05-Deliberate and act on Council Minutes from meeting of 08/09/2010CITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
08/18/2010
Council Date:
08/23/2010
Originating Department:
City Clerk
Presented By:
Janice Ellis
Agenda Item No.:
5.
RECOMMENDED MOTION:
Motion to approve as presented.
POLICY ISSUE(S):
Approval of Official Record of Council.
BACKGROUND:
Council Minutes from the meeting of August 9, 2010.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
The attached minutes from the meeting
ACTION:
BUDGET INFO:
❑ Financial Report Z Minute Order
Expense
$
F-I Department Report ❑ Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
yTD Actual
$
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
0 Administration Z City Clerk ❑ Communiry Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris Revised 2/04/08
MINUTES OF THE CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
August 9, 2010
The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday,
August 9, 2010, at the City Council Chamber, 107 E. Kaufman, Paris, Texas.
Present: Mayor:
Will Biard
Council Members:
Joe McCarthy; Jason Rogers; John Wright;
and Edwin Pickle
City Staff:
Kevin Carruth, City Manager; Kent McIlyar, City
Attorney; Janice Ellis, City Clerk; Bob Hundley,
Police Chief; Ronnie Grooms, Fire Chief; Gene
Anderson, Finance Director; Steve McFadden,
Interim Public Works Director; Kent Klinkerman,
EMS Director; Doug Harris, Utilities Director;
Shawn Napier, City Engineer; and Priscilla
McAnally, Library Director
Absent: Council Members:
Jason Rogers, Stephen Brown, and Rhonda Rogers
Opening Agenda
1. Call meeting to order.
Mayor Biard called the meeting to order at 5:32 p.m.
2. Invocation.
Dana Sale gave the invocation.
3. Pledge of Allegiance.
Council Member McCarthy led the pledge.
4. Citizens' forum.
Krystal Arrasmith, 2485 19t" N.W. - she expressed concern about a registered sex
offender that was given a waiver by the Parole Board and allowed to pass by Trinity Christian
Academy every day.
Rebekah Neely, 1810 Butler Lane - she expressed the same concerns as Ms. Arrasmith.
Mildred Prunty, 4015 19th N.W. - she expressed the same concerns as Ms. Arrasmith.
2
Regular Council Meeting
August 9, 2010
Page 2
Donna Phillips, 1810 Butler Lane - she expressed the same concerns as Ms. Arrasmith.
Consent Agenda
Mayor Biard inquired of Council Members if they wished to pull any items from the
Consent Agenda for discussion. There were none.
Council Member McCarthy made a Motion to approve the Consent Agenda and Council
Member Wright seconded the Motion. The Council voted four (4) for and none (0) opposed to
approve and adopt Consent Agenda Items 5, 6, 7, and 8.
5. Deliberate and act on the approval of minutes from the meeting on July 26, 2010.
6. Deliberate and possibly act on bids for chemicals to be used at the Water and Wastewater
Treatment Plants.
7. Deliberate and act on RESOLUTION NO. 2010-085: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, ACKNOWLEDGING FORMAL
RECEIPT OF THE 2010 CERTIFIED APPRAISAL ROLL FOR TAX APPRAISAL
PURPOSES; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE
SUBJECT; AND DECLARING AN EFFECTIVE DATE.
8. Deliberate and accept the proposal from McClanahan and Holmes, L.L.P. to perform an
independent outside audit on the City's 2009-10 financial records and authorizing the
City Manager to negotiate and execute all necessary documents.
Regular Agenda
9. Deliberate and possibly act on RESOLUTION NO. 2010-086: A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS; AUTHORIZING AND
APPROVING A DONATION PROGRAM TO ASSIST CITIZENS OF THE CITY OF
PARIS WHO DESIRE TO DONATE FUNDS TO THE TRAIL DE PARIS PROJECT;
PROVIDING FOR A FUND ACCOUNT FOR TRAIL DE PARIS BEING
ESTABLISHED FOR SAID DONATIONS; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE
DATE.
A Motion to approve this item was made by Council Member Pickle and seconded by
Council Member Wright. Motion carried, 4 ayes - 0 nays.
10. Hear and deliberate on presentation of wastewater treatment plant master plan.
_ _ ~
Regular Council Meeting
August 9, 2010
Page 3
Utilities Director poug Harris introduced Mike Tibbets from Hayter Engineer. Mr.
Tibbets gave a presentation on the wastewater treatment plant master plan. In summary, Mr.
Tibbets recommended a new facility be built adjacent to the current facility and answered
questions from City Council.
11. Hear and deliberate on presentations from non-profit organizations requesting funding.
City Council heard from the following individuals on behalf of non-profit organizations:
Angela Crawford-Children's Advocacy Center
Sharon Eubanks-CASA for Kids
Mary Clark-Diversity Task Force
Daryl Bruce and Mark Shusberry-ETCADA
Brad Scott-American Red
Patsy Davis-Historical Society Museum
Tanita Hilliard-Lamar County Human Resources
Dana Sale-Models of the Maker
Claire Haslam and Adalye Risinger-SAFE-T
12. Deliberate and possibly act on the proposed paving width of the main runway at Cox
Field.
