2010-046 RES ACCEPTANCE OF PROPOSAL OF WHITAKER HOMES TO CONSTRUCT UP TO FIVE NEW SINGLE HOMES IN PARIS UNDER GRANTRESOLUTION NO. 2010-046
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING
THE PROPOSAL OF WHITAKER HOMES TO CONSTRUCT UP TO FIVE NEW SINGLE
FAMILY HOMES IN THE CITY OF PARIS, TEXAS UNDER THE TEXAS DEPARTMENT
OF HOUSING AND COMMUNITY AFFAIRS HOME OWNER-OCCUPIED PROGRAM
GRANT CONTRACT N0. 1001053; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBjECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, request proposals from
building contractors to furnish plant, labor, materials, and equipment, and for performing all work
required for the construction of up to five (5) new single-family homes in the City of Paris, Texas
under the guidelines and requirements of the Texas Department of Housing and Community Affairs
HOME Owner-Occupied Program Contract No. 1001053, which bids were received until 10:00 o'clock
A.M., Tuesday, the 2nd day of February, 2010; and,
WHEREAS, the proposals received were noted and scored in accordance with the Program
guidelines and the highest scoring proposal was submitted by Whitaker Homes, 2550 Lamar Ave.,
Paris, Texas 75460; and,
WHEREAS, the proposal submitted by Whitaker Homes to build up to five new single family
homes should be accepted as the best proposal providing the best value to the City of Paris and a
contract should be awarded to Whitaker Homes in accordance with the unit price submitted and the
other terms and conditions set out in the proposal documents attached hereto as Exhibit "A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble of this resolution are hereby in all
things approved.
Section 2. That the proposal of Whitaker Homes of Paris, Texas, for the "TDHCA HOME
Owner-Occupied Program Contract No. 1001053 housing construction builder, is hereby accepted as
the highest scoring proposal which provides the best value to the City and the contract for this
project is hereby let conditioned upon said contractor's execution of a contract with the City of Paris
and satisfaction of the terms and specifications included in the contract and proposal documents
attached hereto as Exhibit A and providing all required performance and payment bonds and
insurance certificates as required.
Section 3. That the City Manager be and he is hereby authorized and directed to execute
on behalf of the City of Paris a contract for the housing construction builder in the form attached
hereto and incorporated herein as Exhibit A.
Section 4. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 12t'' day of April, 2010.
ATTEST:
~ ~l / Lo~
nice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent Mc , ' Attorney
CITY OF PARIS 1001053
CONTRACTOR BIDS
Brookwood
Whitaker
Legend
Homes
Homes
Contracting
Plan Design #1
$48,250.00
$49,460.00
$50,965.00
Brick
$1,725.00
$2,150.00
$2,000.00
Concrete walkway
$0.00
$210.00
$180.00
Driveway and slab
$360.00
$630.00
$540.00
Handicap Bathroom
$0.00
$0.00
$0.00
Handicap Shower
$250.00
$339.00
$340.00
Gutters
$500.00
$450.00
$450.00
Errosion control
$300.00
$300.00
$300.00
Dishwasher
$250.00
$255.00
$250.00
Fans
$0.00
$380.00
$350.00
TOTAL
$51,635.00
$54,174.00
$55,375.00
Brookwood
Whitaker
Legend
Homes
Homes
Contracting
Plan Design #2
$51,750.00
$51,490.00
$55,398.00
Brick
$2,000.00
$2,365.00
$2,200.00
Concrete walkway
$60.00
$210.00
$180.00
Driveway and slab
$585.00
$630.00
$540.00
Handicap Bathroom
$0.00
$0.00
$0.00
