing and Urban Development
CERTIFICATION OF BIDDER REGARDIN13 CIVIL RIGHTS LAWS AND REGULATIONS
INSTRUCTIONS
CERTIFICATION OF BIDDER REGARDING Executive Order 11246 and Federal Laws Requiring Federal Contractor to
adopt and abide by equal employment opportunity and affirmative action in their hiring, firing, and promotion practices. This
includes practices related to race, color, gender, religion, national origin, disability, and veterans' rights.
NAME AND ADDRESS OF BIDDER (include ZIP Code) ~-y%~4~( t~~~ G~;,r~4,-~~
CERTIFICATION BY BIDDER
Bidder has participated in a previous contract or subcontract subject to Civil Rights Laws and Regulations.
j$ Yes ❑ No
The undersigned hereby certifies that:
~ The Provision of Local Traininq, Emalovment and Business Oaportunities clause (Section 3 provision) is included in
the Contract. A
p eq
4d' The Non Segreqated Facilities clause (Section 109 provision) is included in the Contract. No segregated facilities
will be maintained as required by Title VI of the Civil Rights Act of 1964.
The_Equal Emplovment Opportunity clause is included in the Contract (if bid equals or exceeds $10,000).
X The Affirmative Action for Handicaaped Workers clause is included in the contract.
Have you ever been or are you being considered for sanction due to violation of Executive Order 11246, as amended?
O Yes j( No
NAME AND TITLE OF SIGNER (Please type)
14
SIGNATURE " DATE
.
9
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SECTION 504 CERTIFICATION
POLICY OF NONDISCRIMINATION ON THE BASIS
OF DISABILITY
The not discriminate on the basis of disability in
the admission or access to, or treatment or employment in, its federally assisted programs or
activities.
(Name) ~Sl I f
(Address) -7 / F
7S2)
City State Zip
Telephone Number (~103 ) 8 1 F - 4,4`7 Voice
( ) - TDD
has been designated to coordinate compliance with the nondiscrimination requirements
contained in the Department of Housing and Urban Development's (HUD) regulations
implementing Section 504 (24 CFR Part 8. dated June 2, 1988).
2 22
18
~ NONCOLLUSION AFFIDAVIT OF PRIME BIDDER
~ State of
,
county of j~: ) ss.
' b bT , being first duly sworn, deposes and says
that:
S
I (1) He is of ,~4..~'"
the Bidder that has submitted the attached Bid;
(2) He is fully informed respecting the preparation and contents of the attached Bid and of all
pertinent circumstances respecting such Bid;
(3) Such Bid is genuine and is not a collusive or sham Bid;
(4) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives,
employees or parties in interest, including this affiant, has in any way colluded,
conspired, connived or agreed, directly or indirectly with another Bidder, firm or person
to submit a collusive or sham Bid in connection with the Contract for which the attached
Bid has been submitted or to refrain from bidding in connection with such Contract, or
has in any manner, directly or indirectly, sought by agreement or collusion or
communication or conference with any other Bidder, firm or person to fix the price or
prices in the attached Bid or of any other Bidder, or to fix an overhead, profit or cost
element of the Bid price or the Bid price of any other Bidder, or to secure through any
collusion, conspiracy, connivance or unlawful agreement any advantage against the City
of Paris (Local Public Agency) or any person interested in the proposed Contract; and
~ (5) The price or price`s quoted in the attached Bid are fair and proper and are not tainted by
any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or
I any of its agents, representative, owners, employees, or parties in interest, including this
affiant.
~ (Signed)
1 Title
Subscribed and sworn to me this
B3(-~
y Public'
1.
My commission expires
7'~~._
day of , 20e lo .
~ •,~'PY ~U~~' SoEoffl, ara
; Notblic
Statexas
+~a My Comn Expires
Au u2010
16
BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we Pittard Construction Company
as principal, hereinafter called the "Principal," and SURETEC INSURANCE COMPANY, as surety, hereinafter called the
"Surety," are held and firmly bound unto City of Paris
as obligee, hereinafter called the Obligee, in the sum of 5 % of the greatest amount bid by Prmcipal for the
payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs,
executors, administrators, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the principal has submitted a bid for 14Water Main Extention to Daisy Farms
Texas Capital Fund Grant TCF#729192 HEI#124001 Proi. No.
