05-Council Minutes from the meetings of June 1, 2010 and June 14, 2010CITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
06/21 /2010
Council Date:
06/28/2010
Originating Depattment:
City Clerk
Presented By:
Janice Ellis
Agenda Item No.:
5.
RECOMMENDED MOTION:
Motion to approve as presented.
POLICY ISSUE(S):
Approval of Official Record of Council.
BACKGROUND:
Council Minutes from the meetings of June 1, 2010 and June 14, 2010.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
The attached minutes from the meetings
ACTION:
BUDGET INFO:
❑ Financial Report Z Minute Order
Expense
$
❑ Department Report ❑ Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
y'r'D Actual
$
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT
❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works
❑ Finance ❑ Fire
❑ Utilities
City of Paris
Revised 2/04/08
1 1 1 1.
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
June l, 2010
The City Council of the City of Paris met for a special session at 5:15 p.m. on Tuesday,
June 1, 2010, at the City Council Chamber, 107 E. Kaufman, Paris, Texas.
Present: Mayor: Will Biard
Council Members: Joe McCarthy; Jason Rogers; John Wright; Stephen
Brown; Edwin Pickle; and Rhonda Rogers
City Staff: Kevin Carruth, City Manager; Kent McIlyar, City
Attorney; Janice Ellis, City Clerk; Gene Anderson,
Finance Director; Shawn Napier, City Engineer;
Bob Hundley, Police Chief; Kent Klinkerman, EMS
Director; and Ronnie Grooms, Fire Chief
1. Call meeting to order.
Mayor Biard called the meeting to order at 5:16 p.m.
2. Deliberate on revenue estimates for fiscal year 2010-201 l.
City Manager Kevin Carruth gave an update of the fiscal year 2009-2010 general fund
revenues. Mr. Carruth and Finance Director Gene Anderson answered questions from City
Council. Mr. Carruth also presented City Council with fiscal year 2010-2011 proposed general
fund revenues. (See Exhibit "A" attached)
City Council discussed the possibility of increasing residential trash rates. Mr. Carruth
asked for direction from Council. Mayor Biard said he wanted to maintain the current tax rate
and develop the budget accordingly. Mr. Carruth inquired of Council where they wanted to
make the cuts, citing personnel as the biggest budget item. Council Member Rhonda Rogers said
she did not want to make personnel cuts, but was in favor of cutting back on demolition projects,
capital projects and not purchasing new vehicles in the upcoming year. Council Member
McCarthy also said that he did not want to cut personnel, but that would decrease services to
citizens. Council Member Pickle said that the City of Paris had fewer personnel than most cities.
Mayor Biard said that everything was subject to be cut, but that the City Manager was in a better
position than City Council to make those decisions.
3. Deliberate on City Council goals, plans, and strategies.
Mayor Biard said he brought this item up, because he wanted to know which projects
Council wanted to focus on in the upcoming year. Mayor Biard suggestions included receiving
7
4.i
Special Council Meeting
June 1, 2010
Page 2
bi-monthly progress reports on all active city projects, including grant applications, status of
completion, status of any outstanding issues; develop diversity education; install signage on city
entrances on U.S. 82 East, 82 West and U.S. 271 North; start the process of preparing a request
for proposal for landfill and waste services; and that he would like a list of all contracted
services. Council Member Brown cited his goals for the City as completion of the Collegiate
Drive and Stillhouse Road projects. Council Member Jason Rogers said that he would like for
the City to re-visit the selling of water; make Paris more family friendly including sources of
entertainment; be more pro-active in diversity training for managers and supervisors; maintain
sidewalks and better maintain city property; replace some of the faded street signs; enforce code
regulations on rental properties; look at the possibility of paying water bills online; explore
recycling programs and community gardens; and initiating a user friend hotline for inquiries.
Council Member Wright said that he would like to see an established price in place for industrial
water consumption based on volume of use, number of employees and the entity's taxable value.