Handicap Shower
$200.00
$339.00
$340.00
Gutters
$450.00
$450.00
$450.00
Errosion control
$300.00
$300.00
$300.00
Dishwasher
$250.00
$255.00
$250.00
Fans
$0.00
$380.00
$350.00
TOTAL
$55,595.00
$56,419.00
$60,008.00
Brookwood
Whitaker
Legend
Homes
Homes
Contracting
Plan Design #3
$52,500.00
$55,050.00
$57.850.00 (addition error, bid is $1 less )
Brick
$2,500.00
$2,437.00
$2,400.00
Concrete walkway
$60.00
$210.00
$180.00
Driveway and slab
$585.00
$630.00
$540.00
Handicap Bathroom
$0.00
$0.00
$0.00
Handicap Shower
$200.00
$339.00
$340.00
Gutters
$450.00
$450.00
$450.00
Errosion control
$300.00
$300.00
$300.00
Dishwasher
$250.00
$255.00
$250.00
Fans
$0.00
$380.00
$350.00
TOTAL
$56,845.00
$60,051.00
$62,660.00
EXHIBIT°A,
City of Paris
OCC # 1001053
16-Mar-10
Applicant
Dyer, Patricia
Hughes, Katherine
Nickerson, Dessie
Woods, Helen
McHenry, Paula
* Alternate
Rosie Leija
Address
Status
2607 E. Price St
ok
14017th NE Street
ok
430 NW 11th
ok
142010th St NW
ok
524 SW 13th St
ok
1571 W. Henderson
a ~
PP:OPOSAI. AND BID
1 a BASE BID: "PLAN - DESIGN # 1- D2S-0 1 S," for each house as follows:
%
Cost per square foot: ~ , CT Ci' Total Bid Amount: ~ ` l , ~ l • ~ ' "
---T
16. ALTE.RNATE BID ITEM No.la: ADD TO TH]E BASE BID OF "PLAN -DESIGN iil,"
FACE BRICK VENEER, all exterior walls
Cost per square foot: Total Bid Amount:
2a.
2b.
3 a.
3 b.
4.
5
6.
7
8
9
10
SASE BID: "PLAN - DESIGN #2 - D3 S-02S," for each bouse as follows:
Cost per square foot Total Bid Amount:_,~_~_~
ALTERNATE BID ITEM No2a: ADD TO TH1E BASE BID OF "PLAN - DESIGN 82,"
FACE BRICK VENEER, all exterior walls
Cost per square foot: -7-, l
TOt31 B1d AIllOllT1t:
BASE BID: "PLAN - DESIGN #3 - D3S-04H," for each bouse as follows:
Cost per square foot: Total Bid Amount:
ALTERNATE BID ITEM No3a: ADD TO TH13 BASE BIIID OF "PLAN - DESIGN 43."
FACE BRICK VENEER, all exterior walls
Cost per square foot: 2,, (~`S Total Bid Amount: 17,~~ C~
ALTERNATE BID ITEM No. 2: CONCIZETE V✓ALKWAY. Provide a 4" thick by 3' wide cancrete walkway where
directed by the Project Administrator. Walkway shall have a maximum area of 60 square feet and may have Lip to two
changes in direction.
Cost per square foor. 3 _ADD Bid Amount: c, C%
ALTERNATE BID ITEM No. 3: DRIVEWAY & CONCILETE PARKING SLAB. Provide a 4" thick by 12' wide a.nd I S'
length minimum concrete parking slab and driveway wbere directed by the Project Adfninish-ator. Actuai measurement wi11
vary by home placemeut.
Cost per square foot: -z> ADD Bid Amount:_ ''j ,
ALTERNATE BID ITEM No. 5: HANDICAP BATFIROOM LAVATORY
ADD Bid Amount
ALTEP.NATE BID ITEM No. 6: LOW-STEP SHOWER U1VIT - Install low-sie,p shower unit.
ADD Bid Amount: 3
AL,TERNATE BID ITEM No. 7: GUTTERS & DOWTVSPOUTS on front and rear exterior. L)ownspouts maxitnum 20' oii
center
ADD Bid Amount:___~`~
ALTERNATE BID ITEM No. 3: EROSION CON1'KOL. Deliver and install riwo palettes of Centipede, St. Augustine or
other approved sod grass
ADDBidAmount: j~~ cc=
ALTERNATE BID ITEM No. 9: DISHWASHER. Provide a dishwasher and instatl.
ADD Bid Amount:
-
1 1. ALTEIZNATE BID ITEM No.10: FANS. Provide and install 4 fans w/light
Cost per Fat1; oc, _ADD Bid Amount:
How many homes of this style can you build (and complete) within a 150-day period?
Variations (if any):
Under variations above, please list any specifications of materials to be used wlien clioices w-e pro vided oi- wheuever better materials
are proposed to be used.
Also, please attach the contractor application.
