12-Deliberate and act on a resolution approving an app for funding for sidewalk improvement through Texad Dept of Ag Texas Capital Fund Main Street Prog.CITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
09/23/10
Engineering, Planning
Shawn Napier, P.E. City Engineer
Council Date:
& Development
/Director of Public Works
12.
09/27/10
RECOMMENDED MOTION:
Move to approve a resolution authorizing an application to the Texas Department of Agriculture Texas
Capital Fund Main Street Program for sidewalk replacements on Clarksville Street.
POLICY ISSUE(S):
Public Hearing; Grant application
BACKGROUND:
The City of Paris has benefitted from previous grants from the Texas Capital Fund Main Street Program
in order to replace several hundred feet of sidewalk downtown. The application proposes to replace
sidewalk on both sides of Clarksville Street (see accompanying map). The project is estimated at
approximately $195,000.00. The City's match for the project will be $45,000.00.
The grant will not pay for the estimated $32,250 in engineering services and will be paid out of the
City's match. The grant administration fee is $15,000 and will be paid out of the grant. If the grant is
awarded, the $45,000 match will need to be budgeted in the 2011-2012 budget year.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Resolution with project map; application; cost estimate
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$
❑ Departrnent Report Z Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
y'I'D Actual
$
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
This project will not affect the 2010-2011 budget
REVIEWED AND APPROVED BY:
Z Administration Z Ciry Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Utilities
City of Paris
Revised 2/04/08
- - 83
Section 5. The City Manager be, and is hereby authorized and directed to act on
the City's behalf in all matters pertaining to this application.
Section 6. That the funds requested in the grant application will be used to
construct sidewalk improvements, install ADA accessible ramps for sidewalks, install
streetlamps and purchase trash receptacles and benches which will reduce or eliminate the
blighted areas in the downtown area of the City of Paris as defined in this resolution.
Section 7. That it further be stated that the City of Paris will be committing
$45,000 as a cash contribution toward the engineering and construction activities of this
Main Street Project.
Section 8. The City Council has reviewed and hereby agrees not to participate in
program income recapture and will return all program income to the State to be placed in a
statewide Revolving Loan Fund to be used by the State to fund future economic
development awards. By agreeing to this measure, the city understands that it will be
eligible to receive as many Texas Capital Fund awards per program year as it has eligible
projects.
Section 9. That this resolution shall be effective immediately upon passage.
PASSED AND APPROVED this 27th day of September, 2010.
Will Biard, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
ExHiei~r .A.
2010
•
Texas capital Fund
'
Main Street Improvements
. .
Program
Application
~
~
Texas Department of Agriculture
1700 N. Congress
P.O. Box 12847
Austin, Texas 78711-2847
~ 8 7
Application/Review checklist for Texas Capital Fund
Main Street Program
The following items must be included in the application in the order in which they are listed, and all documents must be
originals. Only one complete application should be submitted, to the Texas Department of Agriculture in a three-ring binder
with tabs identifying each section. All documentation must be placed in the appropriate section. Failure to complv may
result in loss of application points unnecessarv delav of evaluation of the application and/or a more extensive
deficiency letter.
If the application is found to be substantially incomplete it will be denied without further consideration. Applications that have
deficiencies will be given 10 business days to satisfy those deficiencies before the evaluation process is continued. Failure to
respond ma result in an application bein denied.
TEXAS CAPITAL FUND
Applicant
use
For Department
Main Street Program
Initial if
Use Only
Application Contents
complete
NA if not
Complete Incomplete
BppIIC8bl0
Presentation or ~►ppiicanvn _
I) Original documents
II) Application presented in a three-ring binder with divider tabs
III) Application/Review Checklist executed/signed by applicant
IV) Score Sheet (pg 5) All documentation to support scores must be located in Section D.
~nrt~nn o _ rrn~Pr_r ~ummar~es
I Com leted A lication Form
II Pro'ect Information & A plicant Minorit Hirin Table
Section B- 5iumittii nt up ective
I Ori inal or Certified Ordinance or Resolution
A. Descri tion of Main Street area and boundar
B. Descri tion of conditions contributin to the slum and/or bli ht condition
C. How will the ro osed im rovements contribute to eliminatin these conditions
II) Provide a max of 25 photos on a disk/CD showing areas & items to be improved, with a
se arate narrative descri tion of each hoto
C S rces and Uses ot runas ana esua ei Jusuncaiions
Section - ou
I Sources and Uses Form
II Bud et Justifications
A. Grant funds and/or matchin funds for real estate
Com lete le al descri tion
B. En ineerin /Architectural Services Match Onl
1. Descri tion of services and related costs
2. Name of individual/firm who prepared the justification and the date of preparation.
Must be si ned and sealed b a Texas re istered en ineer or architect.
C. Public Infrastructure
1. Quantit /size
2. T e of material
3. Labor costs to include Davis-Bacon wa e rates ont if construction is TCF funded
4. Name of individual/firm who prepared the statement. Must be signed and sealed by
a Texas re istered en ineer or architect.
