13-Deliberate and possibly act on a resolution awarding a bid to construct the Lake Crook Fishing PierCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
07/20/10
Engineering, Planning
Shawn Napier, P.E. Director of
Council Date:
& Development
Engineering, Planning &
13.
07/26/10
Develo ment
RECOMMENDED MOTION:
Move to approve a resolution awarding a bid for the Lake Crook Pier to Bobby Smallwood Construction
in the amount of $93,393.60 and authorizing the City Manager to negotiate and execute all necessary
documents.
POLICY ISSUE(S):
Capital project; Contract
BACKGROUND:
On May 18, 2010, bids were opened for the construction of a pier at Lake Crook. Seven companies
picked up RFPs but only two bids were received and both bids were considerably over budget. Hayter
Engineering revised the specifications by narrowing the width by 2' 8" and shortening the length by 20'.
In addition, the seeding, mulching, and parking lot striping items were removed from the list of bid
items and will be done by the Parks Department.
The project was rebid on June 22 and bids from Bobby Smallwood Construction (BSC) and We Build
were received with BSC the low bidder at $93,393.60 (see accompanying bid tabulation). BSC
anticipates the construction being substantially complete by September 30.
In addition to the construction costs, Hayter Engineering provide the engineering and geotechnical
services for the project for $10,790.00, bringing the total project cost (excluding Parks Department
items) to $104,183.60.
Staff recommends awarding the bid to Bobby Smallwood Construction in the amount of $93,393.60.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Resolution, Bid tabulation; Pier diagram; Hayter letter of July 19, 2010; Location aerial.
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$93,393.60
❑ Department Report Z Resolution
Budgeted Amt.
$100,000.00
❑ Presentation ❑ Ordinance
y'r'D Actual
$5,995.00
❑ Public Hearing ❑ Other
Acct. Name
Lake Crook Pier
Acct. Number
11-0902-43-98
FISCAL NOTES:
REVIEWED AND APPROVED BY:
* Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court Z Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Utilities
City of Paris
Revised 2/04/08
8 ~
c
DRAFT
attorney\reswork\current\Lake Crook Fishing Pier Awd & Contrad Res 2010
RESOLUTION N0.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING
THE BID AND AWARDING THE CONTRACT FOR THE CONSTRUCTION OF A FISHING
PIER AT LAKE CROOK TO BOBBY SMALLWOOD CONSTRUCTION COMPANY, INC.,
THE LOWEST RESPONSIBLE BIDDER; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, advertise for bids for furnishing
plant, labor, materials, and equipment, and for performing all work required for the "Lake Crook Fishing
Pier Project" which bids were received unti13:00 o'clock P.M., Friday, the 16'h day of July, 2010; and,
WHEREAS, the lowest responsible bid for all phases of the project was made by Bobby
Smallwood Construction Company, Inc., 1795 171h Street NE, Paris, Texas 75460, in the amount of
$93,393.60, and the contract should be awarded to Bobby Smallwood Construction Company, Inc. in
accordance with the unit prices bid and the other terms and conditions set out in the bid documents
attached hereto as Exhibit "A"; and,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS:
Section 1. That the findings set out in the preamble of this resolution are hereby in all things
approved.
Section 2. That the bid of Bobby Smallwood Construction Company, Inc., Paris, Texas for the
"Lake Crook Fishing Pier Project", in the amount of $93,393.60, is hereby accepted as the lowest
responsible bid which provides the best value to the City and the contract for this project is hereby let
conditioned upon said contractor meeting all of the terms and specifications included in the agreement
and bid documents attached hereto as Exhibit "A".
Section 3. That the City Manager be and he is hereby authorized and directed to execute on
behalf of the City of Paris an Agreement for the construction of a fishing pier at Lake Crook with Bobby
Smallwood Construction Company, Inc. in the form attached hereto and incorporated herein as Exhibit
«A"
Section 4. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 26th day of July, 2010.
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
Will Biard, Mayor
8 91
ADVERTISEMENT FOR BIDS
Project: Lake Crook Fishing Pier
Project No.: HEI #180044
Owner: City of Paris
The City of Paris will receive sealed bids for the unit price general construction contract for the
construction of a fishing pier until 3:00 p.m. on July 16, 2010, at City of Paris Council
Chambers, 107 East Kaufman Street, Paris, TX 75460, at which time bids will be publicly
opened and read aloud in the Council Chambers.
