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06-Minutes from various meetingsCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 09/23/2010 Council Date: City Clerk Janice Ellis 6. 09/27/2010 RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Planning and Zoning minutes from the meeting of September 7, 2010 Paris Economic Development Corporation minutes from the meetings of August 5, 2010 and August 11, 2010 Paris Public Library Advisory Board minutes from the meeting of August 18, 2010 BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: BUDGET INFO: ❑ Financial Report ~ Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance y'j'D Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: ~ Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Libtaty ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 ` " 12 MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS TUESDAY, SEPTEMBER 7, 2010 5:30 O'CLOCK P.M. 1. The regular meeting of the Planning and Zoning Commission on Tuesday, September 7, 2010, was called to order at 5:30 p.m. by Curtis Fendley, Chairman. A. The following members were present: Curtis Fendley, Chairman Richard Hunt Bill Harris Benny Plata James Price B. The following members were absent: Keith Barnett Dennis Chalaire C. Shawn Napier, Director of Engineering, Planning and Development; and Jeanna Scott, City Staff were also present. 2. Approval of minutes from previous meeting. (August 2, 2010) Motion was made by Bill Harris, seconded by Benny Plata to approve the minutes for the August 2, 2010 meeting. Motion carried 4-0. Richard Hunt arrived at 5:34 p.m. 3. Public hearing to consider the petition of Matthew Cole for a change in zoning from an Agricultural District (A) to a Commercial District (C), on a 0. 78 tract of land being a part of the Thomas Askins Survey, Abstract No. 6, being number 4040 North Main Street. Public hearing was declared open. A. Matthew Cole, 244 CR 33840, spoke in favor of the petition. Mr. Cole stated he is asking the Commission to change the zoning so he may open his business. B. There was no opposition. Public hearing was declared closed. 13 Motion was made by Benny Plata, seconded by James Price to approve the petition. Motion carried 5-0. 4. Public hearing and consideration of and action on the petition of Larry McClendon for a change in zoning from an One-Family Dwelling District No. 3(SF-3) to a One-Family Dwelling District No. 3(SF-3) with a Specific Use Permit (39) Mobile Home, on Lot 1, City Block 305, being number 2690 Campbell Street. Public hearing was declared open. A. Larry McClendon, 3635 W. Houston, spoke in favor of the petition. Mr. McClendon stated he purchased the lot from the City of Paris. He wants to put a nice manufactured home on the lot and live there. Mr. McClendon brought pictures to show the commission reflecting the type of home he is looking to purchase. B. Carolyn Briley, 2510 W. Campbell, spoke in opposition. Ms. Briley stated she is concerned about the value of the property, she expressed concerns that the commission was voting to allow a mobile home park in the area. Ms. Briley further stated she had no problem with Mr. McClendon putting a mobile home on the lot to live in. Public hearing was closed. Motion was made by James Price, seconded by Benny Plata to approve the petition. Motion carried 5-0. Public hearing and consideration of and action on the petition of Shan T. Totry for a change in zoning from a Planned Development District (PD-a) Retail Shopping Center to a General Retail District (GR), on Lot 8, City Block 286, being number 2995 Lamar Avenue. Public hearing was declared open. A. Bill Cupit, 607 Clarksville Street, spoke in favor of the petition. Mr. Cupit stated he was representing the Totty's because they live out of the state. The Totty's are proposing to allow a medical office in the building and had to get the zoning change to do this. B. There was no opposition. Public hearing was closed. Motion was made by Bill Harris, seconded by James Price to approve the petition. Motion carried 5-0. 