NOW, THEREFORE, if the contract be timely awarded to the Principal and the Principal shall within such time as
specified in the bid, enter into a contract in writing or, in the event of the failure of the Principal to enter into such Contract,
if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in
said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the work
covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect.
PROVIDED, HOWEVER, neither Principal nor Surety shall be bound hereunder unless Obligee prior to execution of the
final contract shall furnish evidence of financing in a manner and form acceptable to Principal and Surety that financing
has been firmly committed to cover the entire cost of the project.
SIGNED, sealed and dated this 10th day of April 2010
Pittard Construction Company _
(Prir-ip-')
BY:
TITLE: /'ft f ,ic •
SURETEC INSURANC COMPANY
~
BY:
Son[a Lara , Attorney-i n- Fact
22!~
POA#: 5072386
SureTec Insurance Company
LIMITED POWER OF ATTORNEY
Know All Men by T/aese Presents, That SURETEC INSURANCE COMPANY (the "Company"), a corporation duly organized and
existing under the laws of the State of Texas, and having its principal office in Houston, Harris County, Texas, does by these presents
make, constitute and appoint
Sonia Lara
its true and lawful Attorney-in-fact, with full power and authority hereby conferred in its name, place and stead, to execute, acknowledge
and deliver any and all bonds, recognizances, undertakings or other instruments or contracts of suretyship to include waivers to the
conditions of contracts and consents of surety for:
Principal: Pittard Construction Company
Obligee: City of Paris
Amount: $ 860,000.00
and to bind the Company thcreby as fully and to the same extent as if such bond were signed by the President, sealed with the corporate
seal of the Company and duly attested by its Secretary, hereby ratifying and confirming all that the said Attorney-in-Fact may do in the
premises. Said appointment is made under and by authority of the following resolutions of the Board of Directors of the SureTec
Insurance Company:
Be it Resolved, that the President, any Vice-President, any Assistant Vice-President, any Secretary or any Assistant Secretary shall be and is
hereby vested with full power and authority to appoint any one or more suitable persons as Attorney(s)-in-Fact to represent and act for and on
behalf of the Company subject to the following provisions:
Attorney-in-Fact may be given full power and authority for and in the name of and of behalf of the Company, to execute, acknowledge and
deliver, any and all bonds, recognizances, contracts, agreements or indemnity and other conditional or obligatory undertakings and any and a(1
notices and documents canceling or terminating the Company's liability thereunder, and any such instruments so executed by any such
Attorney-in-Fact shall be binding upon the Company as if signed by the President and sealed and effected by the Corporate Secretary.
Be it Resolved, that the signature of any authorized officer and sea] of the Company heretofore or hereafter affixed to any power of attorney or
any certificate relating thereto by facsimile, and any power of attorney or certificate bearing facsimile signature or facsimile seal shall be valid
and binding upon the Company with respect to any bond or undertaking to which it is attached. (Adopted at a meeting held on 2e ofApril,
1999.)
In Witness Whereof, SURETEC INSUR.ANCE COMPANY has caused these presents to be signed by its President, and its corporate seal
to be hereto affixed this lst day of April, A.D. 2007.
,Nµ~UW~MipMMy~~~ SURETEC IN
VRA F SU CE COMPANY
~~a.•••X' .~'•.,poBY'
~u w
7 ; y$ B.J. Ki , eside
State of Texas ss: y;' Y
County of Harris
On this lst day of April, A.D. 2007 before me personally came B.J. King, to me known, who, being by me duly sworn, did depose and say, that he
resides in Houston, Texas, that he is President of SURETEC INSURANCE COMPANY, the company described in and which executed the, above
instrument; that he knows the seal of said Company; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the
Board of Directors of said Company; and that he signed his name thereto by like order.
RHONDA MCCARY
3~~ Nota Public, State of Texas V,
•f.,; My Commission Expires r N~a.'A~a
Sepfember 11, 2010 Rhonda McCary, Notary Publ
My commission expires September 11, 2010
I, M. Brent Beaty, Assistant Secretary of SURETEC INSURANCE COMPANY, do hereby certify that the above and foregoing is a true and correct copy
of a Power of Attorney, executed by said Company, which is still in full force and effect; and furthermore, the resolutions of the Board of Directors, set
out in the Power of Attorney are in full force and effect.
