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2010-065 RES APPLICATION FOR EDWARD BYRNE MEMORIAL JAG INTERLOCAL AGREEMENTRESOLUTION NO. 2010-065 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE APPLICATION FOR THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM; AUTHORIZING A1V INTERLOCAL AGREEMENT WITH LAMAR COUNTY; AUTHORIZING THE EXPENDITURE OF FUNDS; ACCEPTING SAID GRANT AWARD UPON 1VOTICE THEREOF; AUTHORIZIIVG THE EXECUTION OF ANY AND ALL DOCUMENTS NECESSARY FOR ACCEPTANCE AND IMPLEMENTATION OF SAID GRANT UPON 1VOTICE THEREOF; MAKING OTHER FIIVDINGS A1VD PROVISIOIVS RELATED TO THE SUBJECT; AND PROVIDING A1V EFFECTIVE DATE. WHEREAS, the United States Department of Justice, Bureau of Justice Assistance, Edward Byrne Memorial Justice Assistance Grant (JAG) Program, provides funding for local law enforcement grants; and, WHEREAS, the Ciry of Paris and Lamar County have been notified of the availability of $19,331.00 in funding under said Grant Program, and it is deemed appropriate that the entities, having been certified as disparate jurisdictions, agree to make a joint application for the funds available in order to effectively comply with the intent of said program as set out in an Interlocal Agreement between the entities; and, WHEREAS, the City Council of the City of Paris is desirous of processing a grant application in the amount of $19,331.00 of which the City will retain fifty percent (50%) of the funds to acquire new and replace aging equipment in the communications center and the patrol division and the other 50% to be paid to Lamar County; and, WHEREAS, the item listed in the grant budget are new radio headsets for communications operators along with two (2) traffic radar units, fingerprint kits and digital still photo cameras for patrol officers; and, WHEREAS, it is deemed to be in the best interests of the citizens of Paris that the City of Paris apply for said Grant for new equipment for the Police Department; and; WHEREAS, the City Council desires to authorize the Mayor, City Manager, and appropriate City staff to accept and implement said grant without further action of City Council; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That an application be made to the United States Department of Justice, Bureau of Justice Assistance, for an Edward Byrne Memorial Justice Assistance Grant (JAG) Program in the amount of $19,331.00 of which 50% of the funds will be retained y the City and 50% will be distributed to Lamar County. Section 3. That the City shall act as fiscal agent for this 2010 JAG Grant and shall disburse fifty percent (50%) of the funds received to Lamar County in accordance with the Interlocal Agreement attached hereto and incorporated herein by reference as Exhibit A. Section 4. That the Ciry Manager be, and he is hereby, appointed as the Authorized Official of said project and is authorized and directed to execute, on behalf of the City of Paris, an application for said grant. Section 5. That the Chief of the Paris Police Department be, and he is hereby, appointed as Project Director and is hereby authorized and directed to execute and deliver, on behalf of the City of Paris, all reports, communications, assurances, and documents necessary for the completion of said project. Section 6. That the Director of Finance be, and he is hereby, authorized and directed to serve as the Financial Officer for said project and to receive and distribute funds for the replacement of the surveillance system. Section 7. That the Mayor, City Manager, the Chief of the Paris Police Department, and the Finance Director be authorized and directed to execute, on behalf of the City of Paris, any and all documents necessary for acceptance and implementation of said grant upon notice of award thereof by the U. S. Department of Justice, and to execute and enter into an Interlocal Agreement with Lamar County for the division of the grant funds under the terms and conditions and in the forms approved by the City Attorney, and to proceed with use of said funds upon receipt thereof for the purposes stated herein and in accordance with the grant conditions. Section 8. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 14th day of June, 2010. t Will Biard, Mayor ATTEST: . Y001 a ice Ellis, City Clerk APPROVED AS TO FORM: ~ . Kent McIlyar, ity orney W ~(t GMS APPLICATION NUMBER 2010-H6808-TX-DJ THE STATE OF TEXAS COUNTY OF LAMAR KNOW ALL BY THESE PRESENT INTERLOCAL AGREEMENT BETWEEN THE CITY OF PARIS, TEXAS, AND COUNTY OF LAMAR, TEXAS 2010 BYRNE 1USTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD This Agreement is made and entered into this 14t" day of June, 2010, by and between the COUNTY OF LAMAR, acting by and through its governing body, the Commissioners Court, hereinafter referred to as COUNTY, and the CITY OF PARIS, acting by and through its governing body, the City Council, hereinafter referred to as CITY, both of Lamar County, State of Texas, witnesseth: WHEREAS, this Agreement is made under the authority of Chapter 791, Texas Government Code; and, WHEREAS, each governing body, in performing governmental functions or in paying for the performance of governmental functions hereunder, shall make that performance or those payments from current revenues legally available to that party; and, WHEREAS, each governing body finds that the performance of this Agreement is in the best interests of both parties, that the undertaking will benefit the public, and that the division of costs fairly compensates the performing party for the services or functions under this agreement; and, WHEREAS, the CITY agrees to act as fiscal agent and to provide the COUNTY $9,665.50 from the 1AG award for the 2010 Justice Assistance Grant Program; and, WHEREAS, the CITY and COUNTY believe it to be in their best interests to reallocate the JAG funds. NOW THEREFORE, the COUNTY and CITY agree as follows: 1 EXH1BfT .L Section 1. CITY agrees to pay COUNTY a total of $9,665.50 of JAG funds or 50% of the JAG funds received in 2010, whichever is less. Section 2. COUNTY agrees to use $9,665.50 for the 2010 Justice Assistance Grant Program until September 30, 2011. Section 3. Nothing in the performance of this Agreement shall impose any liability for claims against COUNTY other than claims for which liability may be imposed by the Texas Tort Claims Act. Section 4. Nothing in the performance of this Agreement shall impose any liability for claims against CITY other than claims for which liability may be imposed by the Texas Tort Claims Act. Section 5. Each party to this agreement will be responsible for its own actions in providing services under this agreement and shall not be liable for any civil liability that may arise from the furnishing of the services by the other party. Section 6. The parties to this Agreement do not intend for any third party to obtain a right by virtue Of this Agreement. Section 7. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto. 2 GMS APPLICATION NUMBER 2010-H6808-TX-DJ CITY OF PARIS, TEXAS Mayor COUNTY OF LAMAR, TEXAS County Judge ATTEST: City Clerk County Clerk APPROVED AS TO FORM (Contract Authorization): City Attorney District Attorney *By law, the District Attorney's Office may only advise or approve contracts or legal documents on behalf of its clients. It may not advise or approve a contracts or legal document on behalf of other parties. Our view of this document was conducted solely from the legal perspective of our client. Our approval of this document was offered solely for the benefit of our client. Other parties should not rely on this approval and should seek review and approval by their own respective attorney(s). 3 CITY OF PARIS, TEXAS, POLICE DEPARTMENT AND LAMAR COUNTY, TEXAS, SHERIFF'S OFFICE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT AmountRequested: $19,331.00($9665.50 for the City of Paris and $9,665.50 for Lamar County) CITY OF PARIS, TEXAS, POLICE DEPARTMENT BUDGET NARRATIVE Amount Requested: The City of Paris, Texas, Police Department is respectfully requesting $10,170.00 of the total funds allocated to the disparate jurisdictions. Budget: Year 1: 15 Communication Headsets $1,876.25 2 Traffic Radar Units $4,500.00 15 Patrol Fingerprint Kits $479.25 32 Digital Cameras $2,810.00 TOTAL REQUEST $9,665.50 Narrative: The proposed expenditure will allow the City of Paris Police Department to acquire new and replacement