10-Deliberate and act on a Resolution awarding the bid and authorizing the contract for the demolition and disposal of dilapidated structures in the City of ParisCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
06/21/2010
Engineering, Planning
Shawn Napier, P.E. City Engineer
Council Date:
& Development
/Director of Public Works
10.
06/28/2010
RECOMMENDED MOTION:
Move to approve a resolution authorizing an agreement for the demolition and disposal of dilapidated
structures to Sanitation Solutions in the amount of $22.00 per ton and authorizing the City Manager to
negotiate and execute all necessary documents.
PoLICY ISSUE(s):
Contract; Nuisance Abatement
BACKGROUND:
This annual agreement is for the demolition and disposal of dilapidated structures. Bids were published
May 16`h and 23rd and opened on June 1. Sanitation Solutions was the only respondent and bid
$22.00/ton, which is $2.00 less than the last contract. Sanitation Solutions has been awarded the contract
for the last four years.
BOARD/ COMMISSION RECOMMENDATION:
EXHIBITS:
Bid Tabulation
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$
❑ Department Report Z Resolution
Budgeted Amt.
$155,000.00
❑ Presentation ❑ Ordinance
yTD Actual
$28
017
70
,
.
❑ Public Hearing ❑ Other
Acct. Name
House Demolition, Sanitation Fees
Acct. Number
O 1-0328-40-00, O 1-0330-40-00
FiscAL NoTES:
REVIEWED AND APPROVED BY:
Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Utilities
City of Paris
Revised 2/04/08
63
Alice Pinalto
From: Shawn Napier
Sent: Tuesday, June 22, 2010 8:29 AM
To; Alice Pinalto; Kevin Carruth; Kent Mcllyar; Janice Ellis; Denene Taylor
Cc: Robert Talley
Subject: Bid Tab - Demolition 2010.x1sx
Attachments: Bid Tab - Demolition 2010.x1sx
Attachment for item #10
6
Demolition and Disposal
of Dilapidated Structures
Bid Opening June 1, 2010
Contractors Bid
1 ISanitation Solutions $22.00/ Ton
65
Demolition and Disposal
of Dilapidated Structures
Bid OpeningJune 1, 2010
Contractors Bid
1 ISanitation Solutions $22.00/ Ton
6 P9
DRAFT
attorney\reswork\current\Demolition Hazardous Structures - Award Bid & Auth Contract Res 2010
RESOLUTION N0.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AWARDING THE CONTRACT FOR THE DEMOLITION AND DISPOSAL OF
DILAPIDATED STRUCTURES IN THE CITY OF PARIS TO SANITATION
SOLUTIONS, THE LOWEST RESPONSIBLE BIDDER; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, advertise for bids for
furnishing plant, labor, materials, and equipment, and for performing all work required for
the demolition and disposal of dilapidated structures in the City of Paris, which bids were
received until 2:00 o'clock p.m., Tuesday, the 1St day of June, 2010; and,
WHEREAS, the lowest responsible bid providing the best value to the City was
received from Sanitation Solutions, 1806 S. Church St., Paris, Texas 75460, at a unit price of
$22.00 per ton for a two-year contract; and,
WHEREAS, the contract should be awarded to Sanitation Solutions in accordance
with the unit prices bid and the other terms and conditions set out in the Master
Specifications for Demolition and Disposal of Dilapidated Structures and other bid
documents attached hereto as Exhibit A; and,
WHEREAS, the City Manager should be authorized to execute the Demolition
Services Agreement on behalf of the City of Paris in the form attached hereto as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble of this resolution are hereby
in all things approved.
Section 2. That the bid of Sanitation Solutions, 1806 S. Church St., Paris, Texas, for
the demolition and disposal of dilapidated structures in the City of Paris is hereby accepted
as the lowest responsible bid which provides the best value to the City and the contract for
this project is hereby let conditioned upon said contractor meeting all of the terms and
specifications included in the Demolition Services Agreement and Bid Documents attached
hereto as Exhibit A and timely execution of a written contract with the Ciry of Paris.
Section 3. That the City Manager of the Ciry of Paris, be, and he is hereby
authorized and directed to execute on behalf of the City of Paris the Demolition Services
with Sanitation Solutions Agreement for the work referenced herein in substantially the
form attached hereto as Exhibit A.
67
Section 4. That this resolution shall be effective from and after the date of
passage.
PASSED AND APPROVED this 28th day of June, 2010.
jesse James Freelen, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
6-S
aEMaLITIoN ,aND DisPOSaL
OF DILAPiDATED STRUCTURES
2010 ~
~~~~Ery
CITY OF PARIS
PAFtIS, TEXAS
.
AG~
MAYOR
JESSE JAMES FREELEN (DISTRICT 3)
MAYOR PRO-TEM
JOE MCCARTHY (DISTRICT 1)
CITY COUNCIL
KEVIN KEAR (DISTRICT 2)
STEVEN BROWN (DISTRICT 4)
WILL BIARD (DISTRICT 5)
EDWIN PICKLE (DISTRICT 6)
RHONDA RODGERS (DISTRICT 7)
CITY MANAGER
KEVIN CARRUTH
CITY ATTORNEY
KENT MCILYAR
DIRECTOR OF ENGINEERING PLANNING AND DEVELOPMENT
SHAWN NAPIER, P.E.
Project Approved By:
Kevin Carruth, City Manager
Project Recommended By:
Shawn Napier, P.E., Director of
Engineering, Planning and Development
EXHIBlT L ~
~
r% n
TABLE OF CONTENTS
Advertisement for Bids
........1
Instructions to Bidders
........2
Bid Bond
........8
Bid Form
. ........9
Staternent of Bidder=s Qualifications
. ......13
Notice of Award
. ......15
Agreement
. ......16
Master Specifications
. ......21
Notice to Proceed
. ......26
Change Order
. ......27
Receipt for Payment and Release of Liens
. ......28
f
■ 0
PUBLISH PARIS NEWS
DATE: MAY 16, 2010
DATE: MAY 23, 2010
ADVERTISEMENT FOR BIDS
PROJECT: DEMOLITIQN ANI? DISPOSAL OF DILAPIDATED STRUCTURES
ORrNER: CITY OF PARIS, PARIS, TEXAS
Sealed bids for the demolition and disposal of dilapidated structures will be received by the City of
Paris, Paris, Texas, at the office of the City Manager, City Hall, 135 1 st Street S.E., P.O. Box 9037,
Paris, Texas 75461-9037, until 2:00 pm on Tuesday, June l, 2010, at which time all bids will be
publicly opened, read aloud, tabulated, and referred to the City Council for the purpose of letting
such.
Bid specifications can be obtained at the following place:
ENGINEERING, PLANNING & DEVELOPMENT DEPARTMENT
City Hall Annex
150 1 st Street SE
Paris, Texas 75460
The City of Paris, as owner, i•eserves the right to reject any or all bids, to waive any informality in
bidding, and to award bids as may be advantageous to the City.
Bidders are notified of City exemption froin otherwise applicable sales and excise taxes.
All bids must be submitted on the bid form included in the Contract Documents. Bid Security in
the form and amount as stated in Instruction to bidders must be submitted with each bid.
All bids shall remain open for 60 days after the Bid opening.
City of Paris
Paris, Texas
Janice Ellis, City Clerk
All
~
71
{NSTRUCTIONS TO BIDDERS
Defined Terms
Terms used in these Instructions to Bidders which are defined in the Master Specifications
of the Agreement have the meanings assigned to them in the Master Specifications. The
term "Bidder" means the one who submits a Bid directly to OWNER, as distinct from
sub-bidder, who submits a bid to a Bidder. The term "Successfu] Bidder" means the
lowest, qualified, responsible, and responsive Bidder to whom OWNER (on the basis of
OWNER'S evaluation as hereinafter provided) makes an award. The tenn "Bidding
Documents" includes the Advertisement or Invitation to Bid, Instructions to Bidders, the
Bid Fonn, and the proposed Contract Documents (including all Addenda issued prior to
receipt of Bids).
Copies of Bidding Documents
2.1 A coinplete set of the Bidding Docuinents may be obtained from DIRECTOR OF
ENGINEERING, PLANNING AND DEVELOPMENT.
2.2 A coinplete set of Bidding Documents must be used in preparing Bids; neither OWNER
nor DIRECTOR OF ENGINEERING, PLANNING AND DEVELOPMENT assume any
responsibility for errors or misinterpretations resulting from the use of incomplete sets of
Bidding Documents.
