18-Deliberate and act on proposed sanitation RFP and optionsCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
09/10/10
Originating Department:
Presented By:
Agenda Item No.:
Council Date:
09/27/10
City Council
Kevin Carruth
18.
RECOMMENDED MOTION:
Move to authorize the
POLICY ISSUE(S):
Contract; Fiscal management
BACKGROUND:
At the August 9 meeting, City Council reviewed a draft of a request for proposals (RFP) to include both
landfill services and options of residential collection and directed Council Members to submit comments
to the City Manager for inclusion in a revised RFP. The yellow highlighted sections of the
accompanying RFP are the more substantive changes from the August 23 version and the sections
highlighted in turquoise are the changes made since September 13.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
RFP version 3
ACTION:
BUDGET INFO:
❑ Financial Report Z Minute Order
Expense
$
❑ Department Report ❑ Resolution
❑ P
Budgeted Amt.
$
resentation ❑ Ordinance
❑ P
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i
❑ O
h
y'I'D Actual
$
u
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Acct. Name
Acct. Number
Fisctu. NoTES:
REVIEWED AND APPROVED BY:
Z Administration Z Ciry Clerk ❑ Communiry Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Libraty ❑ Police ❑ Eng./Public Works ❑ Urilities
City of Paris Revised 2/04/08
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REQUEST FOR PROPOSAL
FOR
SOLID WASTE DISPOSAL LANDFILL FACILITY
AND
RESIDENTIAL SOLID WASTE COLLECTION
September 2010
~813
1, 184
REQUEST FOR PROPOSAL
by
CITY OF PARIS
The City of Paris (herein called "City") is accepting sealed request for proposal for the provision
of solid waste landfill services and residential solid waste collection to City through an
agreement to be based on this request for proposals and the proposal submitted by the Contractor
whose proposal is accepted, as described in the specifications in this bid request. These
specifications are intended to describe the use of a landfill for the City and the collection of
residential solid waste. There will be a pre-proposal meeting at 9:30 a.m. on September 23,
2010, in the Paris City Council Chamber, 150 Kaufman Street, Paris. Proposals addressed to the
City of Paris will be received until 3:00 p.m. Friday, October 14, 2010, and then publicly opened
and read aloud. No PROPOSALS may be withdrawn after the scheduled opening time. Any
bids received after scheduled bid opening time will be returned unopened. Bids must be
submitted on City Bid Forms. Bid Forms, specifications, and Instructions to Bidders may be
obtained without charge from the City Manager's office located at 135 First Street SE, Paris,
Texas. In case of ambiguity, duplication, or obscurity in the bids, the City reserves the right to
construe the meaning thereof. The City further reserves the right to reject any and all bids,
accept the best bid deemed in the best interest of the City, and waive informalities.
Issued this the 15th day of September 2010.
POSTED:
SEPTEMBER, 15, 2010
PUBLISHED:
SEPTEMBER 16, 2010
SEPTEMBER 19, 2010
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REQUEST FOR PROPOSAL
SPECIFICATIONS FOR
SOLID WASTE DISPOSAL LANDFILL FACILITY AND
RESIDENTIAL SOLID WASTE COLLECTION
t
2 SPECIFICATION INTENT
3 The City of Paris (herein called "City") is accepting sealed proposals for the provision of solid
4 waste landfill services to City and for the collection of residential solid waste(with alternates)
5 through an agreement to be based on this Request for Proposals and the successful proposer.
6 These specifications are intended to describe the use of a landfill for the City and the collection
7 of residential solid waste. Proposals may include both landfill services and residential collection,
8 just landfill services, or residential collection only.
9
10
11 CorrTacT
12 Any questions relating to these specifications may be discussed with Steve McFadden, Interim
13 Director of Public Works, at smcfadden@paristexas.gov. To minimize opportunities for
14 miscommunication, all questions must be sent via email; no telephone questions will be
15 accepted.
16
17
18 EFFECTIVE DATES
19 Upon award, the contract for landfill services will be effective April 1, 2011. If a proposal for
20 residential collection is selected, the effective date will be negotiated but will be no later than
21 August 2011.
22
23
24 REQUIREMENTS
25 All proposals for landfill services must be prepared and signed by the proposer in Exhibit "A."
26 Proposals for residential solid waste collection must be prepared and signed by the proposer in
27 Exhibit "B." Additional copies of the proposal form may be obtained from the City Manager's
28 office. All blank spaces in each proposal form, together with appropriate schedules, must be
29 completed in ink or typewritten. Proposers must submit one original and 15 copies of each
30 proposal they wish to be considered.
31
32 If a unit or a lump sum already entered by the proposer on the proposal form is to be altered, it
33 shall be crossed out with ink and the new unit price or lump sum bid entered above or below it,
34 and initialed by the proponent in ink before the 3:00 p.m. Friday, October 14, 2010, submission
35 deadline.
36
37 Each proposal, together with appropriate schedules, must be submitted in a sealed envelope or
38 box bearing on the outside the name of the proponent, his address, and plainly marked in bold
39 with all capital letters "SOLID WASTE DISPOSAL LANDFILL FACILITY AND
4o RESIDENTIAL SOLID WASTE COLLECTION." If forwarding by mail, the sealed
Specifications for Solid Waste Disposal Landfill Facility and Residential Solid Waste Collection Page 1
1~ 186
41 envelope or box containing the proposal must be enclosed inside an outer envelope or box
42 addressed as specified in the proposal.
43
44 In case of ambiguity, duplication, or obscurity in the bids, the City reserves the right to construe
45 the meaning thereof. The City further reserves the right to accept any proposal or reject any or
46 all proposals and to waive defects or irregularities in any proposal that the City Council may
47 deem to be in the best interest of the City. Any proposal may be withdrawn prior to the
48 scheduled 3:00 p.m. Friday, October 14, 2010 opening of the proposals or authorized
49 postponement thereof. Any proposal received after 3:00 p.m. Friday, October 14, 2010 will not
50 be considered.
51
52 Each bid must be accompanied by appropriate proposal security in the form of a certified or
53 cashier's check or an approved bidder's bond made payable unconditionally to the City in the
54 amount of fifty thousand dollars ($50,000.00) as a guarantee that, if awarded the contract, the
55 bidder shall enter into a contract and execute all necessary bonds. Checks and bonds will be
56 returned promptly after the City and the selected Contractor have executed the Contract, or, if no
57 Contractor's Proposal has been selected within ninety (90) days after the date of the opening of
58 the Proposals, upon demand of the Contractor at any time thereafter, so long as he has not been
59 notified of the acceptance of his Proposal.
60
61 Refusal to execute the contract in accordance with the proposal or the failure to give such bonds
62 as may be specified in the Contract documents shall cause forfeiture of the proposal security set
63 out above without necessity of court action or any other formality.
64
65 Each proposal must be accompanied by a certificate of insurance evidencing the coverage set
66 forth in Section 16 of the General Specifications.
