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08-Deliberate on June monthly financial reportCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 07/9/ 10 Council Date: Finance Gene Anderson 8. 07/26/ 10 RECOMMENDED MOTION: Not an action item. POLICY ISSUE(S): Fiscal oversight. Section 69 (3) of the Paris City Charter requires the Finance Director to submit to the Council through the City Manager a monthly statement of all receipts and disbursements. The attached report meets that requirement. BOARD/ COMMISSION RECOMMENDATION: EXHIBITS: June 2010 Financial Report ACTION: BUDGET INFO: E] Financial Report Z Minute Order Expense $N/A ❑ Department Report ❑ Resolution Budgeted Amt. $N/A ❑ Presentation ❑ Ordinance yTD Actual $N/A ❑ Public Hearing ❑ Other Acct. Name N/A Acct. Number N/A FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration E City Clerk ❑ Community Development ❑ EMS/IT E Finance ❑ Fire ❑ Municipal Court Z Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 1 2 7 City of Paris June 2010 Financial Report Comments Net to Date Comparison of Revenues: 1. Overall tax collections (current taxes, delinquent taxes, penalties & interest, plus attorney fees) have caught up with last year's collections. Current property tax collections (O&M share) are down .62% or $38,891 compared to this time last year but this amount is less than the expected drop. As a percentage of the tax roll levied, we are at 97.07% collection. 2. Sales tax collections are 11.12% below last year's collections through this month which is 1.28% behind the current budget. 3. Hotel occupancy taxes are 7.67% below this same time last year. At the end of June, all hotels were current on their payments. The next due date for hotel tax payments is July 315t 4. Franchise taxes are down 10.34% primarily due to much lower quarterly remittances from Atmos Energy. Information provided by Atmos indicates that the drop is due to a combination of much lower natural gas prices and slightly lower sales volume. TXU Energy payments are also lower this year. 5. Permit fees are down $76,211 compared to last year. This is due to the large permit issued to PISD last year. 6. Municipal Court fines and related fees are down 14.53%a or $43,515. 7. Hanger lease payments and interest earnings are down $69,081 compared to last year but this is due to the somewhat irregular timing of these payments. At times renters will get behind a month or two then catch up and sometimes they pay in advance knowing that they are going to be away for a while. Over the course of the year this works itself out but it can at give a distorted view of collections during the year. Likewise, interest revenue does not take place evenly throughout the year. 8. EMS fees are down 4.33% from last year. 9. Miscellaneous collections are up 15.98% and this is primarily due to the TML equity return to the City related to general liability and worker's compensation insurance. Because it is a non-profit insurance pool, TML periodically refunds member cities any excess reserves built up over time. This should equal out by the end of the year as TML also sent an equity return last year in August. There was also a TXDOT reimbursement of routine airport maintenance at Cox Field. 10. Total General Fund revenues are 5.77% below last year's receipts at this time due to the lower gas and electric franchise payments plus lower sales tax receipts. General Fund revenues to date equal 80.23% of the budget while the City is 75.00% through the budget year. 11. Total General Fund expenditures are 4.28% less than last year through this month. General Fund expenditures to date equal 67.41% of budget while the City is 75.00% through the budget year. 12. Water revenue is down 1.92% reflecting the unusually large rainfall we experienced in the Spring. However, this shortfall is decreasing with the onset of the hot Summer months. Sewer revenue is down only 1.35%. Miscellaneous revenues appear to be up only because they have not been offset by any major charge offs. 13. Total Water & Sewer Water revenue is down 1.69 %o from last year. This reflects the decreased water sales and the completion of reimbursements from the City of Irving last year. Water & Sewer revenues to date equal 70.67% of that budget. This percentage is behind the budget to date percentage of 75.00%. However, the upcoming summer months usually produce the highest water sales. 