Loading...
06-Minutes from various meetingsCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: 07/20/2010 Originating Department: Presented By: Agenda Item No.: Council Date: 07/26/2010 City Clerk Janice Ellis RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Airport Advisory Board minutes from the meeting of April 15, 2010 Paris Economic Development Corporation minutes from the meetings of June 8 , 2010 and June 24, 2010 Traffic Commission minutes from the meeting of June 8, 2010 Paris Board of Adjustment minutes from the meeting of June 15, 2010 BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: BUDGET INFO: ❑ Financial Report Z Minute Order Expense $ ❑ Department Report ❑ Resolution ❑ P i Budgeted Amt. $ resentat on ❑ Ordinance ❑ Public H i ~ O h yTD Actual $ ear ng t er Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration E City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ I'olice ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 16 MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD CITY OF PARIS - CITY HALL OLD COUNCIL CHAMBERS 1351 ` STREET S.E. PARIS, TEXAS THURSDAY. APRIL 15, 2010 5:30 O'CLOCK PM I. The Airport Advisory Board ineeting was called to order by Chairman Jack Ashmore at 5:30 p.m. A. The following members were present: Jack Ashmore Ray Ball Vic Ressler Steve Gilbert Billy Copeland (arrived late 5:40) B. The following members were absent: Glen Chapman Bill Boothe C. Also present were Shawn Napier, P.E., Airport Director and Jeanna Scott, City Staff. 2. Approval of minzstes, firom pr-evious meetings. (Mar•ch 18, 2010) Motion was made by Vic Ressler, seconded by Ray Ball to approve tfie meeting minutes for the March 18, 2010 meeting. 3. Discussion of and possible action on bringing potential businesses to Cox Field. Ray Ball stated he will touch base with a business opportunity sometime after the 15`h. He will then make a report to the board at the next meeting. Steve Gilbert stated he would be glad to follow up with Mr. Ball's contact. Ray Ball also suggested the board place an ad on Barnstormer.com to generate interest. Steve Gilbert said the PEDC would help design the ad, as well as, finance it. Board requested this item be brought back on next agenda. 4. Report from Shawn Napier, Airport Director: A. Sign update. No report. ~ B. Securitv gate update. Mr. Napier stated he has a call into the FAA on rules and regulations on security gates. All cards should be given back to participants. At this time the gate must remained closed until the FAA gets back with the City of Paris. C. Mastei• Plan update. All members may attend the April 21, 2010 Phase I report on the Master Plan that will be held here in the Council Chambers. Mr. Napier further stated the master plan can be viewed by going to www.coxfield.masterplan.com. 5. Request iterns for,future agendas. TXDOT runway, Steve to discuss hangar lease, bring back item 3, a copy of rules and regulations on Airport Advisory Board, and a copy of the Airport Budget. 6. Meeting adjourned at 6:00 p.m. APPROVED THIS 20TH DAY OF MAY, 2010. ack Ashmore, Chairman 19 Paris Economic Development Corporation Meeting Minutes June 8, 2010 Board Members Present: Dan Smith Rick Poston Chad Brown Pike Burkhart, Sr. Ex-officio Members Present: Mindy Moree Pam Anglin Will Biard Kent Mcllyar Kevin Carruth Edwin Pickle Staff Steve Gilbert Present: Shannon Barrentine Guest Present: Connie Beard, Paris News Jordan Harper, COO Harrison, Walker & Harper Jennifer Veal, Pres. of Finance & Future, Harrison, Walker & Harper; We Pack; We Stow & Chisum Steel Fred Green, Director Red River Region Business Incubator Dan Smith, President, called the meeting to order at 4:02 p.m. Minutes from the May 13, 2010 meeting were approved, as submitted, by a motion from Pike Burkhart; seconded by Chad Brown. Motion camed. Financial reports for May 2010 were not available. Steve Gilbert presented his Director's Report to the Board. He told them that if they had any questions to get with hiin. He then covered the following project update and activity report: a) Turner Industries support trip to Baton Rouge, Louisiana was very successful. He was pleased with the letter published in The Paris News from Mr. Toups. A follow-up meeting with the group from Paris will be in the near future. It's a great group of people committed to moving forward for the community. PISD requested 3 mig welding units for High School training at a cost of $6,000 to $9,000 be included in the Retention Strategy implementation. b) Airport Comprehensive Plan - Draft report under review. Reviewing existing airport land/hangar lease agreement with members of Airport Advisory Board. Pike Burkhart asked about the status of the Airport Comprehensive Plan. Steve stated that the PEDC and the City of Paris are advocating