2.3 OWNER and DIRECTOR OF ENGINEERING, PLANNING AND DEVELOPMENT, in
inaking copies of Bidding Documents available on the above terins, do so only for the
purpose of obtaining Bids on the Work and do not confer a license or grant for any other
use.
Qualifications of Bidders
To demonstrate qualifications to perfonn the Work, each Bidder must submit with its Bid
written evidence, such as financial data, previous experience, present commitments, and
other such data as may be called for below. Each Bid must contain evidence of Bidder=s
qualification to do business in the state where the Project is located or covenant to obtain
such qualification prior to award of the contract.
Examination of Contract Documents and Site
4.1 It is the responsibility of each Bidder, before submitting a Bid, to (a) examine the Contract
documents thoroughly, (b) consider Federal, State and local laws and regulations that may
affect cost, progress, performance, or furnishing of the Work, (c) study and carefully
correlate Bidder's observations with the Contract Documents, and (d) notify DIRECTOR
OF ENGINEERING, PLANNING AND DEVELOPMENT of all conflicts, errors, or
discrepancies in the Contract Documents.
f
n
7 .2
42 DIRECTOR OF ENGINEERING, PLANNING AND DEVELOPMENT designates foi-
deinolition various properties located throughout the city. Those designated properties
may be modified at any time during the course of the Contract by either addition or deletion
of properties, and the properties may be submitted to the CONTRACTOR in no particular
order and in no particular quantity at one time.
4.3 The submission of a Bid will constitute an incontrovertible representation by Bidder that
Bidder has complied with every requirement of this Article 4, that without exception the
Bid is premised upon performing and furnishing the Work required by the Contract
Documents and such means, inethods, techni9ues, sequences, or procedures of demolition
as may be indicated in or required by the Contract Documents, and that the Contract
Documents are sufficient in scope and detail to indicate and convey understanding of all
terms and conditions for performance and furnishing of the Work.
Interaretations and Addenda
5.1 All guestions about the meaning or intent of the Contract Documents are to be directed to
DIRECTOR OF ENGINEERING, PLANNING AND DEVELOPMENT. Interpretations
or clarifications considered necessary by DIRECTOR OF ENGINEERtNG, PLANNING
AND DEVELOPMENT in response to such questions wil] be issued by Addenda mailed or
delivered to all parties recorded by DIRECTOR OF ENGINEERING, PLANNING AND
DEVELOPMENT as having received the Bidding Documents. Questions received less
than seven (7) days prior to the date for opening of Bids may not be answered. Only
questions answered by formal written Addenda will be binding. Oral and other
interpretations or clarifications will be without legal effect.
5.2 Addenda may also be issued to modify the Bidding Documents as deemed advisable by
OWNER or DIRECTOR OF ENGINEERING, PLANNING AND DEVELOPMENT.
Contracti Time
6.1 After award and upon receipt by OWNER of all signed contracts and bond and other
documents associated with this project, DIRECTOR OF ENGINEERING, PLANNING
AND DEVELOPMENT will submit a list of structures to CONTRACTOR shown in order
of priority. Upon completion of each list, CONTRACTOR must contact DIRECTOR OF
ENGINEERING, PLANNING AND DEVELOPMENT for a new list of structures.
Nothing in these bid documents shall require OWNER to expend more than that amount
budgeted for this purpose as approved by the City Council of the City of Paris.
6.2 All work associated with this project must be completed within twelve (12) months from
the date of contract execution
3
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Liquidated Damages
Provisions for liquidated damages, if any, are set forth in the Agreement.
Subcontractors SupUliers, and Others
No Contractor shall be required to employ any Subcontractor, Supplier, other person or
organization against whom Owner has reasonable objection.
Bid Form
9.1 The Bid Foi7n is included with the Bidding Documents; additional copies may be obtained
from DIRECTOR OF ENGINEERING, PLANNING AND DEVELOPMENT.
9.2 All blanks on the Bid Form must be completed in ink, either by typewriter or clearly legible
handwriting.
9.3 Bids by corporations must be executed in the corporate name by the president or a
vice-president (or other corporate officer accompanied by evidence of authority to sigm)
and the corporate seal must be affixed and attested by the secretary or an assistant
secretary. The corporate address and state of incorporation inust be shown below the
signature.
9.4 Bids by partnerships must be executed in the partnership name and signed by a partner,
whose title inust appear under the signature, and the official address of the partnership must
be shown below the signature.
9.5 All names must be typed or printed below the signature.
9.6 The Bid shall contain an acknowledgnent of receipt of all Addenda (the numbers of which
must be filled in on the Bid Form).
9.7 The address and telephone number for communications regarding the Bid must be shown.
Submission of Bids
Bids shall be submitted at the time and place indicated in the Advertisernent or Invitation to
Bid and shall be enclosed in an opaque sealed envelope, marked with the Project title
shown on the front page of this bid packet. If the Bid is sent through the inail or other
delivery system, the sealed envelope shall be enclosed in a separate envelope with the
notation "BID ENCLOSED" on the face of it.
4
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i
Moditication and Withdrawal of Bids
I l.l Bids may be modified or «~ithdrawn by an appropriate document duly executed (in the
manner that a Bid must be executed) and delivered to the place where Bids are to be
submitted at any tiil~e prior to the opening of Bids.
l 1.2 If, within twenty-four hours after Bids are opened, any Bidder files a duly signed written
notice with OWNER and promptly thereafter demonstrates to the reasonable satisfaction of
OWNER that there was a material and substantial mistake in the preparation of its Bid, that
Bidder may withdraw its Bid. Thereafter, that Bidder will be disqualified from further
bidding on the Work to be provided under the Contract Documents.
Openin~ of Bids
Bids will be opened and read aloud publicly. An abstract of the amounts of the base bids
and major alternates (if any) will be made available to Bidders after the opening of Bids.
Bids to Remain Subiect to Acceptance
All bids will remain subject to acceptance for sixty (60) days after the day of the Bid
opening, but OWNER may, in its sole discretion, release any Bid prior to that date.
Award of Contracti
14.1 Owner reserves the right to reject any and all Bids, to waive any and all infonnalities not
involving price, time, or changes in the Work and to negotiate contract terms with the
Successful Bidder, and the right to disregard all nonconforming, nonresponsive,
unbalanced, or conditional Bids. Also, OWNER reserves the right to reject the Bid of any
Bidder if OWNER believes that it would not be in the best interest of the Project to make an
award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified
or of doubtful financial ability or fails to meet any other pertinent standard or criteria
established by OWNER. Discrepancies in the multiplication of units of Work and unit
prices will be resolved in favor of the unit prices. Discrepancies between the indicated
sum of any column of figures and the correct sum thereof will be resolved in favor of the
correct suin.
l 4.2 In evaluating Bids, OWNER will consider the qualifications of the Bidders, whether or not
the bids comply with the prescribed requirements, and such alternates, unit prices, and
other data as inay be reguested in the Bid Fonn or prior to the Notice of Award.
l 4.3 OWNER may consider the gualifications and experience of Subcontractors, Suppliers, and
other persons and organizations proposed for those portions of the Work as to which the
identity of Subcontractors, Suppliers, and other person and organizations must be
submitted as provided in the Supplementary Conditions. OWNER also may consider the
operating costs, maintenance requirements, perfonnance data, and guarantees of major
iN
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r.E
items of materials and equipment proposed for incorporation in the Work when such data is
required to be submitted prior to the Notice of Award.
14.4 OWNER may conduct such investigation as OWNER deems necessary to assist in tlle
evaluation of any Bid and to establish the responsibility, qualifications, and financial
ability of Bidders, proposed Subcontractors, Suppliers, and other persons and
organizations to perfonn and furnish the Work in accordance with the Contract Documents
to OVJNER'S satisfaction within the presci7bed time.
14.5 If the contract is to be awarded, it will be awarded to the lowest Bidder whose evaluation
by OWNER indicates to OWNER that the award will be in the best interest of the Project.
14.6 If the contract is to be awarded, OWNER will give the Successful Bidder a Notice of
Award within sixty (60) days after the day of the Bid opening.
Contract Security
When the Successful Bidder delivers the executed Agreement to OWNER, it must be
accompanied by the required performance and payment Bonds
Signing of Agreement
When OWNER gives a Notice of Award to the Successful Bidder, it will be accompanied
by the required number of unsigned counterparts of the Agreeinent with all other written
Contract Documents attached. Within fifteen (15) days thereafter, Contractor shall sign
and deliver the required number of counterparts of the Agreement and attached documents
to OWNER with the required Bonds. Within ten 0) days thereafter, OWNER shall
deliver one (1) fully sigmed counterpart to Contractor.