14. Total non-debt Water & Sewer expenses are 8.35% lower than this point last year and amount to 64.20% of the current budget not including the debt appropriations of $3,954,125 and debt ~g payments of $3,254,372 made to date. Total Water & Sewer expenditures to date are 69.58% of budget if you include the appropriations and payments for debt. The City is 75% through the budget year. Departmental Expenditure Summary: At this point the City is 9 months or 75.00% through the budget year. It is important to remember that expenditures do not occur equally throughout the year. For example, capital expenditures and association memberships are one time expenditures that if made early in the fiscal year can produce a distorted expenditure percentage. Within the General and Water & Sewer Funds there are 3 departments whose expenditures are over 75.00% at this time. 1. Traffic & Lighting-84.99%. The overage amounts to $43,312 and is due mainly to expenditures for electricity. 2. EMS-75.46%. The overage amounts to $10,378 and related primarily to the purchase of a new ambulance. Waste Water Treatment Plant-78.14%. The overage amounts to $60,187 and is due to overtime, equipment maintenance, sludge removal, and development of the WWTP Master Plan. In the Capital Projects Fund: 1. Community Development is at 239.89% of its budget due to expenditures for the One Oak Apartments Project. This project was not specifically budgeted for but will come out of reserves 2. The Engineering Department is at 104.49% of its budget by purchasing a vehicle for that department. 3. The Traffic & Lighting Department is at 86.65% of budget due to a one-time vehicle purchase. 4. The Garage is at 98.67% of budget because it has made its only budgeted purchase of a vehicle 5. EMS is at 102.14% of budget since it has purchased all of its equipment for the year. 6. Water Distribution is at 99.13% of budget because it has purchased its backhoe and dump truck as planned. 7. Sewer Maintenance is at 100.07% of budget due to vehicle purchases. 8. Waste Water Treatment Plant is at 99.39 due to purchase of pumps, Pista Grit system, and vehicles. In the Collegiate Drive related construction fund: 1. $487,364 has been spent for engineering, surveying, and issuance fees which will be reimbursed by the issuance of certificates of obligation. The bulk of this money went to TxDOT for the City's share of the portion of road that the State will be working on. General comments to the City Council: 1. Over 99% of all of the City operational activity takes place in the General Fund or the Water and Sewer Fund. The other funds are special purpose funds with limited activity and usually with legal restrictions on what their money can be spent on. For that reason, I normally only comment on the activity of the General Fund and Water & Sewer Fund. However, if it were needed, I would make comment on activity in one of the other funds. A 2. I try to anticipate questions you might have about the report and comment on those points. After you receive your packet and review the monthly report, if you have questions about the report, please let the Manager know (or me if you can't reach the Manager) before the Council meeting if possible in case I have to research the answer to your question. That does not prevent you from asking the question at the meeting if you wish to make a point, but it does help prevent questions coming up that I can't answer on the spot and possibly delaying the Council in making a decision. 