67
68 Performance and payment bonds are to be submitted on the forms provided as part of the
69 Contract Documents. Performance bonds are to be in the amount of not less than one hundred
70 percent (100%) of the contract price for one (1) year, conditioned upon the faithful performance
71 of the contract, and upon payment of all persons supplying labar or furnishing materials. Bonds
72 shall be executed by a surety company authorized to do business in the State of Texas. Owner
73 shall approve bonds as to form. The Owner may, in its discretion, reject a surety it believes
74 unacceptable; a failure to reject a surety who is unacceptable or fails to perform its obligations
75 shall incur no liability to Owner.
76
77 If any person contemplating submitting a bid is in doubt as to the meaning of any part of the
78 plans, specifications, or other proposed contract documents, he may submit to the City's contact
79 a written request for an interpretation thereof prior to seven (7) days of the time of opening of
80 bids. The person submitting the request will be responsible for its prompt delivery. Any
81 interpretation of these documents will be made only by addendum duly issued and a copy of such
82 addendum will be mailed or delivered to each person receiving a set of such documents. The
83 City's contact will not be responsible for any other explanations or interpretations.
84
85
86
Specifications for Solid Waste Disposal Landfill Facility and Residential Solid Waste Collection Page 2
187
87 QUANTITIES
88 The City estimates that initial service under the contract will be for approximately 7,868
89 residential accounts, which is estimated to produce the last three approximate annual amounts of
90 the following material:
91
92
93 While the estimated volumes of the materials noted above are based on the most recent 36
94 months of data, the City makes no representation as to the reliability of its estimates to predict
95 future need. Each proposer is encouraged to utilize its own method of determining amounts to
96 be generated in each category and to provide for growth or shrinkage factors.
97
98
99 CITY FACILITIES & EVENTS
l00 Proposers are required to make unlimited tandfill space available to the City at no extra charge
101 for waste collected and disposed of by the City as follows (the number of events and volume of
102 waste may increase or decrease from year to year):
103
104 1. City wide clean-ups (twice a year)
105 2. Neighborhood Beautification Program clean-ups (weekly)
106 3. Pumpkin Festival (annual)
107 4. City buildings, offices, & facilities (weekly or more often, as needed)
108
109 Waste will be collected by the City's choice of collection companies at different periods chosen
11 o by the City throughout each year. During each of these periods, the proposer will also accept
111 large, unusual, and bulky waste at its disposal site free of charge.
112
113
114 ADDITIONAL SERVICES
115 Proposers may include additional services beyond the specifications described in this RFP.
116 Details, including must be listed in Exhibit "A" or "B," as appropriate.
117
118
119 1'ERM
120 A contract for landfill services will be for a ten (10) year period, with an option to renew for an
121 additional ten (10) year period, beginning on April 1, 2011, Either party may cancel the contract
122 by notifying the other party by certified mail a minimum of one (1) year prior to the expiration
123 date of the term.
Specifications for Solid Waste Disposal Landfill Facility and Residential Solid Waste Collection Page 3
188
124
125 A contract for residential collection services will be for a ten (10) year period, with an option to
126 renew for an additional ten (10) year period, beginning on a negotiated date no later than August
127 31, 2011. Either party may cancel the contract by notifying the other party by certified mail a
128 minimum of one (1) year prior to the expiration date of the term.
129
130
131 REMUNERATION
132 Upon the completion of the second year of the contracts contemplated by this Request for
133 Proposals and annually thereafter, the rates for the disposal of solid waste at the proposer's site
134 or for residential collection services shall be subject to adjustments proportionate to any
135 increases or decreases in the Consumer Price Index (CPI) issued by the U.S. Department of
136 Labor, Bureau of Labor Statistics for the Dallas/Fort Worth (or any other successor agency of the
137 United States that shall issue such indexes or data) and shall provided for the pass-through of any
138 increases in the Texas state tipping fee or any new (after the effective date of the contract)
139 federal government tax levied on municipal solid waste disposal. Any changes in any law,
140 federal or state, which causes an increase in the costs associated with the provision of services
141 pursuant to this agreement shall be presented to the City with the background information which
142 Proposer/Contractor believes evidences the need for a cost increase with a request to increase the
143 amount of remuneration due pursuant to this Agreement. The City shall conduct a due diligence
144 investigation to determine whether a requested increase is justified. Following an investigation
145 and evaluation of the request the City Council shall act to approve or deny the request.
146
147 Either party may cancel a Contract by notifying the other party in writing by certified mail a
148 minimum of one (1) year prior to the expiration date of the Contract to the address provided in
149 the Contract, as updated throughout the Term, for notices.
150
151 The Contractor will be responsible for all City, State, and Federal landfill fees and taxes.
152
153
154 INDEMNITY
155 The successful proposer will defend, indemnify, and hold the City, its officers, agents, servants
156 and employees harmlessfrom and against any and all suits, actions, legal proceedings, claims,
157 demands, damages, costs, expenses, and attorney's fees incident to any work done in the
158 performance of the Contract arising out of any act or omission of the successful proposer, its
159 officers, agents, servants and employees; provided, however, that the successful proposer shall
160 not be liable for any suits, legal actions, claims, demands, damages, costs expenses, and
161 attorney's fees caused solely by a negligent act or omission of the City, its officers, agents,
162 servants and employees.
163
164
165
Specifications for Solid Waste Disposal Landfll Facility and Residential Solid Waste Collection
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166 GENERAL SPECIFICATIONS
167
168 Section 1- GRANT
169 The Contractor (hereinafter all references to Contractor shall mean the successful proposer who
170 submits a proposal pursuant to this Request for Proposal) shall:
171
172 1. Be the sole provider of solid waste disposal services through the provision of a landfill
173 for use by the City's chosen Solid Waste Collection company, such services does not
174 include the actual collection of solid waste on behalf of the City which will be procured
175 by a separate agreement, for a term of ten (10) years beginning on April l, 2011 with an
176 option to renew for an additional ten (10) year period, subject to each and all of the terms,
177 conditions and covenants, whether expressed, implied or embodied by reference, set forth
178 and contained herein.
179
180 2. Be the sole provider of residential solid waste collection services-(such services does not
181 include the disposal of solid waste on behalf of the City, which will be procured by a
182 separate agreement) for a term of ten (10) years beginning on negotiated date no later
183 than August 31, 2011, with an option to renew for an additional ten (10) year period,
184 subject to each and all of the terms, canditions and covenants, whether expressed, implied
iss or embodied by reference, set forth and contained herein.
186
187 Section 2 - DEFINITIONS
188 Bags: Plastic sacks designed to store refuse wiih sufficient wall strength to maintain physical
189 integrity when lifted by the top. Total weight of a bag and its content shall not exceed 30 pounds
190 in weight.
191
192 Brush: Tree trimmings, lawn trimmings, weeds, hedge trimmings and trees not to exceed
193 eighteen (18) inches in diameter, cut in lengths not to exceed six (6) feet and securely bundled in
194 sizes not exceeding fifty (50) pounds.