5. Transcribed locations of each length of infrastructure to include To, From, Along,
and Distance in linear feet (sample in Guidelines
6. Sup ort information
D. Buildin construction/rehabilitation with matchin funds
1. Size of buildin and s ecifications
2. Material costs
3. Name of individual/firm who prepared the statement and date. Must be signed and
sealed b a Texas re istered en ineer or architect.
E. Administration Costs see sam le in Guidelines
2010 Main Street Application Page 2 of 30 2-5-10
RR
Applicant
TEXAS CAPITAL FUND
use
For Department
Use Only
Main Street Program
Initial if
Application Contents
complete
NA if not
Complete Incomplete
appliCBble
III) Project Site Magnification Map and/or site survey identifying all improvements and
location of businesses and buildings benefiting from the improvements. Map must be color-
coded and to scale. A le end or ke is re uired.
IV Ma of Desi nated Main Street Area and Ma of entire cit
V Cit financial commitment letter with resolution
VI Lender commitment letter - Verification of De osit and/or Resolution
VII Letter from ap licant addressin its inabilit to fund the ro osed improvements
Section D- Main Street Criteria
Provide sufficient detailed support documentation identifying how all scoring criteria items under Project Feasibility and
Onnlirnnt nro hcinn mat ac rJPzr_rihPri hPlnw anci on naaes 16 and 17 of the Guidelines.
I Public sup ort-support letters from communit or anizations, businesses & RE owners
II Infrastructure project lan- rovide current plan & future planned activities
III Sidewalk and ADA com liance activities description
IV) Historic preservation ethic impact-provide historic preservation ordinance & design
uidelines
V Economic development consideration- rovide co of 4A/B sales tax resolution
VI Main Street Pro ram artici ation-describe historic ears of participation
VII Minorit hirin b cit com ared to minorit po ulation
VIII Levera e/Match- rovide details of sources and uses of match funds
IX Main Street standing-provide documentation showin national reco nition for prior year
X Communit size-provide Census data
XI TCF rant trainin - rovide co ies of attendees certificates
XII Povertlevel- rovide most recent Census data
XIII) Provide a detailed description & explanation of the project identifying what improvements
will be aid for with TCF and matchin funds
SPCtion E - Annlicant Renresentations
I Applicant Resolution see sam le a e 16 of a plication
II Executed Certifications
A. Certifications
B. Certification Re ardin Lobb in and Coo erative A reements
III Section 106 notification letter to/from THC
Section F - Public Hearinas
I Public Hearin Notice ublishers affidavit or tear sheet
II Public notice for intent to submit TCF/MS a plication ublishers affidavit or tear sheet
II) Listing of local organizations notified of public hearing (see Citizen Participation pages
13 and 14 of the Guidelines
SPr_tinn G- Annlicant Financial and Budaet
I Communit Needs Assessment Questionnaire
II Most recent audited financial statement
III Current fiscal o eratin bud et
Section H- Program Income Report
Section 1- Fair Housing Activities Report
Section J - Disclosure Report
Date
Authorized City Official
Title
2010 Main Street Application Page 3 of 30 2-5-10
89
Texas Capital Fund Main Street Score Sheet
CITY OF
Applicant
Place support documentation immediately behind this form. Support documentation must be
~..h.r:tfarl fnr vnrificatinn .,u.-nnsps_ ntherwise the cateaorv will be scored zero.
au~v....aaa.a. • r~'•r-- -a - -
Scoring Categories (Max 100 Points)
Project Feasibility (Max 50 Points)
score
Public Support (Max 10 pts): Score 5 points for providing letter from County Historical
Commission, local design review board, Economic Development Corporation or Chamber of
Commerce. Score additional 5 points for letters from 50% or more of the businesses and/or property
10
owners impacted by the proposed project, which includes businesses within one block of proposed
improvements.
Infrastructure Project Plan (Max 10 pts): Score 5 points for providing city's plan for dealing
with an infrastructure project, including detailed description of how access will be provided to affected
10
businesses during construction. Score additional 5 points for providing a general description of future
infrastructure projects in the Main St. area, in the next 5 yrs & potential impact to the area.
Sidewalks and ADA Compliance (Max 10 pts): Score 5 points if a minimum of 50% of
requested funds will be used for sidewalk and/or ADA compliance activities. Score 10 points if 70% 0
10
the requested funds will be used for sidewalk and/or ADA compliance activities.
Historic Preservation Ethic Impact (Max 10 pts): Score 5 points to applicants that have a
current historic preservation ordinance. Score an additional 5 points to applicants that have design
10
uidelines for the Main Street pro ram or ro'ect area.
Economic Development Consideration (Max 5 pts): Awarded if the city has passed the
5
economic development sales tax (4A, 4B or both).
MS Program Participation (Max 5 pts): For every two years of continuous participation in the
Main Street program, the applicant wilt be awarded 1 point. Points will only be awarded for every two
5
or more consecutive ears. Maximum points earned for 10 continuous ears of participation.