Council Member Pickle added that he would like to look at the Pat Mayse Lake Water Study and
receive a status report on the wastewater treatment plant plans, he wants to review sanitation
rates and routes; look at staffing levels and salaries for emergency service workers to make sure
they are competitive; he wants to know if the CAD system has helped the City manage coverage;
improve the airport and economic development; better utilization of code enforcement, continue
the demolition plan; and institute neighborhood/road cleanup programs. Council Member
Rhonda Rogers said she would like to see the City continue to pursue a strategic plan; work on
city/county cohesiveness and cooperation; commit to helping downtown; work on an appeal
process for some of the boards and commissions who currently are final entities for decision
making; and make the City more environmentally friendly.
4. Adjournment.
There being no further business, a Motion to adjourn was made by Council Member
McCarthy and was seconded by Council Member Wright. Motion carried, 7 ayes - 0 nays. The
meeting was adjourned at 6:45 p.m.
WILL BIARD, MAYOR
JANICE ELLIS, CITY CLERK
~
F neral Fund 1iev~.
-
Fees Permits Admin Fee
3.45%
Airport
Sanitation & 4.089'o \ EMS
10.71% Fines & Fees
6.Brush06% Fees~ I ~ 1.85%
.
~_Franchise
a , S4JO%
Sales Tax (
26.81%
\Hotel Tax
Property Tax 2•30'Y
30.04%
Total Revenues - $21,730,810
Pro . osed - _
General Fund Revenues
Sanitation & Admin Fee
Brush Fees Fees Permits 490
690~ Airport EMS
4% _Fines & Fees
2%
/
~ t Franchise
14%
Sales Tax
26%
Hotel Tax
2%
Property Tax
31%
TIAMWffiff'61120,975,646
Exhibit "A"
Genera! Fund Assumptions
~ Effective tax rate plus I&S increase for Collegiate Drive
bond
k 96.5% Collection rate
c 5% fee now in effectj
e 5% Decrease in sales tax
t 4% Decrease in hotel/motel occupancy tax
a 29% Decrease in Atmos ROW fees
` 5% Decrease in Oncor ROW fees
General Fund Assumptions
G 84% Increase in Suddenlink ROW fee (old City franchise
agreement expired & mandatory State agreement now in
effect)
,B 19% Decrease in building permits (PISD effect)
0 17% Decrease in Municipal Court fines
• 50% Decrease in interest earnings
0 Lamar County is assumed to honor the fire contract
0 No change in sanitation fees
~
V1/ater/Sewer Fund
Revenue Assumptions
f 3.7% Decrease in sewer fees
~ 97% Decrease in industrial surcharges due to loss of
Sara Lee (offset by similar decrease on expense side)
~ 1.8% Increase in water sales
e 12% increase in miscellaneous W&S fees
2008-09 Actual Sanitation Costs
Revised Water Billing Admin. & ROW Fee Allocation Method; Casa Bonita & One Oak Included
Expense Category
Residential
All Other
Taal
Salaries & Benefits
$
192,806
$
267,476
$
460,282
Vehicle Expenses
$
61,376
$
99,113
$
160,489
Hiring Partners (Dept. 44)
$
46,045
$
20,842
$
66,887
Brush Grinding
$
-
$
10,000
$
10,000
Landfield fees-residential dropoffs
$
65,571
$
-
$
65,571
Landfield costs-residential pickup
$
251,982
$
•
$
251,982
Landfill Post Closure Cosu
$
27,357
$
-
$
27,357
General 0& M
$
6,894
$
28,770
$
35,664
Demo, Lot Mowing, landfillfees (Dept. 40)
$
•
$
248,292
$
248,292
Casa Bonita
$
-
$
629,396
$
629,396
One Oak
$
-
$
150,093
$
150,093
Billing & Collection Allocation
$
170,000
$
10,387
$
180,387
Less brush fees collected
$
•
$
(6,738)
$
(6,738)
Total
$
822,031
$ 1,457,631
$ 2,279,662
Cost divided by 7,868 accounts divided by 12 mos. $ 8.71 $ 15.44 $ 24.14
-9
2008-49 Actual Sanitation Costs
.
