08-Deliberate and act on a Resolution authorizing achang order, final payment and closing contract with B. Bray ConstructionCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
6/1 1/10
Engineering, Planning
Shawn Napier, P.E.
Council Date:
& Development
8.
6/14/10
RECOMMENDED MOTION:
Move to approve a resolution authorizing a change order, final payment, and closing the contract with B.
Bray Construction for water and sewer line i°eplacements on W. Washington, Culbertson, and Cleveland
Streets and authorizing the City Manager to negotiate and execute all necessary documents.
POLICY ISSUE(S):
Contract
BACKGROUND:
Three projects where included in the 2008-2009 Capital Improvement Program. Two of the projects
replaced two-inch cast iron water pipes in Culbei•tson and Cleveland Streets between SE ] 9`" and SE 24rh
Streets. The one sewer project installed a 12-inch sewer line in W. Washington St. just south of George
Wright Homes to replace a section of sewer main that goes cross country along a creek. Project
completions were significantly delayed by wet weather.
B. Bray Construction was the low bidder in the amount of $217,281.60 for this project. To date we have
paid B. Bray Construction $176,630.04 and final payment amount due is $22,179.56. The change order
amount will be a net deduction of $19,176.00. Leaving a final project cost of $198,809.60. The detailed
final pay estimate is attached that shows the subtractions and additions to the project.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Resolution
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$198,809.60
❑ Department Report Z Resolution
Budgeted Amt.
$ 273,970
❑ Presentation ❑ Ordinance
yTD Actual
$ 176,630.04
❑ Public Hearing ❑ Other
Acct. Name
Service Line Replacement
Acct. Number
10-0412-83-00, 10-0412-85-00
FISCAL NOTES:
REVIEWED AND APPROVED BY:
Z Administration 0 City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Utilities
City of Paris
Revised 2/04/08
2~
DRAFT
attorney\reswork\current\Sanitation Solutions Demol Contract - Final Pmt & Close Contr 2010
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING CHAIVGE ORDER NO. ONE, FINAL PAYMEIVT A1VD CLOSING
OUT OF THE CONTRACT FOR THE WATER AND WASTEWATER CAPITAL
IMPROVEMEIVT PHASE 112009 IN THE CITY OF PARIS; MAKIIVG OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 13th day of
July, 2009, in Resolution IVo. 2009-072, award the contract for the "Water and Wastewater
Capital Improvements Phase II 2009" which consisted of replacement of the Culbertson
Street Water Line, the Cleveland Street Sewer Line and the Washington Street Sewer Line
to B. Bray Construction Company of Paris, Texas; and,
WHEREAS, the City Engineer recommends that Change Order No. One, attached
hereto as Exhibit "A" be approved, final payment be made and the closing of the contract
for said project be accepted based upon the completion of said water and sewer
construction project; and,
WHEREAS, Change Order No. One, the final payment to B. Bray Construction
Company and the closing of said construction contract should, in all things, be approved
and the City manager should be authorized to execute any necessary documents.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUIVCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble of this resolution are hereby
in all things approved.
Section 2. That Change Order No. One, the final payment to B. Bray Construction
Company be approved and the closing of the Contract for the Water and Wastewater
Capital improvement Phase II 2009" be accepted upon receipt of an executed Final
Payment and Release of All Claims Affidavit by B. Bray Construction Company.
Section 3. That the City Manager be, and he is hereby, authorized and directed
to execute, on behalf of the City of Paris, Change Order No. One attached hereto as Exhibit
«A"
Section 4. That this resolution shall be effective from and after the date of
passage.
7
PASSED AND APPROVED this 14th day of June, 2010.
Will Biard, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
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