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2010-021 ORD REZONE 3140 LAMAR AVENUEORDINAIVCE NO. 2010-021 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS, AS HERETOFORE AMENDED, SO AS TO REZONE LOT 5, CITY BLOCK 285, 3140 LAMAR AVENUE CITY OF PARIS, LAMAR COUNTY, TEXAS, FROM A PLANNED DEVELOPMENT DISTRICT (PD-a) RETAIN SHOPPING CENTER TO AN OFFICE DISTRICT (O); DIRECTING A CHANGE ACCORDINGLY I1V THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER CLAUSE, A SAVINGS CLAUSE, A SEVERABILITY CLAUSE, A PENALTY CLAUSE, AND AN EFFECTIVE DATE. WHEREAS, the Planning & Zoning Commission received a request for an amendment to the Zoning Ordinance of the City of Paris to rezone Lot 5, City Block 285, 3140 Lamar Avenue, City of Paris, Lamar County, Texas from a Planned Development District (PD-a) District an Office District (0); and, WHEREAS, on May 3, 2010, following notice and publication as required by law, the Planning and Zoning Commission conducted a public hearing on the proposed amendment to the City zoning ordinance and, following said hearing, made formal recommendation to the City Council to approve the requested zoning; and, WHEREAS, on May 24, 2010, following notice and publication as required by law, the City Council of the City of Paris conducted a public hearing on the proposed amendment to the City zoning ordinance, and having considered the recommendations of the Planning and Zoning Commission and the testimony and evidence introduced at said public hearing, found and determined that approving the aforesaid zoning change would be consistent with the Comprehensive Future Land Use Plan of the City of Paris, consistent with the City zoning ordinance, and in the best interests of the public health, safety, and welfare of the citizens of the City of Paris. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this ordinance are hereby in all things approved. Section 2. That the Official Zoning Map of the City of Paris, Texas and Zoning Ordinance No. 1710 of the Ciry of Paris as heretofore amended is hereby further amended to rezone Lot 5, City Block 285, 3140 Lamar Avenue, City of Paris, Lamar County, Texas, from a Planned Development District (PD-a) Retail Shopping Center to an Office District (0), said property being more particularly described in Exhibit A attached hereto and made a part hereof. Section 3. That the Chief Building Official of the City of Paris be, and he is hereby, directed to change the Official Zoning Map of the City of Paris, Texas to reflect the changes set forth in this ordinance. Section 4. That all provisions of the ordinances of the City of Paris, Texas in conflict with the provisions of this ordinance are hereby repealed, and all other provisions of the ordinances of the City of Paris not in conflict with the provisions of this ordinance shall remain in full force and effect. Section S. That the repeal of any ordinance or part of ordinances affected by the enactment of this ordinance shall not be construed as abandoning any action now pending under or by virtue of such ordinance or as discontinuing, abating, modifying, or altering any penalty accruing or to accrue, or as affecting any rights of the municipality under any section or provisions of any ordinance at the time of passage of this ordinance. Section 6. That it is the intention of the City Council of the City of Paris that this ordinance, and every provision hereof, shall be considered severable, and the invalidity or partial invalidity of any section, clause, or provisions of this ordinance shall not affect the validity of any other portion of this ordinance. Section 7. That any person violating any provision of this ordinance shall be guilty of a Misdemeanor, and upon conviction, shall be subject to a fine in accordance with provisions of Sec. 1-6 of Chapter One of the City of Paris Code of Ordinances, and each and every day's continuance of any violation of the above-enumerated sections shall constitute and be deemed a separate offense. Section B. That the City Council voted by a supermajority vote of the entire Council to suspend the