6. Consideration of and action on the Preliminary Plat of Lot 9, 10, 11, 12, 13, 14 and 15, Block A, Pecan Place Addition Phase II, being located at the intersection of Pine Mill Road and 42"d Street S. E. Shawn Napier stated the major issue was item # 9 of the memo, however, after further review of the plat this lot is a buildable lot. Mr. Napier further reminded Mr. Brown that they will need to apply for a curb and gutter variance request thru the City Council. Motion was made by Bill Harris, seconded by Richard Hunt to approve the preliminary plat, subject to the City Engineer's recommendations and removing item # 9 from the memo. Motion carried 5-0. 7. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Bell Addition CB 248-A, being located in the 1800 Block of East Washington Street. Motion was made by Bill Harris, seconded by Benny Plata to approve the preliminary plat. Motion carried 5-0. 8. Consideration of and action on the Final Plat of Lot 1, Block A, Bell Addition CB 248-A, being located in the 1800 Block of East Washington Street. Motion was made by Bill Harris, seconded by James Price to approve the final plat, subject to the City Engineer's recommendations. Motion carried 5-0. 9. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Pee Wee Addition CB 251, being located in the 1800 Block of North Main Street. Motion was made by Bill Harris, seconded by James Price to approve the preliminary plat. Motion canied 5-0. 10. Consideration of and action on the Final Plat of Lot 1, Block A, Pee Wee Addition CB 251, being located in the 1800 Block of North Main Street. Motion was made by Bill Harris, seconded by James Price to approve the final plat. Motion carried 5-0. 11. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Paris Doughnuts Addition CB 222-A, being located in the 2400 Block of Lamar Avenue. Motion was made by Benny Plata, seconded by James Price to approve the preliminary plat, subject to City Engineer's recommendations. Motion carried 5-0. 12. Consideration of and action on the Final Plat of Lot 1, Block A, Paris Doughnuts Addition CB 222-A, being located in the 2400 Block of Lamar Avenue. Motion was made by Benny Plata, seconded by Richard Hunt to approve the final plat, subject to the City Engineer's recommendations. Motion carried 5-0. 14 13. Consideration ofand action on the Preliminary Plat ofLot 1, BlockA, C.P. S. 340Addition, being number 2902 South Church Street. Motion was made by Richard Hunt, seconded by Bill Harris to approve the preliminary plat, subject to the City Engineer's recommendations. Motion carried 5-0. 14. Consideration of and action on the Final Plat of Lot 1, BlockA, C.P. S. 340 Addition, being number 2902 South Church Street. Petition was withdrawn. No action taken. 15. Meeting adjourned at 5:53 p.m. APPROVED THIS 4TH DAY OF OCTOBER, 2010. Curtis Fendley, Chairman 15 Paris Economic Development Corparation Meeting Minutes August S, 2010 Soard Members Staff Steve Gilbert Present: Dan Smith Present: Sharulan Barrentine Rick Paston Rachel Schor}- Chad Brown Yike Buxkhati, St•. Daug Weh.rman EX-officio Members Guest(s) Yresent: Kenny Dority Present: Gonnie Bearcl, Paris News Judge Superville Kay U'Dell, Exec. Uii•ector, Kevin Carnrth Work I~arce Salutions of NF.., 'Cexas Laurie O'Neal, East Texas Reg. Rep., Goverzlor Perry's (7ffice Fred Green, Director, Red River Region Buszness Ineubatoi• Legal City Council Counsel: Kent McIlyar Liaison(s): Ecjwin Pickle Johzl VVright Pike Burkhart, President, calleci the ineeting to order at 12:15 p.in. Pike weleomed bvard tnembers and gucsts present. Minutes from the July 13, 20 10 meeting were approved, as submittecl, by a mation froni Dan Sinith; seconded by Doug Wehrman. Matian carried. There were no tinancials for the montli af ltily due ta the meeting date talling in the first wcek of August. Steve Crilbert presented the Directa7's Repart: e Updates on 'Iui-iier Iridustries: ihe EEUC claiin llad been settled; No official notice has been received, buC understood, that the Workforce Cozilrnission would be releasing the Skills Training Grant lunds; azzd Tam Glascock, Plant Maaiagcr, is waiting on 4`" quarter prvjects to be approved. o PEDC staff will provide the 2010-11 I'lan of Wark for discussiou and/or approval at the Ssptember I4Ih nleeting. 