Prebid Conference
A prebid conference will not be held on this Project.
Sales and Use Taxes
OWNER is exempt from taxes under Chapter 20, Title 122A, Revised Civil Statutes of
Texas to be incorporated in the Work (exemption No.75-6000635). Said taxes shall not
be included in the Contract Price.
Street Use Fee for Solid Waste Haulers
Holders of permits issued under Sec. 16-34 of the Code of Ordinances of the City of Paris
will be exempt from payment of the street use fee associated therewith for the hauling of
waste associated with the demolition of the proposed structures.
6
~
Billinf,T and Pa iy nent
CONTRACTOR must bill OWNER for al] work completed during the month by no later
than the last day of each inonth. Bills should include a cover page showing the full
amount due for the month, completed work orders showing the cost per structure, and
landfill trip tickets for debris related to the demolition of each structure. Payments wi11
only be inade for complete structure reinoval. Payment will thereafter be made to
CONTRACTOR after verification of the completion of the Work to the satisfaction of the
DIRECTOR OF ENGINEERING, PLANNING AND DEVELOPMENT.
7
9
11~ ~ ,
13ID BONI)
60Ni] NUMBER N/A
r
KNOW ALL MEN BY THESE PRESENTS:
THAT Sanitation Solutions of Paris, TX , a~
PrlnCipai, and Suretec Insurance Com a , as Surety, are held and firmiy
bound unta THE C1TY OF PAR1S, PARIS, TEXAS, as Obligee> in the fuH and )ust sum of
Five Percent of the Greatest Amount BidDollars, Iawful money of the Unitied States, for the
0
payment af whioh sum, wel( and truly to be made, we bind ourselvcs, aur heirs, executom,
administrators, successot's and assigns, jalntly and sevet`a1ly, flrmly by these presents.
WHEREAS, the said Principal is herewith submitting its proposal forthe demaiitlon
and disposal of dilapidated structures.
THE CONDITION OF TM1S 0131.IGATIUN is such that if the aforesaid Principai
shali be awarded the Contract the sald Principal will, withln #he time required, enter inta a
formal Cantract and give a good and sufflclent Bond to secure the performanoe of the
terms and canditions of the Contracfi, then this'obllgation ta be void; otherwfse the
' PrinCipel and Surety wiil pay unto the Qbiiges the difference in money between the
amount of the Bid of the said Principal artd the amount for which the Obflgee (egally
contracts with another parky ta perForm the work if the latter amount be in excess of the
former, but in no event shal) liability hereunder exceed the pena1 sum hereof.
Signed, sealed and delivered ~une 2o~p_
Sanitation SAMoe}s
(SEaI)
~ ~~'~_(seal}
7S
POA 4221049
SureTec Insurance Company
LIMITED POWER OF ATT4RNEY
Know Alf .'►1en b1, These Presents, That SURETEC I1v'SUR4h'CE COh4PANY (the "Compai3y"), a corpflration duty organized and
existing under the laws of the State of Texas, and having its principal office in Houston, Hams Counry, Texas, does by tlzese przsents
makc, consiitute and appoini
Aaron Endris, Jay Jordan, Johnny Moss, Randall S. McClelland, Richard W. Daiker, Tony Fieno
its true and lawful Attoiney-in-fact, wi[h full power and authonty hereby conferred in its name, place and stead, to execute, acknowledge
and deliver any and all bonds, recognizances, undertakings or other instruments or contracts of sureryship to include waivers to the
conditions of contracts and consents of surery, providing the bond penalry does not exceed
Five Million Dollars and no/100 ($5,000,000.00)
and to bind the Company thereby as fully and to the same extent as if such bond were signed by ihe President, sealed with the corporate
seal of the Company and duly attested by its Secretary, hereby ratifying and confirming all that the said Attorney(s)-in-Fact may do in the
premises. Said appoinunent shall continue in farce until 12/31/12 aiid is made under and by authority of the following
resolutions of the Board of Directors of the SureTec Insurance Company:
Bc ir Kcsofred, that the Yresident, any Vice-Yresident, any Assistant Vice-President, any Secrztary or any Assistant Secretary shall bz and is
hcreby vested with full power and aothocity to appoint any one or more suitabfe persons as Attomey(s)-in-Fact io represent and act for and oa
belzalf of the Canlpany subject to the following proyisions:
Artornev-rn-Fact may be given fvll pawer and au[hority for and in the name af and of behalf af die Company, to execute, acknowledge and
deliver, any and all bonds, recognizances, contracts, agreements or indemnity and other conditional or ohligatary undertakings and any and all
notices and ciocumcnts canceling or terrnioating the Company's liability thercunder, and any such instruments sv esecuted by any such
Attnmey-in-Fact shall be binding upon the Company as if signed by the President and seated and eflected by the Corporate Secrctary.
Be it Resolved, that the signature of any authoriaed officer and seai of the Company heretofore or hereafter af#ixed to any power esf attorney or
any certificate relating thereto by facsimile, and any pow•er of stiomey or certificate Uearing facsimile signature or facsimile seal shal] be valid
and binding upon the Company with respect to any bond or undertaking to which it is attached. (Adopred ar a meetfng hc:fd on ?e of ApriL
1J99.)
In f1'ituess dY3eerenf SLFRETEC TNSURANCE COMPANY has caused these presents ta be signed by its President, and its corporate seal
to be hereto affixed this 28th day of October, A.D. 2008.
: StIRETEC INS CE COMPAn'Y
4- By:
B.J. Kii ; resideat
L •.:y L". .
State of Texas ss:
C:ounty of Ftarris
1 ~vn.
On lhis 28a day of Uciober, 2008 before me persana3ly came B.J. King, ro me icnown, who, being by me duly sworn, did depose and say, that hc resides
in Houston, Texas, that he is President of SURETEG INSCJRAiNCE COMPANI', the company descrihed in and which executed the above instrument;
that 6e l;nows chc seal of said Company; that ttie seal affixed fo tiaid instrument is such carporatc sc:al; that it was so affixed by order of the Board of
llirectors af said C'ompany; and thaT he simed his name thereto by like order.
Mlchelle Denny
~.ry wouo
t?~.I-C- YtY`~~
~ ~~~s ~fU (,I~
Michelle Denny, Notary P Lc
My commission expires August 27, 2012
I, M. Brent Bcaiy, Assistant Secrelary of Si1RETEC INSURANCE C0jMPANY, do hereby certify that the above and faregoing is a true and carrect copy
of a Yoacr of Attorney, execuicd by said Company, which is still in f'ull force and ci'fcct; and !'urthermore, the reso3utions of the 6uard of Directors, sel
out in the Power of Attorney are in full forec and effiec[. c"
Given under rnv hand and tl~e seal of said Company at'~ousicn,'Ietias this J' day a.f 20~A.D.
M. Brent~Beaty, AssistanfSecretary
Any instrument issued in excess of the penalty sUated above ls totally vold and without any validity.
For verification of the authority of this power you may call (713) 812-0600 any business day between 8:00 am and 5:00 pm CST.
79
BID
PROJECT IDENTIFICATION: Demolition and Disposal of Dilapidated Structures
The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an
agreement with OWNER in the fornl included in the Contact Documents to perfonn and
furnish ail Work as specified or indicated in the Contract Documents and Master
Specifications for the Contract Price and within the Contact Time indicated in this Bid and
in accordance with other ternls and conditions on the Contract Documents.
2, BIDDER accepts all tenns and conditions of the Advertisement or Invitation to Bid and
Instructions to Bidder. This Bid will remain subject to acceptance for sixty (60) days after
the day of Bid opening. BIDDER will sign and submit the Ageement with the Bonds and
other documents required by the Bidding Requirements within fifteen (15) days after the
date of OWNER=S Notice of Award.
3. In subinitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that:
(a) BIDDER has examined copies of all the Bidding Documents and of the following
Addenda, receipt of which is hereby acknowledged:
Number Date
(b) BIDDER has farniliarized itself with the nature and extent of the Contract
Documents, Work, and all local conditions and Laws and Regulations that in any
manner may affect cost, progress, perforniance, or furnishing of the Work.
(c) BIDDER has given OWNER written notice of all conflicts, errors, or discrepancies
that it has discovered in the Contract Documents and the written resolution thereof
by OWNER is acceptable to BIDDER.