The Plans, Specifications, and other Contract Documents may be examined at the following
places:
City of Paris, City Hall, 135 SE 1St Street, Paris, TX 75460.
Hayter Engineering, Inc., 4445 S.E. Loop 286, Paris, TX 75460, 903-785-0303.
McGraw-Hill Dodge, 9155 Sterling Dr., Suite 160, Irving, TX 75063.
Copies of Contract Documents may be obtained from Hayter Engineering, Inc., upon payment of
$25 (payable to Hayter Engineering, Inc.) for each set, which is not refundable
The OWNER reserves the right to waive any informalities or to reject any or all bids.
Each BIDDER must deposit with his bid, security in the amount, form, and subject to the
conditions provided for in the Information for Bidders.
All bids shall remain good and may not be withdrawn for 90 calendar days after the actual date
of the opening thereof.
Dated: 6/22/10 and 6/29/10
CITY OF PARIS
EXHIBIT'A.
P9
I ADVERTISEMENT FOR BIDS
~ Project: Lake Crook Fishing Pier
Project No.: HEI #180044
Owner: City of Paris
~ The City of Paris will receive sealed bids for the unit price general construction contract for the
construction of a fishing pier until 3:00 p.m. on May 18, 2010, at City of Paris Council
Chambers, 107 East Kaufman Street, Paris, TX 75460, at which time bids will be publicly
~ opened and read aloud in the Council Chambers.
The Plans, Specifications, and other Contract Documents may be examined at the following
~ places:
City of Paris, City Hall, 135 SE 1 S` Street, Paris, TX 75460.
~ Hayter Engineering, Inc., 4445 S.E. Loop 286, Paris, TX 75460, 903-785-0303.
McGraw-Hill Dodge, 9155 Sterling Dr., Suite 160, Irving, TX 75063.
Copies of Contract Documents may be obtained from Hayter Engineering, Inc., upon payment of
$25 (payable to Hayter Engineering, Inc.) for each set, which is not refundable
The OWNER reserves the right to waive any informalities or to reject any or all bids.
Each BIDDER must deposit with his bid, security in the amount, form, and subject to the
conditions provided for in the Information for Bidders.
~ All bids shall remain good and may not be withdrawn for 90 calendar days after the actual date
of the opening thereof.
I Dated: 4/26/10 and 5/3/10
CITY OF PARIS
9 r)~
AGREEMENT
THIS AGREEMENT is dated as of the day of _
and between the City of Paris (hereinafter called OWNER) and
(hereinafter called CONTRACTOR).
in the year 200_, by
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth,
agree as follows:
Article 1. WORK
CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents.
The Work project is generally described as follows:
Lake Crook Fishing Pier
HEI #180044
Article 2. ENGINEER
The Project has been designed by Hayter Engineering, Inc., Paris, Texas, who is hereinafter
called ENGINEER and who is to act as OWNER'S representative, assume all duties and
responsibilities and have the rights and authority assigned to ENGINEER in the Contract
Documents in connection with completion of the Work in accordance with the Contract
Documents.
Article 3. CONTRACT TIME
3.1 The Work will be substantially completed and ready for final payment within 120
calendar days from the date when the Contract Time commences to run, as provided in
the General Conditions.
3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence
of this Agreement and that OWNER will suffer financial loss if the Work is not
completed within the times specified above, plus any extensions thereof allowed in
accordance with the General Conditions. They also recognize the delays, expense and
difficulties involved in proving in a legal or arbitration proceeding the actual loss
suffered by OWNER if the Work is not completed on time. Accordingly, instead of
requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages
for delay (but not as a penalty) CONTRACTOR shall pay OWNER $ for each
calendar day that expires after the time specified.
Article 4. CONTRACT PRICE
OWNER shall pay CONTRACTOR for completion of the Work in accordance with the Contract
Documents in current funds as follows:
V~ A 18
' At the unit prices shown on the Unit Price Bid Schedule included in the Contract
Documents.