195
196 Bulky Waste: Stoves, refrigerators (certified as having the properly refrigerant removed),
197 washing machines, furniture and other waste materials other than construction debris, dead
198 animals, hazardous waste or stable matter with weights or volumes greater than those allowed for
199 containers or bins, as the case may be.
200
201 Bundle: Newspapers and magazines securely tied together forming an easily handled package
202 not exceeding four feet in length nor exceeding 30 pounds in weight.
203
204 Citv: The City of Paris, Texas.
205
206 Construction Debris: Waste building materials resulting from construction, remodeling, repair or
207 demolition operations.
208
209 Container: A plastic bag not to exceed 55 gallons or 50 pounds.
210
Specifications for Solid Waste Disposal Landtill Facility and Residential Solid Waste Collection Page 5
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211 Contract Documents: The Request for Proposals, Instructions to Proposers, Contractor's
212 Proposal, General Specifications, Resolution of the City authorizing the execution of the
213 Contract, the Contract, the Contract Performance and Payment Bond or Letter of Credit,
214 insurance policies and/or certificates of insurance, and any addenda or changes to the foregoing
215 documents agreed to by the City and the Contractor.
216
217 Dead Animals: Animals or portions thereof equal to or greater than 10 pounds in weight that
218 have expired from any cause, except those slaughtered or killed for human use.
219
220 Disposal Site: A refuse depository including but not limited to the landfills, transfer stations,
221 incinerators and waste processing/separation center licensed, permitted or approved by all
222 governmental bodies and agencies having jurisdiction and requiring such licenses, permits, or
223 approvals to receive refuse and/ar dead animals for processing or final disposal.
224
225 Garbage: Any and all dead animals of less than 10 pounds in weight, except those slaughtered
226 for human use; every day accumulation of waste (animal, vegetable and/or other matter) that
227 results from the preparation, processing, consumption, dealing in, handling, packing, canning,
228 storage, transportation, decay or decomposition of ineats, fish, fowl, birds, fruits, grains or other
229 animal or vegetable matter (including, but not by way of limitation, that used in tin cans and
230 other food containers; and all putrescible or easily decomposable waste animal or vegetable
231 matter which is likely to attract flies or rodents); except bulky waste, construction debris, dead
232 animals 10 pounds or more in weight, hazardous waste, rubbish or stable matter.
233
234 Hazardous Waste: Any chemical, compound, mixture, substance or article which is designated
235 by the United States Environmental Protection Agency ar appropriate agency of the State to be
236 "hazardous" as that term is defined by or pursuant to Federal or State Law.
237
238 Landfill: A facility used by the contractor where trash and garbage are disposed of by burying
239 between layers of earth or other approved daily cover.
240
241 Municipal Solid Waste: Residential refuse and bulky waste, construction debris, rubbish, and
242 stable matter generated at a residential unit, unless the context otherwise requires and
243 commercial and industrial refuse.
244
245 Producer: An occupant of a residential unit who generates refuse.
246
247 Residential Refuse: All garbage and rubbish generated by a producer at a residential unit.
248
249 Rubbish: Nonputrescible solid waste (excluding ashes), consisting of both combustible and non
250 combustible waste materials; combustible rubbish includes paper, rags, cartons, wood, excelsior,
251 furniture, rubber, plastics, yard trimmings, leaves, and similar materials; noncombustible rubbish
252 includes glass, crockery, tin cans, aluminum cans, metal furniture, and the like materials which
253 will not burn at ordinary incinerator temperatures (1600 to 1800 degrees F).
254
255 Sludge: Any solid, semi-solid, or liquid waste generated from a municipal, commercial, or
256 industrial wastewater treatment plant, water supply treatment plant, or air pollution control
Specifications for Solid Waste Disposal Landfill Facility and Residential Solid Waste Collection Page 6
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facility or any other such waste having similar characteristics and effect, exclusive or the treated
effluent from a wastewater treatment plant.
Solid Waste: Any garbage, refuse, sludge from a waste treatment plant, water supply treatment
plant or air pollution control facility, and other discarded material, including solid, liquid, semi-
solid, or contained gaseous material resulting from industrial, municipal, commercial, mining,
and agricultural operations, and from community and institutional activities, but does not
include:
A. solid or dissolved material in domestic sewage, or solid or dissolved material in
irrigation retain flows, or industrial discharges subject to regulation by permit issued
pursuant to Chapter 26, Water Code.
B. soil, dirt, rock, sand and other natural man-made inert solid materials used to fill land
if the object of the fill is to make the land suitable for the construction of surface
improvements; or
C. waste materials that result from aetivities associated with the exploration,
development, or production or oil or gas and are subject to control by the Railroad
Commission of Texas.
Section 3- SCOPE OF SERVICES
A. The work under this Contract shall consist of the items contained in the proposal including
all the supervision, materials, equipment, labor and all other items necessary to complete said
work in accordance with the Contract.
B. In the event of a flood, tornado, severe inclement weather or similar or different act of God
over which the Contractor has no control, the City may suspend collection and the Contractor
and the City will negotiate the payment to be made to the Contractar. In addition, the City
agrees that such increase volume is to be handled by the Contractor. Further, if the City and
the Contractor reach such an agreement, then the City shall grant the Contractor variances in
routes and schedules as deemed necessary by the City Manager.
Section 4 - DISPOSAL SITE
The Contractor shall specify the name(s), location(s), and owner(s) (including the percentage of
ownership) of the disposal site(s) which the Contractor intends to use to perform the franchise.
The disposal site(s) shall be approved by the State of Texas, and written proof of the disposal
site's ability to handle all waste contemplated in this agreement shall be furnished to the City.
The Contractor shall also submit to the City proof that the disposal site(s) has/have complied
with annual licensing requirements, of the State of Texas for an annual fee and permit. Further,
the Contractor shall provide reasonable and satisfactory evidence to the City that the Contractor
will have the right to use the disposal site(s) under and for the duration of the franchise,
Specifications for Solid Waste Disposal Landfill Facility and Residential Solid Waste Collection Page 7
.1 192
302
303
304 Section 5- MAINTAINING ALL-WEATHER ROAD AND WET WEATHER AREAS
305 The Contractor shall maintain all-weather roads leading to the landfill from public streets as well
306 as maintaining all-weather roads from the entrance of the landfill to the dumping site(s) or
307 transfer stations for the City.
308
309 Furthermore, the Contractor shall always provide one or more wet weather areas as needed to
310 maintain sufficient auxiliary equipment and labor at the landfill site to get any af the equipment
311 used by the City or its agents or servants out of muddy or flooded wet areas.
312
313 Section 6 - EQUIPMENT
314 A landfill services contractor agrees to furnish, at its own expense, all trucks, equipment,
315 machinery and labor which are necessary to adequately, efficiently and properly dispose of solid
316 waste and brush from accounts serviced by the City's choice of waste collection Franchise.