Shawn Napier explained option one as paving the entire 150 foot width of the runway,
but the City would be required to cover the cost of the extra paving estimated at an additional
$500,000. Mr. Napier said the other option was to mill the entire 150 foot pavement width, fix
the joints and crack seal the outer 25 feet that would not be overlayed at an estimated cost of
$30,000.
A Motion to approve the second option was made by Council Member Pickle and
seconded by Council Member Wright. Motion carried, 4 ayes - 0 nays.
13. Deliberate and possibly act on RESOLUTION NO. 2010-087: A JOINT RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AND THE
COMMISSIONERS' COURT OF LAMAR COUNTY, TEXAS, APPOINTING
MEMBERS TO THE PARIS-LAMAR COUNTY BOARD OF HEALTH; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
PROVIDING AN EFFECTIVE DATE.
Health Department Director Anthony Bethel said that he had learned that Dr. Carpenter
desired to continue to serve on the Board. Council Member Pickle asked if Dr. Carpenter had
completed an application and Mr. Bethel said he had not. Council Member Pickle said he did
not think that was fair to the individuals that had completed applications. Mr. Bethel inquired
about the possibility of later adding another member to the Board.
...1, 4
Regular Council Meeting
August 9, 2010
Page 4
A Motion to appoint Dr. James Gulde and William "Bill" Sanders to the Board was made
by Council Member Pickle and seconded by Council Member Wright. Motion carried, 4 ayes -
0 nays.
14. Deliberate and possibly act on RESOLUTION NO. 2010-088: A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, EXTENDING THE TERMS
OF TWO EXISTING MEMBERS OF THE BOARD OF ADJUSTMENT IN ORDER
TO ACHIEVE STAGGERED TERMS ON THE BOARD; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING
AN EFFECTIVE DATE.
City Manager Kevin Carruth said at the Council meeting of July 26, 2010, Council
Member Rhonda Rogers brought to the attention of staff that the terms of the members of the
Board of Adjustment were set to expire at the same time. Mr. Carruth also said according to the
policy of the City Council, the members are to serve staggered terms. He said staff was
recommending that the terms of Rick Hundley and Allen Moore be extended one year, because
they were the most recent appointees.
A Motion to extend the terms of Rick Hundley and Allen Moore far one year was made
by Council Member Pickle and seconded by Council Member McCarthy. Motion carried, 4 ayes
- 0 nays.
15. Deliberate and possibly act on the proposed sanitation RFP and options.
Mayor Biard recommended that they consider this item at their next meeting, because
three Council Members were absent.
A Motion to table this item was made by Council Member Wright and seconded by
Council Member Pickle. Motion carried, 4 ayes - 0 nays.
16. Hear and deliberate on the proposed 2010-2011 Budget for the City of Paris.
City Manager Kevin Carruth said that budget workshops were scheduled next week from
3:00 p.m. to 5:00 p.m. on Monday, Tuesday, Thursday and Friday.
17. Deliberate and possibly act on RESOLUTION NO. 2010-089: A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, CALLING A PUBLIC
HEARING FOR AUGUST 23, 2010 ON THE CITY MANAGER'S PROPOSED
BUDGET FOR FISCAL YEAR 2010-2011; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE
DATE.
A Motion to approve this item was made by Council Member Pickle and seconded by
Council Member Wright. Motion carried, 4 ayes - 0 nays.
. - 5
Regular Council Meeting
August 9, 2010
Page 5
18. Convene into Executive Session:
a. Pursuant to Section 551.071 of the Texas Government Code, Consultation with
Attorney, to receive legal advice from the City Attorney about pending or
contemplated litigation and/or on matters in which the duty of an attorney to his
client under the Texas Disciplinary Rules of Professional Conduct of the State Bar
of Texas, clearly conflict with this chapter, to-wit: Ranger Abbott vs. City of
Paris, Texas, et al; Cause No. 79627; in the 62"d Judicial District Court of Lamar
County, Texas.
b. Pursuant to Section 551.072 of the Texas Government Code, to deliberate the
purchase, exchange, lease, or value of real property.
Mayor Biard convened City Council into executive session at 7:04 p.m.
19. Reconvene in Open Session.
Mayor Biard reconvened City Council into open session at 7:30 p.m.
20. Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081.
None were referenced.
21. Adjournment.
There being no further business, a Motion to adjourn was made by Council Member
Pickle and was seconded by Council Member McCarthy. Motion carried, 4 ayes - 0 nays. The
meeting was adjourned at 7:30 p.m.
WILL BIARD, MAYOR
JANICE ELLIS, CITY CLERK