3. The activity of the Health Department and Paris Economic Development Corporation is reflected in the monthly report. This is a result of the City performing the bookkeeping functions for both of these groups. Both groups have their own managing board. J-0 Net to Date Comparison imb Description June 2010 June 2009 June Net to Date General Fund Taxes Collected 6,334,086.32 6,333,345.36 740.96 Sales Tax 4,294,433.51 4,831,864.73 (537,431.22) Hotel-Motel Tax 348,518.00 377,481.84 (28,963.84) Franchise Fees 2,323,250.28 2,591,347.82 (268,097.54) Permits 65,912.30 142,124.17 (76,211.87) Court Fines 255,805.32 299,320.92 (43,515.60) Leases & Interest 153,569.72 222,651.17 (69,081.45) Fees & Copies 10,388.12 13,881.92 (3,493.80) Lamar County Fire 150.00 1,350.00 (1,200.00) Sanitation Fees 978,502.87 979,328.56 (825.69) EMS Fees 1,778,520.21 1,859,025.80 (80,505.59) Mixed Beverage Tax 43,608.30 46,947.21 (3,338.91) Miscellaneous Fees 208,474.12 179,748.82 28,725.30 Water & Sewer Transfer 562,500.00 562,500.00 - Summer Programs 77,300.07 63,242.00 14,058.07 General F . und Total Revenues 17,435,019.14 18,504,160.3,2 (1,06.9,141,18) Generaf O,tnd Total Expendi#ures 14,627,107.02 15,281,528.06 (6~,421.04) Net to Dite 2,807,912.12 3,222,632.26 (414,720.14) PEDC Fund Sales Tax 858,886.66 966,372.90 (107,486.24) Interest Earned 18,247.88 43,406.44 (25,158.56) Loan Payments 338,000.00 342,000.00 (4,000.00) PEUC Fu Total Revenues I,215,134.54 . 1,351,779.$4 (1,~~,64A.80~ PEI?C Furtd Total ExpendirEures 1,10,249.76 734,139.96 3~~,t?4{9.80 Net to Qate 107,884.78 577,574.38 (469,694.60) Water & Sewer Fund Sewer 3,849,513.07 3,902,270.02 (52,756.95) Water 5,456,275.79 5,563,197.37 (106,921.58) City of Irving 88,083.28 (88,083.28) Interest Earned 39,532.58 51,041.97 (11,509.39) Miscellaneous 337,622.37 245,003.59 92,618.78 W&S Fut~ Total Revenues 9,§82,943.81 9,849,596.23 (~,~i~,~52.42~: ~O Total Expenditures W&S Furi 5,998,589.56 6,545,479.36 PA0): (546,4L Net to Date 3,684,354.25 3,304,116.67 380,237.58 31 June Department Expenditure Summary 1 7/9/2010 Net to Date Comparison l. Description June 2010 June 2009 June Net to Date Capital Projects Fund Interest Earned 7,865.81 10,035.12 (2,169.31) Auction Proceeds Capital Projects Fund Revenues 7,865.81 10,035.12 (2,169.31) Capital Pro}ects Furtd Expenditures 1,493,153.97 973,376.57 519,777.40 Net to Date (1,485,288.16) (963,341.45) (521,946.71) WW&SS Rev Bond 2000 Construction Interest Earned 9,130.31 14,083.13 (4,952.82) WW&S5 Rev Bond 2000 Const Revenues 9,130.31 14,083.13 (4,952.82) WW&SS Rev Bond 2000 Canst Fund Expenditures Net to Date 9,130.31 14,083.13 (4,952.82) Equipment Replacement Fund Interest Earned 64,986.21 (1,914.29) 66,900.50 Equipment Replacement Fund Revenues 64,986,21 (1,914.29) 66,900.50 Equiprnent Replacement Fund Expenditures Net to Date 64,986.21 (1,914.29) 66,900.50 CO 2010 Construction Fund Interest Earned -17,630.00 - (17,630.00) Bond Proceeds 2,965,973.46 - (2,965,973.46) CO 2010 Construction Fund Revenues 2,948,343.46 - (2,983,603.46) CO 2010 Construction Fund Expenditures 487,364.25 - 487,364.25 Net to Date 2,460,979.21 - 2,460,979.21 Special Funds Special Funds 20,202.18 56,713.21 (36,511.03) Interest Earned 215.50 309.95 (94.45) Special Revenue Funds Revenue 20,417.68 57,023.16 (36,605.4$) Special Revenue Funds Expenditures 29,042.43 52,200.49 (23,158.06) Net to Date (8,624.75) 4,822.67 (13,447.42) Child Safety Fund Interest Earned 80.72 106.84 (26.12) Donations 13,553.08 18,906.50 Child Sa€ety Fund Revenues 13,633.80 19,013.34 (5,379.54) Child Safety Fund Expenditures 13,180.34 11,2$5.49 1,894.85 Net to Date 453.46 7,727.85 (7,274.39) ~Jr' 