317
318 A residential collection services contractor agrees to furnish, at its own expense, all trucks,
319 equipment, machinery and labor which are necessary to adequately, efficiently and properly
320 collect solid waste and brush and dispose of it at the City's choice of landfill services provider.
321
322 Section 7 - OFFICE
323 Contractor shall maintain an office and keep such office open to the public on the days of the
324 week, Monday-Friday, except those days of the week observed as legal holidays by the City,
325 from at least 8:00 a.m. until 5:00 p.m., in order to service all complaints relating to its waste
326 disposal service. Contractor shall keep competent personnel in the office during the time that the
327 office is required to be open to the public and to the City's choice of waste collection franchise.
328
329 Contractor shall furnish to the City a name(s) and telephone number(s) of an officer(s) and/or
330 employee(s) who can be contacted after normal business hours if an emergency or critical
331 situation should occur.
332
333 Section 8 - HOLIDAYS
334 The following shall be holidays for purposes of this contract:
335
336
1.
New Year's Day
337
2.
Martin Luther King Day
338
3.
Good Friday
339
4.
Memorial Day
340
5.
Independence Day
341
6.
Labor Day
342
7.
Thanksgiving Day
343
8.
Friday After Thanksgiving
344
9.
Christmas Eve
345
10
. Christmas Day
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Proposers may choose to provide landfill or residential collection services on any or all of the
holidays listed.
Section 9 - PERSONNEL
The Contractor shall assign a qualified person to be in charge of the Contractor's operations in
the City; such person shall be responsible for responding to requests for service and com laints
relative to inadeQuate service.
Section 10 - DISPOSAL OF WASTE FOR MUNICIPAL FACILITIES
Contractor shall make no charge for the disposal of waste accumulation by the City at City-
owned, operated or other City designated sites, including City parks, so long as the same can be
collected on a regular route of the City's choice of waste collection Franchise.
Section 11- CUSTOMER SERVICE REPORT
Contractor shall provide the City a customer service report by the 10th day of the month
reflecting customer service calls for the previous month. This report shall contain the following
minimum information on each call:
1. Customer name
2. Service address
3. Customer telephone number
4. Synopsis of complaint or comment
5. Date and time complaint or comment received
6. Synopsis of resolution of complaint or comment
7. Date and time complaint or comment resolved
The report shall be submitted in hardcopy form as well as in a mutually agreeable electronic
format.
Section 13 - PROHIBITION OF MIXING WASTE STREAMS
38o Residential Services Contractor shall not mix City waste collected under this Contract with waste
381 from any other source.
382
383 Section 14 - TRANSFERABILITY OF AGREEMENT
384 No assignment of this Contract or any right occurring under this Contract shall be made in whole
385 or in part by the Contractor or without the express written consent of the City. In the event of any
386 assignment, the assignee shall assume the full liability of the Contract.
387
388 Section 15 - COMPLIANCE WITH LAW
389 The Contractor shall conduct operations under this Contract in compliance with all applicable
Specifications for Solid Waste Disposal Landfill Facility and Residential Solid Waste Collection Page 9
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390 laws; provided, however, that the general specifications shall govern the obligations of the
391 Contractor where there exists conflicting ordinances of the City on the subject.
392
393 Section 16 - EFFECTIVE DATE
394 A Contract for landfill services shall be effective upon the execution of the contract and
395 performance of such contract shall begin on April 1, 2011. A Contract for residential collection
396 services shall be effective upon the execution of the contract and performance of such contract
397 shall begin on a negotiated date no later than August 31, 2011.
398
399 Section 17 - LICENSES AND TAXES
400 The Contractor shall obtain and maintain all licenses and permits (other than the license and
401 pennit granted by ;e Contract) and promptly pay all taxes required by the City, ~
402
403
404 Section 18 - TERM
405 The term of service for landfill services will be far a ten (10) year period, with an option to
406 renew for an additional ten (10) year period, beginning on April l, 2011, Either party may
407 cancel the contract by notifying the other party by certified mail a minimum of one (1) year prior
408 to the expiration date of the term.
409
410 The term of service for residential collection services will be for a ten (10) year period, with an
411 option to renew for an additional ten (10) year period, beginning on a negotiated date no later
412 than August 31, 2011, Either party may cancel the contract by notifying the other party by
413 certified mail a minimum of one (1) year prior to the expiration date of the term.
414
415 Section 19 - INSURANCE
416 The Contractor sha11 at all times during the Contract maintain in full force and effect employer's
417 liability, warker's compensation, public liability and property damage insurance, including
418 contractual liability coverage for the provisions of any service contemplated by this Agreement.
419 All insurance shall be by insurers licensed to do business in Texas and for policy limits
420 acceptable to the City; and, before commencement of work hereunder, the Contractor agrees to
421 furnish the City certificates of insurance or other evidence satisfactory to the City to the effect
422 that such insurance has been procured and is in force. The certificates shall contain the following
423 express obligations:
424
425 "This is to certify that the policies of insurance described herein have been issued to the insured
426 for whom this certificate is executed and are in force at this time. The City is an additional
427 insured for all insurance policies except Worker's Compensation and Contractor shall provide a
428 Waiver of Subrogation in favor of the City. In the event of cancellation or material change in a
429 policy affecting the certificate holder, thirty (30) days prior written notice will be given the
430 certificate holder."
431
432 For the purpose of the Contract, the Contractor shall carry the following types of insurance in at
433 least the limits specified below:
Specifications for Solid Waste Disposal Landfill Facility and Residential Solid Waste Collection Page 10
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434
435 Coverage Limits of Liabilitv
436 Worker's Compensation Statutory
437 Employer's Liability $500,000
438 Bodily Injury Liability $500,000 each occurrence
439 Except Automobile $1,000,000 each aggregate
440 Property Damage Liability $500,000 each occurrence
441 Except Automobile $500,000 each aggregate
442 Automobile Bodily Injury $500,000 each person
443 Liability $1,000,000 each occurrence
444 Automobile Property Damage $500,000 each occurrence
445 Excess Umbrella Liability $5,000,000 each occurrence
446
447 Section 20 - BOND OR LETTER OF CREDIT
448 A. PERFORMANCE BOND OR LETTER OF CREDIT
449 1. The Contractor will be required to furnish a corporate surety bond as security for the
450 performance of the Contract. Contractor shall furnish bond in the amount of 100% of the
451 contract price for one (1) year. 452
453 2. Premium for the bond or letter of credit described above shall be paid by the Contractor.
454 A certificate from the surety showing that the bond premiums are paid in full shall
455 accompany the bond.
456
457 3. The surety on the bond shall be a duly authorized corporate surety company authorized to
458 do business in the State.
459
460 4. Any Letter of Credit submitted by Contractor must be accepted by the City before same
461 may be used/substituted for 1'erformance Bond.
462
463 B. POWER OF ATTORNEY
464 Attorneys-in-fact who sign performance bonds or contract bonds must file with each bond a
465 certified and effectively dated copy of their Power of Attorney.