(d) This Bid is genuine and is not made in the interest of or on behalf of any
undisclosed person, firm, or corporation and is not submitted in confonnity with
any agreement or rules of any group, association, organization, or corporation;
BIDDER has not directly or indirectly induced or solicited any other BIDDER to
submit a false or sham Bid; BIDDER has not solicited or induced any person, finn,
or corporation to refi ain from bidding; and BIDDER has not sought by collusion to
obtain for itself any advantage over any other Bidder or over OWNER.
9
80
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4. BIDDER will complete the Work for the following price:
Description of work: Demolition and disposal of dilapidated structures located in
various areas around the city of Pai-is. Bidders should
carefully review the Master Specifications included in the
Contract Documents to ensure the Bid includes all potential
aspects of property removal and disposal at the local Waste
Management landfill (City of Paris will be directly
responsible to Waste Management for tipping fee).
Payment will be based upon landfill trip tickets.
~ 00
Total Price Per Ton to
(12 month contract) TV e n
pc' 4i,s
Quaiztities are not guaranteed. PaYmient will be based on actuat quantities.
5. BIDDER a~,n•ees that the Work will be substantially coinplete within twelve (12) months
after the date when the Contract Time commences to run; however, BIDDER may propose
a longer tenn if it will result in a lower bid.
6. BIDDER accepts the provisions of the Agneement as to liquidated damages in the event of
failure to complete the Work on time.
7. The following documents are attached to and made a condition of this BID:
(a) Performance and Payment Bonds are required (or cashier=s check for 5% of Bid).
(b) Stateinent of Bidder=s Qualifications.
8. CONTRACTOR must submit certificates of insurance and worklnen compensation
insurance in accordance with State and local ]aw.
SUBMITTED ON hi • 2010.
10
If BIDDER is:
A72 hndividual
By
(Individual's Naine)
doing business as -~Sar\ Jr-iieri Ju~or►j
Business address: lk;L. -~ca «A
Tx
P
Phone Number: 7(}3 q
A Pat-tnerslzip
By
Business address:
Phone Number:
A Cof poration
By
By
(Corporate Seal)
Attest
Business address:
Phone Number:
(General Partner)
11
(Firm Name)
(Title)
(Secretary)
(Corporation Name)
(State of Incorporation)
(Authorized Official)
A Joint Vei2tirre
By
(Name)
(Address)
By (Name)
By (Name)
gy (Name)
By (Narne)
(Eaclz joint venturer nzust sign. TI7e nzanner of sigiiing for eacli individual, pai°tizei°ship and
corpor-atio» tliat is a partv to t11e joint venture sllould be in tlie nianner ifzdicated above.)
12
~
811
STATENiENT OF BIDDER'S QUALIFICATIONS
(To be submitted by the BIDDER ONLY at the time of its Bid)
To allow the OWNER to determine the lowest responsible BIDDER, the following
information shall be provided. Attach separate sheets as needed.
1. Name of BIDDER.
2. Type of organization, i.e., corporation, sole proprietor, partnership, etc.
3. Pennanent main office address.
4. When organized.
5. If a corporation, where incorporated.
6. State how many years you have been engaged in the contracting business under your
present finn or trade name, and give all other names under which your organization has
operated in the last 10 years.
7. State the name of all corporate officers, or partners, or the owners, as appropriate.
8. State the company taY identification number, or, if a sole proprietor, the proprietor=s social
security number.
9. Contracts on hand: (Attach as schedule of these, showing amount of each contract and the
appropriate dates and current percent of completion). Provide name, address, and
telephone number of the project owner and the engineer.
10. General character of work perfonned by your company.
] l. Have you ever failed to complete any work awarded to you? If so, provide infonnation
about where and why.
12. Have you ever defaulted on a contract? If so, provide information about where and why.
13. List your important projects recently completed by your company and for whom, stating
the approximate cost for each and the month and year completed. Provide name, address,
and telephone number of the project owmer and engineer.
14. List your major equipment available for this contract, including the make, model, year, and
type of equipment along with its current condition.
15. Experience in dernolition work similar in importance to this project.
13
p~ Pf
~i
16. Background and experience of the principal members of your organization, including the
officers and the proposed Project Superintendent.
17. The undersigned hereby authorizes and request any person, fir-m, ar coiporation to furnish
any infonnation reguested by the OWNER in verifications of the recitals comprising the
Statement of Bidder=s Qu4lifications.
t~c~- S` t~.
t~
Dated at (~a~c? +,7~`- 7S`~tc , this a~ ~ day of 12010.
~sh 13r`•-y ~b~ S-G~,~ 7b ._J1S,14~7o,:r
Name of Bidde
By;
Title: 0 tti.,el-
STATE OF ~e Y\ c, i
COUNTY OF L a 1,1 a r'
brCA° , being duly sworn, deposes and says that he
is of and that the
answers to the foregoing questions and all statements therein contained are true and cori-ect.
.
Subscribed and sworn to before me this 2~ TH day of M~ y , 2010.
CAitOLYt V BLA1R SHH~..TON
NO'!'ARY PURI.IC
lo
STATE OF TEXAS
y Comm. Exps 06/23/2010
m
. .~......~_...__ti
Cc~~~~v~-- ~ c~;:`~`►~.~~
Notary Public
My commission expires: 23 • 10
14
r
~
F DATE (MM1DDlYYYY)
CERTIFICATE OF LiABILITY INSURANCE 10/8/2009
~
1P:IQDUCER (972) 771-4071 FAX: (972) 771-4695 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
i
;K & S Insurance Agency
~ '5 Ridge Road, Ste. 333
` O. Box 277
; i=.ockwall TX 75087
1`:SURED
'aanitation Solutions
'P.O. Box 6190
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE NAIC #
INSURER A: QBE Specialty Insurance Co.
INSURER e: Redland Insurance Co.
INSURER C: ROCkI711.I. Insurance Co.
INSURER o: Praetorian Specialty Ins. Co.
~Paris t TX 75461 IINSURERE'
COVERAGES
~THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POUCY PERIOD INDICATED. NOTWITHSTANDING
TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
ANY REQUIREMENT
,
,
THE INSURANCE AFFORDED BY THE POLICfES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
' MAY PERTAIN
,
I POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
i
ItJSR
F.DD'
POLICY EFFECTIVE
POLICY EXPIRATION
`
LIMIT
S
L_TR
N R
F IN NC
POLICY NUMBER
DA E MMIDD/YYYY
(YY
DATE MMIDD/Y
GENERALLIABILITY
EACHOCCURRENCE
$ 1,000,000
j
~
DAMAGETO RENTED
lOO OOO
X
COMMERCIAL GENERAL LIABILITI'
PREMISES Ea occurrence
$
~
A
CLAIMSMADE [i] OCCUR
SITX0002143
10/11/2009
10/11/2010
MEDEXP(Anyaneperson)
$ $ 000
PERSONAL & ADV INJURY
$ 1,000,000
~
GENERAL AGGREGATE
$ 2,000,000
AGGREGATE LIMIT APPLIES PER:
'
PRODUCTS - COMPlOP AGG
$ Included
GEN
L
L
7X POLICY PRC'~ LOC
_
AUT
OMOBILE LIABILITY
SINGLE LIMIT
O
D
(
B
$ 1
000
000
X
UTO
`
cide
E
a a
,
,
-
ANY A
I U
ALL OWNED AUTOS
ICTX0002029
10/1I/2009
10/11/2010
BODILY INJURY
$
I
'
HEDULED AUTOS
(Per person)
SC
~
X
HIRED AUTOS
BODILY INJURY
$
X
ED AUTOS
(Per accident)
NON-OWN
PROPERTY DAMAGE
$
I
(Per accident)
BILITY
AUTO ONLY - EA ACCIDENT
$
GA
RAGE LIA
ER THAN EA ACC
$
R
ANY AUTO
OTH
AUTO ONLY: AGG
$
BRELLA LIABILITY
EACH OCCURRENCE
$ 5,000, OOO
EXCESS / UM
X
CUR 0 CLAIMS MADE
AGGREGATE
$ 5,000,000
OC
S
C
TIBLE
000728-02
UI
10/11/2009
10/11/2010
$
DEDUC
.