Leverage, Economic Emphasis (Max 50 points)
Minority Hiring (Max 10 pts): This measures an applicant's hiring practices. Score 10 points if
the city government's minority employment rate is equal to or greater than the city's minority
10
population rate.
Leverage/Match (Max 10 pts): A 10% cash match is required. Additional points will be given for
additional matching funds. Score 5 points for contributing a 10% additional match; score 10 points
10
for contributin an additional 20%. Additional match may be cash and/or "in-kind".
MS Standing (Max 5 pts): Score 5 points if city received National Recognition the prior year.
Community Size (Max 10 pts): Score 5 points if city population is 12,000 or less and an
0
additional 5 oints if less than 4,000, usin most recent decennial census.
TCF Grant Training (Max 5 pts): Score 5 points if a city official/employee has attended a TCF,
Main Street Improvements and/or powntown Revitalization application training workshop within the
previous two 2 ears.
Poverty Level (Max 10 pts): Score 5 points if city's most recent decennial Census, individual
poverty rate is equal to or greater than the state poverty rate. Score 10 points if the city rate is 15%
10
or more over the state rate.
TOTAL SCORE
2010 Main Street Application Page 4 of 30 2-5-10
an
Texas Department of Agriculture
Texas Capital Fund
Trackina #
APPLICANT INFORMATION
Locality Name: CITY OF PARIS
a
Localities DUN's
11 Digit Texas Tax I.D.
Z
O
756000635
V
PHYSICAL ADDRESS
N
Address (No P.O. Box)
135 S. E. 1ST STREET
City
State
Zip
County
PARIS
TX
75460
LAMAR
MAILING ADDRESS
P.O. Box
SAME
City
State
Zip
County
Short Description of Project:
Fiscal Year End 9/30
Sidewalk, handicap access ramps, lighting, benches
and receptacles in the downtown area of the City of
Paris. This area has been declared an area of slum
and blight.
CHIEF ELECTED OFFICIAL .
Mayor.
First Name
M. I.
Last Name
WILL
BAIRD
Primary Phone
(903) 737 - 9200 Ext.
m
Secondary Phone (optional)
Fax (optional)
~
( ) - Ext.
(903) 785 - 8519 Ext.
H
w
Date of term expiration: May, 2012
0)
E-mail address
Would you prefer to be contacted by E-mail?
kcarruth@paristexas.gov
~ Yes ❑ No
'MAILING ADDRESS
Address
135 S. E. 1 st STREET
City
State
Zip
County
PARIS
TX
75460
LAMAR
2010 Main Street Application Page 5 of 30 2-5-10
~i
LOCALITY CONTACT 1"
M Mr. ❑ Mrs.
First Name
M. I.
Last Name
❑ Ms. ❑ _
KEVIN
CARRUTH
Title
Primary Phone
CITY MANAGER
(903) 784 - 9202 Ext.
V
Secondary Phone (optional)
Fax (optional)
~
( ) - Ext.
(903) 785 - 8519 Ext.
V
E-mail adress
Would you prefer to be contacted by E-mail?
w
kcarruth@paristexas.gov
~ Yes ❑ No
N
MAILINGADDRESS
Address
SAME
City
State
Zip
County
PRE-AWARD PERSON T0 CONTACT 2
❑ Mr. Z Mrs.
First Name
M. I.
Last Name
❑ Ms. ❑ _
KIM
A
LACEY
Title: ADMINISTRATOR
Primary Phone
Company name: Municipal Development Services
(972) 564 - 9298 Ext.
~
Secondary Phone (optional)
Fax (optional)
Z
(903) 715 - 2720 Ext.
345 - 6802 Ext.
(800)
~
~
E-mail address
Would you prefer to be contacted by E-mail?
w
kimalacey@gmail.com
N Yes ❑ No
N
MAILING ADDRESS
Address
P. O. BOX 1705
City
State
Zip
County
FORNEY
TX
75126
KAUFMAN
FINANCE DLRECTOR 3
Z Mr. ❑ Mrs.
First Name
M. I.
Last Name
❑ Ms. ❑ _
GENE
ANDERSON
Title
Primary Phone
FINANCE DIRECTOR
(903) 784 - 9241 Ext.
W
Secondary Phone (optional)
Fax (optional)
z
( ) - Ext.
(903) 785 - 8591 Ext.
0
V
E-mail address
Would you prefer to be contacted by E-mail?
w
ganderson@paristexas.gov
Z Yes ❑ No
U
MAILING ADDRESS
Address
135 S. E. 1 ST STREET
City
State
Zip
County
PARIS
TX
75460
LAMAR
2010 Main Street Application Page 6 of 30 2-5-10
92
POST-AWARD PERSON TO`CONTACT 4
❑ Mr. M Mrs.
First Name
M. I.
Last Name
❑ Ms. ❑ _
CHERI
BEDFORD
Title: MAIN STREET DIRECTOR
Primary Phone
Company Name: CITY OF PARIS
(903) 784 - 9293 Ext.