rule requiring two readings before adoption of ordinances 7 ayes and 0 nays. Section 9. That this ordinance shall become effective from and after its passage of the first reading and publication as required by law. PASSED AND ADOPTED on by the city Council of the city of Paris, in regular session on this the 24th day of May, 2010. Will Biard, Mayor ATTEST: a ice Ellis, City Clerk APPROVED AS TO FORM: oC/, W. Kent McIlyar Ci Attorney 1Z0-WARRANTY DEED (WITM VENDOR'6 L1EN) C, 4P 1~ta#P LYf (LitliEtfg Df L.AM.AR ~ Thac I, KATHRYN B. McFADDEN, a feme so1e, of the County of L3maT, State of TeXas , for and in consideration of the sum of Ten and no/100 ($10.00)--------------------------------------- DOLLARS cash, and other good and valuable consideration, to me paid,by MARTHA K. DEAN, receipt of which is hereby acknowledged; and XX$QYiaS W3C 3C Forty-five thousand ($45,000.00) Dollars to me secured to 6e paid by MARTHA K. DEAN, evidenced by her note of even date herewith to my order for $45,000.00, with interest and payable under the terms and conditions therein stated, 5ecured by the vendor's lien herein retained and addi- tionally secured by deed of trust of even date herewith to A. N. Clem, Trustee, covering the property herein described; . ~ O_:~.~ ~ Y, have Granted, Sold and Conveyed, and y these esents do Grant, Sell and Convey, u the said MARTHA K. DEAN, herein c led gran ee, whose mailing addres is 1249 Lamar Avenue, Par' s, Texas 75 60 , r, of the County of Lam State f TeXas, all that certain ~ , tract or parcel land in Lamar G unty, Texas descr' ed as follow5: ~ , A part ~ the Geor ge N. Cox , r ey, No, 164, on the South side r; of Lamar venue within the corpor e limits of he C itY of Paris; i describ d by metes and bounds as folloWS_ E X HlBIT_~ ~ cash, and other good a d valuab to me paid, by M hereby acknowledge , and Fortv-five t usand ($45,000.00 MARTHA K. AN, evidenced by he for $45,0 0.00, with interest a therei stated, secured by the tiona y secured by deed of tru Tru ee, covering tlie property e consideration, RT'HA K, DEAN, receipt of w~ch is ~~kIn~WgX Dollaxs to me sec ed to be paid by note of even da herewith to my order payable unde the terms and conditions ndor's lYen erein retained and addi- of e~ren ate herewith to A. N. Clem, rein de cribed; o p have Granted, Sold and Conveyed, and by these presents MARTHA K. DEAN, herein called grantee) 1249 Lamar Avenue, Paris, Texas 75460, do Grant, Sell and Convey, unto the said whose mailing address is of the County of Lamar, State of T2XaS , all that certain tract or parcel of land in Lamar County, Texas described as follows: A part of the George N. Cox Survey, No, 164, on the South side of Lamar Avenue within the corporate limits of the City of Paris; described by metes and bounds as follows; BEGTNNING at a point 300 feet East of the intersection of the SB line of Lamar Avenue and the EB line of 31st Street SE; THENCE E.AST with the 1VB line of Lamar Avenue 75 feet, a stake; THENCE SOUTH 183 feet, a stake; THENCE NEST 75 feet, a stake; THENCE NORTH 183 f eet to the place of beginning, and being the same property conveyed by A. N. Clem, Trustee, to Kathryn McFadden on July 14, 1987, by deed recorded in Book 712, Page 488, Lamar County Deed Records; reference being made to all the above mentioned instruments and records for all necessary purposes, The conveyance evidenced by this deed is m ade subject to any and all easements, rights -of -way, restrictions, covenants, conditions and reservations of record applicable to the herein described property or z`:1.%m~arvr}^•-~,.yr~ YZi„?(^°27-.-.y~;y.^j.