equipment to make several department divisions more efficient and effective in their duties. The police department communications center dispatches for police, fire, and EMS services inside the city limits along with initial response for volunteer fire companies and full EMS response in the county of Lamar. The communications center has a total of 4 available work stations which with all radios in operation becomes distracting as to all of the radio traffic. These headsets will allow individual dispatchers to focus more on their responsibilities. Each dispatcher needs a personal headset for hygiene. Two traffic radar units are being asked for due to mounting maintenance costs on two of our present units. These units are approximately 11 years old and need to be replaced. Fingerprint kits are needed to allow for our patrol officers to do a diligent search for latent prints at crime scenes. Digital cameras are needed for capturing photographic evidence at crime scenes. We have had cameras assigned to patrol units which are dropped, abused and found to be inoperative when the next officer using a patrol vehicle needs a camera. We have found that personally issued equipment is better treated and lasts longer. LAMAR COUNTY, TEXAS, SHERIFF'S OFFICE BUDGET NARRATIVE Amount Requested: The Lamar County, Texas, Sheriff's Office is respectfully requesting $9665.50 of the total funds allocated. Budget: 2010 Year Model Police Vehicle $22,000 Less: Cash match from the County of Lamar ($12,334.50) TOTAL REQUEST $9,665.50 Narrative: The proposed expenditures will assist the Lamar County Sheriff's Office in providing a comprehensive approach to address crime, hold offenders accountable, protect and support crime victims, and enhance law enforcement initiatives by providing it with the necessary tools. The requested police vehicle is a necessary and crucial purchase to help increase Lamar County's capacity to prevent and control crime in their 894 square mile jurisdiction. Sheriff s Office vehicles average about 120,000 miles per vehicle per year, and the reliability of a vehicle is a concern for any officer responding to a call or providing day or night patrol of the area. ~ Apqlication ~ ' Application Handbook IAP TION FOR 'iFEDERAL Overview ' ASSISTANCE - 1. TYPE OF SUBMISSION ApqlIGant ~ ItlfOrfTlatl011 'Application Non- IConstruction Project Information - - i5.APPLICANT INFORMA7 I Bud et and g lLegal Name Pro,yram ' I Attachrnents ;city of Paris ASSUfanC2S a11d , ~~Address C@I'CIfiC8tI0T1S~ I1135 lst Street S.E. I P. O. Box 9037 ~ Review SF 424 Paris, Texas 175461-9037 Submit Ap,plication ~ 2. DATE SUBMITTED ;Applicant Identifier _ switcn to IOrganizational Unit j Police Department 3. DATE RECEIVED BY STATE 4. DATE RECEIVED BY FEDERAL AGENCY :State Application 'Identifier Federal Identifier ' Name and telephone ! number of the person 'to be contacted on li matters invoiving this ; application ' Hundley, Bob (903) 737-4100 'J TYPE OF iAPPLICANT EMPLOYER IDENTIFICATION NUMBER (EIN) Help/Frequently 1,75-6000635 Asked Questions 18. TYPE OF APPLICATION GMS Home I New Log0ff Review SF- 424 PI"Iflt d COpV 110. CATALOG OF FEDERAL DOMESTIC ASSISTANCE ' NUMBER: 16.738 I Municipal 19. NAME OF FEDERAL ;AGENCY IBureau ofJustice Assistance il. DESCRIPTIVE ' TITLE OF ;APPLICANT'S IpRO)ECT ' CFDA EDWARD BYRNE MEMORIAL JUSTICE PPD/LCSO 2010 ; TITLE: ASSISTANCE GRANT PROGRAM I Equipment Grant 12. AREAS AFFECTED BY PRO]ECT IEquipment _ _ '1 OPOSED PROJECT 14. CONGRESSIONAL 'DISTRICTS OF Start Date: August 01, 2010 ! End Date: August 01, 2012 a. Applicant b. Project TX04 ' 15. ESTIMATED FUNDING 16. IS APPLICATION SUB)ECT TO REVIEW Federal 1$19,331 gY STATE EXECUTIVE 'Applicant 1$0 'ORDER 12372 PROCESS? 'State a$0 ! i Program is not covered by E.O. 12372 Local ; $0 !Other ;$0 i-- . IProgram Income ;$0 17. IS THE APPLICANT ! IDELINQUENT ON ANY TOTAL i$19,331 FEDERAL DEBT? ' i ',N ! 18. TO THE BEST OF MY KNOWLEDGE AND BELIEf, ALL DATA IN THIS APPLICATTQN:PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT ~HAS BEEM DULY AUTHORIZED BY GOYERNING BODY OF THE APPLICANT IAND THE APPLICANT WrLL COMPLY WITH THE:ATTACHED ASSURANCES IF ITHE ASSISTANCE I5 REQUIRED. iraGe;;l Cont