Ll
Secondary Phone (optional)
Fax (optional)
p
( ) - Ext.
(903) 785 - 8591 Ext.
V
E-mail address
Would you prefer to be contacted by E-mail?
W
cbedford@paristexas.gov
N Yes ❑ No
cn
MAILING ADDRESS '
Address
135 S. E. 1 ST STREET
City
State
Zip
County
PARIS
TX
75460
LAMAR
POST-AWARD PERSON TO'CONTACT' S
❑ Mr. ❑ Mrs.
First Name
M. I.
Last Name
❑ Ms. ❑ _
Title:
Primary Phone
~
Company Name:
( ) - Ext.
0
Secondary Phone (optional)
Fax (optional)
Ext.
( ) - Ext.
w
E-mail address
Would you prefer to be contacted by E-mail?
N
❑ Yes ❑ No
MAILING ADDRESS '
Address
City
State
Zip
County
LEGISLATIVE NOTIFICATION INFORMATION DISTRICT #'S
U. S. Representative RALPH HALL
District #
Telephone Washington ofc. 202-225-6673 Regional ofc. 903-885-8138
4
State Senator KEN ELTIFE
=
Telephone Austin ofc. 512-463-0101 Regional ofc. 903-596-9122
1
z
0
State Representative MARK HOMER
W
Telephone Austin ofc. 512-436-0650 Regional ofc. 903-784-0977
3
U)
State Representative
Telephone Austin ofc. Regional ofc.
State Representative
Telephone Austin ofc. Regional ofc.
2010 Main Street Application Page 7 of 30 2-5-10
00
MAIN STREET MANAGE'R INFORMATION '
❑ Mr. M Mrs.
First Name
M. I.
Last Name
❑ Ms. ❑ _
CHERI
BEDFORD
Title
Primary Phone
MAIN STREET MANAGER
(903) 784 - 9293 Ext.
U
w
Secondary Phone (optional)
Fax (optional)
( ) - Ext.
(903) 785 - 8591 Ext.
?
w
E-mail address
Would you prefer to be contacted by E-mail?
v
cbedford@paristexas.gov
M Yes ❑ No
N
MAILING ADDRESS
Address
135 S. E. 1 ST STREET
City
State
Zip
County
PARIS
TX
75460
LAMAR
SIGNATUR'E
The applicant, by and through its agent's signature below (1) certifies that all information provided in
connection with this application at any time is true and correct to the best of their knowledge; (2)
acknowledges that any misrepresentation or false statement made in connection with this application,
whether intentional or not, will constitute grounds for denial, pursuant to this application and/or
Z
assessment of monetary administrative penalties. If signed by an agent (including employee) of the
0
applicant, the person signing certifies that he or she is authorized to make the preceding certifications on
~
U
behalf of the applicant.
w
N
Chief Elected Official (type or print name)
Title
WILL BAIRD
MAYOR
Applicant Signature
Date
month day year
2010 Main Street Application Page 8 of 30 2-5-10
f"% A
PROJECT INFORMATION
Fill in the blanks or provide extra sheets where necessary.
1. Will the assistance requested have any negative impact(s) or effect(s) on the environment?
Yes No X Provide a brief description of potential environmental problems, if any.
Note: All applicants funded by the TCF will have to comply with federal regulations regarding environmental
clearance prior to spending TCF funds, as outlined on the Sources and Uses of Funds form. See
requirements and exceptions under environmental review in the program requirements.
2. Will the assistance requested cause the displacement of individuals, families, businesses, or farms?
Yes No X Number of: Individuals: Families:
Businesses: Farms:
3. Has the city previously applied for a TCF Main Street Improvements Grant? If so, when? Briefly describe the
project. Sidewalk, handicap ramps, lighting, benches and trash receptacles in the following locations in
the downtown Main Street area of the City of Paris:
Location From To Distance
Main St. east side Houston St. Price St. 250 I.f.
Lamar Ave. north side I st St Main Street 2nd St. 2-59 376 11.
4. Has the city previously received assistance from the Community Development Block Grant (CDBG) program?
Yes X No If yes, provide an explanation to include when, where, amount, purpose/use of
funds, and contact information. (This includes Texas Capital Fund, Community Development, Colonia Fund,
Planning and Capacity Building Fund, Disaster Relief/Urgent Need Fund, and/or Housing Demonstration Fund.)
The Texas Department of Housing and Community Affairs or TDRA can confirm the receipt of all funds in any of
these programs, excluding TCF.
5. a. If the city has received a TCF Main Street Improvements award in the past, was the contract closed-outwithin
the contract period? (If extensions were required, please explain reason for such) There was an extension
request granted for an additional 6 month period on the prior Main Street project due to
circumstances arising with the loss of two key personnel in the Community Development department
- the Main Street Director and the Community Development Coordinator.
b. Is there a relationship between the proposed project and the previous project? Please explain. This project
will be a continuation of the previous project.