Given under my hand and the seal of said Company at Houstor., 7:exas this 10th day of A ril , 2010 , A.D.
M. Brent Beaty, Assistant cretary
Any instrument issued in excess of the penalty stated above is ;otally voEd and without any validity.
For verification of the authority of this power you may call (713) 812-01300 any business day between 8:00 am and 5:00 pm CST.
4~. ~ )
SureTec Insurance Company
THIS BOND RIDER CONTAINS IMPORTANT COVERAGE INFORMATION
Statutory Complaint Notice
To obtain information or make a complaint: You may call the Surety's toll free telephone number for information or to
make a complaint at: 1-866-732-0099. You may also write to the Surety at:
SureTec Insurance Company
9737 Great Hills Trail, Suite 320
Austin, Tx 78759
You may contact the Texas Department of Insurance to obtain information on companies, coverage, rights or complaints
at 1-800-252-3439. You may write the Texas Department of Insurance at:
PO Box 149104
Austin, TX 78714-9104
Fax#: 512-475-1771
Web: http://www.tdi.state.tx.us
Email: ConsumerProtection@tdi.state.tx.us
PREMIUM OR CLAIM DISPUTES: Should you have a dispute concerning your premium or about a claim, you should
contact the Surety first. If the dispute is not resolved, you may contact the Texas Department of Insurance.
Terrorism Risks Exclusion
The Bond to which this Rider is attached does not provide coverage for, and the surety shall not be liable for, losses
caused by acts of terrorism, riot, civil insurrection, or acts of war.
Exclusion of Liability for
Mold, Mycotoxins, Fungi & Environmental Hazards
The Bond to which this Rider is attached does not provide coverage for, and the surety thereon shail not be liable for,
molds, living or dead fungi, bacteria, allergens, histamines, spores, hyphae, or mycotoxins, or their related products or
parts, nor for any environmental hazards, bio-hazards, hazardous materials, environmental spills, contamination, or
cleanup, nor the remediation thereof, nor the consequences to persons, property, or the performance of the bonded
obligations, of the occurrence, existence, or appearance thereof.
HAYTER
ENGINEERING, INC.
CONSULTANTS PLANNERS ENGINEERS
Apri123, 2010
City of Paris
P.O. Box 9037
Paris, TX 75461
ATTENTION: The Honorable Jesse James Freelen, Mayor
REFERENCE: 14" Water Main Extension to Daisy Farms
TCF #729192 and HEI #124001-280
Dear Mayor Freelen:
4445 S.E. LOOP 286
PARIS. TEXAS 75460
(903) 785-0303
FAX (903) 785-0308
We have reviewed the bids received on April 5, 2010 for completeness, finding all bids to be
mathematically accurate, and have verified that the surety company is licensed in Texas. A bid
tabulation summarizing the bids is attached. Pittard Construction Company is the low bidder
with a Total Bid price of $624,906.25 and an Alternate Bid price of $223,000.00.
Based upon a review of the Statement of Bidder's Qualifications, and reference checks, it appears
that Pittard Construction Company is capable of performing this project. It is therefore
recommended that this project be awarded to Pittard Construction Company for the amount of
$847,906.25.
If you concur with this recommendation, as part of the award process, please sign the attached
three (3) copies of the Notice of Award and return a11 three copies to this office for further
execution by the construction contractor.
Sincerely,
HAYTER ENGINEERING,INC.
CC,
R. Reeves Hayter, P.E.
President
Enclosures
Service Since 1957
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l.~. 219
K HAYTER
ENGINEERING, INC.
GONSULTANTS PLANNERS ENGINEERS
Apri123, 2010
City of Paris
P.U. Box 9037
Paris, TX 75461
ATTENTION: The Honorable Jesse James Freelen, Mayor
REFERENCE: 14" Water Main Extension to Daisy Farms
TCF #729192 and HEI #124001-280
Dear Mayor Freelen:
4445 S.E. LOOP 286
PARIS, TEXAS 75460
(903) 785-0303
FAX (903) 785-0308
We have reviewed the bids received on April 5, 2010 for completeness, finding all bids to be
mathematically accurate, and have verified that the surety company is licensed in Texas. A bid
tabulation summarizing the bids is attached. Pittard Construction Company is the low bidder
with a Total Bid price of $624,906.25 and an Alternate Bid #1 price of $223,000.00.