466
467 Section 21- TERMINATION FOR CAUSE
468 If at any time the Contractor shall fail to substantially perform terms, covenants or conditions
469 herein set forth, the City shall notify the Contractor by registered or certified mail addressed to
470 the Contractor at the address set forth herein of specific reasons in support of the City's claim
471 that the Contractor has substantially breached the terms and provisions of this Contract. The
472 Contractor shall be allowed a thirty (30) day period from the date of receipt of said notice from
473 the City to remedy any failure to perform. Should the City deem the failure to perform
474 remedied, no hearing shall be held.
Specifications for Solid Waste Disposal Landfill Facility and Residential Solid Waste Collection Page 11
. _ 196
475
476
477
478
479
480
481
482
483
484
485
486
487
488
489
490
491
492
493
494
Should the Contractor fail to remedy its performance, the City may terminate this Contract and
the rights and privileges granted to the Contractor herein. A notice of termination shall be sent to
Contractor by City at the address specified for Notices in this Agreement. Said notice shall
inform Contractor of specific reasons that the Contract is being terminated and whether the
Contractor has remedied the problems to the City's satisfaction.
Section 22 - NOTICES
Any notice required or permitted to be delivered hereunder shall be in writing and shall be
deemed to be delivered when deposited in the United States mail, postage prepaid, certified mail,
return receipt requested, addressed to the respective party of the address set forth below:
If to the City, to: City Manager
City of Paris
P O Box 9037
Paris, Texas 75461-9037
If to the Contractor, to:
495
496
497 Section 23 - APPROVAL
498 This Contract shall not be considered fully executed nor binding on the City or the Contractor
499 until the same shall have been executed by the Contractor and the City Manager, as approved by
500 the City Council.
501
502 Section 24 - AMENDMENT
503 All provisions of this Contract shall be strictly complied with and conformed to by the
504 Contractor, and no amendment to this Contract shall be made except upon the written consent of
505 the parties. No amendment shall be construed to release either party from any obligation under
506 this Contract except as specifically provided for in such amendment.
507
508 Section 25 - FORCE MAJEURE
509 Notwithstanding anything herein to the contrary, the Contractor shall not be liable for the failure
510 to perform its duties if such failure is caused by a catastrophe, riot, war, governmental order or
511 regulation, strike, fire, accident, act of God or other similar or different contingency beyond the
512 reasonable control of the Contractor.
513
514 Section 26 - SEVERABILITY
515 In the event that any provision or portion thereof of any Contract Document shall be found to be
516 invalid or unenforceable, then such provision or portion thereof shall be performed in accordance
Specifications for Solid Waste Disposal Landfill Facility and Residential Solid Waste Collection Page 12
- - 19'7
517 with the applicable laws. The invalidity or unenforceability of any provision or portion of this
518 Contract shall not affect the validity or enforceability of any other provision or portion of this
519 Contract.
520
521
522 Section 27 - CONTRACT PERFORMANCE REVIEW
523 A. The Contractor's representatives shall meet with City staff periodically in order to review
524 contract performance. The time and place of ineetings shall be scheduled by the City
525 Manager.
526
527
528
529
530
531
532
533
534
535
536
537
538
539
540
541
542
543
544
545
546
B. The Contractor's representatives shall meet once a year with the City Council for purposes of
an annual contract performance review.
Section 28 - AMERICAN DISABILITIES ACT
"Any person, firm, business, partnership, or corporation that provides a service ar function to the
public or employees, agents or officials of the city of which is performed on behalf of the City,
shall comply with 42 U.S.C. 1210-12213 and any amendments thereto, known as the "American
Disabilities Act of 1990"."
Section 29 - BOOKS AND RECORDS
The Contractor hereby agrees to maintain, at is principal place of business within the state of
Texas, adequate books and records relating to the performance of its obligations under this
Agreement. The records of the Contractor applicable to its performance under this Agreement
shall be available for inspection by the City at any time during normal business hours. The City
may at its own expense and at any time cause an audit to be performed by an independent party
designated by the City of that portion of the Contractor's books and records relating to its
performance under this Agreement.
Specifications for Solid Waste Disposal Landfill Facility and Residential Solid Waste Collection
Page 13
- ~ 198
547 EXHIBIT "A"
548 LANDFILL SERVICES PROPOSAL
549
550 CITY EVENTS & FACILITIES
551 Proposers are required to make landfill space available to the City at no extra charge for waste
552 collected and disposed of by the City as follows (the number of events and volume of waste may
553 increase or decrease from year to year):
554
555 1. City wide clean-ups, including a 25 cubic yard rear-load truck with two-person crew at
556 each event (twice a year)
557 2. Neighborhood Beautification Program clean-ups (weekly)
558 3. Pumpkin Festival (annual)
559 4. City buildings, offices, & facilities (weekly or more often, as needed)
560
561 Waste will be collected by the City's choice of collection companies at different periods chosen
562 by the City throughout each year. During each of these periods, the proposer will also accept
563 large, unusual, and bulky waste at its disposal site free of charge.
564
565 Does this proposal include the services for City facilities and events? _Yes No
566
567
568 COST BASIS FOR DISPOSAL FEE:
569 Please detail disposal fees by completing the table below.
Measurement Compacted Uncompacted
Per Ton 1 $ 1 $
Per Cubic Yard I$ I$
570
571
572 CITIZEN USE
573 Will the Landfill allow citizens to utilize the facility on an individual basis? Yes No
574
575 If yes, please detail the proposed charges in the table below (if there is no charge mark "N/C" in
576 the cost column and note the frequency of access in the last column):
577
Specifications for Solid Waste Disposal Landfilt Facility and Residential Solid Waste Collection
Page 14
199
Cost Unit of If No Charge, # of Free
DC5Cr1pti0n Per IJnit Meacure Vicitc/Mnnth/f netnmPr
Municipal Solid Waste (MSW) in
pickups, autos, 8' trailers, etc., less
than SOO lbs.
$
Ton
MSW in trailers over 8', large trucks
$
Ton
Bulky Waste
$
Item
Tires
$
Tire
Other:
$
578
579
580 LANDFILL INFORMATION
581 Landfill Name:
582 LandfillOperator:
583 TNRCC Permit Number:
584 Location:
585 Hours of Operation:
Day of Week Open Close
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
586
587 Holidays when landfill is closed:
sss 1. 6.
Specifications for Solid Waste Disposal Landfill Facility and Residential Solid Waste Collection Page 15
- 200
589
590
591
592
593
594
595
596
597
598
599
600
601
602
603
604
605
606
607
608
609
610
611
612
613
614
615
616
617
618
619
620
621
622
623
624
625
626
627
628
2.
3.
4.
5.
7.
8.
9.
10.