Contractor:
Address: 1x
- L '
' T
Phone: ~/j L= -2
Signature: < r~-
Date: ~ ~ -Z l l ~
Detaiied Bid
Design #1 - D2S-01S
ease Bid
_ Bid Amount
Cost per iteni
Cost Item
Written Amount
in S
Site
rj _t~ ~
- ,
Foundation
Flat Work
r7 ;-A/~
Plumbinc,
C; `7
-
Electrical
~
r rt v-~~ - •>t_:~~~-•~
- r c~
Framina - Carpentry Rough
'"y V r--~ .~=%z_Y 1--r C,~,
Doors and WindoWS
~ ±~.1~.'. _ ~ ~ r~~ ~>rzt:=-~
\i
_
'7- 1--
Insulation
Exterior Surface
- > L=-L'~~'
~ O L~,
Interior Surface
F`-Tti -
Mechanical - HVAC
` ~T2 r+,z c4:-7
L ' I==
~
Finish Ca ent
~ 1S'
Cabinets
7)
/_`_~;~y~-<`
ti
Appliances
-i
l T, f C';'
L.
U(
Flooring
-
<
- F
<
~
t.
E~terior Paint
Interior Paint
- -
Roofin
5r Q 144 `1 T";Iti
S
g
-r-t
,
Finish Details
_ --r~
Miscellaneous
Totals
,
.
_ ,
14
✓
*Identify any item(s) included in the miscelianeous categury below
= W
Please furn.
will be kep,
qualificatio
3.
4.
5.
6.
7.
8.
9.
10.
CONTRA
,sh the information requested belo I
: in our files and will be confidenti~l
ns of the contractor on this project.
Name, address, phone number, and
TOR APPLICATION
. Attach additional sheets as needed. This information
. Our office will use such information only to verify the
'ederal I.D. number. `P~40, q'0 :3 `Z4's~-5
A-1-
Ls I X
Type of organization, i.e., corporatip
n, sole proprietor, partnershi , etc.
- W g [ f>- .
When organized. .5'r')-1
If a corporation, where incorporate
State how many years you have be
firm or trade name, and give all ot
the last 10 years.
.
n engaged in the contracting business under your present
er names under which your organization has operated in
~
State the name of all corporate offi
ers, or partners, or the owners, as appropriate.
t
2
List the type of construction perf
new home construction, majorcon
rnied within the past 12 months, i.e., home remodeling,
truction, etc. ~~[7YY7 L= C''D7,,✓xf S 1
Have you ever failed to compl"ete
Have you ever defaulted on a cont
ny work awarded to you? Md
act? If so, where and why?
~
List the name, address and phon
complete.
number of the last three clients in which construction is
List experience in construction w
oe~'
Irk similar in im ortance to this Project.
^ A-
-;77
~~~i.~-~~~
12. Background and experience of the principal members of your organization, including the
officers and the proposed project manager. n~~~~ /-2 ~f,C ~ L ~T
13. List two major suppliers from whom you purchase the majority of your supplies.
~r-"_/=l~ `7 - ~ t~ l ~ r J~ • ,r ~ : /~T= - ~-L=71 f-S ( L ~b
14. List two financial institutions with which you have established credit.
15. State the name, address and phone number of each of your Workmen's Compensation
insurance carriers for the last 5 years.
16. List any claim made against you by your employees or third parties for personal injury,
death, or property damage in each of the last 3 years.
17. List any and all litigation including arbitration, administrative proceedings, and mediation in
which you have been a plaintiff or defendant involving any owner, architect or engineer over
the past 5 years This list should be in sufficient detail to explain the positions of the various
parties and the ultimate outcome as to damages awarded (if any). This list shall be
considered material as respects the final awarding of any contract connected with the bid.
(state "none" or submit information on attached sheet.
18. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish
any information requested by the OWNER in verification of the recitals comprising this
Contractor Application.
Dated at this Z ~-G> day of 2010.
Narne of Bidder
;
By:
Title: ~ ,I1 f F/v ~ l~
STATE OF
COUNTY OF
is
A 't fzz
of
duly sworn, deposes and says that he
yc..Q .S . and that the answers to the
ig questions and all statements therein contained are true and correct.
Subscribed and sworn to before me this n~ day of 2010.
