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06-Minutes from various meetings CITY COUNCIL AGENDA ITEM 3RIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 09/03/2010 Council Date: City Clerk Janice Ellis 6. 09/13/2010 RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Paris Public Library Advisory Board minutes from the meeting of July 21, 2010 Planning and Zoning minutes from the meeting of August 2, 2010 Airport Advisory Board minutes from the meeting of June 17, 2010 Main Street Advisory Board minutes from the meeting of July 20, 2010 BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: BUDGET INFO: ❑ Financial Report ® Minute Order Expense $ Department Report Resolution Budgeted Amt. $ ❑ Presentation Ordinance YID Actual $ ❑ Public Hearing ❑ Other - Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: ® Administration ® City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ L;ng./Public Works El Utilities City of Paris Revised 2/04/08 - 18 MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, AUGUST 2, 2010 5:30 O'CLOCK P.M. 1. The regular meeting of the Planning and Zoning Commission on Monday, August 2, 2010, was called to order at 5:30 p.m. by Curtis Fendley, Chairman. A. The following members were present: Curtis Fendley, Chainnan Richard Hunt Bill Harris Keith Barnett Benny Plata Dennis Chalaire James Price B. The following members were absent: None C. Shawn Napier, Director of Engineering, Planning and Development; and Jeanna Scott, City Staff were also present. 2. Approval of minutes fi-om previous meeting. (June 7, 2010) Motion was made by Bill Harris, seconded by Keith Barnett to approve the minutes for the June 7, 2010 meeting. Motion carried 7-0. 3. Public hearing to provide an opportunity to present comments and written evidence and consideration of and action on recommending to the City Council the adoption of proposed amendments to the Future Land Use Plan Map as follows: A. That the, future land use recommended, for the property located on Lot N Part of 1-A, City Block 328, being number 3405 Bonham Street, be changed, fiom General Retail District to Commercial District. Public hearing was declared open. A. No one spoke in favor of the petition. B. There was no opposition. 20 Public hearing was declared closed. Shawn Napier presented the petition to the commissioners. Mr. Napier stated that this situation was brought to the city's attention by code enforcement and complaints that had been received regarding Mr. Mancuso tractor trailer rig being parked in the right-of-way. Mr. Napier further stated Mr. Mancuso wants to park his tractor trailer in the front yard which is not allowed in a residential district therefore a zoning change was required to enable him to park his truck at this location. Mr. Fendley asked isn't there a lot close by for tractor trailers to park? Jeanna Scott stated Mr. Mancuso had said he was parking his tractor trailer on an approved lot, and it had been broken into on several occasions. Motion was made by Keith Barnett, seconded by Dennis Chalaire to deny the petition. Motion carried 5-2. 4. Public hearing to consider the petition of Randall L. Mancuso for a change in zoning f oin a Planned Development District (PD-b) Housing development or community unit development to a Commercial District (C) on Lot N Part of 1-A, City Block 328, being number 3405 Bonham Street. Public hearing was declared open. A. No one spoke in favor of the petition. B. There was no opposition. Public hearing was declared closed. Item 4 must be denied if the Future Land Use Map is denied. Motion was made by Keith Barnett, seconded by Dennis Chalaire to deny the petition. Motion carried 5-2. 5. Meeting adjourned at 5:40 p.m. APPROVED THIS 71h DAY OF SEPTEMBER, 0 i i ' Curtis Fendle Chairman 21 MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD CITY OF PARIS - CITY HALL OLD COUNCIL CHAMBERS 135 1` STREET S.E. PARIS, TEXAS THURSDAY, JUNE 17, 2010 5:30 O'CLOCK PM 1. The Airport Advisory Board meeting was called to order by Chairman Jack Ashmore at 5:30 p.m. A. The following members were present: Jack Ashmore Steve Gilbert Billy Copeland Glen Chapman Ray Ball Vic Ressler B. The following members were absent: Bill Boothe C. Also present was Shawn Napier, Airport Director; Jeanna Scott, City Staff, and Edwin Pickle, Council Member. 2. Discussion of and possible action on bringing potential businesses to Cox Field. No action taken. 