Based upon a review of the Statement of Bidder's Qualifications, and reference checks, it appears
that Pittard Construction Company is capable of performing this project. It is therefore
recommended that this project be awarded to Pittard Construction Company for the amount of
$847,906.25.
If you concux with this recommendation, as part of the award process,
three (3) copies of the Notice of Award and return a11 three copies
execution by the construction contractor.
Sincerely,
HAYTER ENGINEERING, INC.
QQ-An~
R. Reeves Hayter, P.E.
President
Enclosures
Service Since 1957
TBPE F-000315
please sign the attached
to this office for further
a I
,Q - o.
NOTICE OF AWARD
To: Pittard Construction Company
718 Highway 82 East #269
Sherman. TX 75090
PROJECT Description: 14" Water Main Extension to Daisv Farms
TCF #729192 and HEI# 124001-280
The OWNER has considered the BID submitted by you for the above described WORK
in response to its Advertisement for Bids dated March 19 and March 26, 2010, and Information
for Bidders.
You are hereby notified that your BID has been accepted for items in the amount of
$847,906.25.
You are required by the Information for Bidders to execute the Agreement and furnish
the required CONTRACTOR'S Performance BOND, Payment BOND and certificates of
insurance within ten (10) calendar days from the date of this Notice to you.
If you fail to execute said Agreement and to furnish said BONDS within ten (10) days
from the date of this Notice, said OWNER will be entitled to consider all your rights arising out
of the OWNER'S acceptance of your BID as abandoned and as a forfeiture of your BID BOND.
The OWNER will be entitled to such other rights as may be granted by law.
You are required to return an acknowledged copy of the NOTICE OF AWARD to the
O WNER.
Dated this 26th day of April, 2010.
City of Paris
Owner
By
Title Mavor
ACCEPTANCE OF NOTICE
Receipt of the above NOTICE OF AWARD is hereby acknowledged
by Pittard Construction Companv I
this the
By
Title
day of
2010
President
CONTRACT DOCUMENTS FOR CONSTRUCTION OF
FEDERALLY ASSISTED WATER AND SEWER PROJECTS
7 ri m1 ` 17
Document No. 8
Notice of Award: Page 1 of 1
To: +19037850308 fa)c; +1903785p308 RBgp 2 aP 9 416t20104;43
STA'rEMENT oF BiDDER's QUaLiFICATIONs
(To be submitted by the BIDDER ONLY upon the request of the OWNER)
To allow the OWNER to determine the lowest responsibie BIDDER, the f'ollowing information
shall be provided,,. ,~itach separate stzeets as needed.
1 • Name of BIDDER
~t ~l~ L- ~fn;T~ui.;~p^; r.,n.;4y
2. Type of arganization, i,e., eotporatian, sole proprietor, partnershiP, etc.
n -
L r.• ~-p~~c;-`~,; n
3. Permanent main of#ice address.
'e,e~,V A 7=c? U
4• When organrzed. -
.i ~='t ` C'9
5- If a cor'oration, whexe incorporated.
~
6. State haw many years have you been engaged in the cantracting business under your
present fum or trade naine, and give a11 other names under which your otganirat,ton has
operated in the lasi 10 years. f . tfrLQ.4 G'
C . n t-E < ~ j:n xl
e~C.2~~. «n
7. State the name of aI1 corporate o~cers, c~r partners, or the awners, as apprnpriate.
g. Siate the company tax identification number, or, if a sole proprietor, the proprietor's
social secwrity number.
5'-f ) 0 y
9. Contracts on hand: (Scheduie these, showing annount of each contract and the appropriate
dates and cturent percent of completion). Provide name, address, and telephone number
of the project owner and the engineer.
S +='e ~c "~`tz c l ~ +~r w_`~" •
10• General character of work performed by your company.
~rl J~F I~ h{/ w: 1 r !-lj[:T -.[?~i_ 4.YtiL•l ,~]i?ttiG 1~ St/iFC'.
11, Have you ever failed to complete any work awarded lo you?
!~i o 12. Have you ever defauIted on a contract? If so, where and why?
W )
13. List yaur impartant projecrs reeently completed by your comparry, and for whom, staCing
the approximate cost for each, and the nnonth and year completed_ Provide name, address,
and telephone.number of the project owner and engineer.
