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06-Receive and deliberate on reports and /or minutes from the boards, commissions and committeesCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 06/21 /2010 Council Date: City Clerk Janice Ellis 6. 06/28/2010 RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: PEDC minutes from the meeting of May 13, 2010 Airport Advisory Board minutes from the meeting of March 18, 2010 Paris Visitors & Convention Council minutes from the meeting of April 13, 2010 Board of Adjustment minutes from the meeting of April 13, 2010 Historic Preservation Commission from the meeting of May 24, 2010 BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: BUDGET INFO: F] Financial Report ~ Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance y'I'D Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 . . ~ Paris Economic Development Corporation Meeting Minutes May 13, 2010 Board Members Present: Dan Sinith Rick Poston Chad Brown Pike Burkhart, Sr. John Wright Ex-officio Members Present: Mindy Moree Pam Anglin Jesse Freelen Kenny Dority Kent McIlyar Chuck Superville Kevin Carruth Staff Steve Gilbert Present: Shannon Barrentine Guest Present: Connie Beard, Paris News Rev. James Price, President, NAACP Kay O'Dell, Executive Director, Northeast Texas Workforce Solutions Blake Lewis, CEO Lewis Public Relations Firm Fred Green, Director Red River Valley Incubator Dan Smith, President, called the meeting to order at 11:35 a.m. Dan Smith made a motion to recess for lunch at 11:35 a.m.; seconded by Chad Brown. Motion carried. The board reconvened at 11:50 a.m. Minutes from the April 13, 20] 0 and March 4, 2010 meetings were approved, as submitted, by a motion from Chad Brown; seconded by Rick Poston. Motion, carried. Financial reports for March and April 2010 were approved by a motion from Pike Burkhart; seconded by John Wright. Motion carried. Dan Smith recognized the guests present. Steve Gilbert presented his Director's Report to the Board. He told them that if they had any yuestions to get with him. He then covered the following items: a) Timeline and marketing calendar. Steve provided the Board a spreadsheet that reflected all of PEDC's professional organization membershrps, marketing, trade shows, site visits and other external activities and Team Texas 20] 0 Calendar of Events. b) Transportation Update. Steve provided the first draft copy of the Airport Master Plan. He stated that this project will greatly benefit the Paris area. c) Upcoming "Valley Visions" publication. Steve reported that a half page ad was being developed for this publication proinoting PEDC. Mindy Moree stated that the Chamber was sponsoring a full page ad promoting business in the Paris area. d) Incubator update. Steve called on Fred Green, Director of the Red River Valley Incubator to give an update. Mr. Green stated that he would actually be a Counselor the Small Business Development Center (SBDC) and Director of the Incubator. He plans to visit all banking institutions (10) in Lamar County within the next week. He will let each entity know what the SBDC and Incubator has to offer small business in the area. With over 2,500 small businesses in the area only 80 have participated in the Small Business Administration program. Currently, a _ PEDC Board Meeting Minutes Ma,y 13, 2410 facility is needed to house the Incubator prograin. But, in order for a business to participate in the incubator program they will need the following: • Solid marketing plan with six (6) months of cash flow in bank; • Solid business plan with financial stability; and • Be in business less than 2 years and struggling. Currently, he has no idea to the number of businesses that meet this criteria or what industry may be promoted through the incubator program. e) NAACP meeting. Steve stated that he had attended the NAACP Executive Board meeting last week and would attend their regular meeting later in the day at 5:00 p.m. He stated that the NAACP Board is serious about including everyone in the community to be a part of what they are doing. Reverend James Price, President of the NAACP addressed the Board. Mr. Price stated that he was encouraged about the PEDC's participation in moving forward diversity in the community. He would like to see the PEDC make a serious effort in recruiting minority businesses to the Paris area. fl Tax Abatement history. Steve provided a spread sheet to the Board members that provided the history of awarded tax abatements from 1989 to the present. g) Business Retention and Expansion visits. Steve reported that he had perfonned Business Retention and Expansion (BRE) visits with Campbell's Soup, Turner Industries, Kimberly-Clark and Sara Lee in the past month. These are a critical piece of the work that the PEDC does. He commended Kay O'Dell for her presentation at Sara Lee. Pam Anglin stated that 30 Sara Lee employees were participating in the GED program at PJC. PJC has taken faculty to the Sara Lee facility and introduced the employees to various assistance programs that are available through PJC. Mr. Gilbert presented the Board members a spreadsheet of bids received for maintenance work needed at the Industrial Park. The mowing quote