X
RETENTION $ 10,00
$
WC STATU- OTH-
D
WORKERS COMPENSATION
X
-
AND EMPLOYERS' LIABILITY Y/ N
PRIETOR/PARTNER/EXECUTIVE
E.L. EACH ACCIDENT
$ 1 000,000
ANY PRO
OFFICERIMEMBER EXCLUDED? ❑N
NH
H0000024
8/18/2009
8/18/2010
E.L.DISEASE - EAEMPLOYE
$ 1,000,000
)
(Mandatory in
If yes, describe under
Q
E.L. DISEASE - POLICY LIMIT
$ 1,000,000
SPECIAL PROVISIONS below
C
OTHERVOh1.C10 Pollution
TPLE000229-01
10/11/2009
10/11/2010
$1,000,000 Occ.
I,iability
$1,000,000 Agg
DESCRIPTION OP OPERATIONS I LOGAl10rvs l vtnlcLta /ext.waivna Huuc~ oI ~I
City o£ Paris is named additional insured on general liability policy when required by written contract.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANYOFTHEABOVE DESCRIBED POLICIES BECANCELLED BEFORE THE EXPIRATION
C1ty Of Paris DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN
P. O. BOX 9037 NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
Paris, TX 75461
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
T Fierro - Ins./DIANE
ACORD 25 (2009/01) O 1988-2009 ACORD CORPORATION. All rights reserved.
INS025 (zoosoi) The ACORD name and logo are registered marks of ACORD
QP.
NOTICE OF AWARD
TO.
ADDRESS: P v
r 4 1, i s, 'j-X
PROJECT DESCRIPTION: Demolition and disposal of dilapidated structures located in
random focations throughout the city of Paris and other work associated therewith.
The OWNER has considered the BID submitted by you for the above described WORK in
response to its Advertisement for Bids dated and and Information for Bidders.
You are hereby notified that your BID has been accepted for in the amount of
$ per ton for demolition and delivery only with a contract term of
months.
You are required by the Information for Bidders to execute the Agreement and furnish the
required CONTRACTOR=S Performance BOND, Payment BOND, and certificates of
insurance within fifteen (15) calendar days from the date of this Notice to you.
If you fail to execute said Agreement and to furnish said BONDS within fifteen (15) days
from the date of this Notice, OWNER will be entitled to consider all your rights arising out
of the OWNER=S acceptance of your BID as abandoned and as a forfeiture of your BID
BOND. The OWNER will be entitled to such other rights as maybe granted by law.
You are required to return an acknowledged copy of this NOTICE OF AWARD to the
OWNER.
Dated this day of , 2010
City of Paris, Paris, Texas
(Owner)
By:
Title: City Manager
ACCEPTANCE OF NOTICE
Receipt of the above NOTICE OF AWARD is hereby acknowledged by
, this day of , 2010.
By:
Title:
15
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Gt i
STATE OF TEXAS '
KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF LAMAR
AGREEIVIENT
THIS AGREEMENT is entered into this day of , 2010, by
and between the City of Paris, Paris, Texas, hereinafter called OWNER, and
, with main offices located at
Texas; hereinafter called CONTRACTOR.
1.01 OWNER employs CONTRACTOR to perform and CONTRACTOR agrees to
perform structural demolition services in accordance with the bid form; in
accordance with the Master Specifications attached hereto; and in accordance
with this Agreement.
1.02 CONTRACTOR shall complete all services under this Agreement within
months from the date of execution hereof.
1.03 OWNER agrees to provide work orders to CONTRACTOR by no later than the fifth
day of each month. There is no guarantee of the number of work orders which will
be provided; however, CONTRACTOR agrees to complete, in their entirety, no
fewer than five (5) outstanding work orders by no later than the last day of each
month. Work orders should be completed in the order in which they were given to
CONTRACTOR, and CONTRACTOR shall bill OWNER for completed work orders
in accordance with Section 1.06 hereof.
1.04 Additional time to perform monthly work orders will be allowed by the OW NER only
in the instance of substantial weather delays which make performance impractical,
as determined exclusively by and approved by the OWNER. Weather delays will
be considered by the OWNER only if requested immediately by the
CONTRACTOR. Because CONTRACTOR will be completing work orders based
on a monthly schedule, CONTRACTOR shall ensure that OWNER is made aware
of any and all weather delays that occur throughout the month in the event those
weather delays result in CONTRACTOR's failure to complete the required number
of work orders by the rnonthly deadline.
1.05 OWNER and CONTRACTOR recognize that time is of the essence of this
Agreement and that OWNER may suffer financial loss if the Work is not completed
on schedule with the City's fiscal year and within the times specified above, plus
any extensions thereof allowed in accordance with this Agreement. They also
recognize the delays, expense, and difficulties involved in proving in a legal or
arbitration proceeding the actual loss suffered by OWNER if the Work is not
completed on time. Accordingly, instead of requiring any such proof, OWNER and
16
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CONTRACTOR agree that as liquidated damages for unapproved delays (but not
as a penalty) CONTRACTOR shall pay OWNER $100.00 per work order for each
calendar day beyond the last day of each month that CONTRACTOR failed to
complete a minimum of five (5) outstanding work orders. This Section does not
apply to outstanding work orders beyond the minimum five (5) required in Section
1.03.
1.06 CONTRACTOR must submit bills to OWNER on a monthly basis for all work
completed during the month by no later than the fifth day of the following month.
Bills should include a cover page showing the full amount due for the month,
completed work orders showing the cost per structure, and landfill trip tickets for
debris related to the demolition of each structure. No additional charges will be
permitted unless approved in advance in writing by OWNER as a change order.
No extra charges will be permitted for weather delays. CONTRACTOR will be
paid within thirty (30) days of receipt of invoice by OWNER for work completed in
conformance with the specifications, bid forms, and this contract. Nothing herein
shall require OWNER to expend more funds than that amount currently budgeted
for this activity as approved by the City Council.
1.07 The CONTRACTOR shall, for all purposes hereunder, be considered an
independent contractor.
1.08 CONTRACTOR shall be responsible for the safety of operations and shall provide
appropriate safety warnings for the protection of the work area. Provision of
safety includes use of appropriate barricades, traffic control, control of the use of
equipment near traffic or pedestrians, and provision of other controls and warnings
as needed.
1.09 OWNER shall not be liable to CONTRACTOR, CONTRACTOR=s agents,
servants, employees, patrons, customers, visitors, guests, or invitees, nor any
pedestrian or bystander for any damage or injury caused by the acts or negligence
of CONTRACTOR, CONTRACTOR's officers, employees, agents, or servants, or
resulting from the operation of any device or equipment located upon the
contracted property, or any appurtenance thereof, nor for any damage or injury
from any defect or want of repair of any structure or device on the contracted
property.
1.10 CONTRACTOR agrees to indemnify, save, and keep harmless the OWNER from
any and all demands, debts, liabilities, suits, claims, and causes of action of every
kind on account of injury or damage to any person or property, arising from or
connected with the services and contractual duties provided by the
CONTRACTOR hereunder.
1.11 CONTRACTOR is required to provide, during the term of this Agreement, and to
keep and maintain in full force and effect, a policy or policies of insurance,
17
.
89
providing at least $250,0000.00 per person and $500,000.00 for any single
occurrence for bodily injury or death and $100,000.00 for any single occurrence for
injury to or destruction of property, indemnifying the CONTRACTOR and the
OWNER as a named insured for any and all damages, personal injuries, or
property damages sustained in carrying out the duties of this contract, or any part
thereof, as the result of the negligence of the CONTRACTOR, agents, servants, or
employees, and shall pay all premiums due thereon when due. CONTRACTOR
shall also be obligated to maintain worker's compensation insurance in
conformance with and if required by State law.
1.12 It is expressly provided that all insurance policies required hereunder shall and
must be written by a reputable insurance company or companies, and where
appropriate must show the OWNER as an additional insured, subject to approval
by the City Attorney of the City of Paris, and the CONTRACTOR's selected
insurance carrier or carriers shall deliver a copy of any such policies to the City
Clerk of the City of Paris, or furnish to said City Clerk a current letter or certificate
from such company or companies, evidencing the fact that such insurance is in full
force and shall remain in effect at all times during this contract period. All such
policies shall be written so that OWNER will be notified of cancellation or of any
restrictive amendment of the policies at least thirty (30) days prior to the effective
date of such cancellation or amendment. Notice shall be made to the OWNER by
certified mail, return receipt requested, addressed to the City of Paris at the
following address: City Clerk, City of Paris, P.O. Box 9037, Paris, Texas
75461-9037.