that the runway should reinain the same width. Steve had sent a letter from PEDC since major companies purchase newer aircraft wider runways are needed. Texas Department of Transportation advocated no increase in runway width in a meeting over a year ago. c) Daisy Dairy - Develop and approve final incentive agreement with PEDC. Dan Smith asked what was the status of development with Daisy Dairy. Kevin Carruth said the water line project should begin on Monday, June 14`h. Steve said he had talked with Kent Mcllyar and David Sokolsky regarding the incentive agreement for year 6 through 10. Working on a draft of the incentive agreement based on a letter of understanding. Still need to get the agreement finalized with the attorneys. 9 PEDC Board Meeting Minutes June 8, 2010 Diversity Compact - Steve had invited Rev. James Arice to attend the meeting today, but he had a conflict and couldn't make it. The Compact will be pro-active/pro-business commitment to diversity - no written document yet. This effort will tie back to the Turner Retention Strategy resulting in a clear statement as a corrununity regarding diversity. Fred Green, Director of the Red River Region Business Incubator, reported that his Cammunity Awareness Program had been in full force by speaking to both Rotary clubs, Kiwanis, Lions club and Industrial Managers. He is also begiruning a"Logo-You Go" contest to get ideas submitted for an incubator logo. The winner will get two tickets to the Texas vs. Oklahoma game in October sponsored by Liberty National Bank-Carl Cecil. June 29`h will be a Social Networking Conference sponsored by the Small Business Development Center. He has visited with all nine lending institutions (stakeholders) in Lamar County. He will conduct a training of current Small Business Administration (SBA) Loan procedures with these stakeholders in the near future. He plans to complete the Incubator Business Plan in the following week. He also needs an Incubator Advisory Board comprised of Attorney(s), Certified Public Accountant(s) and various others to participate and give advice to the clients. He plans to tour the incubators in Tyler and Temple to ask questions and get ideas. He plans to submit a press release once a month with updates to keep the community and future clients informed. Discussion and possible action authorizing amendment to existing agreement and passing the interest savings to Paris Packaging from the issuance and sale of Paris Economic Development Corporation Sales Tax Revenue Refunding Bonds, Taxable Series 2010. Steve stated that the intention of refinancing the bonds was to be able to pass on the annual savings to Paris Packaging. Unfortunately, the Board has never taken official action on this item and that is needed in order to complete the process along with an amended agreement reflecting the reduction in interest from 7% to 3.75% and an amortization schedule for the City of Paris Finance Department. Ken McIlyar is working on the amended agreement and plans to have it for review and approval by the next Board meeting. Steve stated that himself and Rachel Schory had performed a Business Retention and Expansion (BRE) visit with Paris Packaging in the past week and they currently employ 170 employees. The Paris facility was built in 1972 and the company recently acquired their 4t" plant branded Paris Packaging located in Houston. They toured the facility and the company is moving forward with equipment upgrades and is very positive. Discuss budget highlights and take action on setting date and time for a called PEDC Board meeting to discuss FY 2010-11 Budget. Steve told the members present that currently the cash position for the PEDC is $ l.734 million with operating costs around $400-$450,000 a year. The Revenue carry over fund balance is $1 million. He will provide a clear budget "picture" of where PEDC is cunently and where PEDC wants to go in the future. The proposed revenue figure from the City of Paris is $1,106,890 but Steve stated he wasn't comfortable with using that figure. He would rather use a more conservative figure of $ l million for sales tax revenue with all actual revenues over the estimated amount rolling forward to improve the PEDC's annual cash position. Steve believes in an "open book" policy regarding budgets. His proposed budget will be tying together figures from the actual audit of FY 2009-10, Chamber expenses, along with reports from the City of Paris producing a very conservative budget. Steve would like ta present the approved PEDC budget to the city council on June 28`h, since it is actually due to them by July l s`. Dan Smith made a motion to have a called PEDC Board meeting to discuss the proposed PEDC Budget for FY 2010-1 l on Thursday, June 24`h at 11:00 a.m.; seconded by Chad Brown. Motian carried. 