~ Article 5. PAYMENT PROCEDURES
~ CONTRACTOR shall submit Applications for Payment in accordance with the General
Conditions. Applications for Payment will be processed by ENGINEER, as provided in the
General Conditions.
~ The OWNER shall retain 10% of the amount of each payment until final completion and
acceptance of all Work covered by the Contract Documents. When the Work is substantially
~ complete, the retained amount may be reduced to 5%, at the OWNER'S discretion.
Article 6. INTEREST
~ If the contract amount of this contract is less than $400,000, no interest will be paid to the
CONTR.ACTOR on retained money. When the contract amount exceeds $400,000, no interest
r will be paid unless required by law.
~ Article 7. CONTRACTOR'S REPRESENTATIONS
In order to induce OWNER to enter into this Agreement, CONTR.ACTOR makes the following
~ representations:
7.1 CONTRACTOR has familiarized himself with the nature and extent of the Contract
~ Documents, Work, site, locality, and all local conditions and Laws and Regulations that,
in any manner, may affect cost, progress, performance or furnishing of the Work.
~ 7.2 CONTRACTOR has studied carefully all reports of explorations and tests of subsurface
conditions and drawings of physical conditions, if any, which are contained or identified
in the Contract Documents, and accepts the determination set forth in the Contract
~ Documents of the extent of the technical data contained in such reports and drawings
upon which CONTRACTOR is entitled to rely.
~ 7.3 CONTRACTOR has obtained and carefully studied (or assumes responsibility for
obtaining and carefully studying) all such examinations, investigations, explorations,
tests, reports and studies in addition to, or to supplement, those referred to above, which
~ pertain to the subsurface or physical conditions at or contiguous to the site, or otherwise
may affect the cost, progress, performance or furnishing of the Work as CONTRACTOR
considers necessary for the performance or furnishing of the Work at the Contract Price,
~ within the Contract Time and in accordance with the other terms and conditions of the
Contract Documents, and no additional examinations, investigations, explorations, tests,
reports, studies or similar information or data are, or will be, required by
~ CONTRACTOR for such purposes.
19
Ls~ i-ek.
~ 7.4 CONTRACTOR has reviewed and checked all information and data shown or indicated
on the Contract Documents with respect to existing Underground Facilities at or
~ contiguous to the site and assumes responsibility for the accurate location of all
Underground Facilities, whether indicated in the Contract Documents, or not. No
additional examinations, investigations, explorations, tests, reports, studies or similar
' information or data in respect of said Underground Facilities are, or will be, required by
CONTRACTOR in order to perform and furnish the Work at the Contract Price, within
the Contract Time and in accordance with the other terms and conditions of the Contract
' Documents.
7.5 CONTRACTOR has correlated the results of all such observations, examinations;
~ investigations, explorations, tests, reports and studies with the terrns and conditions of the
Contract Documents.
7.6 CONTRACTOR has given ENGINEER written notice of all conflicts, errors or
discrepancies that he has discoVered in the Contract Documents and the written resolution
thereof by ENGINEER is acceptable to CONTRACTOR.
7.7 CONTRACTOR has reviewed and fully agrees to the limitation of liability provisions
included in the Supplementary Conditions.
7.8 CONTRACTOR certifies that they are eligible to be awarded government contracts.
CONTRACTOR also certifies that any agreement entered into with a subcontractor will
contain a clause stating that the subcontractor is eligible to be awarded government
contracts.
Article 8. CONTRACT DOCUMENTS
The Contract Documents, which comprise the entire Agreement between OWNER and
CONTRACTOR concerning the Work, consist of the following:
8.1 This Agreement
8.2 Bid and Bid Schedule, Advertisement, and Information or Instructions to Bidders
8.3 Performance and Payment Bonds
8.4 Notice of Award and Notice to Proceed
8.5 General Conditions and modifications thereto, if any, such are included.
8.6 Supplementary Conditions
8.7 Technical Specification prepared or issued by Hayter Engineering, Inc. dated Apri12010.
20
8.8 Drawings, consisting of sheets numbered _ through inclusive with each sheet
bearing the following general title:
8.9 Addenda numbers to , inclusive.
8.10 Documentation submitted by CONTRACTOR prior to Notice of Award, identified as
8.11 The following, which may be delivered or issued after the Effective Date of the
Agreement and are not attached hereto:
All written Amendments, change orders, and other documents amending,
modifying, or supplementing the Contract Documents pursuant to the General
Conditions.