5eG ii,1n~
14. I,ist your major equipment avatlable for this contract.
~ TL kev~4ry; Tt, 15 t=, . tk o- ri5~ r.-•,-
~ ar,tinna..
15. Experience in construction work sitnilar in importance to this project.
16. IIackground and expetience of the principal members of your ozganiralion, including the
off cers a,nd the proposed Project Superintendent.
j t.'^6: - C,. +t0. c' ~l rrrc'rr i~'~'y
a aq - G
- ra- rax: (tlee) 994-2338 TO' a19037850308 FBX: +19037850308 Page 3 of 9 4r*120104A3
17. Credit available.
18. Give three credit references, one of'which must be a fmancial institution,
.SeF
19. State the name and adciress af c;ach of your Workmen's Compensation insurance carriers
far the lak-5 years,
ln r;,,,2nr~, -)?C 8o7c
20. List each claitn mad against you by your employees or third parties for personai iqjury,
death, or properiy damage in each of the last 3 years.
M:A .e
21. List any and all litigation includinb arbitration, administrafive proceedizzgs, and mediation
in which you have been a plaintiff or defendaut involving any owner, architect or
engineer over the pasr 5 years. This list shoutd be in suffieieni detail to explain the
positions of the various parties and the ultimate outcome as to the damages awarded (if
any). This list shall be considered material as respects the final awatding of any eontract
connected with.the bid. (State "none" or submit infornnation an attached sheet).
h°o-r 4
22. The undezsigned hereby authorizes and requests any person, finii, or corporation ta
fwnish any infarmatian requested by the OWNER in verification of the recitals
comprising this Siatemeni of Bidder`s Qualifications
Dated at th13 !~T~' day of '41e/L
` 298 2oio
STATE OF "XAC
COUNTY OF _ Cot.t_1 ,v
Name of Bid
By: /
R[s MILx- P iTTAf-p , being, duly swom, deposes and says that he is
pj~-S i t~v~rt- , of PtiTr,~" p and that the answers to the foregoing questions
(name of contractor)
and all statements iherein contained aze true and correct.
Subscribed and swom to before me this T" day of ^"t-~-4. c._. rI*..
2.a ~Nota
Mz~ cires: /I-v6 M Z6r 2-o ! o
STATE OF lExAS
~tOF MY C°^m 4 ArpnM ti. 2010
n,a - t)
. , .
nwn.ROOrn+ara Fax: 686 994-2339
( ) To: *1867850308 Far: a1903785O308 Page 4 of 9"416/2E)104:43
S ? -
. .
x.....~ _ _ r.
' ' s ._Z
~ '~7~. . , , . - . i....
Mclntosh County Rurai Water Disirict No. 5 Shady Grove, Checotah Okiahoma
Greg Armstrang, Holioway, Updike and Bellen 918-682-7811
818 East Side Boulevard, Muskogee OK 74403
$784,305 39.5% Campfete
Town of Manitou, Manitou Qklahoma
Stanley Seaman, Landmark Engineering 5$0-327-2022
2505 N.E. Skyline Place, Lawton OK 73507
$753,385 98% Complete April 12th
City of Palsstine, Palestine Texas
Wayne Weeks, Velvin & Weeks 903-675-3903
930 E. Corsicana Street, Athens TX 75751
$182,938 980/o Complete April 20ih
Rural Wa#er District No, 8, Mayes County Oklahoma
Gary Utter, Utter & Associaies, inc_ 918-785-7077
P.O. Box 510, Adair OK 74330
$75,000 90% Compiete Aprif 16th
City of Garrett, Garrett Texas Frank Razor, Razor & Associates, LLC 972-524-2757
628 North Rodcwali Avenue, Terrell TX 75160
$265,383 60% Complete May 15ih
Altoga Water Supply Corporation, Coilin County Texas
Ben White, Daniel & Brown lnc. 972-784-7777
118 McKinney Street, Farmersville TX 75442
$300,291.50 75% Compfete April 30th
718 HIGHWAY 82 E. #269 &HERMAN, TX 75090
PHONE_ 903-818-2447 ROBOPiTTAROCCCOM FAX: 866-994-2339
AM-G
~---j To: +19037850308 Fauc: +1 9037g503OO peye 5 af 9 416/2010 4A3
M.,~
. ..l .
. , . i ,-..,..,F~ . .