6. Is there sufficient other infrastructure (except as requested in this application) to support this project?
Yes X No
7. Does the applicant currently have the Economic Development sales tax? Yes X No
If yes, how much does the city collect yearly?
Applicant Minority Hiring Information
Provide information on the current status of minority hiring within your city as follows and insert into the
.-;.,+1, .,f +ho nnnliratinn
qNN! vN! ~a~c aI cu v, u- Total Population
Minority Population
% Minority Population
Applicant Employment Level
Applicant Minority Employment
Level
% Minority Population
2010 Main Street Application Page 9 of 30 2-5-10
95
SOURCES AND USES OF FUNDS Form
INSTRUCTIONS
The Sources and Uses of Funds form displays the total budget for all proposed activities and provides the total
projected expenditures for the TCF contract period. At a minimum, review the program requirements for the following
items: budget justifications, leverage requirements, equity requirements, eligible uses of funds, ineligible uses of
funds, selection criteria/scoring (under selection procedures), and environmental review.
1-4. Self-Explanatory.
List funds for any use not already explained in 1-4.
6. Enter the applicant's costs for administration of this project.
7. Total each column both vertically and horizontally.
NOTE: Funds and costs, as outlined on the Sources and Uses of Funds form, may not be spent or incurred pr ior
to a contract award date from the TCF.
If the applicant has Program Income, contact the Department for clarification.
2010 Main Street Application Page 10 of 30 2-5-10
- 96
N
~
C
E =
ta U-
L y-
0 O
L ~
aN
~ D
a~ -0
c
V'+ ^
! ~
L
~ v
7
cn
O
CD
N
~
~
O °
'
O
O
O
~
O
J
,
O
p
0
p
a
p
H
O
' `
O
O
O
O
O
4a
.
0
<p
~
O
0
tn
00
~
OD
M~ 3
~
M
~
~
~
~s
N
L =
~ O
~
0
V
L
F
,A
L ~
~
'
v'
~
r_
r
0
i
+
L
> V
~
f
'L d
O
a
;t
O
O
04
~
„
44
Nl ~ '
N
N
N
_
'L
L
L
L
~
L
a
a
a
a
y,
j
U CUi
.
p
p
O
o
O
_
cn
U
U
U
U
o
o
°
o
o
o
0
LL
U ~
~
°
o
~
o
o
;
°
~
Lci
Lo
~
,
s mi~ "
T
M
r
T
69-
6}
60
~
O
~
E
r
L
r
~
~E
L
Z
i
~ N
~C
p
r
t+
J
4)
~
V
~
N
Q
I-
3
W 0
C M
-
L
d
i
G~
.
L
~
~
C
F-
O
~
W
a
~
~
~
H
~
W
y
fA
J
m
0
N
Q
~
U
Q Q
cli ri
~
L6
t0
1,
O
O N
~
C
d
>
~
0
C
n
O
E
a
L
~
O O
Q M
~ O
C
cc
O ~
w a
O
co
U
Q
Q
N
a~
~
cu
2
0
0
N
97
SUPPORT INFORMATION FOR INFRASTRUCTURE PROJECTS
Provide the following information for any infrastructure activity (included on the Sources and Uses of Funds):
(7) Disabled Accessibility Projects
(a) What disabled accessibility provisions are already included in/available at the building/facility or site to
which such activities are being proposed?
(b) Is the applicant providing full accessibility to the facility/area by including disabled parking, ramps,
handrails, doorway widening (exterior and interior doorways), rest room modifications, water fountains,
access to upper and lower floors (elevator or lift), and other related improvements?
(c) Has the applicant taken into account possible historic preservation concerns regarding proposed
modifications to the building/facility in the area?
2010 Main Street Application Page 12 of 30 2-5-10
98
CERTIFICATIONS
as
of
of funds provided under this contract by
that;
1. It will minimize displacement of persons as a result of activities assisted with such funds;
2. The program will be conducted and administered in conformity with the Civil Rights Act of
1964 (42 U.S.C. Sec. 2000a et seq.) and the Fair Housing Act (42 U.S.C. Sec. 3901 et
seq.), and that it will affirmatively further fair housing, as specified by TDRA;
3. It will provide for opportunities for citizen participation, hearings and access to information
with respect to its community development programs, as specified by Department and
TDRA;
4. It will not attempt to recover any capital costs of public improvements assisted in whole or in
part with such funds by assessing any amount against properties owned and occupied by
persons of low and moderate income, including any fee charged or assessment made as a
condition of obtaining access to such public improvements unless (a) such funds are used
to pay the proportion of such fee or assessment that related to the capital costs of such
public improvements that are financed from revenue sources other than such funds; or (b)
for purposes of assessing any amount against properties owned and occupied by persons
of low and moderate income who are not persons of very low income, contractor certifies
that it lacks sufficient funds under this contract to comply with the requirements of clause
(a);
5. In the event that displacement of residential dwellings will occur in connection with a project
assisted with TCDP funds, it will follow a residential antidisplacement and relocation
assistance plan, as specified by the Department and TDRA;
6. It shall adopt and enforce a policy prohibiting the use of excessive force by law enforcement
agencies within its jurisdiction against any individual engaged in nonviolent civil rights
demonstrations and a policy of enforcing applicable state and local laws against physically
barring entrance to or exit from a facility or location which is the subject of such nonviolent
civil rights demonstration within its jurisdiction.
Name
certify with respect to the expenditure
Date
2010 Main Street Application Page 13 of 30 2-5-10
99
CERTIFICATION REGARDING LOBBYING FOR
CONTRACTS, GRANTS, LOANS,
AND COOPERATIVE AGREEMENTS
The undersigned
best of its knowiedge and belief, that:
certifies, to the
No federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee
of an agency, a member of Congress, an officer or employee of congress, or an employee of
a member of Congress in connection with the awarding of any federal contract, the making
of any federal grant, the making of any federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any
federal contract, grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or empfoyee of any agency, a
member of Congress, an officer or employee of Congress, or an employee of a member of
Congress in connection with this federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit standard form - III, "Disclosure Form to Report
Lobbying", in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering
into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the
required certification shall be subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure.
Signed:
Name
Mayor
Date:
2010 Main Street Application Page 14 of 30 2-5-10
- i n o
COMMUNITY NEEDS ASSESSMENT QUESTIONNAIRE
Address the following needs for the applying jurisdiction. This information shouid be reflective of the
entire city and not just the Main Street area.
1. Housing needs. Briefly describe the locality's most serious housing needs, i.e., deterioration,
affordability, or overcrowding.
The City of Paris' most serious housing needs are dilapidated and deteriorated housing
and the lack of affordable housing.
2. Economic Development needs. In this section, evidence of need might include the percentage
and number of unemployed persons, sales tax trends, plant closures, industrial vacancy rate
trends, or structural and infrastructure deterioration in commercial/industrial areas, and public
benefit. Public benefit includes job creation for Low and Moderate Income persons and others,
spin off development, local tax benefits, construction jobs and other special benefits. Please be
sure to document the public benefit.
The City of Paris does not have a high unemployment or poverty rate, however, the city
has many individuals that are employed in areas over 45 miles away. There is a need for
more local employment. This project would diversify the economy to a certain degree
and provide a quality job.
3. Public Facilities needs. In this section, evidence of need might include findings and actions
taken by State agencies, surveys of street conditions, and public works department reports on
public infrastructure deterioration.
The City of Paris is continuously in the process of maintaining and upgrading the public
infrastructure. Currently, street and sidewalk conditions pose a great problem to the city.
4. Other Basic and Serious Needs. If the applicant's serious and basic needs cannot be
categorized by any of the three major areas above, describe here.
5. Discuss the projected and/or existing financial benefits (i.e. tax revenues) to the applicant from
the business.
6. Why is the applicant addressing this particular need?
a. How many persons are affected/impacted?
b. What is the extent of the need? (For example, have there been any recent local closings of
businesses or industries?)
c. How has this need been documented? (For example, by community survey, public hearing,
existing plan/study, documentation by an outside party or other.)
7. How does the applicant propose to resolve the identified need?
a. What activities (public and private) will be undertaken?
b. For how many people will the need be resolved?
c. Are any non-TCDP funded activities pending that would further address the need?
d. Are there any indirect benefits to the community as a result of this activity?
e. Is this activity part of any existing local plan, policy, or strategy?
8. To what extent does the project capitalize on underutilized capacity? [For example, Is a
currently vacant structure going to be used for the business's operations? Is the land (on which
the structure is going to be built) already on industrial-zoned land owned by the business or city
government?]
9. To what extent does the proposed project diversify the local economic base?
2010 Main Street Application Page 15 of 30 2-5-10
i na
a. What is the major economic base of the area?
b. List the number and types of existing industries/businesses.
c. Regarding the proposed project, will the business (names in this application) be independent
of, in competition with, or in support of existing businesses?
2010 Main Street Application Page 16 of 30 2-5-10
- 1n2
SAMPLE 1
CITY OF MEDFORD, TEXAS, CITIZEN COMPLAINT PROCEDURES
for the
TEXAS COMMUNITY DEVELOPMENT PROGRAM
In order to compiy with the CDBG Complaint System, 10 T.A.C. Part 6, Chapter 255, SubchapterA,
Rule 255.1(fl(4), the foliowing citizen complaint procedures, adopted by the City of Medford, Eugene
County, Texas, are intended to provide a timely written response to all complaints and grievances
made against the Medford, Eugene County, Texas, Community Development Program efforts:
1) A person who has a comment or complaint about the services funded or to be funded by a block
grant administered by the city, may submit such comment or complaint in writing to the City
Manager who is responsible for administering the block grant program.
2) The City Manager shall, within five work days of receiving the comments or complaints, conduct
an investigation into same, determine an appropriate response to same and so advise the
person who made said comments or complaints, in writing. If, for any reason this cannot be
done, the City Manager will, within five working days of receiving the comment or complaint,
advise the person making the comment or complement, in writing, why the response cannot be
provided within five working days of receiving the comment or Complaint and when a response
can be expected.
3) The City Manager shall notify the person who made said comments or complaints, in writing, of
the final results of any investigation conducted. Unless unusual circumstances interfere, all
investigative action and reports documenting the findings of same should be accomplished prior
to the 15th working day after the comments or complaints were originally received. Should this
final response be delayed, the person making the comments or complaints, must be so advised
in writing, to include the problems being encountered and a new date for final resolution of the
comment or complaint.
4.) A copy of the above outlined comment and/or complaint procedures can be obtained at the city
hall in the city of Medford, Eugene County, Texas, between the hours of 8:00 A.M. and 4:30
P.M., Monday through Friday (except holidays) .
Passed and approved by the city of Medford, Eugene County, Texas governing body on August 10,
2004.
[seal of city]
MAYOR
ATTEST
CITY MANAGER
2010 Main Street Application q0~ Page 17 of 30 2-5-10
1
CITIZEN PARTICIPATION PLAN COMPLAINT SYSTEM
1. A citizen who has a comment or complaint about the quality of services provided by any subcontractor for the
city related to a Texas Community Development Program (TCDP) funded project or a comment or complaint
related to any aspect of a TCDP project may submit such comment or complaint in writing to the Mayor.
2. The Mayor shall advise the complainant that his written comment or complaint will be presented to the city
Council at the next regularly scheduled meeting of that body and the complainant shall be invited to attend the
meeting to observe the action of the City Council.
3. The Mayor shall present the written comment or complaint to the City Council at its next regularly scheduled
meeting and advise the Council that an investigation of the will be conducted. Further, he shall advise the
Council that the findings of that investigation will be brought back to the Council at its next regularly scheduled
meeting. The Mayor may, at his discretion, appoint a city staff person, a member of the City Council or a
committee of the Council to investigate the complaint or he may conduct the investigation himself.
4. At the next regularly scheduled meeting of the City Council, the appointed person or committee or the Mayor
shall present a report of its (his) findings. The City Council shall then vote to adopt or reject the report and
approve the action to be taken in response to the complaint. The complainant shall be informed of the meeting
and be invited to observe the deliberations and decision of the Council.
5. The decision of the City Council shall be carded out and, if necessary, a report shall be given by the Mayor at
the next regularly scheduled meeting of the Council confirming that the action required by the Council was
completed. If a final report of the resolution of the comment or complaint is to be provided at the next Council
meeting, the complainant shall be so informed.
6. The city shall report the comment and complaint received and the action taken in its quarterly report to the
Department of Agriculture and close-out documentation for the TCDP project.
Passed and approved by the city of Medford, Eugene County, Texas governing body on August 10, 2006.
[seal of city]
MAYOR
ATTEST
CITY MANAGER
2010 Main Street Application Page 18 of 30 2-5-10
1 n4
PROGRAM INCOME REPORT
Complete all appropriate information for prior and current TCDP economic development contracts.
Contract
No.
Contract Amt.
Total Amt. PI
Projected
Total Amt. PI Collected
Total Amt. PI Redistributed
$
$
$
$
$
$
$
$
For all program income (PI) that has been collected and redistributed, please attach a brief listing of activities that
were funded with same. Please be aware that contractors are required to utilize program income on hand prior to
requesting additional funds from Department. Does the applicant have an RLF plan approved in writing by TCDP?
Yes No
FAIR HOUSING ACTIVITIES
Any locality receiving TCF funds under the current program year must certify that it will affirmatively further fair
housing. Using the form provided, please explain the activities presently undertaken to affirmatively further fair
housing and which new activities will be undertaken, if an award is made from the Texas Capital Fund. Localities
should be aware that, in the event of funding, these fair housing efforts will be monitored. Other activities may be
eligible, and the applicant should contact Department to determine eligibility.