4 The response time to reply tn site proraosa.fs has been reduced to 24 hotLrs. Steve thanked IZachel Schary for her assistance in this process. Steve referred to his llard copy submittal for more details an current and futttre project updates. Discussion and possiblc aetion regarding the proposed paving width of the main ruxlway at Cox Field mid designation of the Airpoi-t Industriat Park consistent with t11e perzding Airpart Master Plan. Steve told those present that he serves an the Airpac-t Advisory Board and Mastel• Plaii Re-view Cammittee. The board reviewed a nurnber of aerials from the Master Plan to orientate the locatioii of t11e eaisting runways, hangars, infi-astructure, etc. Discussion took plact regarding Airport Air Development (runways) and 16 PEllC Board Meeting Minutes August 5, 2010 Landside Uevelopment (hangars, ete.). The key challenge far iinplementing the x•ecommendations will be funding for improvements, incJ.uding water, sewer and roadway access for industrial development. PEDC Recommendations: ❖ Continue to pai-ticipate in the Master Plannin; pracess, advocating for the following priorities: Y Revised 1langar atld lazid lease template based on rece.~mrriendations of the City's nirport Advisory Board and the Master Plaii consultant. > Constniction af new 11azigar space consistent witli the Master Plan. YOfficial designation of the 1,000 aere Airport Industr~ial Park. PEDC and the City shauld enter into an agreenient to atlow PEDC to pursue develapment of the Aiiport rndustriat Park, inclticling a11 of the nearly 1,000 available acres. 7"he City sllould include water, sewer and roadway aceess infrastnicture eapital itnprovements to the Airport and theAirport Industrial Park cvnsistent with the Master Plan. 43 After thorougli review af the ruiiway width dispute (100 ft. vs. 150 ft.), recammend suppart of restirfacing only the 100 ft. at this time. Motion was made by Kick Postan ta siIpport the 100 ft. rutiway width; seccanded by Doug Wehrman. Motion carried. Discussion and possible action r•egarding the Job Retention Training Agreernent beneftting 1'urner Indtistries. Kent Mcllyar stated that he had f nalized the agreetnent, but needed a ciate as to when the Warkforce grant fiuicling cauld be reinstated. Discussion toak place amongst ihose present as to whether tlie eYpended PEDC funds would affect the WorkCorce tiincis, anci whether thc amount provided by Paris Junior College was for services rendered to datc. Mation was nlade by Chad 13row1i to trible the agreez7zent; seconded by Rick l'astuis. Motion carried. Discusszon and possible action rzgarding a lease agreement with Lindi7iark Outdoor Advertising. Steve tald those present that after liimself and Rachel haci a conference call with the billhaard conipany, the lease that had Ueen received did nat reflect amendmentstchanges discussed. Motion was made by Dan Smith to table the agreenlent; seconded by Rick Poston. Motion can-ied. Discussion and possible action regarciing autharizing staff to deveiap and issue a reqxiest for proposals (RFPs) for a eomprehenszve review of the City of Pat•is' Builcling Plaxis Review, Permits, Licensing and Inspeetion Services, Code F.nforcernent, Historic Pi•eservation aiici Plazining and Zoning Commission, to inclutle a review of existing ordinances, policies, procedGires, pracesses, tees, staffing, etc. Discussion taok place rcgarding the study pe;rformed at the Gity of MeKznney by 7ucker Systems. PEDC staff recanimetidataans: ■"I'his process must be cnoperaCive and callabarative, PEDC cannot farce the Cryity to participate, much le.ss implement changes 6ased an recommezidations of the consultant. ■ The McKinney Study wds conducted b}r Zucker Systems at a cost of approximately $90,000. PEDG should agree to fiind at least half (if not alI) of the cost af the proposed study. R There must be an agreement and cammitment of the City to in7plement the recommendations, similar to the contractual accountability and perfarmance PEDC requires of companies who receive incentive funds thY•ough PEDC. ■ Form a`Blue Ribboir' Taskforce in conjuncCion with the City Council to coordinate this effort aiid oversee iYnpletnerlt7tioii. z 17 PF..DC Board Meeting Minutes August 5, 2010 ■'I'liese issues are critiGal to PEDC's ability to be successful at business attraction, thereby increasitig new joh creation and capital investinents in Paris and