1J3 Water Billing Admin. & ROW Fee Allocation Meth
od; Casa Bonita &
One Oak Exciuded
Expense Category
Residentiai
AllOther
Total
Salaries & Benefits
$
192,806
$
267,476
$
460,282
Vehicle Expenses
$
61,376
$
99,113
$
160,489
Hiring Partners (Dept. 44)
$
46,045
$
20,842
$
66,887
Brush Grinding
$
-
$
10,000
$
10,000
Landfieldfees- residentialdropoffs
$
65,571
$
-
$
65,571
Landfield costs-residential pickup
$
251,982
$
-
$
251,982
Landfill Post Closure Cosu
$
27,357
$
-
$
27,357
General O& M
$
6,894
$
28,770
$
35,664
Demo, Lot Mowing, Landfillfees (Dept. 40)
$
-
$
248,292
$
248,292
Biiling & Collection Allocation
$
528,194
$
10,387
$
538,581
Less brush fees collected
$
-
$
(6,738)
$
(6,738)
Total
$ 1,180,225
$
678,142
$ 1,858,367
Cost divided by 7,868 accounts d ivided by 12 mos.
$
12.50
$
7.18
$
19.68
2008-09 Actual Sanitation Costs
Revised Water Billing Admin. & ROW Fee Aflocation Method;
Casa Bonita & One Oak E
xclu
ded
Expense Category
ResideMial
All Other
Total
Salaries & Benefits
$
192,806
$
267,476
$
460,282
Vehicle Expenses
$
61,376
$
99,113
$
160,489
Hiring Partners (Dept. 44)
$
46,045
$
20,842
$
66,887
Brush Grinding
$
-
$
50,000
$
10,000
Landfield fees-residential dropoffs
$
65,571
$
-
$
65,571
Landfield costs-residential pickup
$
251,982
$
-
$
251,982
Landfill Post Closure Costs
$
27,357
$
-
$
27,357
General 0& M
$
6,894
$
28,770
$
35,664
Demo, Lot Mowing, Landfillfees (Dept. 40)
$
-
$
248,292
$
248,292
Billing & Collection Allocation
$
170,000
$
10,387
$
180,387
Less brush fees collected
$
-
$
(6,738)
$
(6,738)
Totai
$
822,031
$
678,142
77,500,173
Cost divided by 7,868 accounu divided by 12 mos.
$
8.71
$
7.18
S
15.89
~
MINUTES OF THE CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
June 14, 2010
The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday,
June 14, 2010, at the City Council Chamber, 107 E. Kaufman, Paris, Texas.
Present: Mayor: Will Biard
Council Members: Joe McCarthy; Jason Rogers; John Wright; Stephen
Brown; Edwin Pickle; and Rhonda Rogers
City Staff: Kevin Carruth, City Manager; Kent McIlyar, City
Attorney; Janice Ellis, City Clerk; Bob Hundley,
Police Chief; Dale Mayberry; Fire Marshal; Gene
Anderson, Finance Director; Doug Harris, Utilities
Director; and Steven McFadden, Interim Public
Works Director
Opening Agenda
1. Call meeting to order.
Mayor Biard called the meeting to order at 5:30 p.m.
2. Invocation.
Reverend James Price gave the invocation.
3. Pledge of Allegiance.
Council Member Pickle led the pledge.
4. Citizens' forum.
No one spoke during the citizens' forum.
Consent A2enda
Mayor Biard inquired of Council Members if they wished to pull any items from the
Consent Agenda for discussion. Council Member Pickle said he would like to discuss item 9.
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Regular Council Meeting
June 14, 2010
Page 2
Council Member Brown made a Motion to approve the remainder of the Consent Agenda
and Council Member Rhonda Rogers seconded the Motion. The Council voted seven (7) for and
none (0) opposed to approve and adopt Consent Agenda Items 5, 6, 7, and 8.