~~~mm any part thereof, including but not limited to the following; ~ l. Right-of-way deed froTn N, C. Clark and wife to the State of Tcxas dated February l, 1935, recorded in Book 238, Page 581, Lamar County Deed ~ Records; ' 2. Easement from Mrs. N, C. Clark to the State of Texas dated Decem- ` ber 1, 1947, recorded in Book 298, Page 482, Larnar County Deed Records; ; 3. Easement from R. B. Stovall Co. to Texas Power ~ Light Company ` dated November 28, 1955, recorded in Book 347, Page 206, Lamar County ; Deed Records; 4. Right-of-way deed from Mrs. 1V. C. Clark to the State of Texas ~ dated December 1, 1947, recorded in Book 298, Page 483, Lamar County Deed ; Records; 5. Easement from R. B. Stovall Co. to Texas Power ~ Light Company dated Februar•y 29, 1956, recorded in Book 349, Page 45I, Lamar County i Deed Records; and ~ 6. Ftestrictive Covenants as appear of record in Book 321, Page 590, ~ 1 Lamar County Deed Records, and aTnended by instrument dated November 2, 1 1951, recorded in Book 325, Page 55, La-mar County Deed Records. ~ ~ ~ Sr~ ~ TO HAVE AND TO HOLD the above des4ibed premises, together with all and singul/ the rights and appurtenances thereto in anyw/e belonging 4nto the said MARTHA K. DEAN, hlr heirs and assigns forever a/d I' do heib,y bind myself, Tily heirs, executors and acj/inistrators, to Warrant And Porever Defend, all and/ingular the said prernises unto the said MAVHA K, DE.AN, her heirs and assi/s, against every person whomsoeve~ lawfully claiming/or to claim the same, or any part thereof. But~it is expressly agreed and stipu;ated t at t e Venc~r's Lien is retained against the above i described property, premises and improvements,'~u ti the above described note , and all interest thereon V4 are fully paid accordinjz to i t s face and twor, effect and readinff, when this deed shall become tC~COTCIS ; 5. Easement om R. B. Stova dated February ..9, 1956, recorde Deed Recordsand 6, Rest ictive Covenants as Lamar Cou y Deed Records, and a 1951, re orded in Book 325, Page 1 Co, to in Book ppear o£ nended by 5 5, L a-m a Texas Power Light Company 349, Page 57, Lamar County recor in Book 321, Page 590, ins ument dated November 2, r unty Deed Records. TO HAVE AND TO HOLD the above described premises, together with all and singular the rights and appurtenances thereto in anywise belonging unto the said MqRTHA K. DEAN, her heirs and assigns forever and I do hereby bind myself , 711y heirs, executors and administrators, to Warrant and Forever Defend, all and singular the said re ises unto the said ]+7ARTHA K, DEAN, her 0 a~ heirs and assigns, against every person whomsoever lawfully cJaiming, or to claim the same, or any part thereof. But it is expressly agreed and stipulated that the Vendor's Lien is retained against the above described property, premises and improvements, until the above described note , and all interest thereon are fuiy paid according to i t s face and tenor, effect and reading, when this deed shall become absolute. ' WITNESS my hand at Paris, Texas, this 2 3 r d day of September, 19 87 KATHRYN B, McFADDEN M~ ~xm, K~~ kSX ~x4tX()~Y Mailing address of Grantee: Name: MARTHA K. DEAN Address: 1249 Lamar Avenue ~ Paris, Texas 7 5460 d r (Acknowledgment) ~i STATE OF TEXAS ~ COUNTY OF LAMAR This instrument was acknowledged before me on the by KATHRYN B. McFADDEN, My commission expires: dayof September, , 19 87 Notary Public, Sta.te of Texas Notary's printed name: (Acknowledgment) STATE OF TEXAS ~ COUNTY OF , This instrument was acknowledged before me on the by My commission expires: day of Notary Public, State of Texas Notary's printed name: ,19 , (Corporate Acknowledgment) STATE OF TEXAS ~ COUNTY OF This instrument was acknowledged before me on the day of by of a corpor•ation, on behalf of said corporation. My commission expires: ,19 Notary Public, State of Texas Notary's printed name: , . ~ , t?+ _ i?, CITY OF PAR6S COMf~.lJRiTY DEVELOPMERT DEPARTWiERT F. 0. Box 9037 c Raris, Texas 75461 E 903-784•8234 For Office Use Onl Request Number: APPLlCATIOf~ FOF~ ZOf~IfiC Cf~AF~C'sE ~ Date Rcvd: Mtg Date: _ TYPE OF ACTION REQUESTED; X Zoning Change ❑ Specific Use Permit ❑ Planned Development PROPERTY INFORMATIOPI: Address: X /-(`i ~ a Name of Business or Building (if applicable): Lot ~ Block ~ g SSubdivision ( t J, 44 Current Zoning: P L? c Proposed Zoning: ~ , n What is the proposed use of the property? Describe the character andlor nature of uses of surrounding property. f1- JT, Will the re-zoned designation be compatible with the classification and use of adjoining tands? Yes No If No, how do you propose to