I_,amar Coutity. Motion was made by Doug Wehrman to autharize the PEDC staff to cievelop and issue a request for proposa.ls (RFPs) for a comprehensive review of the following City of Yaris' development related functions: building plans review, permits and licensing, inspection services, cade enforcement, historic preservation anci planning and zoning comnlissiolls; secoiided by Ghad Brown. Motion carri.ed. The Board convened into executive session at 2:13 p.in. ptirsuant ta Section 551.0$7 and Section 551.072 af the Texas Govertunent Code to disctFSS and deliberate oii the followizlg: A. Section 551.087 - Economic Develapment Negotiations B. Section 551.072 - Real Property Executive session ended at 2:51 p.m. There was no actian taken as a result of r;xecutive session. Pike Burk.hai-t adjourned tlle meeting at 2:52 p.m. Respectfully subnutfed, Sharuion IIarrentine F'EDC - Comm, I)ev. Specialist 18 Pai•is Econamic llevelopment Corporation Meeting Minutes August 11, 2010 Board Members Staff Steve Gilbert Present: Pike Burkhart, Sr. Present: Shannon BarrEntiile Rick Poston Chad Brown Daug Wehrman Ex-officia Members Guest(s) Present: Kenny Dority Fresent: None Judge Supei-vi]le Pam Angliri Lega1 City Council Counsel: Liaison(s): Edwin Packle John Wright Pike Burlthart, Presideait, called the meeting to arder at 12:15 p.nl. Pike reiterated the fact that the board members need to read and review the existiiig Texas Main Street Pragram Study i'or Paris dated September, 2009, as it pertains to economic development in many areas. The board convened inta executive session at 12:30 p.m. ptirsuazat to Section 551.087 of the 'I'exas Government Code to discuss and deliberate on the following: Section 551.097 Fennomic Developinent Nebotiations Executive session eiided at 1:06 p.m. The following action was taken as a result oFexecutive session: Motion was made by Doug Welirman ta approve the Carnmercial Guaranty agreement with Cornmunity Bank af Texas on behalf of Paris Warelaouse Southwest a.ncl Rogers Wacie, contingent on language, tenns and conditions as approved by Band Counsel, antl to autharize Pike Burkliart, PEDC Board President to execule said clocuinenCs, wheti amended; seconded by Ghad Brown. Motion carried. Rick Postan made t11e motion to liave Legal Caunsel prcpare an incentive agreement between PEDC, Paris Warehause Southwest and Rogers V4Tade providing a cash incentive in the atnaunt of $105,000 for creatiiig 35 new jobs. Agreemeiit to include complete project descrzption anci "clawback" provisians as required by State law; Doug Wehrman seconded. Motion ca.rried. There being no further business, Pike Burkhart declared ttle nieeting adjourned at 1:08 p.m. Respectfully subniitted, Shannon Barrentine PEI)C - Comm. Dev. Specialist 1~ Paris Public Library Advisory Board August 18, 2010 Minutes Chairman Bill Kennedy called the meeting to order at 4 p.m. in the Library Gallery. Members attending were Linda Vandiver, Hilda Mallory, and Debbie Anderson. Library Director Priscilla McAnally also attended. Minutes from the previous meeting were approved as printed. There was about $70001eft at the end of July in the book budget. The Director has been selecting replacement books with that money. Next year's budget will be about $15,000 less than this year's. Circulation and visits were down slightly from July 2009. New cards and internet usage were up. The downloadable music and book programs are being used more and more as word of their availability spreads. The Friends of the Library will be buying a laptap for use with the elmo to show dvd's, movies, and PowerPoint presentations. iArStar Next years Libraries grant will be for $8,428 service. We are open to suggestions for other projects. Part of that will be used for the interlibrary loan courier The Director has started weeding in the Children's section, especially those books for which we have multiple copies. Hargis Electric will begin replacing some of the lights at the end of the month. Funding for this project will include some money moved from the Spanish book collection as those books are not circulating well. There being no further business on the agenda, the meeting was adjourned at 4:20 p.m. Submitted by r ~ . r Debbie Anderson, Secretary ~