included the C-Tech building at a cost of $2,310. Steve told the Board that he would make contact with the C-Tech representative to confirm reiinbursement of this expense. Dan Smith made the motion to approve Self's Lawn Service bid of $5,400.00 for mowing, etc. of the Industrial Park which included the C-Tech building; seconded by John Wright. Motion carried. Dan Smith made the motion to approve the Sanchez Lawn Maintenance bid for repairing the ruts at dam area and removal of pond vegetation, subject to negotiating the amount and not to exceed $3,900.00; seconded by Rick Poston. Motion carried. Pike Burkhart made the motion to approve Broadcast Lawn Services bid of $528.00 for herbicide (weed control); seconded by Rick Poston. Motion carried. John Wright made the motion to approve Stephen & Sons Concrete bid of $5,534.00 for concrete street expansion joint repair; seconded by Chad Brown. Motion carried. Mr. Gilbert stated that he had contacted a TIP Strategies to conduct a Manufacturing Industry Economic Impact Study. They referred him TXP, an Austin-based consulting and data analysis firm. Steve stated that this would be an economic impact study of every facet of our community. Tangible numbers, logic and data. Especially with the scenario of losing 300 jobs at Sara Lee and potentially losing 700 jobs at Turner Industries. TXP should have a proposal to him by May 14, 2010. Steve has asked for data from Turner listing their employees by zip code (regional impact), occupational title and average wage. It was agreed that less detail the quicker the data can be provided. Also, to confirm the age of the data sets, if the data sets TXP is using is older than 2008 the data won't be relevant. Dan Smith made a motion to authorize Steve Gilbert to negotiate a contract with TXP not to exceed $10,000; seconded by Pike Burkhart. Motion carried. 2 . ~ ~1 PEDC Board Meeting Minutes May 13, 2010 Dan Smith made the motion to approve Resolution No. PEDG2010-001 expressing overwhelming support of Turner Industries' Paris operations and thanking them for their significant emplo}nnent presence and economic impact in Paris, Lamar County and the Northeast Texas region; seconded by Rick Poston. Motion carried. The board convened into executive session at 12:52 p.m. pursuant to Section 551.087 and Section 551.072 of the Texas Government Code to discuss and deliberate on the following: A. Section 551.087 - Economic Development Negotiations B. Section 551.072 - Real Property Executive session ended at 1:53 p.m. There was no action taken as a result of executive session. Dan Smith made a motion to adjourn at 1:53 p.m.; seconded by Chad Brown. Motion carried. Respectfully submitted, Shannon Barrentine PEDC - Comm. Dev. Specialist V) MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD CITY OF PARIS - CITY HALL COUNCIL CHAMBERS PARTS, TEXAS THURSDAY, MARCH 18, 2010 5:30 O'CLOCK PM 1. The Airport Advisory Board meeting was called to order by Chairman Jack As}unore at 5:30 p.m. A. The following members were present: Jack Ashmore Bill Boothe Ray Ball Vic Ressler (arrived late 5:35) Steve Gilbert B. The following members were absent: Glen Chapman Billy Copeland C. Also present was Jeanna Scott, City Staff. 2. AppYOVaI of'minutes frorn previous meetin.gs. (November 19, 2009; January 21, 2010) Motion was made by Bill Boothe, seconded by Ray Ball to approve the meeting ininutes for the November 19, 2009 and January 21, 2010 meetings. 3. Discussion of and possible action on relocating Magnum Engines to Cox Field. No action taken. 4. Discussion of and possible action on br•inging potential businesses to Cox Field. Ray Ball is currently marketing a company he would like to bring to Cox Field. Mr. Ball stated he has not been able to get in touch with the company. Steve Gilbert stated the PEDC is making the Airport a priority in their marketing efforts. Jack Aslunore stated he is willing to go anywhere to market coinpanies for the airport. Mr. Gilbert further stated he feels the airport is a marketing tool for the PEDC and the airport presents a huge development opporiunity for the City of Paris. 5. Discussion of and possible action r°egar-ding pf•ivate and city hangar• construction. No action taken. Waiting for Master Plan to be completed. 1 17 6. Repa-t,fi-oni Sliativn Napier, Aiipot°tDif•ector: A. Rufsway update.fronl KSA - Jeanna Scott, City Staff gave report. Ms. Scott stated Sandra Braden at TXDOT has received the request to move reiinbursement from 2011 to 2010. The request is being reviewed and they will update the City as soon as the request has been approved. Request items.for,future agendas. Security gate, sign update, and ideas to bring business to Cox Field. 