14-Deliberate and possibly act on a resolution awarding a bid for the Trail de Paris ExpansionCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
07/20/10
Engineering, Planning
Shawn Napier, P.E. Director of
Council Date:
& Development
Engineering, Planning &
14.
07/26/10
Develo ment
RECOMMENDED MOTION:
Move to approve a resolution awarding the bid for the Trail de Paris extension from 8'b SE to 12th SE
Streets to Richard Drake Construction Co., LP, in the amount of $111,553.00 and authorizing the City
Manager to negotiate and execute all necessary documents.
POLICY ISSUE(S):
Capital improvement; Contract
BACKGROUND:
The City has a$120,000 Texas Parks & Wildlife recreations trail grant to extend the Trail de Paris from
its current end at 12t" Street SE to 8t" Street SE. Richard Drake Construction Co., LP, was the only
respondent to the July 30 RFP and bid $111,553.00. Hayter Engineering was also contracted with to
provide the engineering services for the project for $23,623 and earlier this year a railroad flatbed car
was purchased a cost of $14,740 to serve as the bridge for this section at for a total cost of $149,916 (the
budgeted amount for this project is $144,000). A 20 percent match is required and is being provided by:
$5,000 from Kiwanis, Keep Paris Beautiful and the Chamber of Commerce; $2,500 from Lamar Power
Partners; and the remaining $6,500.00 will be in the form of work force accounts (clean up and
installing a box culvert ) by city.
The bid contained four alternate bids. The first and second alternate bid items included a non-slip deck
coating and bridge painting. Staff recommends doing the deck coating; however the sandblasting for the
entire bridge was contained in the bridge painting line item. The contractor has separated the bid so we
can include the sandblasting of the bridge deck and application of the non-slip coating. The revised cost
for the deck coating is $6,548.00. Staff also recommends adding the bridge fencing item ($3,600.00).
The base bid with the revised Aland A3 bid items brings the bid to $111,553.00.
Staff recommends awarding the bid to Richard Drake Construction Co., LP in the amount of
$111,553.00.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Resolution; Bid tabulation; Location aerial
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$149,916.00
❑ Department Report Z Resolution
Budgeted Amt.
$144,000.00
❑ Presentation ❑ Ordinance
y'I'D Actual
$25,365.00
❑ Public Hearing ❑ Other
Acct. Name
Trail de Paris SE 12 to 8 St.
Acct. Number
25-0340-43-00
FISCAL NOTES:
REVIEWED AND APPROVED BY:
Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Utilities
City of Paris
Revised 2/04/08
10 '1
DRAFT
attorney\reswork\current\Trail de Paris Ext (SE 8t" to SE 12th) Awd & Contract res 2010
RESOLUTION N0.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING THE BID AND AWARDING THE CONTRACT FOR THE TRAIL DE
PARIS EXTENSION FROM SE 8TH STREET TO SE 12TH STREET PROJECT TO
RICHARD DRAKE CONSTRUCTION COMPANY, L.P., THE LOWEST
RESPONSIBLE BIDDER; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, advertise for bids for
furnishing plant, labor, materials, and equipment, and for performing all work required for the
"Trail de Paris Extension from SE 8t'' Street to SE 12th Street Project," which bids were received
unti13:00 o'clock p.m., Wednesday, the 30th day of June, 2010; and,
WHEREAS, the lowest responsible bid for all phases of the project was submitted by
Richard Drake Construction Company, L.P., 6290 Hwy 271 North, Powderly, Texas 75473, and
the contract should be awarded to Richard Drake Construction Company, L.P. in accordance
with the unit prices bid and the other terms and conditions set out in the bid documents
attached hereto as Exhibit "A"; and,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUIVCIL OF THE CITY OF PARIS,
TEXAS:
Section 1. That the findings set out in the preamble of this resolution are hereby in all
things approved.
Section 2. That the bid of Richard Drake Construction Company, L.P. for the "Trail de
Paris Extension from SE 8th Street to SE 12th Street Project" is hereby accepted as the lowest
responsible bid which provides the best value to the City and the contract for this project is
hereby let conditioned upon said contractor executing a construction contract (with required
bonds) with the City of Paris meeting all of the terms and specifications included in the bid
documents attached hereto as Exhibit "A".
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 26th day of July, 2010.
Will Biard, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
w
1 ~
Bid Tabulation
City of Paris
SE 8th St. to SE 12th St.
TPWD #RT0819 and HEI #180039-280
July 13, 2010
3:00 p.m.
Richard Drake
Construction Co., LP
Item
Descri tion
Estimated
Quanti
Total
Price
Total
Price
1
Traii subgrade preparation
2,274 SY
2.00
4,548.00
2
Trail subbase installation
1,404 SY
9.75
13,689.00
3
Crushed aggregate base
2,274 SY
6.25
14,212.50
4
Asphaltwearing surface
1,706 SY
11.75
20,045.50
5
Bridge abutments and wingwalls
1 LS
13,890.00
13,890.00
6
Bridge placement and anchoring
1 LS
6,000.00
6,000.00
7
Fill material between wingwalls
1 LS
1,120.00
1,120.00
8
Trail and bridge site grading
1 LS
25,900.00
25,900.00
9
Compliance with NWP 145 and SWP3
1 LS
2,000.00
2,000.00
TOTAL BID
$101,405.00
Additive Alternates:
A1
Non-slip bridge deck coating
1 LS
3,850.00
3,850.00
A2
Bridge painint (other than deck)
1 LS
10,275.00
10,275.00
A3
Bridge fencing including approaches
1 LS
3,600.00
31600.00
A4
H dro-mulch disturbed areas
1 LS
4,840.00
4,840.00
10 r"
107