3. Discussion of and possible action on updating the hangar lease. Steve Gilbert presented an Airport Lease Agreement Analysis report to the board, going over the goals, ideal terms for the lessee and lessor. The board reviewed and made request for changes. Shawn Napier stated a cookie cutter set of plans to build t hangars would move the process along. The plans would already be pre-approved by the city and a permit then could be issued. Steve Gilbert further stated he needs input on ideal situation regarding the hangar lease. Mr. Gilbert will bring back a revised form for board review and comments. 4. Report from Shawn Napier, Airport Director: A. TXDOT - Project Implementation - Shawn Napier made report to the board. Jack Ashmore further explained the cost difference from a 100 foot runway and a 150 foot runway and why TXDOT will not pay the difference. The cost differential is 22 substantial; the estimated cost to maintain the 50 feet is at least $150,000.00. 5. Request items for.future agendas. Bring back items 2 and 3. 6. Meeting adjourned at 5:27 p.m. APPROVED THIS 19`i' DAY OF AUGUST, 2010. i ck Ashmore, Chairman 23 MINUTES OF THE REGULAR MEETING OF THE MAIN STREET ADVISORY BOARD July 20th 2010 City Hall Council Chambers 107 E. Kaufman 4:00 p.m. A meeting of the members of the Paris Main Street Advisory Board was held Tuesday, July 20th, 2010 at 4:10 p.m., at City Hall Council Chambers. PRESENT: ABSENT: Cheri Bedford - ManStreet Manager Wendi Hildreth Matthew Coyle Wyatt Bowden Kari Daniel Ashlea Matoon Britin Bostick James Brockway GUESTS: Paul Denney Kim Lace MINUTES Motion was made by Matthew Coyle to approve minutes and James Brockway n d MANAGERS REPORT Sidewalk project -The Lamar Ave. portion still in need of accessibility ramps. Sidewalks just started in front of Moore Law Firm on N. Main. Have until October to finish everything with the state Farmers Market -Two new vendors presently committed, several new vendors and returning vendors each week. Homemade quilts and table runners will be available this coming week. October is the last month for the Farmer's market event. PDA - Events & Design committees were formed at the start of the year to help fill in the gap of Main Street. The last PDA meeting, it was presented that those committees join with the Main Street committees instead of having another cormnittee doing the same thing. Wyatt suggested that the confusion was with the Chamber and the PDA. The PDA committees did discuss and agree that it was a good idea for these committees to come together and join the Main Street Committees. Grand Theatre - Budget attached. There is still $6,315.00 in the budget at this time. Full Blast Productions -Grand Affair Fundraiser Event 24 Artexia - Purchasing of the Grand Theatre oil painting Paris Winery - $5 for each wine bottle that was sold by the Paris winery with a label of the Grand Theatre oil painting DISCUSSION ON GRAND THEATRE PROGRESS - Kim Lacey & Paul Denney Grants have been received for the Grand Theater - $15,000 architectural rendering and descriptions for the Fagade improvements. The Grand Theater also received $200,000 Brownfield grand to clean up all the hazardous waste that is in the Theatre. Using an architect to clean up so that they will remove only what needs to be removed and not remove historic aspects of the building. Denney will go in and do a historical inventory to see what all needs to stay intact and things that needs to be removed. Some wall murals with lead based paint is an example of things they don't want to remove. Concrete plan needs to be made in order to know what to do next. Hoblitzelle name has been associated with the grand and there is a foundation for them so there are more grants available with them. A plan for the Grand is going to be the next step to see what needs to be done. There are very few grants through the state and you can get more through the searchable database of non-profits to try and find more grants. Paul - Paul found a scrapbook from the Aikin Library that has a history on the Grand. The Grand was located basically where it is now before the 1916 fire. Just after the fire it was rebuilt and a new marquee was put in and opened around Christmas in 1916. In the 20's theatres were made flashier but in the time when the Grand was built it was very plan. The 20's were when the Plaza theatre was remolded to look the way it does now. Porcelain enamel colored was added and has held up fairly well to so many years of sun. Paul thinks this could be replaced reasonably since there is just a small amount of it on the front. Most of the