There are no contract Documents other than those listed above in this Article 8. The Contract
Documents may only be amended, modified or supplemented, as provided in the General
Conditions.
Article 9. MISCELLANEOUS
9.1 Terms used in the Agreement, which are defined in Article 1 of the General Conditions,
will have the meanings indicated in the General Conditions.
9.2 No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the
party sought to be bound; and specifically, but without limitation, monies that may
become due and monies that are due, may not be assigned without such consent (except
to the extent that the effect of this restriction may be limited by law), and unless
specifically stated to the contrary in any written consent to an assignment, no assignment
will release or discharge the assignor from any duty or responsibility under the Contract
Documents.
9.3 OWNER and CONTRACTOR each binds himself, its partners, successors, assign, and
legal representatives to the other party hereto, its partners, successors, assign and legal
representatives in respect of all covenants, agreements and obligations contained in the
Contract Documents.
Article 10. OTHER PROVISIONS
None.
9`~ 21
iN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in
multiple copies. One counterpart each has been delivered to OWNER, CONTRACTOR and
ENGINEER. All portions of the Contract Documents have been signed or identified by OWNER
and CONTRACTOR or by ENGINEER on their behalf.
This Agreement will be effective on , 2010.
OWNER: CONTRACTOR:
By: _
Title:
(Corporate Seal)
Attest:
Address for giving notices:
P.O. Box 9037
Paris, TX 75461
By:
Title:
(Corporate Seal)
Attest:
Address for giving notices:
'0~...
22
Bid Bond
SURETY DEPARTMENT
Conforins witl► the American Institute o1'
Arcliitects, A.I.A Documents No. A-310
KNOW ALL MEN BY THESE PRESENTS,
That we, Bobb Smallwood Construction Co. Inc. as Principai
hereinafter called the Principal, and Oliio Farmers Insurance Compativ a corporation created and existing under the laws
of the State of OH whose principai office is in Westrelcl Center as Surety, hereinafter called the
Surety, are held and firmly Uound unto City of Paris as Obligee, hereinafter called the Obligee,
in the sum of Five Percent of tltie Greatest Amoumt Bid
Dollars ($5% GAB)
for the payment of which sum, Nvell and truly to be made, the said Principal and the said Siirety, bind ourselves, our tieirs,
executors, administrators, successors and assigns, jointly and severally, firuily by these presents
Whereas, the Principal has submitted a bid for Lake_ Crook Pier
NOW, THEREFORE, if the Obligee shall accept the bid of tlie Principal and the Prhicipal sha11 enter into a contract witll the
Ohligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or contract
documents with good and sufficient surety for tlte faithful performance of such contract and for the prompt payntent of labor and
material fiirnished in the prosecution thereof, or in the event of the failure of the Principal to enter such contract and give such
bond or bonds, if the Principal shalt pay to the Obligee the difference not to exceed the penalty hereof Uetween the amotmt
specified in said bid and sucli {arger amount for wfiich the Obligee may in good faith contract with another party to perform the
work covered by said bid, then this obligation shall be null and void, otherwise io remain in full force and effect
Signed and seated t.liis 16th day of Julv, 2010
Bobbv Smallwood Construction Co., Inc.
(Principa
By (SEAL)
Ohlo Farmers Iusuu•auce ComnAnv -
(Surery)
SEAL)
By Ldwa Q - lflO':: ~Attorne)0iii-k~t
aiker
Richard W. D
J~
THIS PQ1RER oF /47TOIiNEY SUPERCEDES AWY PREVIDUS PuWtH tStliHSnu i nw aHrac
POWER # AA1D ISSUED PRiaR TO 01/28/10, FOR ANY PERSGW OR PERSONS NAMED BELdW.
Genera! . PowER No. 4220012 01
Power • WesffieI[t Onsurance Coa
of Attorney UUestfleld Nlational ~nwrance Co.
