16-Deliberate and possibly act on temporarily suspending the landfill RFP process and to evaluate all options concerning landfill disposal and residential sanitation collectionCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originaring Department:
Presented By:
Agenda Item No.:
07/15/10
Council Date:
City Council
Council Member Jason Rogers
16.
07/26/ 10
RECOMMENDED MOTION:
POLICY ISSUE(S):
Fiscal.
BACKGROUND:
On July 15, 2010, Council Member Jason Rogers submitted the accompanying Council Member Agenda
Item Request form following similar comments made during the Council's July 12 meeting.
The City's landfill contract with Waste Management expires September 30, 2010, and Sanitation
Solutions is expected to begin operating its new landfill near Blossom in the few months. In 2005, an
ordinance requiring that residential sanitation be provided by City employees was passed as the result of
a citizen petition. Council was prohibited from amending or revoking the ordinance for two years and
that period has elapsed. Staff is prepared to issue an RFP for landfill services but if Council decides to
suspend the RFP process then we would go to a month-to-month arrangement with Waste Management
while we evaluate the necessity and feasibility of privatizing residential sanitation collection.
It is questionable whether there is sufficient volume in this region to support two landfills and the
landfill who receives the volume from the City of Paris is in a better position to survive its competition
than the landfill that does not. Both Waste Management and Sanitation Solutions also offer residential
collection services and therefore proceeding separately with the landfill RFP may reduce the City's
opportunity for the most competitive residential collection proposals (assuming Council wants to
investigate the possibility of privatizing residential sanitation).
If Council decides to suspend the landfill RFP process and evaluate the possibility of privatizing
residential sanitation collection, it is recommended that Council appoint a seven-member review
committee of two Council Members, City Manager, City Attorney, Public Works Director, Sanitation
Supervisor, and one Sanitation Department employee.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Council Member Agenda Item Request form.
ACTION:
BUDGET INFO:
❑ Financial Report ~ Minute Order
Expense
$
❑ Department Report ❑ Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
y'I'D Actual
$
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
~ Administration 0 City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris Revised 2/04/08
119
COUNCIL MEMBER AGENDA ITEM REQUEST
Please complete this form if you wish to have an item placed on the agenda for a City Council
meeting. To allow adequate time to prepare packets and to coincide with staff s deadline for
items, the due date for placing an item on the agenda is noon Thursday, 12 days prior to the
regular meetings on the second and fourth Monday of each month (i.e. the Thursday immediately
following a regular Monday meeting). In order for your fellow Council Members to fully
understand your item, have productive discussion, ensure efficient council meetings, and for staff
to be able to assist you as completely as possible, it is important that you describe the item with
as much detail as possible and include any supporting documentation so that it may be included
in the Council's meeting packets. Please return this completed form to the City Manager and
contact the City Clerk at (903) 784-9248 if you have any questions.
Council member making request:
❑ Will Biard ❑ Joe McCarthy
❑ Steve Brown ❑ Edwin Pickle
❑ John Wright ❑ Rhonda Rogers
Z Jason Rogers
Description of Item: Deliberate on directing the City Manager to suspend the landfill RFP
process and to evaluate all options concerning landfill and residential sanitation collection,
so that the City can assure the most beneficial outcome for its citizens.
Are additional sheets or supporting materials attached? ❑ Yes Z No
I request that this item be placed on the agenda for the:
Z City Council meeting on this date: July 26, 2010
❑ Sometime in the next 2 meetings
❑ No specific time in mind - just keep it on a list of pending issues
Signature: Z; ~ / I k' 1-~- f,
Date: 7 ` 15 ~ C-)
City of Paris
1 p 0
Revised 06/30/2010