1.13 CONTRACTOR shall keep and perform every agreement and covenant herein.
In the event CONTRACTOR shall default in any covenant, condition, provision, or
stipulation herein contained, OWNER may notify CONTRACTOR verbally or, at its
discretion, in writing, that a discrepancy has occurred. Notice when given shall
include a description of the discrepancy and directives for correction.
CONTRACTOR remains solely responsible to complete the work as contracted,
whether notified of a discrepancy by OWNER or not, and failure of OWNER to
notify of such discrepancy shall not excuse CONTRACTOR's obligations
hereunder.
1.14 OWNER will not be responsible for faulty work, repeat work that was due to
CONTRACTOR error or omission, or rnechanical breakdown of equipment. The
properties are vacant, subject to illegal dumping and other misuse, and it is
expressly the CONTRACTOR's obligation to use caution while performing the
work at all times.
1.15 OWNER may terminate this agreement for cause or at its convenience at any time
during the period of performance. If termination is for cause, CONTRACTOR
shall immediately cease further services and shall be compensated only for that
work completed to the date of termination and completed in full conformance with
18
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the bid forms, Master Specifications, and this Agreement. If termination is for the
OWNER's convenience, CONTRACTOR shall be compensated for that work
completed or partially completed to the date of termination and performed in full
conformance with the bid forms, Master Specifications, and this Agreement, plus
CONTRACTOR shall be compensated for any additional charges reasonably
incurred, the amount of which shall be determined by the OWNER, in preparation
for performance of any further services outstanding. Other than as stated herein,
CONTRACTOR shall have no other claim or recourse against the OWNER for
termination of the contract.
1.16 This Agreement may not be subcontracted, in whole or in part, without the
OWNER's express written approval in advance of the services.
1.17 CONTRACTOR should not discriminate against any employee because of race,
color, religion, sex, national origin, age, or disability.
1.18 The provisions of this Agreement are severable, and if any provision or part of this
Agreement or the application thereof to any person or circumstance shall ever be
held by any court of competent jurisdiction to be invalid or unconstitutional for any
reason, the remainder of this Agreement shall not be affected thereby.
1.19 This Agreement embodies the entire understanding between the parties and there
are no prior effective representations, warranties, or agreements, written or oral,
between the parties.
1.24 This Agreement shall be subject to all present and future valid laws of the United
States, State of Texas, and Ordinances of the City of Paris.
1.21 All services to be performed hereunder shall be and are to be rendered exclusively
in Lamar County, Texas. Venue for any State Court cause of action arising out of
or in any way related to this contract shall lie exclusively in the courts of Lamar
County, Texas, and venue for any Federal Court cause of action shall lie
exclusively in the U.S. District Court for the Eastern District of Texas, Tyler
Division.
1.22 By executing this Agreement, the CONTRACTOR hereby certifies that the only
person or persons interested in this Agreement as principals are named herein,
and the CONTRACTOR during the bid process or otherwise has not, either directly
or indirectly, entered into any agreement, participated in any collusion, or
otherwise taken any action in restraint of free competitive bidding in connection
with the services contracted herein. Collusion in the bid process will constitute a
substantial breach of the contract and justify termination of the Agreement by the
OWNER for cause.
19
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1
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Executed in duplicates, each of which is deemed to be original and as of the day
and date first written in this Agreement.
This Agreement will be effective on 12010.
CONTRACTOR CITY OF PARIS, PARIS, TEXAS
(Corporate Seal)
ATTEST:
(Corporate Seal)
ATTEST:
Address for giving notices:
Address for giving notices:
P. O. Box 9037
Paris, TX 75461
20
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~h
MASTER SPECtFICATIONS
DEMOLiTfON AND DISPOSAL OF DILAPIDATED STRUCTURES
CITY OF PARIS, PARIS, TEXAS
1.0 DEFINITIONS:
A. Owner shall mean the City of Paris.
B. Contractor shall mean the person or finn who is awarded the demolition and contract for
the OWNER.
C. Cleaning and removal of trash and debris shall mean the use of any mechanica] or hand
method by which filth, rubbish, refuse, or other matter that inight be unhealthy and/or
unsightly is removed from any property or lot and disposed of by approved methods as
delineated in the Code of Ordinances.
D. Director of Engineering, Planning and Development means the Director of Engineering,
Planning and Development for the City of Paris.
E. Hand work/cutting shall mean the mowing of high weeds by ineans other than a tractor
mower and may include the use of weed eaters, brush hogs, clippers, chain saws, and other
similar tools. Other hand work may include the removal of fencing, refuse, trash, junk,
and other debris.
F. Work Order shall mean a notice in writing from the OWNER instructing the
CONTRACTOR to perfonn specific work at a particular location (a copy is attached
hereto).
G. Demolition shall mean the safe, timely, and complete removal of a specified structure with
the debris removed to local Waste Management landfill.
H. Utilities shall include seivices provided to the structw•e including gas, water, and
electricity. Other services may be involved in a particular contract.
L Mature tree shall mean a tree having a trunk circumference of at least ten (10) inches but
less than sixty (60) inches measured four and one-half (4 1/2) feet above natural grade
1 evel.
J. Protected tree shall mean any tree having a circumference of sixty (60) or more, measured
four and one-half (4 1/2) feet above natural grade level.
21
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1.01 GENERAL
A. Each Work Order shall provide for one-time specific demolition required by OWNER for
property management and enforcement on a specified property. Exact demolition
specifics shall be provided in each Work Order.
B. CONTRACTOR shall be responsible for the safety of personnel and operations.
CONTRACTOR shall provide appropriate safety warnings for the protection of the work
area. Provision of safety includes use of appropriate barricades, traffic control, control of
the use of equipment near traffic or pedestrians, and provision of other controls and
warnings as needed or as specified by the Work Order.
C. Because time is of the essence in the filing of liens after deinolition, Work Orders should
be returned to OWNER immediately upon completion of demolition. Work Orders will
not be considered CONTRACTOR's bills they are used solely for the purpose of advising
CONTRACTOR of the nature of work necessary at each location and for assisting
OWNER in filing liens.
1.02 DEMOLITION
A. Demolition shall include the removal of o those exact items specifically set out in the
Work Order.
B. Overal] safety and adverse impact to the neighborhood shall be considered a priority.
CONTRACTOR shall provide demolition within hours which are reasonable to the
conditions of the neighborhood, be cognizant and make provisions to control excessive
dust, and secure the area for the overall safety of operations as is defined within these
Specifications. CONTRACTOR shall not leave the work site when portions of a structure
or other iteins are in a dangerous condition. Such conditions may require posting a guard
or continuing the demolition until the condition is relieved.
C. Demolition shall follow good construction practices. It is the intent of OWNER to
remove the standing hazard as quickly as possible, and CONTRACTOR should attempt to
satisfy this. This may involve the processes of pushing, breaking, or otherwise reducing
standing components into a pile or piles of debris.
Any form and method of demolition will be accepted as long as it conforms to good
practice, the method is safe, CONTRACTOR has a history of successful applications, and
the method is relative to a particular job provided by the Specifications. OWNER
reserves the right to forbid a specific method when CONTRACTOR is inexperienced, is
wishing to try experimental techniques or practices, or is proposing a technique which is
dangerous to the surrounding neighborhood.
D. Equipment and tools left on the property are the responsibility of CONTRACTOR.
OWNER shall not be responsible for theft, damage, or adverse use of the equipment.
22
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E. Mature and protected trees found on a property shall be protected. Contractors sha]] work
around the tree carefully to prevent damage to the tree and its root system. Sapling trees
and sprouts may be removed only if they are found in a path needed for access to the
structure.
1.03 TRASH AND RUBBISli REMOVAL BY CONTRACTOR (WHEN SPECIFIED IN
BID FORM)
A. Additional waste material shall be removed from the property and disposed of by
CONTRACTOR only if specified in a Work Order. CONTRACTOR shall not deviate
from the Specifications, shall not utilize waste reinoval processes that are contrary to good
practices or State law, and shall not utilize removal of waste to an unapproved site ]ocation.
Proof of proper disposal of all waste materials, includinp, demolition debris, must be
submitted upon completion bv providinp, the OWNER with approved landfill tickets
at the time of monthlv billin2.
B. OWNER reserves the right to recycle prior to or during actual demolition. This may
include removing useable structural elements, removing or separating furnishings,
shingles, and other waste components. This wil] be done by OWNER at its expense prior
to issuance of a Work Order.
C. OWNER reserves the right to approve any method for controlling and removing the waste.
This may involve using on-site containers, grinding the material to reduce the waste, or
providing that CONTRACTOR transport the waste to a City and TCEQ approved landfill.