CERTIFIED COPY ' OhQo F~~~er~ ~~strance Coo
Wesifiefd Center, Ohio
Know A!! Men by Theso Presents, 7hat WES7FIELD INSURANCE COMPANY, WES7FIEL0 NATIONAL INSURANCE COMPANY and ONIO
FARMERS INSURANCE COMPANY, corporattons, herelnaRer ret8rred to Indivfduelly as a"Company' and colfecttvely as 'Companies,' duiy
organiaed and existtng under the laws of the Stata of Ohlo, and having lis principal office in Westfield Center, Medlna County, Ohfo, do by these
presents make, constitute and appotnt
RICHARD W. DAIiCER, TOAIY FlERRO, JOHNNY MOSS, JqY JORDAH, AARON ENDRt3, JO(NTLY OR $EVERALLY
ot ROOKWALL ancf 5tata of 7X !ts trua and lewtul Attorney(s)-tn-Fact, with Tuu power and avthorliy hereDy conterred rn Its name,
ptace and stead, to execute, aclcnowledge and tlellver any and al1 bonds, recogntzances, undertakings, or othet Instruments or contracts of
sewetYsidP
UP~ IT TION: TH(S POWER OF ATTORHEY CANHO7 BE USED TO EXECUTE NOTE OUARANTEE, MORT(3AOE DEhlC1ENCY, FdORTOqpE
CZT~, OR BANK DEPOSITORY BONI35.
and to bind any ofthe Companies thereby as fully and to the sama extent as (f such bonds were slgned by the President, sealedwith the corporaie
seal of the appllcaWe Company and duly attested by Its 5ecretary, hereby ratifying and conflrming all that the said Attorney(s)-in-Fact may do fn
the prerrrtses. Sald appointment is made under and by authority of the following resolution adopted by the Board of 0[redors of each of the
WESTFIELD tN3i1RANCE CoMPANY, WES7FIELD NA710NAL INSURANCB COMPANY and ONIO FARMERS INSURANCE COMPANY:
`8e lt Resolved, that the Presldent, any Sanior Fxscuttve, any Secretary or any Fldelity & Surety Operatlons Ececutlve or other ExecuttVa shall
be and ts hereby vasted nnth iull poWar and suthwity to appolnt any ona or more sultabie parsons as Attorney(s)•(n-Fact to represent and act ior
and on behait of the Company subjed to the folfowing provfslons:
The Atforney-ln-Fact may be glverl tuil power and authori#y Eor and !n the name of and on behalf of the Company, to execuce, acknowiedge and
deltver, any and a11 bonds, recogntzances, contracts, agreements ot )ndemnfty and othar condltlonal of obligatory undartakings and any and aI1
notlces and dauments canceiing or terminating the Company's Ilebllity thereunder, and any such lnstruments so axecirted by any such
Attorney-in-Fact shafi be as btnding upon the Company as If signed by the Prasldent and seated and attested by the Corporate SeCretary,'
'8e !t Furrhef Resolved, that the slgnature of any such deslgneted person and the seal of the Company heretoFore or hereaRer afHxed to any
power of attomey or any certf8cata relating thereto by facsimfle, and any power ot attornay or certificata bearing facs)mlle stgnatures or facsimlla
sea{ shall be valtd and bindtng upon the Company w{th raspect to any bond or undertaking to which It ls attached.' (Each adoptad at a meeting
hald on Februe 8, 2000).
ln Vfitr►ess W~ereof, WESTFfFLD INSURANCE COMPANY, WESTFIELD NR710NAL INSURANCE COMPANY and ptilo FARMERS INSURANCE
COMRANY hava caused thase presents to be signed by thelr Senfor Execut#ve and iheir corporata seals to bs hereto aiflxed th(s 28th day of
JANUARY A.D., 2010 ,
corvorate
seals
Afltxed ~v oa. ~ s
N y
Stata vf Ohlo
County of Medina ss,:
.....n,,.,.