6. Meeting adjourned at 6:10 p.m. APPROVED THIS ] STH DAY OF APRIL, 2010. ck AshmorCe,C ha is PARIS VISITORS AND CONVENTION COUNCIL MINUTES April 14th, 2010 Chamber Chairman Bobby Walters called the meeting to order, and welcomed Connie Beard from The Paris News, and Dale Henry representing Dixie Majors Baseball. Financials for March 2010 were reviewed and presented for approval. The financials were approved on a motion made by Mike Patterson and seconded by Mary Lou Coe. New Business was brought before the board, with the minutes from the last council meeting. The minutes were approved as presented on a motion made by Derald Bulls and seconded by Gail Dority. The Funding Requests were presented to the board. Paris Teen League Baseball Tournament for Dixie Majors requested $2500. Pre-Majors State Baseball requested $2500. Red River Valley Honkers requested $2500 for the Northeast Texas Classic Car Show. Based off of the events funding sub-committee recommendations, Bobby Walters proposed that the Dixie Majors and Pre-Majors Tournaments each receive funding of $2000. The funding requests were approved on a motion made by Derald Bulls and seconded by Mary Lou Coe. Bobby recommended that the Northeast Texas Classic Car Show sponsored by the Red River Valley Honkers Antique Car Club receive funding of $2000. The funding request was approve on a motion made by Mary Lou Coe and seconded by Gail Dority. , V&CC Board Minutes April 14, 2010 Page 2 Mindy Moree reported that this year's Tour de Paris will be held July 17th, and efforts are underway to move the route to the Southwest part of the county due to poor road conditions on existing route. The cyclists will travel the new routes to Roxton, Ben Franklin, Pecan Gap and Howland. Bobby Walters reported that the seconded portion of the Trail de Paris grant match will be funded out of the Chamber of Commerce budget. With no further business to come before the board the meeting was adjourned by Chairman, Bobby Walters. Respectfully submitted, Becky Semple Tourism Director . 20 MINUTES SPECIAL MEETING CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS TUESDAY, APRIL 13, 2010 12:00 O'CLOCK P.M. The Board of Adjustment meeting was called to order by Chairman Terry Christian at 12:00 p.m. A. The following members were present: Terry Christian, Chairman Chester Martindale Kyle McCarley Allen Moore Rick Hundley B. The following members were absent: None C. Also present was Jeanna Scott, City Staff. 2. Approval of'miiautes,fromprevious meetirzgs. (March 2, 2010) Motion was made by Chester Martindale, seconded by Rick Hundley to approve the minutes for the March 2, 2010 meeting. Motion carried 5-0. 3. Public hearing and consideration of and action on tlze petition of Melvia Strickland to grant a variance of Zoning Ordinance 1710, Section 9-602(5) which provides that "on a corner• lot used for one farnily or two family dtivellings bot/i street exposures shall be treated as fi•ont yai'ds, with a minimum side yard width of tweno~.f ve.feet " to allow no mirzimunz side yard width, whach is a 25,f'oot variance (the owner is proposing to f•eplace an existing.fence), on Lot Part of 19 and 23, Block 7, Brookside Addition, beilzg number 2409 Clark Lane. Public hearing was declared open. A. There was no one to speak in favor of the petition. B. There was no opposition. 21 Public hearing was declared closed. Terry Christian stated he was concerned about the privacy fence obstructing visibility for 24"' Street residence. Jeanna Scott stated the proposed fence will have to be moved in six inches to be out of the right of way. Ms. Scott further represented the petition to the board members (petitioner did not attend meeting). Motion was made by Chester Martindale, seconded by Rick Hundley to approve the variance request with the exception the fence remain a chain link fence and be moved six inches out of the right of way. Motion carried 5-0. 4. Meeting adjourned at 12:10 p.m. APPROVED 15TH THIS DAY OF JUNE, 2010. 2" MINUTES SPECIAL MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION MONDAY, MAY 24, 2010 4:00 0'CLOCK P.M. 1. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman at 4:00 p.m. A. The following members were present: Arvin Starrett, Chairman Susan Scholz, Secretary Douglas Cox Matt Coyle B. The following mernbers were absent: Paul Denney, Vice-Chairman Ben Vaughan Jerry Raper C. Also present was Jeanna Scott, City Staff. 2. Approval of nzinutes firom previous minutes. (April 14, 2010) Motion was made by Susan Scholz, seconded by Matt Coyle to approve the minutes for the April 14, 2010 meeting. Motion carried 4-0. 3. Consideration ofaizd action on the.followirtg Gertificates ofAppropriateness: A. 326 S. Main Street - Paris Public Library - Scott 's Custom Signs - Alex Pickering presented the petition. Motion was made by Douglas Cox, seconded by Susan Scholz to approve the COA as presented. Motion carried 4-0. B. 308 S. Main Street - YWCA - Scott's Custom Signs - Alex Pickering presented the petition. Motion was made by Matt Coyle, seconded by Susan Scholz to approve the COA as presented. Motion carried 4-0. C. 402 S. Main Street - Utility Mastei•s - Scotts' Custom Signs - Alex Pickering presented the petition. Motion was made by Susan Scholz, seconded by Douglas Cox to approve the COA as presented. Motion carried 4-0. 4. Discussion of and possible action on comparative language of'the Design Guidelines on signage versus the Sign Ordinance. No action taken. 5. Request items foY,future agendas. Bring back item 4. Report from the Main Street Advisory Board. Final approval of brochure for Historic District. 5. Meeting adjourned at 04:10 p.m. " 2 33 APPROVED THIS 9TH DAY OF JUNE, 2010. Arvin Starrett, C ainnan 211