2 PEDC Board Meeting Minutes June 8, 2010 The board convened into executive session at 4:40 p.in. pursuant to Section 551.087 and Section 551.072 of the Texas Government Code to discuss and deliberate on the following: A. Section 551.087 - Economic Development Negotiations B. Section 551.072 - Real Property Executive session ended at 6:40 p.m. There was no action taken as a result of executive session. Pike Burkhart made a motion to adjourn at 6:40 p.m.; seconded by Chad Brown. Motion carried. Respectfully submitted, Shannon Barrentine PEDC - Comm. Dev. Specialist 3 11 Paris Economic Development Corporation Meeting Minutes June 24, 2010 Board Members Present: Dan Smith Rick Poston Chad Brown Pike Burkhart, Sr. Staff Steve Gilbert Present: Shannon Barrentine Rachel Schory Ex-officio Members Guest Present: Mindy Moree Present: Connie Beard, Paris News Kent McIlyar Edwin Pickle Kenny Dority Dan Smith, President, called the meeting to order at 11:10 a.m. Presentation, discussion and possible action of the proposed Plan of Work and Budget for Fiscal Year 2010-11. Steve Gilbert presented the proposed Plan of Work and Budget for Fiscal Year 2010-11. Steve stated that the proposed budget was based on: • Proposed Sales Tax Revenue of $1 inillion. • Current salaries reflect 52% of total operating budget vs. 24% of total revenues. • The remaining revenues divided evenly between New and Existing Industry accounts. •$2.1 million in liquid cash reserve for a total af $3.9 million in total assets. • Conservative in cash reserve projections. • Major medical insurance premiums reflects a 25% increase in the proposed budget, but the Chamber Board appraved a plan that decreased the benefits to 80%/20% after deductible rather than 100% after deductible resulting in a 6.8% premium reduction. Steve will adjust the proposed budget to reflect the decrease in premiums. The difference to be split between the New & Existing Industry revenue amounts. • The proposed budget reflects a 3% cost of living increase for the two administrative assistants, not one for himself. He stated that he was sensitive to the City's budget shortfall and the responsibility to the tax payers. Dan Smith stated that just because an item is budgeted doesn't mean you have to give the raises and they can't be executed without Board approval. • More discussion took place as to the proposed Plan of Work and 2011 being a Legislative year with additional expenses to support businesses on the local and state level. • Airport infrastructure improvements along with runway improvements with TxDOT dollars. • Regional focus on marketing and networking for the PEDC. • Assisting the Diversity Task Force with staffing, etc. • Search national and state sites for industrial and commercial properties with the updated website. • Paris Junior College is evaluating all options for permanent incubator facility. Motion was made by Pike Burkhart to approve the proposed PEDC Budget for FY 20] 0-11 with reductions to the major medical expense line item (6.8%) and increase (by this amount) the New & Existing Industry line items equally; seconded by Chad Brown. Motion carried. 1t~ PEDC Board Meeting Minutes June 24, 2010 Discussion and possible action authorizing amendment to existing agreement and passing the interest savings to Paris Packaging from the issuance and sale of Paris Econornic Development Corporation Sales Tax Revenue Refunding Bonds, Taxable Series 2010. Motion was made by Fike Burkhart to approve the Resolution as subrnitted; seconded by Chad Brown. Motion carried. Discussion and possible action regarding the Job Retention Training Agreement benefitting Turner Industries. Steve stated that Tom Glascock, Paris Plant Manager for Turner Industries was looking for a vendor to donate the mig welders to Paris ISD. Dr. Pam Anglin, PJC President was also trying to locate the mig welders, but that the welders should not be part of the Job Retention Training Agreement. Kent Mcllyar stated that he is still working on the agreement. Pike Burkhart made a motion to table this item; seconded by Chad Brown. Motion carried. Discussion and possible action regarding a Resolution and Credit Agreement with Capital One Bank to issue Corporate Credit Cards to the Paris Economic Development Corporation. Steve told the Board that essentially this credit application was to approve a$SO,OOO line of credit to be used for PEDC expenses. Pike Burkhart had a concern with the Resolution wording and wondered if Kent McIlyar could amend it and have the bank accept the revised version. Dan Smith made a motion to approve the documents, as submitted; seconded by Chad Brown. Motion carried. The Board convened into executive session at 12:30 p.m. pursuant to Section 551.087 and Section 551.072 of the Texas Government Code to discuss