reduce any adverse impact? Is the tract unsuitable for uses permitted under the present zoning classification?a l No If No, why are you requesting a change in the permitting uses? ~r, f--i/•4-, ~ / G Nl~~'d ✓~~s ~ v~n /G~ OWNEWAPPLICANT INFORMATION: (If you are not the owner, a permisslon letter lrom the owner fs requlred. !f you are purchaslnp fhe property, e copy of the confracf may be usedln !!eu of s permiss7on IetferONLY 1F the contract provldes thatthe purchasels contlnpent upon tha appllcanf successfully oDtalning a zoning change.) _ . , n AppiicanYs Name: r 1 AppiicanYs Address: f0c30 f-G .rc ~ A Kz_ 'P"n, r7 1T ~~y~ U Property Owner's Name: 4r o.~ 7U°!'/a ) ~ lw r/~ C<Ql.. J 1 ~ t ~ .e ~wn ~ J' r / Property Owner's Address: R 0, Bo x i' & L''l rP~ r, X 7~ B"✓t 0 PhoneoU~~ 7 I-ISG j~ MeeeoEcoxecm ceeBEeNlouscME sENmmecsoceccccEnQEeecc~~~~~acc ~c~ cocce~c~~ss~ecs~cn~ccsc QUIRED SUBMITTALS (check those items which are included): Completed application signed by the owner/applicant If Planned Development requested, include also: Copy of a deed with metes and bounds ❑ Four (4) copies of a preliminary site plan Permission letter from owner Copy of contract to purchase the property I have carefully read the complete application and know the same is true and correct. I hereby agree to comply with all provisions of local, State, and Federal Laws will be complied with, whether herein specified or not. I certify that I am the owner of the above property or his duly authorize g t. Signed: Address: e4 w re-, ~4 nr-- PrintName:Phone Number:/ w 3,7E,{- 610d Date: 3 Fax Number: S'ti /I r\k~-- rin,9 S SWORN TO AND SUBSCRIBED BEFORE RAE this ~.~ay of . 20_Lo • Pu lic, State of Texas FILED: 12J06 A ;,IG!ARY FUBC ~ ' ~ r; i lk, ; ~ ~1r,T QF 7EXkS F ~ ~ cr 0~~' ExpIrCS 01-26-2011 r~ ~ ~mmn ~ Mir. w, ~ . lIEMUF:ANDUM TO: Chaiinian and Mernbers of the Planning and Zoning Commission Honorable Mayor and Members of the City Council FROM: Planning and Development Department SUBJECT: Zoning Change Requests DATE: April 27, 2010 The following zoning change request will be presented at the May 3, 2010, meeting of the Planning and Zoning Cominission and the May 24, 2010, meeting of the City Council of the City of Paris for consideration: Chris Snodgrass is requesting that the property located on Lot 5, City Block 285, being 3140 Lamar Avenue, be rezoned from a Planned Development District (PD-a) Retail shopping center to an Office District (O). The Comprehensive Plan recommends that this property be zoned General Retail; therefore, the Comprehensive Plan Future Land Use Map must be amended in order to approve this request. A separate hearing on revising the Plan will precede this item on the agenda. Additional]y, parking requirements must be taken into consideration at the time of re-zoning. The Parking Ordinance requires on-site parking in an amount dependent upon the total square footage of the structure devoted to the business enterprise (1 parking space for every 300 square feet). Additionally, because this property is adjacent to a residentially zoned area, if parking is to be located behind the building the parking must be screened. cc: Kevin Carruth, City Manager April 13, 2010 Re: Permission to Rezone To Whom It May Concern: I, Dianna Edwards, acting in the capacity of Independent Executrix for the Estate of Martha K. Dean, do give my permission to Chris L. Snodgrass of Chris Snodgrass Insurance/Financial Strategies to request a rezoning of the property at 3140 Lamar Avenue, Paris, TX, to Paris Code Zoning O(Office). i. Dianna Edwar - Independent Executrix The Estate of Martha K. Dean P.O. Box 964 Paris, TX 75461 (903) 784-4506 Home (903) 517-4578 Cell (903) 737-4500 Office Signed before me, on the date of State of Texas - Notary Public ~ w~ u ra ir n CrsYA44Q te$AYrAkYt04At44tr4A4o4*R O4R~}}~ TIIVA L. CRAIN ~ p=2° L~=. Notary Public b STATE OF TEXAS ~ ' My Commission p ; Expires 08/13/2011 n ,cenaanuaeoanaa unnoaaacaoaaaonu,~nn~n.e THE STATE OF TEXAS } ~ CONTRACT OF SALE & PIIRCHASE COUNTY OF LAMAR ) BY THIS AGREEMENT AND CONTRACT DIANNA EDWARDS of Lamar