5. Deliberate and act on the approval of minutes from the meeting on May 10, 2010; May
18, 2010; and May 24, 2010.
6. Receive and deliberate on reports and/or minutes from the following boards,
commissions, and committees:
a. Paris Public Library Advisory Board (3-17-2010; 4-21-2010)
b. Paris Historic Preservation Commission (3-22-2010; 4-14-2010).
7. Deliberate and act on RESOLUTION NO. 2010-063: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING FINAL PAYMENT
AND CLOSING OUT THE CONTRACT FOR THE DEMOLITION AND DISPOSAL
OF VARIOUS STRUCTURES AT THE ONE OAK PLACE BUILDING LOCATED
AT 655 GRAHAM STREET IN THE CITY OF PARIS; MAKING OTHER FINDINGS
AND PROVISIONS RELATED TO THE SUBJECT AND DECLARING AN
EFFECTIVE DATE.
8. Deliberate and act on RESOLUTION NO. 2010-064: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING CHANGE ORDER NO.
ONE, FINAL PAYMENT AND CLOSING OUT OF THE CONTRACT FOR THE
WATER AND WASTEWATER CAPITAL IMPROVEMENT PHASE 112009 IN THE
CITY OF PARIS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO
THE SUBJECT; AND DECLARiNG AN EFFECTIVE DATE.
9. Deliberate, first reading, and possibly act on ORDINANCE NO. 2010-022: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AMENDING SEC. 26-1 COMPOSITION OF DEPARTMENT, OF CHAPTER 26,
POLICE, OF THE CITY OF PARIS CODE OF ORDINANCES BY REVISING
SECTION 26-1 OF SAID CODE TO AUTHORIZE THE STAFFING LEVELS OF THE
POLICE DEPARTMENT; PROVIDiNG A REPEALER CLAUSE A SEVERABILITY
CLAUSE, AND DECLARING AN EFFECTNE DATE.
Council Member Pickle said he did not have a problem approving this item, but that he
wanted to reserve the right to re-visit it during the budget process.
A Motion to invoke the super majority rule was made by Council Member Pickle and
seconded by Council Member Brown. Motion carried, 7 ayes - 0 nays.
A Motion to approve this item was made by Council Member Pickle and seconded by
Council Member Brown. Motion carried, 7 ayes - 0 nays.
9
Regular Council Meeting
June 14, 2010
Page 3
Regular Agenda
10. Proclamation recognizing the North Lamar Pantherette Softball Team for winning the
State 3A Championship.
Mayor Biard presented each individual team member with a proclamation recognizing
their success in winning the State Championship.
11. Hear and deliberate on water and sewer rate study presentation.
Darrell Cline of Stowe & Co. presented the water and sewer rate study to City Council.
In summary, Mr. Cline recommended that the City maintain retail water and wastewater rates at
current levels.
12. Presentation on the Lake Pat Mayse Study Committee recommendations.
Chairman Hayter Reeves said the Committee recommended offering an interruptible
supply available to an outside entity, but only when the lake was above elevation 448. Mr.
Reeves said they also recommended application to amend the City's water rights permit to allow
a peak day and increase the amount of water available. Mr. Reeves explained there were several
options available to increase the amount of water and subsequently answered questions from
City Council. Council Member Pickle expressed appreciation for all of the work done by the
Committee. Council Member Pickle suggested that they look at ways to develop the City's
water resources, such as dredging Lake Crook. Mr. Reeves said that was discussed their
meetings, and from a water supply prospective it was determined that it would be better to raise
the water level instead of dredge the lake.
13. Presentation on upgrades to Suddenlink Cable Systems.
Ray McCranie of Suddenlink gave a presentation on the transition from and process for
obtaining and installing DTA units.
14. Deliberate and act on the Final Plat of Lot 1, Block A, Mirabeau Square 287 Addition,
located at 3553 Lamar Avenue.
A Motion to approve this item was made by Council Member Pickle and seconded by
Council Member McCarthy. Motion carried, 7 ayes - 0 nays.