building is concrete frame and construction so if we can keep the roof taken care of the building should not decay to much further and can be restored to be usable Wyatt asked what it would be useable for? Paul suggested a performing arts building or something to that effect. And suggested a committee being formed and going and talking to other theaters about what has worked for them. And moving the Main Street office into the theatre. That building means to much to many people to let it continue to just sit. City needs to be part of the planning because they will be the recipients of a lot of the Grant money. Could form a committee under the City like was done for the Fire Code and Task Force Step One - 3rd Graphic Rendering Step Two - Working drawings for type pricing, there are no drawings at this time to scale of the building. There are some groups that want to take this on as a fundraiser but need a better idea of monies. Wyatt suggested that the $6,000 be used to fix the fluorescents behind the letters. 25 ELECTION OF EXECUTIVE OFFICERS Board Chair - Matt Coyle nominated by Wyatt the nominations passed unanimously Vice Chair - James Brockway nominated by Wyatt passed unanimously Secretary - Ashlea Mattoon nominated by Kari Daniel passed unanimously REVIEW MAIN STREET COMMITTEE RESPOBILIT / NOMINATE COMMITTEE CHAIRS Promotions - Kari Daniel stay Design - Matt Coyle stay Economic Restructuring - Kari nominated Britin Bostick passed unanimously Organization - Kari Daniel nominated Ashlea Mattoon for chair passed unanimously COMMITTEE REPORTS ORGANIZATION - No Report-No chairman. ECONOMIC RESTRUCTURE- No Report- No chairman DESIGN - Handout attached from meeting last week. Decided to remove planters that were added in the 1980's some were broken and falling off. Corners where trees were removed - decomposed granite with smaller plants that will not distract from the actual Fountain. Edwin Pickle suggested talking to Keep Paris Beautiful for monies. James Brockway suggested Texas wildflower. Also researching bike racks for the square. Future Goals - re-sod the entire Fountain area. August 1 s` volunteers going to be at the Market to help clean up the grass area at 6 in the evening if anyone is interested in helping. Paul suggested a letter be written to the Founders Lions Club Paris asking for donations for the bike racks. Ashlea suggested finding someone local to make the bike racks and put their name on it. PROMOTIONS - Movies in the Park has been Very successful so far this year! Record attendance each night with Jurassic Park coming in as the largest crowd so far with over 350 in attendance! Planning will start earlier for next year. Meeting will be scheduled after the full season is over for sometime in August. Shop local - McAllister Christmas giveaway gives away $10,000 in cash at Christmas in a town of 12,000 people. This will promote shopping local for Christmas. A business will buy into the program and get a roll of tickets and each time the customer comes into the store and get at ticket for each $10 that spend. Great campaign to promote people in Paris to shop in Paris and get out of town shoppers to come shop in Paris to get these tickets and have a chance to win the prize money. Tuesday before Christmas is the best to do the drawing. Events are going on and other prizes are given out to keep people downtown for about 2 hours or so. CPA firm keeps up with the numbers and it will be announced that the ticket was bought at........and you have 5 minutes to get to the square. They have to be locally owned businesses. For example McDonald's could participate because it is a locally owned franchise. McAllister sold 800,000 tickets last year. Mindy & Cheri have already agreed to send out a letter to merchants. 26 DISCUSS AND POSSIBLE ACTION REGARDING FUTURE PROJECTS Grand Theatre Marquee - Waiting for bids and Paul's drawings so we can get bids on them. REPORT DISCUSSION AND UPDATE REGARDING MAY 18TH 2010 BOARD TRAINING - Attached Report FUTURE AGENDA REQUESTS - - Code Enforcements possibilities - Cheri is going to ask. Robert Talley to talk to the board about what can be done. Matthew is on HPC and would be happy to get a report from Robert in case he is not able to attended meeting. - Possibility of the PDA forming underneath the Main Street - Freestanding Public Restroom possibilities ADJOURNMENT - Matt Coyle 1st Kari Daniel 2°d Adjournment at 5:31 Minutes prepared by Kan' Daniel, Main Street Advisory Board Secretary. 0 Matt/Coy e, Chairma f,. 9 t7