014 June Department Expenditure Summary 2 7/6/2010 Net to Date Comparison imb Description June 2010 June 2009 June Net to Date Health Department Interest Earned 14.71 139.56 (124.85) Fees & Grants 708,603.02 873,230.54 (164,627.52) Health Department Fund Revenues 708,617.73 873,370.10 (164,752.37) Health [?epartment Fund Expenditures 690,080,12 634,545.27 55,534.85 Net to Date 18,537.61 238,824.83 (220,287.22) Grant Fund Grants 616,136.59 418,828.32 197,308.27 Interest Earned 17.00 17.00 Grant Fund Revenues 616,153.59 418,828.32 197,325.27 Grant Fund Expenditures 814,753.79 612,255.23 203,498.56 Net to Date (198,600.20) (192,426.91) (6,173.29) Water Contract Fund Interest Earned 14,429.88 14,429.88 Deposits Billed (165.50) (165.50) Water Contract Fund Revenue 14,264.38 14,264.38 Water Contract Fund Expenditures Net to Date 14,264.38 14,264.38 Community Development Block Grant Interest Earned and Fees 3,361.45 3,440.48 736.03 Grants Community Dvl Block Grant Fd Revenues 3,361.45 3,440.48 735.03 Communtty Dvl Block Grant Fd Expenditures 2,250.00 1,840.00 1,$00.00 Net to Date 1,111.45 1,640.48 (1,063.97) Home Buyers Assistance 2009 G ra nts 62,000.00 62,000.00 Home Bu ers Assistanee 2009 Revenues 62,000.00 62,000.00 Home Buyers Assistance 2009 Expenditures 43,650:00 43,650.00 Net to Date 18,350.00 (18,350.00) Texas Department of Community Affairs Interest Earned 802.13 802.13 OCC Payments 1,500.00 1,500.00 TX pept of Community Affairs Revenues 2,302.13 2,302.13 TX Dept af community Affairs Expenditures 1,500.00 1,500.00 Net to Date 802.13 802.13 June Department Expenditure Summary 3 0~ 7/6/2010 ~ 0 Net to Date Comparison imb Description June 2010 June 2009 June Net to Date Municipal Court Tech Fee Municipal Court Tech Fee 3,039.45 3,039.45 Interest Earned 52.56 Municipaa Court Tech Fee Revenue 3,492.41 3,092.01 Municipat Court Tech Fee Expenditures Net to Date 3,092.0I 3,092.01 Municipal Court Security Fee Court Security Fee 2,281.07 2,281.07 Interest Earned 52.56 Municipal Court Security Fee Revenues 2,333.63 2,333,63 Municipal Court Security Fee Expenditures Net to Date 2,333.63 2,333.63 Municipal Court Child Safety Fee Child Safety Fee 83.16 83.16 Interest Earned 12.00 Municipa4 Court Child Safety Fee Revenues 95.16 95.16 Municipal Court ChildSafety Fee Expenditures Net to Date 95.16 (95.16) Municipal Court Time Pay Fee Time Payment Fee 334.89 334.89 Interest Earned 3.92 Municipal Court Time Pay Fee Revenues 338.81 338.81 Municipad Court Time Pay Fee Expenditures Net to Date 338.81 338.81 Judicial Fofreiture Fee Judicial Forfeiture Fee 3.40 3.40 Interest Earned 3.40 Police JudiciaJ Forfeiture 6.80 6.80 Pofice Judicial Forfe'rture Expenditures Net to Date 6.80 6.80 Tax & Rev CO 2000 Const Fund Interest Earned 13.95 619.55 (605.60) Tax & Rev CO 2000 Const Fund Revenues 13.95 619.55 (605.60) Tax & Rev C0 2000 Const Fund Expenditures 18,384.30 Net to Date (18,370.35) 619.55 (18,989.90) June Department Expenditure Summary 4 7/6/2010 ~4 Net to Date Comparison 7. Description lune 2010 June 2009 June Net to Date CO Series 2002 Construction Fd Interest Earned 304.90 9.08 295.82 CO Series 2002 Ccanstructian Fd Revenues 304.94 9.08 295.82 CO Series 2002 Construction Fd Expenditures Net to Date 304.90 9.08 295.82 Revenue Bonds Sinking Funds Transfer to GO Refunding 2003 7.36 420,000.00 (419,992.64) Interest Earned 7.36 51,350.43 (51,343.07) Revenue Bonds Sinking Funds Revenues 14.72 471,350.43 (471,335.71) Revenue Bonds Sinking Funds fxpenditures 3,254,372.53 4,301,442.73 (1,047,030.20) Net to Date (3,254,357.81) (3,830,052.30) 575,694.49 Tax & Rev CO 2000 I&S Fund Tax & Rev COs 2000 I&S 42,463.28 486,958.24 (444,494.96) Interest Earned 117,463.28 632.34 116,830.94 Tax & Rev CO 2000 t&S Fund Revenues 159,926.56 487,590.58 (327,664.02) Tax & Rev CO 2000 !