06-Receive and deliberate on reports and/or minutes from the following boards: Paris Public Library, and Paris Historic Preservation CommissionCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Otiginating Department:
Presented By:
Agenda Item No.:
06/07/2010
Council Date:
City Clerk
Janice Ellis
6.
06/ 14/2010
RECOMMENDED MOTION:
Motion to approve.
POLICY ISSUE(S):
Record of Standing Committee.
BACKGROUND:
Paris Public Library Advisory Board minutes from the meetings of March 17, 2010 and Apri121, 2010.
Paris Historic Preservation Commission from the meetings of March 22, 2010 and April 14, 2010.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
The attached minutes.
ACTION:
BUDGET INFO:
❑ Financial Report ~ Minute Order
Expense
$
❑ Department Report ❑ Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
y'I'D Actual
$
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
E Administration M Ciry Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris Revised 2/04/08
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PARIS PUBLIC LIBRARY ADVISORY BOARD
Minutes
March 17, 2010
The Paris Public Library Advisory Board met in the Library Director's office at 4 p.m., Wednesday, March 17,
2010, with Chairman Bill Kennedy presiding. Other members in attendance were Hilda Mallory, Deborah
Hatley, Linda Vandiver, and Debbie Anderson. Library Director Priscilla McAnally also was present.
Minutes from the previous meeting were approved with the corrected spelling of Deborah Hatley's name.
The Board agreed to the library internet policy being amended to allow patrons access to Facebook and other
social networking sites. Online databases have been updated by:
1) Adding "A to Z U.S.A." to the "A to Z Countries" site.
2) Adding "Morningstar Online" which can be accessed from home computers.
Friday, March 19, Cara Sulsar and Leigh Igo will host Wii Game Day at the library for 12- to 17 year-olds. It
will include board and card games and light refreshments.
Scott Signs is working on artwork for the outdoor sign.
The Director is researching vendors for downloadable books. So far, it appears a subscription will be the most
cost-effective and useful route.
The only unusual item in the budget report was overtime. This should have been comp time.
The statistical report did not include the current numbers for library visits. It appears there has been some
malfunction in the gate causing it to overcount. 3M has serviced it.
Cara Sulsar and Courtni McEntyre will attend a workshop in Tyler on how to conduct computer classes. Classes
here will start next month with a limit of 10 students. They will also be conducted in Spanish.
Volunteer week is in April and there will be a volunteer luncheon catered by Hole in the Wall. Cara Sulsar and
the staff will photograph the volunteers as they work, and these photos will be framed and presented to them as
gifts.
There being no further business on the agenda, the chairman adjourned the meeting at 4:10 p.m.
Submitted by,
,N4,i
Debbie Anderson, Secretary
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Paris Public Library Advisory Board
Minutes
Apri121, 2010
The Paris Public Library Advisory Board met in the Library Gallery at 4 p.m., April 21, 2010, with Chairman
Bill Kennedy presiding. Those in attendance were Linda Vandiver, Deborah Hatley, Hilda Mallory, Debbie
Anderson, Library Director Priscilla McAnally, and Friends of the Library Co-Chair Amanda Green.
The minutes from the previous meeting were approved as printed.
The Director reported on her trip to Portland. She has purchased from Library Ideas movies on flash drive
starting with a collection of 40 movies. They will be shelved in the same manner as the DVD collection. She
has also subscribed to downloadable music. Fifty-six songs a week from a Sony catalog of 600,000 songs will
be made available to patrons at no cost to the patron. The songs will cost the library $1.24 per download. Each
patron will be limited to one song per week. Cost of the movies and the music is about $5000 taken from the
materials budget, leaving a balance of $38,000.
Computer classes begin May 17. Courtney and Cara will start with a beginner class limited to 10 people.
Hilda Mallory and Deborah Hatley have expiring terms on the Board. The Director will recommend that they
retain their seats.
Next year's budget, basically the same as this year's, has been submitted.
The front sign is still in the planning stages. Landscaping for it is being planned as well.
Circulation was down a bit but number of library visits was up over last year. Twelve enjoyed the Wii game
day. 170 new cards were issued. Both volunteer hours and reserves were up.
The Friends have ordered new tote bags for sale, and they purchased finger puppets for the children's section.
The Director will speak to Johnnye Robertson about giving a program on the screenplay she is writing, and
perhaps get local actors to do a reading.
Getting downloadable audio books is on hold right now since OCLC, the vendor, has sold to another company.
The Director will speak to the Lion's Club on May 6.
There being no further business on the agenda, the Chairman adjourned the meeting at 4:30 p.m.
Submitted by,
r A~':. ~ '~i r ;s t~~ ~ C i. /'i •--a
Debbie Anderson, Secretary
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MINUTES
REGULAR MEETING
CITY OF PARIS HISTORIC PRESERVATION COMMISSION
MONDAY, MARCH 22, 2010
4:00 0'CLOCK P.M.
The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman at
3:58 p.m.
A. The following members were present:
Arvin Starrett, Chairman
Douglas Cox
Ben Vaughan
Jerry Raper
Matt Coyle
B. The following members were absent:
Susan Scholz, Secretary
Paul Denney, Vice-Chainnan
C. Also present was Jeanna Scott, City Staff; and Cheri Bedford, Main Street Coordinator.
2. Approval of minutes fi-om pr•evious minutes. (March 10, 2010)
Motion was inade by Ben Vaughan, seconded by Matt Coyle to approve the minutes for the March
10, 2010 meeting. Motion carried 5-0.
3. Consideration of and action on the following Certificates of Appropriateness:
A. 1181's` Street S.E. - Alex Pickering, Scott's Custom Signs, presented the petition. Ms.
Pickering stated the whole store front is 55 linear feet; the total amount of signage is 23
square feet. Commissioners expressed concern over the amount of signage versus the
window area. Moved to item 3B, while Alex Pickering measured window area.