County, Texas, Individually, as Independent Executrix of the Estate of Martha K. Dean, Deceased, and Agent for Patsy Joy Mann, LaQuita Jo Jones, and Dea Dea Looney Chesshire, herein called "Sel(ers", agree to sell and convey to CHRIS SNODGRASS, and/or His Assigns, of Lamar County, Texas (where his mailing address is 1030 Laurel Lane, Paris, Texas 75460), herein called "Purchaser", the following described real property and premises in Lamar County, Texas: REAL PROPERTY: The property and premises at 3140 Lamar Avenue, Paris, Texas, part of the George W. Cox Survey, Abst. No. 164; more fully described in Exhibit "A" attached hereto and made a part hereof for a(I necessary purposes. The purchase price for the within described property shall be One hundred thousand and no/100 ($100,000.00) Dollars, PAYABLE ALL CASH AT TIME OF CLOSING (of which Purchaser has deposited the sum of $1,000.00 with STONE TITLE COMPANY, INC., Paris, Texas, as earnest money and part payment, receipt of which is acknowledged by such Escrow Agent); this contract being CONTINGENT upon Purchaser obtaining a loan with terms acceptable to him from a lending institution of his choice to purchase the within described property. Sellers agree to furnish an Owner's Policy of Title Insurance issued by STONE TITLE CO., INC., Paris, Texas, to the within described property, which shall be conveyed free and clear of any and all liens and encumbrances other than those set out in the title commitment and the above stated purchase money lien; and Purchaser agrees to complete the sale as herein provided within the time hereinafter specified for Closing. If the Title Company and/or Purchaser raise objections to the title to the property, Sellers shall have thirty (30) days in which to meet and cure such objections. If Sellers are unable to do so, this contract shall terminate and all parties shall be released from liability hereunder; but if the title is approved and either party hereto fails or refuses to consummate this contract, the other may - at their or his option - enforce specific performance of this contract. Sellers agree, when title objections - if any - have been met or waived, to execute a good and sufficient General Warranty Deed conveying the property to Purchaser; and Purchaser agrees, when such deed is tendered, to pay the cash payment hereinabove provided for and to execute all documents necessary to consummate this transaction. In the event the improvements on the within described property are destroyed, or damaged beyond repair, by fire, windstorm, hail, explosion or otherwise, before this contract is consummated, Purchaser may - at his option - terminate this contract, and the earnest money deposit wiil be returned to him. TO THE BEST OF SELLERS' KNOWLEDGE AND BELIEF, THERE IS NO ENVIRONMENTAL DAMAGE NOR ARE THERE ANY HAZARDOUS SUBSTANCES ON THE PROPERTY WHICH WOULD AFFECT ITS USE FOR PURCHASER'S INTENDED PURPOSES. OTHERWISE, SELLERS HAVE NOT MADE AND DO NOT MAKE ANY REPRESENTATIONS, WARRANTIES OR COVENANTS OF ANY KIND OR CHARACTER WHATSOEVER, WHETHER EXPRESS OR IMPLIED, WITH RESPECT TO THE QUALITY OR CONDITION OF THE PROPERTY. SPECIFICALLY, SELLERS DO NOT MAKE ANY REPRESENTATIONS REGARDING SOLID WASTE, AS DEFINED BY THE TEXAS SOLID WASTE DISPOSAL ACT AND THE REGULATIONS ADOPTED THEREUNDER, OR THE U.S. ENVIRONMENTAL PROTECTION AGENCY REGULATIONS AT 40 C.F.R., PART 261, OR THE DISPOSAL OR EXISTENCE, IN OR ON THE PROPERTY, OF ANY HAZARDOUS SUBSTANCE, AS DEFINED BY THE COMPREHENSIVE ENVIRONMENTAL RESPONSE COMPENSATION AND LIABILITY ACT OF 1980, AS AMENDED, AND REGULATIONS PROMULGATED THEREUNDER. SPECIAL CONDITIONS: 1. Closing shall be no later than thirty (30) days after all contingencies herein contained have been satisfied, but in no event later than June 2010, with possession ofthe property given to Purchaser at time of Closing. Ad valorem taxes for 2010 will be prorated to date of Closing. 