05-Council Minutes from the meetings of April 22, 2010 and April 26, 2010CITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
OS/03/2010
Council Date:
OS/10/2010
Originating Department:
City Clerk
Ptesented By:
Janice Ellis
Agenda Item No.:
5.
RECOMMENDED MOTION:
Motion to approve as presented.
POLICY ISSUE(S):
Approval of Official Record of Council.
BACKGROUND:
Council Minutes from the meetings of Apri122, 2010 and Apri126, 2010.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
The attached minutes from the meetings
ACTION:
BUDGET INFO:
❑ Financial Report ~ Minute Order
Expense
$
❑ Department Report ❑ Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
y'TD Actual
$
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
Z Administration E City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris
Revised 2/04/08
1
MINUTES OF THE CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
Apri122, 2010
The City Council of the City of Paris met for a special session at 6:00 p.m. on Thursday,
Apri122, 2010, at the Paris Public Library Community Room, 326 S. Main Street, Paris, Texas.
Present: Mayor:
Council Members:
Jesse James Freelen
Joe McCarthy; Kevin Kear; Stephen Brown; Edwin
Pickle; and Rhonda Rogers
City Staff:
Absent: Council Member
1. Call meeting to order.
Kevin Carruth, City Manager; Kent McIlyar, City
Attorney; and Janice Ellis, City Clerk
Will Biard
Mayor Freelen called the meeting to order at 6:00 p.m.
2. Deliberate on adoption of a code of ethics for City Council, boards, commissions,
committees, and employees.
City Council discussed the importance of having a code of ethics, as well as reviewed
several examples adopted by other cities. It was a consensus of the City Council to model
the City of South Lake, with each Council Member providing Kevin Carruth any deletions
or additions. Mr. Carruth will forward those chan~es to the Legal Department, so that the
document can be drafted and placed on the May l Ot Agenda.
3. Adjournment.
There being no further business, a Motion to adjourn was made by Council Member
Pickle and was seconded by Council Member Brown. Motion carried, 6 ayes - 0 nays. The
meeting was adjourned at 6:45 p.m.
JESSE JAMES FREELEN, MAYOR
JANICE ELLIS, CITY CLERK
7
~
MINUTES OF THE CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
Apri126, 2010
The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday,
Apri126, 2010, at the City Council Chamber, 107 E. Kaufman, Paris, Texas.
Present: Mayor: Jesse James Freelen
Council Members: Joe McCarthy; Kevin Kear; Stephen Brown; Will
Biard; Edwin Pickle; and Rhonda Rogers
City Staff: Kevin Carruth, City Manager; Kent McIlyar, City
Attorney; Janice Ellis, City Clerk; Shawn Napier,
City Engineer; Bob Hundley, Police Chief; Ronnie
Grooms, Fire Chief; Gene Anderson, Finance
Director; and Steven McFadden, Interim Public
Works Director;
Opening Agenda
l. Call meeting to order.
Mayor Freelen called the meeting to order at 5:35 p.m.
2. Invocation.
Pastor Van Lazaroff gave the invocation.
3. Pledge of Allegiance.
Council Member McCarthy led the pledge.
4. Citizens' forum.
Leon Watson, P.O. Box 627, Powderly - inquired about the land use for a small piece of
property he owns in the City. Mayor Freelen asked him to get with City Engineer Shawn Napier
after the meeting.
Council Member Kear arrived to meeting at 5:40 p.m.
John Peterson, 2810 Clark Lane - questioned why City Council did not adopt a Code of
Ethics earlier in the year.
3
Regular Council Meeting
April 26, 2010
Page 2
Consent Agenda
Mayor Freelen inquired of Council Members if they wished to pull any items from the
Consent Agenda for discussion. Council Member Rogers said that she would like to pull items
11 and 12 for the purpose of voting separately on those items.
Council Member McCarthy made a Motion to approve the Consent Agenda and Council
Member Biard seconded the Motion. The Council voted seven (7) for and none (0) opposed to
approve and adopt Consent Agenda Items 5, 6, 7, 8, 9, and 10.