and deliberate on the following: A. Section 551.087 - Economic Development Negotiations B. Section 551.072 - Real Property Executive session ended at 1:50 p.m. There was no action taken as a result of executive session. Dan Smith adjourned the meeting at 1:50 p.m. Respectfully submitted, Shannon Barrentine PEDC - Comm. Dev. Specialist 2 13 Minutes Traffic Commission City of Paris The Traffic Commission met on Tuesday, June 8, 2010, at 5:15 P.M. in the Municipal Courtroom with the following members present: 1. Ken Kohls 2. George Kimbrough 3. Jon McFadden 4. Stephen Holmes The city staff was represented by Asst. Chief Randy Tuttle. Joe McCarthy was present as City Council Liaison. The meeting was called to order at 5:30pm by Chairman Kimbrough. A quorum was established by 4 members being present. Mr. Kimbrough asked the commission members to review the submitted minutes of the April 8, 2010 meeting. Mr. Holmes made a motion to approve the minutes which was seconded by Mr. McFadden and passed 4-0. Mr. Kimbrough moved to item #3 concerning discussion and possible action to place a school zone regulating speed during certain times on SE Loop 286 at location of the new Paris High School. Mr. Tuttle informed members that TXDOT had completed the traffic study and made recommendation to place a school zone at this location. Mr. Holmes made a motion to accept the TXDOT recommendation and place a school zone on SE Loop at the new Paris High School. Mr. Kohl's second the motion and it passed 4-0. Mr Kimbrough moved to item #4 regarding discussion and possible action to place a construction zone on Bonham St. (US Highway 82W) from Loop 286 west toward city limits. Mr. Tuttle informed members that TXDOT will be constructing a turn lane at this location and a construction zone is needed to reduce speed during construction. Mr. Kohl's made a motion to place a construction zone at the location. Mr. McFadden second the motion and it passed 4-0. Mr. Kimbrough moved to item #5 regarding discussion and possible action concerning placement of a speed zone on Lover's Lane Alley. After discussion no action was taken on this matter. Mr. Kimbrough moved to item #6 regarding any future agenda items. There were no future agenda items but members had concerns about the following; ~ Traffic travelling north on Highway 19/24 at Loop 286 has difficulty seeing the eastbound exit ramp to Loop 286 at night because there is no lighting on the corner of the intersection. The northbound lane of the exit ramp from SE Loop 286 to Lamar seems to have two lanes (not counting right turn lane) when the directional signage indicates one lane. Westbound traffic exiting off NE Loop 286 on FM 195 backs up onto the Loop during morning commute possibly due to signal light cycling longer than it should. Mr. Tuttle informed members he would forward the concerns to TXDOT. Mr. Kohl's moved for adjournment, seconded by Mr. Holmes at 5:56pm. Motion carried 4-0. Submitted by Asst. Chief Randy Tuttle 15 MINUTES SPECIAL MEETING CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS TUESDAY, JUNE 15, 2010 12:00 O'CLOCK P.M. The Board of Adjustment meeting was called to order by Chairman Terry Christian at 12:00 p.m. A. The following members were present: Terry Christian, Chairman Chester Martindale Kyle McCarley Allen Moore Rick Hundley B. The following members were absent: None C. Also present was Jeanna Scott, City Staff. 2. Approval ofrninutes from previous meetings. (April 13> 2010) Motion was made by Chester Martindale, seconded by Allen Moore to approve the ininutes for the April 13, 2010 meeting. Motion carried 5-0. 3. Public heaf-ing and consideratiaz of and action on the petition of'Rita Reed to grant a variance of Sign Ordinance 2008-021, Section 28-8(h) which provides that the "total sign , face af•ea of'all permanent signs combined on one pr-operty, inclTtding ground signs, pole signs, attached signs, etc. shall not exceed one (1) square foot per firont foot of lease. fascia, or maximum of three hundred (300) square feet, at aizy tinae, " to allow 1.96 square feet of sign face area per_fr•ont.foot of lease fascia, whicJz is a.96 square,f'oot variance on Lot 3, 4 and part of'6, Cit7) Block 287, being number 3572 Lamaf• Avenue (variance to apply to the suite occupied by Divine Design onlv). Public hearing was declared open. A. Alex Pickering, Scott's Custom Signs, spoke in favor of the petition. Ms. Pickering stated they wanted to put up a larger sign for visibility and the adjacent signs would overpower the allowable sign. V71 B. There was no opposition. Public hearing was declared closed. Motion was made by Rick Hundley, seconded by Chester Martindale to approve the sign variance. Motion carried 5-0. 4. Meeting adjourned at 12:07 p.m. APPROVED THIS 6TH DAY OF JULY, 2010. l~ Chai I