Bidders should specify intent and include the cost of such disposa] method in its Bid.
D. Junk, trash, and rubbish type material shall be removed from property only when
specifically provided by the Work Order. All such material shall be disposed of properly
at a sanitary landfill or as otherwise specified.
E. Minor litter shall be cleaned and removed as a part of the total bid on any project.
This type of work shall include the removal of any debris by any means and shall be
removed as is necessary utilizing hand work or the use of machinery.
Special attention shall be made to remove small articles, stone, metal, wire, and other
similar objects which could become a hazard if thrown by a shredder or mower.
F. Properties which have rubbish or waste which requires special handling may have specific
instructions for the removal and/or disposal of the material provided in the Work Order.
G. CONTRACTOR shall use equipment that is suitable for the work to be performed and the
time constraints of the bid.
1.04 LEVELING, FILLING, AND GENERAL BLADE WORK
23
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ers will, at times, require that ]ots be leveled, abandoned wells filled, holes filled,
brought to normal gi-ade. Blade work may be necessary to improve drainage,
mps, fill holes, or other needs. This type of work may require the use of heavy
, standard box blades, angled blades, or tiller type attachments. Fill dirt
_ay provided by OWNER if necessary.
Blade work shall be carefully performed to a level approved by OWNER. This
includes ]eveling of the area designated and removing ruts, holes, ]ow spots, roots,
debris, large clumps of soil, rocks, and any other material that interferes with the
maintenance of the property.
2. Wells shall be filled with clean sand or ~,~-avel type material. No exceptions.
CONTRACTOR must advise OWNER prior to filling a well if additional expenses
will be incurred.
1.05 FENCES
A. Remova] of residential fences may only be provided when specified by the OWNER.
B. Removal of residential fences shall include the removal of all posts, concrete, sheet metal,
wire, brush, junk, etc. and may include work by hand or equipment when allowable.
When a fence is removed, the material removed is rubbish and shall be disposed of by
CONTRACTOR; however, brick or concrete may be buried on site.
1.06 DISPOSAL AND RECYCLING
A. Bricks and concrete may be buried on site at CONTRACTOR's option; however, all other
waste shall be deposited in a TCEQ approved landfill with receipts provided to the City of
Paris.
B. Contractors shall furnish written proof to the OWNER of the proper and legal disposal at a
City and TCEQ appi-oved landfill of all materials generated from performance of the
Agreement. Final payment will not be released to CONTRACTOR until proof of proper
disposal of all items has been furnished to OWNER and OWNER has confirmed thai all
iteins listed on the Work Order have been satisfactorily completed.
1.07 UTILITIES
Unless otherwise specified, utility disconnects shall be the responsibility of OWNER.
24
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WORK ORDER
(NST
RUCTIONS FOR TH15 PKUNtK 1 Y:
Nature of Work
Description
Demolish residential structures
Demolish commercial structures
Blade or tiller work as specified
Remove fences as specified
Clean extraordinary debris, trash, and
rubbish
Small tree/sapiing removal
Special Instructions (see below)
SPECIAL INSTRUCTIONS FOR THIS PROPERTY:
COMPLETE AND RETURN TO OWNER WITH THE MONTHLY BILL
Total cost for this property: $
Attach copv of landfill trip tickets.
Contractor/Agent
NOTE: This form is required by the City in ab/e to file li
enforcement action. It will not be considered Contractors
should include a copy of this work order in its month/y billing.
25
97
ens as part of an
bill. Contractor
~
NOTICE TO PROCEED
To:
Project:
Date:
You are hereby notified to commence WORK in accordance with the Agreement dated
, 2010, on or before ,
2010, and you are to complete the WORK within consecutive calendar
days thereafter. The date of completion of all WORK is therefore
.2010.
OWNER
By:
Titie:
ACCEPTANCE OF NOTICE
Receipt of the above NOTICE TO PROCEED is hereby acknowledged by
, this the
day of , 2010.
By:
Title:
26
CONTRACTOR
98
~A'
CHANGE ORDER
Order No.
Date:
Agreement Date:
NAME OF PROJECT:
OWNER:
CONTRACTOR:
The following changes are hereby made to the CONTRACT DOCUMENTS:
Justification:
Change to CONTRACT PRICE:
Original CONTRACT PRICE: $
Current CONTRACT PRICE adjusted by previous CHANGE ORDER $
The CONTRACT PRICE due to this CHANGE ORDER will be
(increased) (decreased) by: $
The new CONTRACT PRICE including this CHANGE ORDER
will be $
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased) (decreased) by
Calendar days
The date for completion of all work will be (Date).
Requested by:
Recommended by:
Accepted by:
27
99 /1
RECEIPT FOR FAYMENT AND RELEASE OF LIENS
DATE:
Received this date from , as full and final payment, the
cost of the improvements provided for in the foregoing Agreement between the City of
Paris, Paris, Texas (OWNER), and
(CONTRACTOR), dated , 2010, for
doilars, being the remainder of the full amount accruing to
the undersigned by virtue of said Agreement; said amount also covering and including full
payment for the cost of all extra work and material furnished by the undersigned in the
demolition and disposal of dilapidated structures, and all incidentals thereto, and the
undersigned hereby releases said Owner from all claims whatsoever growing out of said
Agreement.
And these presents are to certify that all persons doing work upon or furnishing materials
for said improvements under the foregoing contract have been paid in full.
In witness whereof the undersigned has hereto set his hand and seal this
day of 12010.
CONTRACTOR:
BY:
(CORPORATE SEAL)
Subscribed and sworn to before me this day of , 2010.
Notary Public
My commission expires
2s
~
~0~
Executive Summ.ary
Sanitation Solutions is a sole proprietorship ow nd andfillh dustry hn Nort east1TexasS
many years of experience in the waste hauling
From 1972, until it was sold to Waste Managemanamed B&Bt Equ pment Co pany
operated a waste hauling operation in Pans, Texa rom Then, in March of 1998, the family banaeos ed a landfill from 19 3 until 1999
Management. Also, the Bray family owned pera
that serviced much of Northeast Tex&sB . i dfill' in July of 1999, Waste Management
purc hase d B& B E q u i p m e n t a n d t h e B
Barney Bray III has recently become a cons tntd~imes investor lthe b b iness of years
30
of owning and operating trash compames that at he owned B& B Equipment, he
municipal contracts is invaluable. Over the thirty years
did not ever lose a municipal contract once ae hhd hros service
servcetatlan
Solutions has been built with the same ide , p
economical price.
With it being a family business, Josh Bray spent many years learning the trash business
and providing much needed hard work. Whet u~ ~t~ bewnorkiHe lookslforward toSallt he
in the hauling operation, he had no choice b
challenges and rewards that this business e tra h se lice provider in this a ea. In a little
Sanitation Solutions will become the premi
inore than four years, Sanitation Solutions has been awarded municipal contracts in
Bonham, Chandler, Dodd City, Ector, Gilmer, Van, Grand Saline, Lone Star, Ore City,
Reno, Roxton, Savoy, Leonard, Queen City, Royse City, and Canton. Our newest city
contract is Hideaway Lake, TX. We started this contract January 2010,
Jason Stephens is the General Manager o le aro te, a d oper tion manager fromB998
Equipment and Waste Management as a sa ,
ast
until 2002. He was the key contact for twenty they servedn~Alsol he asethe
Texas, and all the commercial and mdustrial cutomers
Operations Manager who oversaw all the s thel same duries wth San t t on Solut onsome
25 to 30 employees. He currently perform
We currently employ twenty-five drivers in the Northeast Texas area. The five frontload
drivers that service our commercial customers have over 80 years combined experience
are sub reputation,
in the commercial trash service. A1Tha g ers their
pre emploeyment and
professionalism speak for itself, all of ou
random quarterly drug screenings as required by DOT regulations. Pra irie
Finally, in early summer 2010, Sanitation e a 640 acre Typ pl MunicipalSSolid Waste
Landfill with TCEQ Permit # 2358. It will b
Facility that will be operated by Mr. Gary 09 he rolet.
maaaredothe Waste Man g maeat llln om
1987 to 1999. From 1999 to November 20 g
Landfill in Lewisville, TX. He is now back home to make Blossom Prairie Landfill the
leading disposal option for Northeast Texas.