&S Fund Expenditures 568,196.35 506,392.51 61,803.84 Net to Date (408,269.79) (18,801.93) (383,467.86) Tax & Rev CO 2002 I&S Fund Tax & Rev COs 2002 I&S 206.81 423,621.38 (423,414.57) Interest Earned 505,454.36 505,454.36 Tax & Rev C0 2002 t&5 Fund Revenues 505,661.17 423,621.38 82,039.79 Tax & Rev CO 2002 t&S Fund Expenditures 444,772.50 440,261.00 4,511.50 Net to Date 60,888.67 (16,639.62) 77,528.29 2003 GO Refunding Bonds Cert. Of Oblig. 2003 I&5 1,009.45 379,375.90 (378,366.45) Interest Earned 466,193.44 1,569.83 464,623.61 2003 GO Refunding Bonds Revenues 467,202.89 380,945.73 86,257.16 2003 GO Refiunding Bonds Expenditures 441,457.50 46,000.E0 395,457.50 Net to Date 25,745.39 334,945.73 (309,200.34) June Department Expenditure Summary 5 37) 7/6/2010 Net to Date Comparison 7 Description June 2010 June 2009 lune Net to Date 2010 GO/W&S Refunding Bonds Cert. Of Oblig. 2003 I&5 909.67 909.67 Interest Earned 412,360.02 412,360.02 2010 GO/W&S Refunding Bonds Revenues 413,269.69 - 413,269.69 2010 GO{W&S Refunding Bonds Expenditures - - - Net to Date 413,269.69 - 413,269.69 Library Memorial Fund Interest Earned 28,939.84 308.28 28,631.56 Memorial Donations 28,957.36 4,789.30 24,168.06 Library Memorial Fund Revenues 57,897.20 5,097.58 52,799.62 Library Memoriai Fund Expenditures 2,267.07 1,442.98 864.09 Net to Date 55,630.13 3,694.60 51,935.53 Library Expendable Fund Interest Earned 13,000.69 716.12 12,284.57 Donations Library Ex endable Fund Reuenues 13,000.69 716.12 12,284.57 LibraryExpendable Fund Expend'r#ures - - - Net to Date 13,000.69 716.12 12,284.57 Library Permanent Fund Interest Earned 464.52 2.09 462.43 Donations Library Permanent Fund Revenues 464.52 2.09 462.43 Library Rermanent Fund Expenditures Net to Date 464.52 2.09 462.43 lune Department Expenditure Summary 6 7/6/2010 m c co c+~ ~ ~n r~ c~ c~ c~ w cD rn r~ rn v r~ r cc c co o N o v v ~ 00 00 OD N U~ U~ 7 Lq O (O M i!i 00 O~ I7'J N UCJ [O O O V C CO O N U7 (O ~ R ~ ~n OD ln N l17 CO O I~ I~ M O N N f- m 1.- h I- f~ Q1 h ~ I- Ln N O 0 0 O O 01 0 M O N 00 V (O L!J V ~ O W C V LLi aD ~ ln C N O fD ~ N f~ (O N c f~ ~ N ~ W U (O Lq N a0 C O a ~ N m N O O 7 N N N ~ V N OD M M O 1, ~ M (D (D N N X 4~ CO (O ln ~ O 7 m 7 V ~ CO " M U C) 00 N 1- CO N O N M ~ M M O 7 ('7 N N 4) C m ( ) ~ N N (O m N ~ a l~ m t0 00 ~ f~ N f~ 1~ M Q7 O f0 O (h aD V V' O~ O CO O cD CO y O V U~ M M 07 ~ O m O LQ ll~ N c0 •t oD th O O (D c`') q ~p n 7 c7 tn 0 m c") N O 00 O m O 00 N m (O m V (D O N 7 h 01 ~ u~ O c`') ~ 00 m V t0 M m m N M m N (O V m (O N N 7 ~ ~ ~ f0 p~ w f0 N 7 Ln c'~ O O W O O V W 1~ ' N O O (O O CO N CO N N N m 1~ (0 7 O ~ O V tD Lr) (O m ~ M ~fl ~ M (V O V N QU ~ f~ t0 N N f~ N ('7 R N O (D W (D O ("7 O CO I- N I~ W (11 f- c") N m IQ R d' f~ O) 0 c") 00 N N (D N I, I~ d M N ln } O 0) L[7 Q) m O) V V V a) LC) CD CD f~ N V O Lf) O oD Lf) O 00 O O O O 00 M I~ a0 c0 U~ 7 ~ cD M Lq V M V N N ~ O V V O 7 O O O O ~D O) CO N O 'Q N N CO 1~ I~ O c'~ m ~f1 ~ O f0 N O tD O o ~ v v v n n co Ln rn ~ o rn n ' r- n ~n co 0 o n o 0 0 O m ~ N O O ~ 00 V O 1- N ~ O Lq O ( 7 N O M OD Ln O ~ S N O ~ ~ ~ Ln 0 N 0 OD M N OD m I~ I~ ln O O a' f0 N tf1 O M O CO h N} > m N M N (O M M N tD c0 7 N Lq q tD N CO V V V O N (D N LA N 0 N R M I~ N ~ (O O M LO ~ N V O (O N O Lf) M N N (7 - - - - - - - - - - - - - - - - - N CO V (`7 (O I- O Lf) 00 0) V V I- N I~ I~ f7 O N 1- O CO ~ (D m M f~ M l17 V ll~ ~ Il N I~ c0 q W ~J ~ N c0 Q) cD O O I~ O 't aD m N a0 c0 O O q c0 (D 0 O O 1~ c") O~ V c'7 <D O aD Lr) R O V' CO V u) LA M 0) 70 C V O V GO V M V ~ N N 1~ a0 c`~ C tD M O f~ 00 O f0 C N 1~ (D N N I~ OD C) M O C7 V 1fJ OD OD I- O t`1 a, 00 00 ~ t Q M N N N ~ O 01 N M N ~A N V N ~ C ~ CO U ~ v(1) o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ° ~ o 0 o e r~ u~ u~ (o co ao rn ao r) co o v ao ao ao v ' v 9 M M o0 ~ ~ ~ O M O V a0 N M c'i Il f~ N ~ 00 d' m 00 ~ N O O N ~ N N F- C. 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