5. Deliberate and act on the approval of minutes from the meeting on April 12, 2010.
6. Receive and deliberate on reports and/or minutes from the following boards,
commissions, and committees:
a. Fire and Building Code Review Committee minutes (3-9-2010)
b. Paris Economic Development Corporation minutes (3-9-2010; 3-22-2010)
c. Paris Board of Adjustment (3-2-2010)
7. Deliberate on March monthly financial report.
8. Deliberate on drainage ditch maintenance report.
9. Deliberate and act on RESOLUTION NO. 2010-049: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AN APPLICATION
FOR AN AUTOMOBILE BURGLARY & THEFT PREVENTION GRANT FOR
CONTINUATION OF OUR AUTO THEFT TASK FORCE 1N THE AMOUNT OF
$199,998.00 WITH $68,328.00 TO BE PROVIDED BY THE CITY OF PARIS IN THE
FORM OF A CASH MATCH; AUTHORIZING THE EXECUTION OF ANY AND
ALL DOCUMENTS NECESSARY FOR ACCEPTANCE AND IMPLEMENTATION
OF SAID GRANT UPON NOTICE THEREOF; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE
DATE.
10. Deliberate and act on RESOLUTION NO. 2010-050: A RESOLUTION OF THE CITY
OF PARIS, TEXAS, ENDORSING CERTAIN LEGISLATIVE CHANGES RELATING
TO THE SUNSET REVIEW OF THE TEXAS PUBLIC UTILITY COMMISSION AND
THE SPECIAL REVIEW OF THE ELECTRIC RELIABILITY COUNCIL OF TEXAS;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND DECLARING AN EFFECTIVE DATE.
11. Deliberate and act on RESOLUTION NO. 2010-051: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING
THE EXECUTION OF A LEASE AGREEMENT BETWEEN THE UNION PACIFIC
4
Regular Council Meeting
April 26, 2010
Page 3
RAILROAD COMPANY AND THE CITY OF PARIS, TEXAS, FOR A.704 ACRE
TRACT OF ABANDONED RAILROAD RIGHT-OF-WAY LOCATED IN THE 1100
BLOCK OF WEST SHERMAN STREET; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE
DATE.
Shawn Napier told the Council that the Union Pacific railroad had offered to lease the
0.704 acre tract of land to the City of Paris for no fee. Mr. Napier said the section of
abandoned railroad would hopefully one day be the northern route for the Trail de Paris
and/or Safe Routes to School, and would extend all the way to Leon Williams Park.
12. Deliberate and act on A RESOLUTION OF THE CITY COLTNCIL OF THE CITY OF
PARIS, TEXAS, APPROVING ADDENDUM NO. ONE TO THE CITY MANAGER
EMPLOYMENT AGREEMENT DATED AUGUST 27, 2007 BETWEEN THE CITY
OF PARIS, TEXAS AND KEVIN CARRUTH; PROVIDING FOR A TWELVE
MONTH EXTENSION AND A 3% SALARY INCREASE; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARiNG
AN EFFECTNE DATE.
Council Member Pickle said when the Council approved to extend the contract, that they
did not approve a 3% raise. Mayor Freelen said that at that time Council was to have
discussed a raise, but failed to do so because they got sidetracked on the length of time on the
extension of the contract. He said that it is why he brought it forward at this meeting. Mayor
Freelen asked for a Motion on this item. No motion was made on this item.
Regular Agenda
13. Hear and deliberate on potential plans for the development and future use of the Casa
Bonita property.
On behalf of Paris Living, Clifton Fendley made a presentation regarding a potential
development plan for the Casa Bonita property. Mr. Fendley said one option was to re-
develop the site by building duplexes and single-family homes utilizing grant funds. He said
it would cost approximately $30,000 to $50,000 before they even broke land. City Council
indicated that the project was a good idea and should be pursued.
14. Deliberate and possibly act on changing the date for selection of appointing members to
various boards, commissions, and committees.
Mayor Freelen said that the current policy states that appointments shall be made at the
first regular City Council meeting in April. Council Member Rogers said this was a very
important issue and that new Council would be overwhelmed when first seated. Council
Member Biard said they might get a new group of volunteers with new Council Members.
A Motion to keep the existing policy in place was made by Council Member Rogers and
seconded by Council Member Kear. Motion failed, 3 ayes - 4 nays, with Council Members
McCarthy, Brown, Biard and Pickle casting the dissenting votes.