15. Public hearing, deliberate and act on RESOLUTION NO. 2010-065: A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE
APPLICATION FOR THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE
GR.ANT (JAG) PRORAM; AUTHORIZING AN INTERLOCAL AGREEMENT WITH
LAMAR COUNTY; AUTHORIZING THE EXPENDITURE OF FUNDS; ACCEPTING
SAID GRANT AWARD UPON NOTICE THEREOF; AUTHORIZE THE
EXECUTION OF ANY AND ALL DOCUMENTS NECESSARY FOR ACCEPTANCE
1 il)
Regular Council Meeting
June 14, 2010
Page 4
AND IMPLEMENTATION OF SAID GRANT UPON NOTICE THEREOF; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
PROVIDING AN EFFECTIVE DATE.
Mayor Biard opened the public hearing. With no one speaking, Mayor Biard closed the
public hearing.
A Motion to approve this item was made by Council Member McCarthy and seconded by
Council Member Brown. Motion carried, 7 ayes - 0 nays.
16. Public hearing, deliberate and act on RESOLUTION NO. 2010-066: A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; AUTHORIZING THE
SUBMISSION OF A CONTRACT AMENDMENT REQUEST FOR THE TEXAS
CAPITAL FUND CONTRACT BETWEEN THE CITY OF PARIS, TEXAS AND THE
TEXAS DEPARTMENT OF AGRICULTURE, CONTRACT NUMBER 729192;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND DECLARING AN EFFECTIVE DATE.
Mayor Biard opened the public hearing. With no one speaking, Mayor Biard closed the
public hearing.
A Motion to approve this item was made by Council Member McCarthy and seconded by
Council Member Wright. Motion carried, 7 ayes - 0 nays.
17. Deliberate and act on RESOLUTION NO. 2010-067: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A
PROFESSIONAL SERVICES AGREEMENT WITH THE GREATER PARIS
DEVELOPMENT FOUNDATION TO PERFORM CERTAIN SPECIALIZED
SERVICES TO THE CITY OF PARIS AND ITS CITIZENS; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING
AN EFFECTIVE DATE.
A Motion to approve this item was made by Council Member Pickle and seconded by
Council Member Jason Rogers. Motion carried, 7 ayes - 0 nays.
18. Deliberate and act on rejection of bids for Lake Crook Fishing Pier.
A Motion to reject the bids was made by Council Member Pickle and seconded by
Council Member Rhonda Rogers. Motion carried, 7 ayes - 0 nays.
19. Deliberate and act on RESOLUTION NO. 2010-068: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING THE BID AND
AWARDING THE CONTRACT FOR THE SMITH CREEK BRIDGE
REPLACEMENT PROJECT ON CR 32900 TO SPANN CONCRETE
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Regular Council Meeting
June 14, 2010
Page 5
CONSTRUCTION, LLC, THE LOWEST RESPONSIBLE BIDDER; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING
AN EFFECTIVE DATE.
A Motion to approve this item was made by Council Member Pickle and seconded by
Council Member Wright. Motion carried, 7 ayes - 0 nays.
20. Convene into Executive Session:
a. Pursuant to Section 551.071 of the Texas Government Code, Consultation
with Attorney, to receive legal advice from the City Attorney about pending
or contemplated litigation andJor on matters in which the duty of an attorney
to his client under the Texas Disciplinary Rules of Professional Conduct of the
State Bar of Texas, clearly conflict with this chapter.
Following a brief recess, Mayor Biard recessed City Council into executive session at
6:39 p.m.
21. Reconvene into Open Session.
Mayor Biard reconvened City Council into open session at 7:41 p.m.
22. Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081.
None were referenced.
23. Adjournment.
There being no further business, a Motion to adjourn was made by Council Member
Pickle and was seconded by Council Member Wright. Motion carried, 7 ayes - 0 nays. The
meeting was adjourned at 7:15 p.m.
WILL BIARD, MAYOR
JANICE ELLIS, CITY CLERK
n
1
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