N~
P.~~"~'~
. ~ ~ ;4'G'•.
sE-A-L
,I ',,,I ~'~~~nfn~u~~~~~t•~,`,~
, ~,nwpLnh~4
r~~' " :~'j~i►`'~
3~`E; ~ • ~
~o• CH~~O~~ ~
1646~ ~ r
4$y 4 .
y~ ~
WESTFIELD 1NSURANCE COMPANY
WESTFIElO NA710NAL INSURANCE COMPANY
ONIO FAt2MERS iHSURANCE COMPANY
v 1' ^ ~
8y:
Rtchard L. Kinnaird, Jr., Senior fxecutive
On this 28lh day of JAHUARY A.4., 2010 , batore me parsonalty came Rlchard L. Kfnnatrd, Jr. to me known, who, betrtg by me duly
swarn, dtd depose and say, lhat he resldas tn Medlrra, Ohfo; that he is Senfor Executlve oi WESTfiELD INSURANCE COMPANY, WESTFIELD
NATIONAL INSURANCE COMPANY and OHIp FARMERS INSURANC6 COMAANY, the companles descrtbed in and vthlch executed the above
fnstrument; that he knows the seals of sald Compan(es,; that the seafs aiflxed to satd lnstrument are such corporata seals; that they were so affixed
by ofder of the $oards of Directors ot safd Companies; and that he s(gned h(s namB thareto by Iike order.
Notarlal .0 '
Seal r tAZ .
,oflixad Z =\t'.~~ ~
Willtam J. Kahelin, A rney at Law, Notary Pub!!c
5te#e oi Ohto 0 ~ o My Commtssion Does Not Exptre (Sec. 147.03 Ohio Revfsed Code)
Gounty ot Medirta ss.;
pTc QF
i, Franlc A. Carrlno, Secratery ot WESTFEELO fNSURANCE COMPANY, WESTFIELp NATIONAL INSURAhtCE COMPANY end OH3Q FARMERs
INSURANCE COMPANY, do hereby certify ihet the ebove and foregoing is a true and correct copy of a Power o} Attwney, aXec~r~`ed by sald
Companfes, Whtch fs sUll !n tull forca and aftact; and furthermore, the resolutions.0i ~e Boards of Directors, set out in the Power ot A4t n are
tn Ttip tace and e[fect, . ~ • . ! . , )
!n WttneSs Ylhareof, I hav6 hareunto set my Aand and afRxea the seals,ot saiQ 6rrSpanlas at Westfleld Centef, Ohlo, this 1 ay t
,a.d.,
v
a
y
p 16~~ ti s f" ~ w7-E1]L
*
i ,
1, . f .
FfBhK 14
A. CaFflh, O .JECIe 4 Saaamy
y
UNIT PRICE SCHEDULE
ESTIMATED
NO. DESCRIPTION QUANTITY
1. 10" 0 Piling, complete, in place. 20 EA
2. Pier, complete in place on pilings,
including railings. 1,280 SF
3. Site work, grading, and
temporary erosion control. 1 LS
4. Sidewalk, complete, in place. 1,175 SF
5. Accessible parking space
(concrete only). 1 LS
6. Seed and mulch. 1 LS
7. Pavement marking and signage. 1 LS
TOTAL BID: M?Ig wzdlk A&
(USE WORDS)
UNIT TOTAL
PRICE PRICE
.-C)
S $ j3' .3~~
~
$ 49.' ~;93i
$ c_ $ ~ d v~ b`~
"
$ -7. $ 9536~ P-
$
$BY OWNER $BY OWNER
$BY OWNER $BY OWNER
d$
~ ,,.-~y►~---~(FIGURES)
DEDUCTIVE ALTERNATES:
Dl.Use hot dipped galvanized fasteners
and hardware in lieu of stainless ~
steel. Deduct $
5. BIDDER agrees that the Work will be substantially completed and ready for final
payment within 120 calendar days after the date when the Contract Time commences to
run, as provided in the General Conditions.
pECEIVED
BIDDER accepts the provisions of the Agreement as to $125 per calendar day liquidate
damages in the event of failure to complete the Work on time.
6. The following documents are attached to and made a condition of this BID: ~-"1~TY MANAGER
PAR XAS
(a) Required Bid Security in the fortn of
~
7. Communications concerning this Bid shall be addressed to the address of BIDDER
indicated below.
8. The terms in this Bid, which are defined in the General Conditions of the Construction
Contract, included as part of the Contract Documents have the meanings assigned to them
in the General Conditions.