CONTACT INFORMATION
Name:
Address, City, State, Zip:
Phone:
Email:
CAPACITY INFORMATION
2010 - Remaining Capacity (in Tons):
Average Annual Tons Accepted since 2000:_
Largest Annual Tonnage Accepted since 2000:
Projected Lifetime in Years:
Last Update of Projection:
REFERENCES
Please provide the requested contact information for four current municipal landfill or residential
collection customers who have been customers for three (3) years or more and have populations
of 10,000 - 50,000.
1. Name of City:
Contact:
Address:
City, State, Zip:_
Phone:
Email:
2. Name of City:_
Specifications for Solid Waste Disposal Landfill Facility and Residential Solid Waste Collection Page 16
201
629
630 Contact:
631
632 Address:
633
634 City, State, Zip:
635
636 Phone:
637
638 EmaiL
639
640 3. Name of City:
641
642 Contact:
643
644 Address:
645
646 City, State, Zip:
647
648 Phone:
649
650 Email:
651
652 4. Name of City:
653
654 Contact:
655
656 Address:
657
658 City, State, Zip:
659
660 Phone:
661
662 Email:
663
664
665 ADDITIONAL SERVICES
666 To make their proposal as competitive as possible, proposers may include additional services
667 beneficial to the City beyond the specifications described in this RFP, e.g. recycling, decorative
668 waste cans for parks and streetscapes, different pricing for landfill and residential collection
669 services bundled together, etc.. In the space below, please describe in detail any additional
670 services (if any) and their cost.
671
672 1. Service Title: Cost:
673 Description of Service:
Specifications for Solid Waste Disposal Landfill Facility and Residential Solid Waste Collection Page 17
- 1 202
674
675
676
677
678
679
680
681
682
683
684
685
686
687
688
689
690
691
692
693
694
695
696
697
698
699
700
701
702
703
2. Service Title:
Description of Service:
3. Service Title:
Description of Service:
4. Service Title:
Description of Service:
Cost:
Cost:
Cost:
CERTIFICATION
I certify that I have the authority to quote the prices detailed in Exhibit "A" and on behalf of my
company agree to meet the stated minimum requirements as set forth in these specifications and
any additional services.
Signature:
Typed/Printed Name:
Date:
Specifications for Solid Waste Disposal Landfill Facility and Residential Solid Waste Collection
Page 18
- 203
704 EXHIBIT "B"
705 RESIDENTIAL COLLECTION SERVICES PROPOSAL
706
707 RESIDENTIAL COLLECTION SERVICES
708 Proposers are required to submit a proposal mirroring the City's current residential collection
709 service to its approximately 7,868 customers. This service includes:
710
711 1. No more than six (6) bags the first pick up of the week
712 2. Up to twelve (12) bags the second pick up or a single bulk item (up~to Zcubic yards) plus
713 up to six (6) bags.
714 3. An unlimited number of unbagged leaves are allowed if they are placed at the curb in a
715 container.
716 4. Residential service begins at 7:30 a.m.
717
718 A more detailed description of the City's residential collection policy is provided as Exhibit "C".
719
720 Monthly cost (assuming customer billing by City and excluding City street use and
721 administrative fees): $
722
723 Does this proposal include services mirroring the City's euirent residential collection service?
724 Yes No
725 -
726
727 POLYCART ALTERNATE
728 Proposers may include an alternate for using polycart containers based on once a week and twice
729 a week pick up and 96 gallon polycarts. This option assumes that the proposer would provide
730 polycarts to each customer.
731
732 Please detail the polycart residential collection fees (assuming customer billing by CiTy and
733 excluding City street use and administrative fees) by completing the table below.
734
Number of Pol carts lz/Week 2x/Week
First Polycart $ $
Each Additional Polycart $ $
735
736 Does this proposal include a polycart alternate? _Yes No
737
738
739 CITY EVENTS & FACILITIES
740 Proposers are required to make collection services available to the City at no extra charge for the
741 City as follows (the number of events and volume of waste may increase or decrease from year
742 to year):
Specifications for Solid Waste Disposal Landfill Facility and Residential Solid Waste Collection Page 19
- 204
743
744 1. City wide clean-ups, including a 25 cubic yard rear-load truck with two-person crew at
745 each event (twice a year)
746 2. Neighborhood Beautification Program clean-ups (weekly)
747 3. Pumpkin Festival (annual)
748 4. City buildings, offices, & facilities (weekly or more often, as needed)
749
750 Waste will be disposed of in the City's choice of landfill at different periods chosen by the City
751 throughout each year. During each of these periods, the proposer will also dispose of large,
752 unusual, and bulky waste at the City's choice of disposal site free of charge.
753
754 Does this proposal include the services for City facilities and events? Yes No
755 - -
756
757 RESIDENTIAL COLLECTION PERSONNEL
758 Proposals for a service must include offering employment to current City employees performing
759 that service and not laying off, for reductions in force or other non-performance related reasons,
760 any of the former City employees for a minimum of two years. Employment offers shall be at
761 salaries and benefits equal to or better than their current City salaries and benefits. Please
762 complete the table below showing the proposed salary for the positions listed. The exact salaries
763 of the persons currently holding the positions will be provided after selection of the successful
764 proposal.
765
_ Position No. Ci Sala Range Proposal Sala Range
Supervisor 1 $27,568 $36,943
Solid Waste Collector 9 $22,624 $30,320
766
767 Please complete the following comparative table summarizing the City's and proposer's benefit
76s plans:
769
Benefit Ci Proposal
Paid Hohdays 10
V acation Years 1-10: 1/day/month
After Year 10: 1.5/days/month
Max accrual of 40 days
Attendance Holiday 1 day each quarter if no leave
other than vacation or holiday
are used
Sick Leave 1.25/days/month; max accrual
of 135 days
Retirement 6% employee contribution
match by City 2 to 1
Specifications for Solid Waste Disposal Landfill Facility and Residential Solid Waste Collection Page 20
_ 1 205
Health & Life Insurance Employee premiums paid
100% by City; optional health
& life for dependents &
optional dental & vision at
employee's cost
770
771
772 RESIDENTIAL COLLECTION EQUIPMENT
773 Proposals including residential solid waste collection services must also include the purchase of
774 the City's existing equipment. Please complete the table below showing the proposer's bid for
775 each piece of equipment.
776
Unit #
Make
Chassis
Model Year
Mileage
Make
Compactor
Madel
Year
Bid Amount
113
Ford
Cargo 800
1990
84,841
EZ Pac
CR200
ELR20
1990
$
120
GMC
T8500
1997
128,356
Pac Mor
1997
$
110
GMC
T8500
2000
151,183
McNeilus
2000
$
173
GMC
T8500
2001
109,549
Heil
612-2560
2001
$
174
GMC
T8500
2001
93,461
Hei]
612-2560
2001
$
143
GMC
T8500
2004
94,518
McNeilus
2004
$
129
GMC
T8500
2006
47,786
McNeilus
2006
$
111
GMC
T8500
2007
41,939
McNeilus
2007
$
259
Hino
338
2010
3,900
McNeilus
2010
$
777
778
779
780
781
782
783
784
785
786
787
788
STREET SWEEPING
The City currently provides street sweeping on approximately 300 curb miles four days a week
in 19 commercial and residential zones within the City plus twice a month for the runways,
taxiways, and hanger areas at Cox Field and as needed for street construction projects.