~
Regular Council Meeting
April 26, 2010
Page 4
15. Deliberate and act on A RESOLUTION OF THE CITY COLJNCIL OF THE CITY OF
PARIS, TEXAS, APPOINTING MEMBERS TO VARIOUS CITY OF PARIS BOARDS
AND COMMISSIONS, IN ACCORDANCE WITH POLICIES AND PROCEDURES
FOR STANDING BOARDS, COMMISSIONS AND COMMITTEES; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
PROVIDING AN EFFECTIVE DATE.
As a result of the action taken on item 14, no action was needed on this item.
16. Deliberate and act on RESOLUTION NO. 2010-052: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING THE EXECUTION OF
AN APPLICATION FOR A TEXAS PARKS & WILDLIFE RECREATIONAL
TRAILS GRANT FOR EXTENDING THE TRAIL DE PARIS FROM 8TH STREET SE
ALONG THE RAILROAD CORRIDOR WEST TO 1 ST STREET S W AND FROM 1 sT
SW THE ROUTE WILL FOLLOW ALONG THE SOUTHSIDE OF THE HEARNE
STREET RIGHT-OF-WAY TO 4T" STREET SW; AUTHORIZING THE
EXPENDINTURE OF FUNDS; ACCEPTING SAID GRANT AWARD UPON
NOTICE THEREOF; AUTHORIZING THE EXECUTION OF ANY AND ALL
DOCUMENTS NECESSARY FOR ACCEPTANCE AND IMPLEMENTATION OF
SAID GRANT UPON NOTICE THEREOF; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE
DATE.
A Motion to approve this item was made by Council Member McCarthy and seconded by
Council Member Pickle. Motion carried, 7 ayes - 0 nays.
17. Deliberate and act on RESOLUTION NO. 2010-053: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING
THE EXECUTION OF AN AGREEMENT CONCERNING THE RELEASE OF THE
DAISY FARMS ACREAGE FROM THE CERTIFICATED SERVICE AREA OF
LAMAR COUNTY WATER SUPPLY DISTRICT TO ALLOW THE CITY OF PARIS
TO PROVIDE A REGULAR SUPPLY OF TREATED WATER TO DAISY FARMS IN
CONNECTION WITH THEIR COMMERCIAL DAIRY OPERATION LOCATED IN
LAMAR COUNTY, TEXAS; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
A Motion to approve this item was made by Council Member Pickle and seconded by
Council Member Rogers. Motion carried, 7 ayes - 0 nays.
18. Deliberate and act on RESOLUTION NO. 2010-054: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE BID AND
AWARDING THE CONTRACT FOR THE TEXAS CAPITAL FUND GRANT 14"
WATER MA1N EXTENSION TO DAISY FARMS TCF #729192, TO PITTARD
CONSTRUCTION COMPANY, THE LOWEST RESPONSIBLE BIDDER; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
~
Regular Council Meeting
April 26, 2010
Page 5
A Motion to approve this item was made by Council Member Pickle and seconded by
Council Member Brown. Motion carried, 7 ayes - 0 nays.
19. Deliberate on update of water and sewer capital improvements.
City Engineer Shawn Napier gave an update on the water and sewer capital
improvements.
20. Convene into Executive Session pursuant to Section 551.074 of the Texas Government
Code to deliberate the appointment, employment, evaluation, reassignment, duties,
discipline, or dismissal of a public officer or employee as follows: Annual evaluation of
the City Attorney.
Mayor Freelen convened City Council into executive session at 6:25 p.m.
21. Reconvene into open session to possibly deliberate or act on those matters discussed in
Executive Session.
Mayor Freelen reconvened City Council into open session AT 6:45 p.m. and said there
was no action to be taken, and that the City Attorney would be with the City for another
year.
22. Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081.
Council Member Rogers reminded everyone that Kids Safe Saturday was May 1 " and
that the United Way event was scheduled for May 27tn
23. Adjournment.
There being no further business, a Motion to adjourn was made by Council Member
McCarthy and was seconded by Council Member Kear. Motion carried, 7 ayes - 0 nays.
The meeting was adjourned at 6:47 p.m.
JESSE JAMES FREELEN, MAYOR
JANICE ELLIS, CITY CLERK
~