SUBMITTED on A/* ~ 20
Of the above total - Base Bid, $`7` 9J is for materials actually
incorporated in the Work, and $ ~~-3~ is for all othcr costs.
~
13
IF BIDDER IS:
An Individual:
By
doing business as.
Business Address:
Phone Number:
A Partnership:
(Seal)
By
(Name of Firm)
(General Partner's Printed Name and Signature)
Business Address:
Phone Number:
A Corporation:
Name of Corporation: ~4~ Sm~~~~'`~c~~ L,
State of Incorporation: 0 S
$y c~,b1oSYW~llLIJCO
(Printed Name of Person Authorize to Sign and Signature)
~~'~S\ CI ~ ~ \
(Title)
Attest: Corporate Seal)
(Printed Name and Si~natu o ecretary)
Business Address: VA qf ~ C t ~ ~~~~~5 a _
Phone Number: q b 3-- -13 q- a 3--~~ O
(Individual's Printed Name and Signature)
Seal)
A Joint Venture:
By
I Address:
By
(Printed Name and Signature)
Phone:
Address:
(Printed Name and Signature)
Phone:
(Each joint venturer must sign. The manner of signing for each individual, partnership and
corporation that is a party to the joint venture should be in the manner indicated above.)
14
Bid Tabulation
City of Paris
Lake Crook Fishing Pier - Revised 6122/10
HEI #180044-280
July 16, 2010
s•nn n m_
Bobby Smallwood
Construction
We Build, Inc.
Item
Descri tion
Estimated
Quanti
Unit
Price
Total
Price
Unit
Price
Total
Price
1
10" Diameter pilin
20 EA
665.50
13,310.00
520.00
10,400.00
2
Pier, includin railin s
1,280 SF
48.31
61,836.80
54.00
69,120.00
3
Site work, radin , tem ora erosion control
1 LS
7,865.00
7,865.00
25,095.00
25,095.00
4
Sidewalk
1,175 SF
7.26
8,530.50
5.00
5,875.00
5
Accessible arkin s ace concrete onl )
1 LS
1,851.30
1,851.30
3,200.00
3,200.00
6
Seed and mulch
1 LS
B Owner
B Owner
B Owner
B Owner
7
Pavement markin and si na e
1 LS
B Owner
B Owner
B Owner
B Owner
TOTAL BID
$93,393.60
$113,690.00
Deductive Altemate:
D1
Use hot dipped gaivanized fasteners/hardware in
lieu of stainless steei
Deduct
0.00
4,400.00
1 TOTAL BID PLUS DEDUCTIVE ALTERNATE
$93,393.60
5109,290.00
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HAYTER
ENGINEERING, INC.
CONSULTANTS PLANNERS ENGINEERS
July 19, 2010 '
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Mr. Kevin Carruth, City Manager
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City of Paris
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135 SE ls` Street
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Paris, TX 75460
REFERENCE: Lake Crook Fishing Pier Re-Bid
HEI #180044-280
Dear Mr. Carruth:
4445 S.E. LOOP 286
PARIS, TEXAS 75460
(903) 785-0303
FAX (903) 785-0308
On July 16, 2010, the City of Paris received bids for the above referenced project. Two bids were
received, with the lowest being that of Bobby Smallwood Construction in the base bid amount of
$93,393.60. A bid tabulation is attached for your review. Also attached is a copy of the low bidder's
bid.
We have verified the mathematical accuracy and completeness of both bids, and have verified that
the bonding company is licensed in Texas. The low bid appears to conform to the contract document
requirements. Based upon past experience with the contractor, we believe the low bidder to be
responsive and responsible.
We therefore recommend award of this project to Bobby Smallwood Construction, in the base bid
amount of $93,393.60. If the City concurs with this recommendation, please sign the attached three
original Notice of Award forms. Upon signing, please return all three originals to this office for
further execution.
Sincerely,
HAYI)ER ENGINEERING, INC.
R. Reeve Hayte , P.E.
President
Enclosures
cc: Alice Pinalto w/attachments
Shawn Napier w/o attachments
Service Since 1957
rsPe F-000315
101
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