-4k
,Bgr~yW,DOREEN K. RUTIIART Notary Public
~ MY COMMISSION EXPIRES
:"1~ ~ May 25, 2012 _ i~ ~ ~ j My commission expires: ~ ~
2550 Lamar Avenue
Paris, Texas 75460
903-785-3393 Business
888-231-1342 Toil Free
903-785-3506 Fax
www.whitaker-homes.com
- Started as family owned business wit~h Doyle Whitaker and Chris Whitaker as partners.
- Founded in 1964. Built primarily
- Built custom homes and speculative
- Primarily built apartments, motels
- In 1993 the company emphasis was
A residential housing until 1969.
until 1981.
general retail from 1981 u11ti1 1993.
to building affordable residential housing.
- Experienced in obtaining financing fir affordable housing applicants tlarough a
combination of I'HA/VA, Rural Developinent, Texas Veteran and First Time
Home Buyer assistance progra s.
cHRIS ~v~~~AKER
2 5 5 0 Llamar Avenue
Paris, i'exas 75460
903~785-3393
8'88,131-1342
Education
Paris High School - Graduate of 198University of North Texas - Bachelo
Experience
1976-1981
Frame and trim c
projecfs.
1982-1983
1985-1994
Qf Business Adininistration Finance
ter on commercial and residential construction
Assistant building st{perintendent on construction of 100 unit Regency
Apartments in Paris, Texas, responsible for sub-contractor coordination,
scheduling, material arid labor estimation.
Manufacturing eng
Grununan Aircraft
1994-Present Partner in Whitaker
new home construct
ommunity and Professional
with LTV Aerospace and Defense and Northrup
pany in Grand Prairie, Teaas.
tion Company specializing in residential
Lamar County Junior Achievement -IVolunteer teaching consultant at local high schools
Paris Board of Realtors - Board of D'lirectors, Trepac committee member, member of the
Strategic Planning Committee
Texas Association of Realtors
National Association of Realtors
~~YLEi Wx~~AKER
2550 Lainar Avenue
Parisj Texas 75460
90~-785-3393
88~-231-1342
Education
Paris Juuior College I
Southern Methodist University
Cenhny 21 - International Managei ent Academy
VIP Sales Associate
2 & 1 Training
Experience
U.S, Post Office = Rural mail canie
Licensed Texas Insurance agenf sin
Licensed Texas Real Estate Broker
Whitaker-Justice Realtors - Esta.bli;
Century 21 Whitaker-Justice - Owr.
Building contractor since 1964 - FF
, Deport, Texas
:e 1963
since 1965
lied partnership in 1984
~r and managing Broker from 1986 to 1998
A/HOW and Rural Development builder
Professional Activities
Paris Home Builders Association -
and Builder of the Year
Paris Board of Realtors - Board of
Texas Association of Realtors
National Association of Realtors
ounding member, Board member, Presidem
s and MLS Chairnzan
Coanmunity Activities
Paris Junior College Advis.ot-y Stai
Paris City Council - Mayor ProTei
Paris Bank of Texas - Past Board l
Paris and Lamar County Chainbe.r
Paris Living, A Community Devel
- created the Coilstruction Technologgy Departmeiit
for one year
ember
FConunerce - Past Board Member
)ment Corporatiou - Past Secretaiy & Board Membei-
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
HOME Investment Partnerships Program
2
EQUAL HOUSING
OPPORTUNTY
Contractor Bid Certification
Contract Administrator: City of Paris
Building Contractor Name:
Contract Number: 1001053
'2 i~14 6 --2- Phone
~ •
Building Contractor Address: -T-l -7 4,
,
1. I understand that I am bidding on a construction contract funded with federal dollars and administered by
the Texas Department of Housing and Community Affairs (TDHCA). I understand that debarment by either
the State of Texas or the federal government will make me ineligible.
2. I understand that all work must be completed in accordance with HOME Program requirements and, as
applicable:
■ Texas Minimum Construction Standards (TMCS)
■ Texas Minimum Construction Specifications (TMC Specs)
■ International Residential Code (IRC) - new construction and reconstruction
■ Colonia Housing Standards (CHS) - only in areas specifically designated as colonias
■ All local building codes, standards, and specifications
3. I hereby certify that all work performed will meet or exceed applicable codes, standards, and specifications
as they apply to the construction work for which I am bidding. I also understand that compliance with
applicable minimum construction codes, standards, and specifications will be considered part of my contract
in the event that my bid is accepted by the above-referenced Contract Administrator. I understand that
failure to meet or exceed applicable codes, standards, and specifications may result in debarment from
future federally funded construction contracts.