3. Sellers and Purchaser agree that Purchaser is taking the within described property "AS IS", with any and all latent and patent defects; and that there is no wananty by Sellers that the property is fit for a particular purpose. Purchaser acknowledges that he is not relying upon any representation, statement or other assertion with respect to the properiy condition, but is relying upon his examination of the property. Purchaser takes the property with the express understanding that there are no express or implied warranties (except for limited warranties of title set forth in the Closing documents); and the provisions of this paragraph shail survive the Closing. 4. This rea] property is part of a sale by an Estate; therefore, no "Seller's Disclosure of Property Condition" will be completed by Sellers as they have not lived on the property and are not aware of its cunent condition. 5. The refrigerator, washer, dryer, and window air conditioning unit presently located in the residence will be removed by Sellers prior to date of Closing. 6. This contract is CONTINGENT upon rezoning of the property by the City of Paris for Purchaser's intended use of same. 7. Further, this contract is also CONTINGENT upon Purchaser - at his option and expense - shall have 15 days after execution of this contract to have inspections made of the property and the residence located thereon; and may - if objections are found - terminate the contract during this 15-day period. 8. Upon termination of this contract, either party or the Escrow Agent may send a release of earnest money to each party, and the parties shall executed counterparts of the release and deliver same to the Escrow Agent. If either pariy fails to execute the release, either party may make a written demand to the Escrow Agent for the earnest money. If only one party makes written demand for the earnest money, Escrow Agent shall promptly provide a copy of the demand to the other party. If Escrow Agent does not receive written objection to the demand from the other party within 15 days, Escrow Agent may disburse the earnest money to the party making demand, reduced by the amount of unpaid expenses incurred on behalf of the party receiving the earnest money and Escrow Agent -1) - ma), pay the same to the creditors. Tf Escrow Agent complies with the provisions of this paragraph, each party hereby releases Escrow Agent from all adverse claims related to the disbursal of the earnest money. Further, any party who wrongfully fails or refuses to sign a release acceptable to the Escrow Agent within 7 days of receipt of the request will be liable to the other party for liquidated damages of three times the amount of the earnest money. . Signatures on a FAX of this instrument, or a photocopy of a FAX with signatures, shall be as legally binding as the original, and may be used as an original for all purposes. EXECUTED in multipie counterparts the respective dates set forth below; the provisions of this contract to extend beyond Closing as may be necessary for protection of the parties' respective rights hereunder. SELLERS: DIANNA EDWARtDS Individually, as Independent Executrix of the Estate of Martha K. Dean, Deceased, and as Agent for Patsy Jo Mann, LaQuita Jo Jones, and Dea Dea Looney Chesshire PURCHASER: CHRIS SNODGRASS, a d/or His Assigns SELLERS' ATTORNEY: NIKKI MILLER PREPARED IN THE LAW OFFICE OF: A. W. CLEM, Attorney c/o The Moore Law Firm, L.L.P. 100 North Main Street Paris, Texas 75460-4222 Telephone: 903/784-4393 Telefax: 903/784-8092 PURCHASER'S ATTORNEY: -3- EXHIBIT "A" A part of the George W. Cox Survey, Abst. No. 164, on the South side of Lamar Avenue within the corporate limits of the City of Paris; described by metes and bounds as follows: BEGINNING at a point 300 feet East of the intersection of the SB line of Lamar Avenue with the EB line of31s` Street SE; THENCE EAST with the WB line of Lamar Avenue 75 feet, a stake; THENCE SOUTH ] 83 feet, a stake; 'I'HENCE WEST 75 feet, a stake; THENCE NORTH 183 feet to the place of beginning, and being the same property described in deed to Martha K. Dean, dated September 23, 1987, of record in Volume 714, Page 06, Lamar County Deed Records; reference being made to ail the above mentioned instruments and records for all necessary purposes.