a.0 1
We are providing a list of references for you to call upon. We feel certain that these
people will testify to the fact that we do have years of experience in the garbage business,
the resources to provide the necessary equipment, trucks, and labor, and we can provide
excellent customer service. However, if you would ike more references, we would be
inore than happy to provide them. They are as follows
Mun= i
Gilmer, TX (903) 843-2552
- Jeff Ellington - City Manager
Bonham, TX
- Corby Alexander - City Manager
(903) 583-7555
Roxton, TX
- Jimmy Cooper - Mayor
(903) 346-3535
Ector, TX
- Mary Dean Norris - Mayor
(903) 961-2495
Grand Saline, TX
- Steve Ashley - City Manager
(903) 962-3122
Van, TX
- Billy Smith - Mayor
(903) 963-7216
- Jim Moffitt - City Manager Chandler, TX
(903) 849-6853
- Gail Weir - City Secretary Ore City, TX
(903) 968-2511
- Maggie Curtis - Mayor Lone Star, TX
(903) 656-2311
ueen City, TX
- Vickie Ray - City Secretary Q
(903) 796-7986
- Mike Glass - Mayor Savoy, TX
(903) 965-7706
- Stephanie Modesitte - Operations Manager Royse City, TX
(972) 524-4821
Canton, TX
- Andy McCuistion - City Manager
(903) 567-1841
Commercial
- David Crooks - Corp. Waste Service Mgr. - Pilgrim's Pride
(903) 434-1969
- Molly Prater - Environmental Consultant - Goodyear Tire
(903) 520-1749
- Becky McJunkins - Region Env. Coordinator - AEP Svvepco
(903) 234-7226
- Kay Spann - Paris Independent School District
(903) 737-7473
- Frank Wright - Waste Services Mgr. - Kimberly Clark Corp.
(903) 737-5265
1On
Equipment List
`
Front load
$4900
40 yd
R7XL04
1M2K189CX5M027204
101
2005
Mack
Frontload
54900
40 }'d
R7XL05
1M2K189C15M027205
102
2005
Mack
k
M
Front ioad
54900
40 yd
R9GD49
1M2K189C87M036583
103
2007
ac
ck
M
Front load
54900
40 yd
R9SW91
1M2K189C47M036600
104
2007
a
k
Front load
54900
40 yd
R9YF70
1M2K189C15M026054
105
200$
Mac
Mack
Front load
54900
40 yd
R9YF71
1M2K189C35M026055
106
2005
ck
M
Front load
$4900
40 yd
RB3L79
11,42K189C26M027764
107
2006
a
Mack
Front load
54900
40 yd
~3Lg0
1M2K189C46M027765
108
2406
Mack
Frontload
54900
40 yd
1M2K189C47M039075
109
2007
Ford
Rear load
39000
20 yd
3 1CGR3
1FDYR82EXSVA77797
301
1995
ternationai
l
Rear load
54900
20 yd
R9GD50
1HTWCAANX7J431423
302
2007
n
ternational
i
Rear load
54900
20 yd
R9GP18
1HTWCAZN87J472587
303
2007
n
ternational
I
Rear load
54900
20 yd
R9LZ40
1HTWCAZNX7J472588
304
2007
n
Sterling
Rear load
$4900
20 }'d
R9LZ41
2FZACGCS17AY15570
305
2007
Sterling
Rear load
$4900
20 yd
R9LZ42
2FZACGZS37AY15571
306
2007
Volvo
Rearload
41000
20 yd
90WPP6
4VHJAKFD1VN860025
3~7
1997
htliner
Frei
xearload
54900
20 yd
RB3L86
1FVACWCS97DY55038
8
308
2007
g
ternational
I
Rearload
30000
20 yCl
RB3L87
1HTSCAAN8XH69998
309
1999
n
i
Rearload
25 yd
1FVHCYBS78HY54931
310
2008
ner
Freighl
ad
l
R
d
25
1FVFCYBS98HY54932
311
2008
Freightliner
o
ear
load
R
y
d
25
1FVHCYBS28HY54934
312
2008
Freightliner
ear
ad
l
R
4900
y
d
20
1FVACXAK24HM85371
313
2004
Freightliner
o
ear
5
y
2CZ594
1M2P267C43M065308
42g
2003
Mack
Roll off
54900
R7XL03
1M2AG11C06M027131
429
2006
Mack
Roll off
54900
R7XN71
1M2AG11C96M029637
430
20~6
Mack
Roll off
54900
R8HK31
1M2AG11C06M029638
431
2006
Mack
Roll off
54900
R8RL43
1M2AG11C34M011325
4,32
2004
Mack
Roll off
54900
R00472
1M2AG11C67M064072
433
2007
Mack
Roll off
54900
R04734
1M2AG11C45M025543
434
2005
Mack
Roll off
54900
R04735
1M2AG11C65M025544
435
2005
Mack
Roll off
54900
30CGR3
1HTSCCFNXLH220274
500
1990
International
Delivery
30800
8VJT50
1FDNF82COSVA73056
501
1995
Ford
Delivery
24500
W76341
1G9L123286A157643
2006
Galbraith
Trailer
12620
All of our trucks
and equipment will be new or
late-model and will be reliable for the day-to-day operation in Northeast
Texas.
. r
.
. ~•'SY!". . i ~ iL ~
.i 0 i
Workers Compensation As required by law and shall
cover all employees including As required by law
drivers
Comprehensive and
General Public
Liability
Property Dainage
Comprehensive Auto
Liability - Bodily
I"jury
Co»zprehensive Auto
Liability - Property
Dam age
$2,000,000
$1,000,000
$1,000,000
$1,000,000
$6,000,000
$6,000,000
$6,000,000
$6,000,000
104
Sanitation Solutions will maintain for the duration of an~ contract with the
city an insurance policy with the following rrunimum lirm
Josh Bray
1580 Cobb Ranch Rd.
Pans, TX 75462
j oshbray@cox-internet.com
Personal Born August 4, 1979 in Paris, TX
Married Beth Wikoff in August 2005
EDUCATION
The University of AlaUama - Tuscaloosa, Alabama
Bachelor of Science - Finance 2001
Masters of Arts- Marketing 2002
Texas Christian University- Ft. Worth, Texas
Ranch Management Program
ExrERiENCE B&B Equipment- Paris, TX
Sanitation Services
. Worked extensively at the B&B Landfill in the "day to day"
major emphasis on maintaining high regulatory ratings
. Constructed liners for future use that met TCEQ standards
. Made outside sales calls to help grow the company
1995 - Ju1Y1999
ons with
M rch 2001- Juiy 2006
B. Bray Construction- Paris, TX
Utility Construction
. Key contact between the cities, engineers, and B. Bray Cons ruction
. Ran the "day to day" operations of the crew
ugust 2005 -Present
Sanitation Solutions - Paris, TX
Owner
. Provide sales related calls to businesses and cities
. Support System for the entire business with emphasis on op rations,
customer service, and logistics
~
1.0
JASON STEPHENS
11117 FM Road 195
Paris, TX 75462
jasonstephens@suddenlinkmail.com
PERSONAL Born July 16, 1973 in Paris, TX
Married Angie Beshirs in January 1996
Have two children: Austin -10 years old and Mason - 8 years old
EDUCATION Texas A& M University - College Station
Bachelor of Science - Agricultural Business
May 1997
ExrERIENCE B&B Equiptnent / Waste Management of North Texas - February 1998 - March 2002
Paris, TX
Sales/ Operations Manager
. Handled both the sales and operations duties in fast-growing fast-paced trash
company
of the business from sales representative to route supervisor
. Learned all facets
. Effectively handled customer service issues and resolved them in timely manner
. Traveled to other company sites to assist with special projects.
. Key contact for twenty plus municipal contracts in Northeast Texas
. Operations manager who oversaw the routing scheduling, and coordination of
some 25 to 30 employees
March 2002 - August 2004
United Agri Products - Flower Mound, TX
Environmental and Regulatory Services Manager
. Provided regulatory support and compliance knowledge for agri-chemical
distribution facilities in Texas, Oklahoma, and New Mexico.
. Established effective safety training program for twenty-one distribution
warehouses
. Monitored and evaluated environmental compliance in highly regulated industry
. Designed and coordinated DOT compliance program for all HazMat drivers in
three states
August 2004 - August 2005
B. Bray Construction - Paris, TX
Project Foreman
. Provided managerial support and manual labor for utility construction business
. Key contact for guidance from engineering firms on the job site
August 2005 - Present
Sanitation Solutions - Paris, TX
General Manager
. Provide sales, customer service, operation, and other management duties
ioD