South Windom Water Supply Corporatian, Windom Texas
Brandon Chaney, Chaney Engineering, inc. 972-680-3717
722 19tfi S.E., Paris TX 75460
$127,438.75 Complete January 2010
PROJECT MOff S!_MLLAR
Mcintosh County Rura! Water District No. 5 Shady Grove, Checotah Okiahoma
718 HIGHWAY 82 E. 4269 SHEAARAN, TX 75090
PHONE: 903-818-2447 F3Q.BOPL~Q88D.CC.G.4M FAX-866-994-2339
a a& - r-
1n.r1.. rax: (866)884-2338 To: t18037850308 Fax: +1903785M Pgge 8 of 9 415/20104:43
CREDiT REFERENCES
MAtNLINE SUPPLY COMPANY
1519 Stevens Street
Dailas, Texas 75218
Charlie Srnyth
214-660-3662
VERMEER Texas-Louisiana
3025 N State Hwy 161
Irving, Texas 75062
Donna Perry
800-556-511 i
972-255-3500
REGIONS BANK
1337 West McDermott Drive
AUen, Texas 75013
Kerry Lenore
214-509-9399
718 HIGHWAY 82 E. #269 SHERMAN, TX 75090
PHONE: 903-818-2447 BQ80pi,jlAqDGC.COtstl FAX: 866-994-2339
Aa.a - C>
Roo ruiaro Fax: (886) 984-2539 ...._.+18037850308... . .Fax.:.:..:..+1903785.. ..::...:030....::... _
8
Page 7 at 9 416120101:43
JACK L. TREADWELL
Qualifying Individual for Pittard Construction Company
Jane 2009 - Present
Piftord Constnvc.#ton ComUanv
DutieaY Searching for new projects, estimating jab costs, bidding new projects,
contracting jobs, completion of ail projects, making sure alI inspections are completed
and pASSed, paying vendor invoices aud conduciing day to day business tasks,
2000 - x009
Hoctldet Contrac Ine, pnslde~t
De$cription: Instaltation of Water Mains, Sewer Mains, Sionn Sewers, Sewer Treatment
Plants & Water Treatment Plants
Dutles: Searching for new projects, estimating job costs, bidriing new projects,
contrac#ing jobs, completion of all projects, makittg sure elI inspections are complcted
and passed, paying vendor inv4ices and conducting day to day business tasks.
1990 - 2000
Caf~'mstn Gradfn ,Inc. - PXakct Msnwr .e, vk o,.~ident
Descnption: Installation of Water Mains, Scwer Mains* Starm Sewers, Sewer Treatment
Plants & Water Treatment Plants
Duties: Searching for new projects, estimating job costs, bidding new projects,
contracting jobs, completion of al1 projects, making sure all inspections are cvmpleted
and passed, paying vendor invoices and conducting d.ay to day business tasks.
• 198Z -1990
• ..'61'u.u a.wLiu_ t - .p~[l~OCRL P~D1eCt M11IIYQer
Description: tnstallation of Water Mains, Sewer Mains, Stotzn Sewers, Sewer Treatment
Plants & Water Treaftnent Plants
Duties: Searching for new projects, estimating jpb costs, bidding new projects,
contracting jobs, completion of all prajects, making sure all inspections are compieted
and passed, paying vendor invoices end conducting day to day business tasks.
a~.q - ►A
rax. eor~ eii4-2338 , .
t 1 To: +190378b0308 : Fax: +1 §037850308 .
Page 8 ot 9 4A6l20104:43
STATE OF CEORGIA
KAREN HANDEL, Secretary of State
State Consttvction lndustry Licensing Board
Unlity 1Vianager
LICENSE NO. UMl02t9G
Iacic L Treadwcll
5655 Hwy 9 N
Suite 103
Alpharetta GA 30004
EXPIRqTION DAT'L - 04l30/2011
Active
1606504
lack I. Treadwell
5655 Hwy 9 N
Suitc !03
Alpharatta GA 30004
S.TATE OF CEORCIA
KAKF.PI HANDEI., SccretRry urStats
5tate Canurucucm Industry Licensing Doard
Utitity Managcr
L(CENSE NO. UM 1W 194,
Jnck L 7readweU
5663 HwY 9 N
Suitc 103
AtpMrcttxGA 30004
EXPIEUTlON DATE - 04l30/20 11
Attivc
4 A a-,1: