15-Deliberate and possibly act on an Ordinance autorizing the Director of Finance to transfer funds from encumbered appropriation balances to other accountCITY COUNCIL AGENDA ITEM BRIEFING SHEET
~ubmittal llate: Originating Department: Presented By: Agenda Item No.:
09/17/10
Council Date: Finance Gene Anderson
09/27/10 15.
RECOMMENDED MOTION:
NOt a11 aCt10ri lteril - F1rSt Readirig. [IF SUPERMAJORITY RULE INVOKED -M0Ve to approVe an OTdiriariCe
amending the FY 2009-10 budget ordinance to transfer funds from encumbered appropriation balances to other
accounts.]
POLICY ISSUE(S):
Fiscal management
This annual year-end housekeeping ordinance increases certain departmental budgets to cover anticipated
annual expenditures. These increases are offset by decreasing other line items which have an appropriation
excess; i.e. the total budget amounts are not being increased.
BOARD/COMMISSION RECOMMENDATION:
N/A
EXHIBITS:
Amendment Ordinance.
ACTION:
❑ Financial Report ❑ Minute Order
❑ Department Report ❑ Resolution
❑ Presentation Z Ordinance
❑ Public Hearing El Other
FISCAL NOTES:
None
REVIEWED AND APPROVED BY:
BUDGET INFO:
hxpense
$NA
Budgeted Amt.
$NA
YTD Actual
$NA
Acct. Name
NA
Acct. Number
NA
~ Administration Z City Clerk ❑ Community Development ❑ EMS/IT
❑ Municipal Court E Legal ❑ Library ❑ Police ❑ Eng./Public Works
0 Finance
❑ Utilities
❑ Fire
City of Paris
158 Revised 2/04/08
DRAFT
S:\BUDGET\2010-2011\Transfer of Funds ORDINANCE 2009-10 (D1).docx
ORDINANCE N0.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AUTHORIZING AND DIRECTING THE DIRECTOR OF FINANCE TO
TRANSFER FUNDS FROM UNENCUMBERED APPROPRIATIOIV BALANCES
TO OVER-EXPENDED ACCOUNTS; MAKING OTHER FINDINGS A1VD
PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER
CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, certain expense outlay accounts in the 2009-2010 fiscal year budget
have experienced expenditures in excess of budget appropriations in the amounts shown
therein as follows:
GENERAL FUND
1. Police 01-0101-31-00
Salaries
$120
000
2. Traffic 01-0308-48-00
Electricity
,
$ 55
000
3. EMS 01-0107-54-00
Overtime
,
$ 20
000
4• Band 01-0350-62-00
Contract Services
,
$1,650
WATER & SEWER FUND
5• Wastewater Treatment 10-0211-86-00 Chemicals
CAPITAL PROJECTS FUND
6.
7.
8.
9.
10.
11.
12.
13.
14.
Council
Community Dev.
Engineering
Public Works
Sanitation
EMS
Library
Sewer Collection
Wastewater
TOTAL
11-0209-11-00
11-0330-40-00
11-1004-41-99
11-0209-42-00
11-1005-44-99
11-1002-54-99
11-0209-64-00
11-1004-85-99
11-0915-86-98
Minor Apparatus
One Oak
Vehicle
Minor Apparatus
Loader
Equipment
Minor Apparatus
Vehicle
Pista Grist System
$75,000
$220
$43,500
$770
$165
$3,550
$1,585
$220
$150
$1,170
$322,980
WHEREAS, the following accounts have unencumbered appropriation balances in
the amounts shown therein as follows: and,
159
GENERAL FUND
1.
Line Item Account No. 01-0000-91-00 Contingency
$50
000
2.
Line Item Account No. 01-0304-89-00 Retiree Insurance
,
$80
000
3.
Line Item Account No. 01-0418-89-00 Contract Mowing
,
$30
000
4.
Line Item Account No. 01-0417-89-00 Contract Spraying
,
$29
000
5.
Line Item Account No. 01-0351-89-00 Public Information
,
$7,650
WATER & SEWER FUND
6. Line Item Account No. 10-0902-82-98 Water Plant Bridges $75 000
,
CAPITAL PROJECTS FUND
7. Line Item Account No. 11-1008-81-99 Radio Read Meters $51,330
TOTAL $322,980
WHEREAS, in accordance with Section 70 of the Paris City Charter at the request of
the City Manager, the City Council may approve transfer of an unencumbered
appropriation balance or portion thereof from one office, department, or agency to
another;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. The findings set out in the preamble to this ordinance are hereby in all
things approved.
Section 2. The Director of Finance be, and he is hereby, authorized and directed
to transfer unencumbered appropriation balances from the following accounts in the
amounts shown as follows:
GENERAL FUND
1.
Line Item Account No. 01-0000-91-00 Contingency
$50
000
2.
Line Item Account No. 01-0304-89-00 Retiree Insurance
,
$80
000
3.
Line Item Account No. 01-0418-89-00 Contract Mowing
,
$30
000
4.
Line Item Account No. 01-0417-89-00 Contract Spraying
,
$29
000
5.
Line Item Account No. 01-0351-89-00 Public Information
,
$7,650
WATER & SEWER FUND
6.
Line Item Account No. 10-0902-82-98 Water Plant Bridges
$75,000
~~n
CAPITAL PROJECTS FUND
7. Line Item Account No. 11-1008-81-99 Radio Read Meters $51,330
TOTAL $322,980
to be credited, respectively, to the following accounts:
GENERAL FUND
1. Police
01-0101-31-00
Salaries
$120
000
2. Traffic
01-0308-48-00
Electricity
,
$ 55
000
3. EMS
01-0107-54-00
Overtime
,
$ 20
000
4. Band
01-0350-62-00
Contract Services
,
$1,650
WATER & SEWER FUND
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
Wastewater Treatment 10-0211-86-00 Chemicals
Council
Community Dev.
Engineering
Public Works
Sanitation
EMS
Library
Sewer Collection
Wastewater
CAPITAL PROJECTS FUND
11-0209-11-00
11-0330-40-00
11-1004-41-99
11-0209-42-00
11-1005-44-99
11-1002-54-99
11-0209-64-00
11-1004-85-99
11-0915-86-98
Minor Apparatus
One Oak
Vehicle
Minor Apparatus
Loader
Equipment
Minor Apparatus
Vehicle
Pista Grist System
TOTAL
$75,000
$220
$43,500
$770
$165
$3,550
$1,585
$220
$150
$1,170
$322,980
Section 3. All provisions of the ordinances of the City of Paris, Texas in conflict
with the provisions of this ordinance are hereby repealed, and all other provisions of the
ordinances of the City of Paris not in conflict with the provisions of this ordinance shall
remain in full force and effect.
Section 4. The repeal of any ordinance or part of ordinances affected by the
enactment of this ordinance shall not be construed as abandoning any action now pending
under or by virtue of such ordinance or as discontinuing, abating, modifying, or altering
any penalty accruing or to accrue, or as affecting any rights of the municipality under any
section or provisions of any ordinance at the time of passage of this ordinance.
Section 5. It is the intention of the City Council of the City of Paris that this
ordinance, and every provision hereof, shall be considered severable, and the invalidity or
161
partial invalidity of any section, clause, or provisions of this ordinance shall not affect the
validity of any other portion of this ordinance.
Section 6. That by a supermajority vote of ayes and nays, the City
Council voted to suspend the rule requiring two readings before adoption of this ordinance.
Section 7. That this ordinance shall become effective from and after its passage
of the first reading and publication as required by law.
Will Biard, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
16 ,