4. I understand that I must provide a one-year warranty on all work performed and that failure to complete
warranty work in a timely manner may result in my debarment from future federally funded construction
contracts.
5. I understand that at least ten percent (10%) of project construction funds will be retained for thirty (30) days
pending completion of the Final Inspection and Verification. Failure to complete punch list items or
warranty work during this time will result in forfeiture of the 10% retainage.
ignatu~e of Building Contractor
Z_- -v j 'k
Date
TDHCA - HOME Investment Partnerships Program Page 1 of 1
Form 11.06 - Contractor Bid Certification November, 2006
CONTRACTOR LOCAL OPPORTUNITY PLAN
Agrees to implement the following specific
affirmative action steps directed at increasing the utilization of lower income residents and
businesses with the City of Paris.
A. To ascertain frorn the locality's TDHCA program official the exact boundaries of the
project area and where advantageous, seek the assistance of local officials in
preparing and implementing the affirmative action plan.
B. To attempt to recruit from within the city the necessary number of lower income
residents through: local advertising media, signs placed at the proposed site for the
project, and community organizations and public or private institutions operating
within and servicing the project area such as Service Employment and
Redevelopment (SER), Opportunities Industrialization Center (OIC), Urban League,
Concentrated Employment Program, Hometown Plan, or the U.S. Employment
Service.
C. To maintain a list of all lower income residents who have applied wither on their own
or on refenal from any source, and to employ such person, if otherwise eligible and if
a vacancy exists.
D. To insert this plan in all bid documents and to require all bidders on subcontract to
submit an affirmative action plan including utilization goals and the specific steps
planned to accomplish these goals.
E. To insure that subcontracts (greater than $10,000) which are a typically let on a
negotiated rather than a bid basis in areas other than the project area are also let on a
negotiated basis, whenever feasible, in a covered project axea.
F. To formally contact unions, subcontractors, and trade associations to secure their
cooperation in this effort.
G. To insure that all appropriate project area business concerns axe notified of pending
subcontractual opportunities.
H. To maintain records, including copies of correspondence, memoranda, et., which
document that all of the above affirmative action steps have been taken.
1. To appoint or recruit an executive off'icial f the company or agency as Equal
Opportunity officer to coordinate the implementation of his plan.
J. To maintain records concerning the amount and number of contracts, subcontracts,
and purchases which contribute to objectives.
K. To maintain records of all projected work force needs for all phases of the project by
occupation, trade, skill level, and umber of positions and to update these projections
based on the extent to which hiring meets these Local Opporiunity objectives.
As officers and representatives of t-4 c ==ti~~3~~ we the
undersigned have read and fully agree to this Plan, and become a party to the full implementation
of the program and its provisions.
~
Signatu~re ~ Title
Signature
Z~7- C
Date
Title
iation Sheet
'S EXPERIENCE
List below the names, addresses and ho'ne ribmbers of five (5) references for which you (or your firm)
have performed new home construction%rec nstruction/rehabilitation activities in the past three (3)
years
R I ERENCES:
Name/address
Phone'Number
Describe Type of Work
If HOME Program
1•
C u 1'~) t!~ ~\-l ^1.41Lb
T q03 4
(,-9 Cl' .3 ~ 7
ALE-&O
2.
i.~ L
J'~ 47 ~
/N4~-=t,CJ` N-AwR-
3.
~
l
a.
St461\1T- cL ~oln
`r• 10.5' 42-169, vYLOL: r.-t
_
1 ~
E t>t ~
5.
t% E7 'r'r4- : a5 5z~t
'3a -7 l~ R-FfF VZ v`7"K
, ~ • oc, r
3 '?aC~3
Each reference wiil be contacted and asked t following questions:
1. Specifically, what work was completed by t is firm or individual?
2. Please rate the quality of work complet;ed. t!Fair e contractors work?
Very Good Good Poor
3. Did the contractor complete the work.in a
4. Was a tweive (12) rnonth warranty providil
timely manner? Did confiicts occur?
and efficient manner?
~ for work? If so, were warranty items performed in a
Number of years your firm has pertormed
A minimum of five (5) years work experi
rehabilitation is required.
new home construction: 1-t4" years
rehabilitation work: 44 years
nce each in new home construction and/or housing
1~ n