Does this proposal include street sweeping services? _Yes No
If yes, please detail the proposed charges in the table below (if there is no charge mark "N/C" in
the cost column):
Specifications for Solid Waste Disposal Landfill Facility and Residential Solid Waste Collection Page 21
206
Cost Unit of
Description Per Unit Measure
Residential & commercial zones, 4 times per week $ Curb Mile
Cox Field runways, taxiways, and hanger areas, $ Service
2times per month
Street construction $ Lane Mile
Total Cost
789
790
791 STREET SWEEPING PERSONNEL
792 Please complete the table below showing the proposed salary for the positions listed, if
793 proposing street sweeping services. The exact salaries of the persons currently holding the
794 positions will be provided after selection of the successful proposal.
795
Position No. Ci Sala Range Proposal Sala Range
Maintenance 4 1 $24,367 $32,652
Solid Waste Collector 1 $22,624 $30,320
796
797
798 STREET SWEEPING EQUIPMENT
799 Proposals including street sweeping services must also include the purchase of the City's
800 existing equipment. Please complete the table below only if the proposal includes the provision
801 of street sweeping services.
802
Chassis Sweeper Bid
Unit # Make Model Year Mileage Make Model Year Hours Amount
99 Ford C800 1995 51,149 Tymco 600 1995 4,143 $
185 Tymco T7500 1997 66,461 Tymco 600 1997 9,571 $
246 Freightliner 2001 47,143 Tymco 600 2001 5,729 $
803
804
805 COMPOST SITE
806 The City currently operates a compost site for residents to take brush. The resulting Type A and
807 Type B mulch is given to residents at no cost.
808
Specifications for Solid Waste Disposal Landfill Facility and Residential Solid Waste Collection Page 22
- 207
809 Does this proposal include the operation of a compost site? Yes No
810
811 If yes, please detail the proposed charges in the table below (if there is no charge mark "N/C" in
812 the cost column):
Cost Unit of
Description Per Unit Measure
Drop off of brush $ Cubic Yard
Cost of Type "A" mulch $ Cubic Yard
Cost of Type "B" mulch $ Cubic Yard
813
814
815 COMPOST EQUIPMENT
816 Proposals including street sweeping services must also include the purchase of the City's
817 existing equipment. Please complete the table below only if the proposal includes the provision
818 of street sweeping services.
819 Unit # Make Model Year Mileage Hours Bid Amount
278 GMC Kodiak 2001 43,000 $
1997 Hyundai 740TM 1997 66,461 9,071 $
1998 Kubota M8200 1998 315.9
268 Bandit 3680 2000 813 $
Windrow Aeromaster 2000 $
Turner PT 120
168 Chev ~Ckp 1990 136,473 $
820
821
822 REFERENCES
823 Please provide the requested contact information for four current municipal residential collection
824 customers who have been customers for three (3) years or more and have populations of 10,000
825 - 50,000.
826
827 1. Name of City:
828
829 Contact:
830
831 Address:
Specifications for Solid Waste Disposal Landtill Facility and Residential Solid Waste Collection Page 23
1 208
832
833 City, State, Zip:
834
835 Phone:
836
837 Email:
838
839
2. Name of City:
840
841
Contact:
842
843
Address:
844
845
City, State, Zip:
846
847
Phone:
848
849
Email:
850
851
3. Name of City:
852
853
Contact:
854
855
Address:
856
857
City, State, Zip:
ass
859
Phone:
860
861
Email:
862
863
4. Name of City:
864
865
Contact:
866
867
Address:
868
869
City, State, Zip:
870
871
Phone:
872
873
Email:
874
875
876
ADDITIONAL SERVICES
877 To make their proposal as competitive as possible, proposers may include additional services
Specitications for Solid Waste Disposal Landfill Facility and Residential Solid Waste Collection Page 24
- 209
87s
879
880
881
882
883
884
885
886
887
888
889
890
891
892
893
894
895
896
897
898
899
900
901
902
903
904
905
906
907
908
909
910
911
912
913
beneficial to the City beyond the specifications described in this RFP, e.g. curbside recycling,
decorative waste cans for parks and streetscapes, different pricing for landfill and residential
collection services bundled together, etc. In the space below, please describe in detail any
additional services (if any) and their cost. If additional space is needed to fully explain the
service, mark "See attachment [INSERT ITEM NUMBER]" in the Description of Service
section.
1. Service Title:
Description of Service:
Cost•
2. Service Title• Cost:
Description of Service:
3. Service Title:
Description of Service:
4. Service Title:
Description of Service:
Cost:
CERTIFICATION
I certify that I have the authority to quote the prices detailed in Exhibit "B" and on behalf of my
company agree to meet the stated minimum requirements as set forth in these specifications and
any additional services.
Signature:
Typed/Printed Name:
Date:
Specifications for Solid Waste Disposal Landfll Facility and Residential Solid Waste Collection
Cost:
Page 25
- 210
914
Specifications for Solid Waste Disposal Landfill Facility and Residential Solid Waste Collection Page 26
211
915 EXHIBIT "C"
916 CURRENT RESIDENTIAL COLLECTION POLICY
917
918 The City of Paris will provide twice-weekly residential trash collection to customers paying a
919 monthly residential sanitation charge, subject to the following guidelines:
920
921 1. Zones 1 and 3 will be collected on Monday and Thursday. Zone 2 will be collected on
922 Tuesday and Friday (see map on reverse side).
923
924 2. Items for collection must be placed together at curbside no earlier than dusk the day prior to
925 scheduled collection and no later than 7:30 A.M. the day of collection. All items used for
926 storage or containment of bags, bundles and containers must be removed following collection
927 by the city no later than 11:00 P.M. the day of collection. Storage containers shall be made of
928 a solid and durable grade of inetal or plastic with a capacity of not less than ten (10) gallons
929 and a capacity of not more than sixty (60) gallons. No permanent structures sha11 be
930 constructed or placed at or near the curbside.
931
932 3. Properly secured disposable bags will be removed from rigid or semi rigid containers. The
933 weight limit for disposable bags or brush bundles should not exceed fifty (50) pounds. All
934 containers will be left at the point of collection. For health and safety reasons, garbage that is
935 loose in containers other than leaves will not be collected. Leaves that are placed loosely in
936 containers should have a securely fastened lid to prevent leaves from blowing out of
937 containers.
938
939 4. No more than a total of six (6) disposable bags or brush bundles will be collected on any
940 regular collection day. On Thursday and Friday one bulk item will be picked up in addition to
941 the six (6) bags or bundles. This item can be up to two (2) cubic yards in size (for example a
942 refrigerator). Six (6) additional bags may be set out in lieu of placing a bulk item at the
943 curbside.