B. 135 IS` Str-eet S.E. - Richard Hunt, contractor, presented the petition. Mr. Hunt stated
proposing to remodel the fagade of the City Attorney's office. Originally they wanted to
repaint the brick. However, after learning this is not appropriate for the Historic District,
they will come back on the brick. At this time Mr. Hunt is proposing to remove the brick
planter out front, remove existing metal and glass store front and rebuild to match the store
fronts directly to the north of the building. The recessed store front will have a false front
door and the transom windows will be replaced with metal blanker panels to match the store
fronts to the north of the building. Mr. Hunt further stated they will remove and repair the
flashing. Ben Vaughan stated you cannot replace the transom window with metal x panels.
You will need to use concrete board and finish it out to look like a window. Mr. Hunt stated
that would not be a problem. Motion was made Ben Vaughan, seconded by Jerry Raper to
approve the COA with the falling exception, the transom windows be trimmed out to
resemble a window. Motion carried 5-0.
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A. 1181s` Str-eet S.E. - Alex Pickering further stated measured all the windows for the total
square inches of sign. The total square inches of all the windows, multiplied by the total
allowable. The petition is asking for a lot less than what is allowable.
Motion was made by Jerry Raper, seconded by Matt Coyle to approve the COA. Motion
camed 5-0.
4. Reqirest itenZS for .future agendas. Sign ordinance versus the Design Guidelines. Handout for
Historic District.
5. Meeting adjourned at 4:35 p.m.
APPROVED THIS 14TH DAY OF APRIL, 2010.
Arvin Starret Chairman
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MINUTES
REGULAR MEETING
C1TY OF PAR1S HISTORIC PRESERVATION COMMISSION
WEDNESDAY, APRIL 14, 2010
12:00 0'CLOCK P.M.
The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman at
l 2:00 p.m.
A. The following members were present:
Arvin Starrett, Chairman
Paul Denney, Vice-Chairman
Douglas Cox
Ben Vaughan
Jerry Raper
Matt Coyle
B. The following members were absent:
Susan Scholz, Secretary
C. Also present was Jeanna Scott, City Staff.
2. Approval ofrninutes fronl previous miiitstes. (March 22, 2010)
Motion was made by Matt Coyle, seconded by Pau] Denney to approve the minutes for the March
22, 2010 meeting. Motion carried 6-0.
Consideration of and action on the, following Certi ficates of Appropriateness:
A. 250 and 265 Soutlz Main Street - Gibraltar Hotel - Fence Color - Britin Bostick, 222 E.
Hickory, presented the petition. Ms. Bostick stated received approva] to add a fence to the
properties. The approved color for the fence was black; they are proposing to change the
color from black to a gayish green. Motion was made by Ben Vaughan, seconded by Paul
Denney to approve the COA. Motion carried 6-0. .
B. 265 South Main Street - Gibraltar- Hotel - Withdrawn by petitioner.
4. Consideration of and action on the followiilg Faqade Grant:
A. 110, 112, 114, 116 and 118 Clarksville Street - Andy and Nancv Anderson - Motion was
made by Ben Vaughan, seconded by Paul Denney to approve the fagade grant in the amount
of $327.90. Motion carried 6-0.
CONSENT AGENDA---
[Items appearing on this consent agenda may be approved by a single vote of'the Comnlission, with
such approval applicable to all iterris appearing on said agenda. If aiiy Commission member desires
to discuss and consider separately anv iteni appearing on the consent agenda, that Commission
21
mernbei• may do so b>> reguesting tlTat the iteiiibe removed fi-orn the consent agerida and considered
as a sepai•ate itefn.J
5. Discussion of and possible action regarding the.following structures coiisidered by code inspectors
to be in violation of'Ar•ticle III of Cliapter 7 of the Code of 'Ordinances of the Cit.), of Paris, Pai-is,
Tezas, entitled "Substandard aiid Danger-oiss Buildings and Structui-es, " to detei•mine tivlzether sucll
buildings or stf-uctures can be rehabilitated and desigrlated on the National Register of Histoi•ic
Places, as a recorded Texas Historic Landmar•k, or as histof•ic property as designated by the Citv
Gou»cil of 'the City of Paris:
A. 835 East Polk
B. 1818 West Hendei-son
C. 1365 Gf-aham
D. 127518" Street N. W.
E. 47 ]2l1' Street S.E.
Motion was made by Paul Denney, seconded by Douglas Cox to send all structures to the Building
and Standards Commission for demolition since they cannot be rehabilitated nor do they have
significant historical value. Motion carried 6-0.
6. Discussion of and possible action on recommendations fi-om the sub-committee on Historic
Preser-vation handouts foi• the pisblic. Matt Coyle presented a rough draft of the proposed handout.
Mr. Coyle further requested feedback from commissioners regarding information the handout
should or should not contain. Proposing a contact person placed on the brochure either with the
City of Paris or the commission, in case an individual had questions. The decision was made to
place the City of Paris as contact point, because the commission members change. Commission
approved the handout.
7. Discussioiz of and possible action on comparative language of the Design Guidelines on siglzage
vefsus the Sign Ordinance. Ben Vaughan addressed commission regarding the sign ordinance and
conflicts with Design Guidelines. Commissioners requested Mr. Vaughan come back at the next
meeting with changes that need to be made.
8. Request items for.future agendas. Sign ordinance vs. design guidelines.
5. Meeting adjourned at 12:47 p.m.
APPROVED TH1S 24TH DAY OF MAY, 2010.
A ' arrett, Chairman
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