Indicate below which fair housing activities are presently undertaken and will be undertaken, if funded. Activities
which qualify as affirmatively furthering fair housing include, but are not limited to the following:
Activity
Presently Undertaken
Will Be Undertaken
Passing a fair housing ordinance
X
Developing a strategy to pass a fair housing ordinance
Initiating a fair housing counseling service
Assisting fair housing groups
Establishing local complaint and monitoring processes
Providing housing choices outside historically minority
and/or low/moderate income neighborhoods
Assisting housing projects that are racially mixed
Enforcing fair housing guidelines that are equivalent to a
fair housing ordinance
Adopting and distributing fair housing policies
Designating April as Fair Housing Month and performing
activities in support of Fair Housing
X
X
2010 Main Street Application Page 19 of 30 2-5-10
1.05
TCDP APPI.ICANTIRECIPIENT DISCLOSUREIUPDATE REPORT
PART I APPLICANTIRECIPIENT INFORMATION
Indicate whether this is an initial report X Or an update report
1. Applicant/Recipient Name, Address, and Phone Number (include area code)
TCDP Application Identifier OR
TCDP Contract Number
2. Project assistedlto be assisted (projecUactivity description and its location by city and county)
3. Amount Requested
OR Received
S
PART II OTHER GOVERNMENT ASSISTANCE PROVIDED/REQUESTED
No Other Government Assistance to Disclose '
1. DepartmentlState/Local Agency Name
Address (City, State and Zip Code)
Program
Type of Assistance
Amount RequestedlProvided
$
2. Department/State/Local Agency Name
Address (City, State, and Zip Code)
Program
Type of Assistance
Amount Requested/Provided
$
3. DepartmentlStatelLocal Agency Name
Address (City, State and Zip Code)
Program
Type of Assistance
Amount Requested/Provided
S
4. Department/StatelLocal Agency Name
Address (City, State and Zip Code)
Program
Type of Assistance
Amount Requested/Provided
$
2010 Main Street Application Page 20 of 30 2-5-10
Vn13
PART III INTERESTED PARTIES
There Are No Persons With A Reportable Financial Interest To Disclose
List All Persons With A Reportable
Financial Interest In The Project Or Activity
Social Security Number Or
Employee ID Number
Type Of Participation In
ProjecUActivity
Financial Interest In
Project/Activity
(Dollars and
PART IV REPORT ON EXPECTED SOURCES AND USES OF FUNDS
Source Of Funds
Use Of Funds
CERTIFICATION: I certi that the information iven on this form is true and complete.
Signature
Date
2010 Main Street Application Page 21 of 30 2-5-10
107
/
ft
~
L~,
0
0
0
0
Q
~
~
~
~
~
~
~
~
~
~
~
~
~
O
LO
o
o
Ln
o
o
o
r.
o
o
o
o
u
~
o
.
o
.
o
.
o
.
o
.
o
.
o
.
ti
.
~
.
0
.
0
.
~1'
.
O
.
O
.
LA
.
4
.
Q
.
O
.
CO
.
O
.
1~
Lfi
0
0
0
0
0
C~
N
c(
O
O
CD
O
O
I,
tf)
O
O
CU
N
N
c'7
Cfl
O
O
O
LO
U-)
O
~
O.,
O.
T-
O
o0
M
1~..
O
0_
M
N_
N-
N
a)
LO
_
O
_
O
.
I~
N
_
O
o
N
CO
00
M
~
d'
M
~
M
M
~
d'
M
~
M
N
N
O
co
00
~
(q
(q
LL
Q
LL
u„
LL
Q
Q
LL
LL
LL
LL
(l~
fn
ln
(n
(n
fn
W
J
J
W
w
J
W
W
J
J
J
_I
J
J
J
J
J
J
J
~
r-
T
d'
O
O
~
C'7
CO
CD
tO
O
O
tf)
~
~
~
r-
Q
~
c~
~
co
Irr
<
O
W
~
m
U
a
Q
O
O
to
O
O
O
tn
O
O
O
tO
tf)
O
O
O
O
Ca
O
O
J
0
0
11-
0
0
0
I1-
0
0
OD
N
N
d'
0
0
0
0
O
0
O
0
O
G
(n
2
O
O
C~
O
O
~
-
~
C~
O
O
iO
Cfl
tn
-
d'
N
~
O
Ll
(
O
O
O
O
O
t[)
t
f)
.
0
O
O
O
M
~
r
.
~
~
0
0
1`
.
N
W
= U
0
N
0
(fl
M
~
~
M
~
M
'd'
c`')
N
N
ri■
J
~
Y
W
~
N
~
76
:2
4-
U)
C
U)
N
Z
Z
~
~
'
~
~
>
o
~
o
.
~
cn
ro
~
~
~
U)
~
O
x
.o
~
0
C
L
"a
m
fQ
Z
W
a)
~
L
~
C:
4~-
U
~
ro
c
N
(D
~
a
i
O
~
N
~
U
c
~
~
(D
N
C
C
)
~6
>11
fQ
C
(4
~
~
~
~
~
D
~
U
c
U
:3
~
O
~
t~
U
t
iJ
~
~
~
~
p
~
~
~
~
~
O
C
C
p
~
~
U
~
c
E
-
r~
t0
N
c~
-
p
~
`
Rj
~
X
LL
C
U
•
U
•
U
•
(a
7
U
U
~
Q
~
N
'
O
~
U
V
c~
~
C
C
5
tn
.o
0
E
3:
"
~
N
N
n
t
N
`
CC
N
x
m
lw
Z
U
0
L
I-
<t
J
J
L~L1 ~
-
N
M
d'
o
I
CD
I`_
Op
M
0
r
N
M
'Ch
ln
CO
1`
CO
M
~
.
~
O
N
C
O
~
.Q
a
C~
m
~
X
N
O
N
i
O
N
OC)
O
~
~
Q.
~
X
ioR