944
945 5. Bulk item nick up: A single bulk item up to 2 cubic yards will be picked up on the second
946 pick up day of the week (Thursday or Friday) free of charge. If the customer has more than
947 one bulk item per week or more than the allotted number of bags the City will automatically
948 pick up everything at the curb on the second collection day of the week and charge the water
949 bill for any overages. Approximate charges are as follows: $20.00 (twenty dollars) per bulk
950 item and $2.00 (two dollars) per bag or box with the exception of leaves. The customer may
951 call Public Works at (903) 784-9266 and someone will come out and give you an estimate of
952 what it will cost ($20.00 per cubic yard) for the City of Paris Sanitation Dept. to remove your
953 bulk items. The customer can haul one pickup load per month to the landfill located at 3100
954 CR 33900 (see map on the back) for free by taking a current water bill and your driver's
955 license. The name and/or address must match.
956 Please do not nlace bulk items at the street until one (1) dav nrior to pick up dav.
957
958 6. Items not accepted: Waste unacceptable for residential pick up shall include, but not be
959 limited to: hazardous waste, construction/demolition debris, lumber, major vehicle parts,
960 batteries, fencing, cross ties, landscape timbers, computer monitors, medical waste, caustic,
Specifications for Solid Waste Disposal Landfill Facility and Residential Solid Waste Collection Page 27
- 21.2
96 1 corrosive, explosive, toxic, or flammable materials; sewage or other human waste; animal
962 waste; or other materials designated by the U.S. Environmental Protection Agency (EPA),
963 Texas Commission on Environmental Quality (TCEQ), city manager, or designee.
964
965 7. Tires: Tires will be picked up for a charge of $5.00 (five dollars) each with a four (4) tire limit
966 per month. Only tires from a passenger car or light duty truck (one-ton or less) will be picked
967 up for this fee. These tires shall be the standard manufactures recommended size for the
968 vehicle they were removed from.
969
970 8. Brush cut in three (3) foot lengths and tied in small bundles (no more than the [3] cubic feet)
971 will be picked up on regular collection days.
972
973 9. Lartze brush/limb nickun; fees. For large accumulation of brush or loose limbs the resident
974 shall be charged a separate fee of ten-dollars ($10.00) for each three hundred fifty (350) cubic
975 feet or portion thereof, of accumulated brush/limbs. PLEASE NOTE: 350 cubic feet is
976 equivalent to 7'x7'x7'. The additional charge will be assessed on the monthly water bill in
977 accordance with Section 16-28 (b) of the Code. Only brush accumulated from the individual
978 residential lot will be eligible for the large brush pickup service; brush from contractors, land
979 clearing, or brush moved to residence from another location will not be accepted.
980
981 10. In lieu of brush pickup, residents may personally deliver their residential brush to the City of
982 Paris compost site on Field Road with no additional fee. A maximum of two (2) loads
983 containing no more than 350 cubic feet per load may be taken to the compost site per month.
984 At the time of drop off, a current water bill and a driver's license will be required. Compost
985 site hours of operation are Wednesday 9:00 am to 11:30 am and 1:30 pm to 4:30 pm and
986 Thursday/Friday from 8:30 am to 11:30 am and 1:30 pm to 4:30 pm. It is also open on
987 Saturday's from 10:00 am to 2:00 pm.
988
989 11. Brush: Limb size shall not exceed eighteen (18) inches in diameter and cut no longer than six
990 (6) foot to eight (8) foot in length. Brush pick-up will be accomplished by picking limbs up
991 curbside with the boom truck and hauling away. Limbs/brush placed for pick-up shall not
992 block drainage ditches nor sidewalks and shall not be placed in the street. New brush lists are
993 distributed and started on Wednesday of each week. New lists are not worked until previous
994 lists are completed which may require more than one (1) week. For brush pick-up, call Public
995 Works office at 903-784-9266. Residents who place piles of brush at curbside for pickup, but
996 fail to contact the Public Works office to schedule the pickup shall be charged two times (2X)
997 the normal rate. NOTE: Brush on state highways shall be put near right-of-way or an
998 accessible driveway.
999
i oo0 12. Curbside: Refers to that portion of the public right-of-way or private property adjacent to
1001 paved or traveled City roadways (including alleys). Any item(s) placed at curbside or on city
1002 right-of-way is assumed to be placed for collection, a fee may be charged for items removed in
1003 accordance with the ordinance.
1004
1005 13. Trash will not be collected on the following official holidays observed by the City of Paris:
1006 New Years Day, Martin Luther King Day, Good Friday, Memorial Day, Independence Day,
Specitications for Solid Waste Disposal Landtill Facility and Residential Solid Waste Collection Page 28
213
1007 Labor Day, Thanksgiving Day, Friday after Thanksgiving, Christmas Eve, and Christmas day.
loog Trash will not be picked up if the day after Christmas falls on a Saturday or Sunday.
1009
Specifications for Solid Waste Disposal Landfill Facility and Residential Solid Waste Collection Page 29
11 214
Kevin Carruth
From: Kevin Carruth
Sent: Friday, September 24, 2010 3:38 PM
To: 'Edwin Pickle'
Cc: 'wbiard@sbcglobal. neY
Subject: RE:
Attachments: Kevin Carruth.vcf
See my comments below in turquoise:
1. Line 99: Substandard Building Demolition - Number of houses demolished per year for the past 3 years
Done.
2. Remove Section 8 completely - starts at Line 339
I have left Section 8 in. Including the City holidays may have an impact on a proposer's response.
Section 8 does not require a proposer to follow this schedule but merely makes them aware of the City's
schedule and what our customers are accustomed to already. Is there a specific reason you want to
exclude it for?
3. Section 9: Remove the last sentence in this paragraph beginning on line 359.
I have clarified that this information applies only to the residential collection portion of the RFP. This is
in here mainly because having the ability to know how a contractor's employees are being compensated
would be helpful to the City in the event the City has to assume collection services at some point in the
future.
4. Line 764: Residential Collection Personnel - Change from a minimum of 2 years to 90 days. Remove
the next sentence which extends to Line 765
I have left this in because the consensus of the Council was that protecting the employees was a top
priority. You will need to discuss this with the rest of the group on Monday.
Please contact me if you have any questions. Thanks!
Kevin Carruth
City af Paris
City Manager
(903) 784-9202't,'irbrk
kcarruth@paristexas.gov
P,O. Box 4037
135 SE First Street
Paris, TX' 75461-90 37
mvw, parisbexas. gov
From: Edwin Pickle [mailto:edwinlp@swbell.net]
Sent: Wednesday, September 15, 2010 4:03 PM
To: Kevin Carruth; wbiard@sbcglobal.net
Subject:
My recommendations
Edwin W. Pickle
Kwik Kopy of Paris
2 15
W: 903.785.6320
H: 903.785.3997
C: 903.517.1974
~ 216