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10-18 Last five years funding history and Resolutions CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Items No.: 10/18/2010 Council Date: Finance Gene Anderson 10 - 18. 10/25/2010 RECOMMENDED MOTION: Move to approve Resolutions authorizing Professional Services Agreements with Greater Paris Development Foundation, American Red Cross-Lamar County Chapter, Lamar County Historical Society, Children's Advocacy Center, East Texas Council on Alcohol and Drugs, CASA for Kids, Lamar County Human Resources Council, Models of the Maker, and Shelter Agencies for Families in East Texas. POLICY ISSUE(S): Fiscal Management This agenda item authorizes the City of Paris to enter into agreements with nine non-profit agencies to perform certain specialized services for the City of Paris and its citizens. The City has funded various non-profit agencies in past years using professional services agreements. This practice benefits the City by avoiding duplication of services, providing services the City cannot, providing services more efficiently than the City can, allowing the City to avoid certain personnel costs associated with providing the services, and allowing the City to focus on its core functions. BOARD/COMMISSION RECOMMENDATION: NONE EXHIBITS: Last five years funding history and Resolutions. ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order 10-11 Budget $80,500 ❑ Department Report ® Resolutions YTD Actual $ 0 ❑ Presentation ❑ Ordinance Acct. Number various ❑ Public Hearing ❑ Other Acct. Name various FISCAL NOTES: None REVIEWED AND APPROVED BY: ® Administration ® City Clerk ❑ Community Development ❑ EMS/IT ® Finance ❑ Fire ❑ Municipal Court ® Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris 0047 Revised 2/04/08 DRAFT S:\RESWORK\CURRENT\Specialized Services Prof Serv Contract Res-GPDF-Diversity Task Force 2010-2011.docx RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH THE GREATER PARIS DEVELOPMENT FOUNDATION TO PERFORM CERTAIN SPECIALIZED SERVICES TO THE CITY OF PARIS AND ITS CITIZENS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, The Greater Paris Development Foundation, hereinafter referred to as Service Organization, possesses certain specialized expertise, personnel, equipment, and training necessary to provide certain community based specialized services unique to said organization and unavailable from any other readily available source; and, WHEREAS, the City of Paris, hereinafter referred to as City, desires to enter into a Professional Services Agreement with the Service Organization to provide partial funding to the Service Organization; and, WHEREAS, the Service Organization will provide certain specialized services to the community that will benefit the City by: 1) providing specialized services to the community for which the City has limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower cost; 3) providing specialized services under a recognized name and as a recognized source in the community for specialized expertise in the area of said specialized services; and, WHEREAS, the City Council finds and determines that contracting with said Service Organization will benefit the general health, safety, and welfare of the citizens of the City of Paris in furtherance of a public purpose; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the city manager is hereby authorized to execute and the City Clerk to attest to a Professional Services Agreement, by and between the City of Paris and The Greater Paris Development Foundation for the performance of certain specialized services as set out in said Agreement, a copy of which is attached hereto and incorporated herein as Exhibit A. Section 3. That this resolution shall be effective from and after its date of passage. 00 40' PASSED AND APPROVED this 25th day of October, 2010. Will Biard, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney 0050 . PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE CITY OF PARIS AND THE GREATER PARIS DEVELOPMENT FOUNDATION STATE OF TEXAS § COUNTY OF LAMAR § This Professional Services Agreement, hereinafter referred to as the "Agreement," entered into by and between the City of Paris, a home-rule municipality with its offices located at 135 First Street S.E., in the City of Paris, Lamar County, Texas, hereinafter referred to as "CITY" and the Greater Paris Development Foundation whose offices are located at 1323 Lamar Ave, Ste. D, Paris, Texas 75460, in the City of Paris, Lamar County, Texas, hereinafter referred to as "SERVICE ORGANIZATION". WITNESSETH WHEREAS, SERVICE ORGANIZATION possesses certain specialized expertise, personnel, equipment, and training necessary to provide certain community-based specialized services unique to said organization and unavailable from any other readily available source; and, WHEREAS, CITY desires to enter into a Professional Services Agreement with the SERVICE ORGANIZATION to provide such specialized services to City of Paris and its citizens; and, WHEREAS, the Service Organization will provide certain specialized services as described herein and as further described in the Service Organization's Request for Public Funding attached hereto and incorporated herein as Exhibit A that will benefit the City by: 1) providing specialized services for which the City has limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower cost; 3) providing specialized services under a recognized name and as a recognized source in the community for specialized expertise in the area of said specialized services; and, WHEREAS, the City Council finds and determines that contracting with said SERVICE ORGANIZATION will benefit the health, safety, and welfare of the citizens of the City of Paris in the furtherance of a public purpose; NOW, THEREFORE, FOR AND IN CONSIDERATION OF THESE PREMISES, and the mutual consideration as set out herein, CITY and SERVICE ORGANIZATION agree as follows: 1. Scope of Services SERVICE ORGANIZATION agrees to provide the following services as set forth in more detail in the Request for Funding documents attached hereto and incorporated herein as Exhibit A to CITY and its citizens during the term of this agreement: EXH1BiT A 005.E To establish working relationships among all citizens of Paris and to break down racial barriers by assisting the Diversity Task Force with projects such as the Challenge Day to be held at three local school districts being a program to eliminate racism and other prejudices and the Community Wide Block Party that brings in hundreds of Paris residents to enjoy food, music, and fun with booths to encourage sign-ups by the children for Girl Scouts, etc. II. Funding For and in consideration of these services, CITY agrees to provide partial funding to the SERVICE ORGANIZATION, in the form of a one-time payment, in the amount of $11,500.00 to be paid to SERVICE ORGANIZATION within 30 days following an initial billing and invoice from SERVICE ORGANIZATION to CITY for said services. Said invoice shall be in a form and contain such information as CITY shall require. Upon receipt of the aforesaid one-time payment, SERVICE ORGANIZATION shall be obligated to provide said services throughout the term of this Agreement. III. Reporting No later than ninety (90) days prior to the termination of this Agreement as provided herein, SERVICE ORGANIZATION shall provide to CITY the following information in writing: I. A financial statement, in such detail and containing such information as CITY shall require; 2. A report of the number of citizens of the City of Paris served and directly benefitted by the services provided under this Agreement during the previous nine (9) months of services, or such other similar information as the CITY shall require; 3. A projected scope of services and cost projection for performance for the same or similar services on behalf of CITY for an additional one year of service, should CITY desire to renew this Agreement with SERVICE ORGANIZATION at the end of the contractual term; 4. Any other information which CITY may reasonably require. IV. Agreement Term The term of this Agreement shall begin on October 1, 2010, and end on September 30, 2011. V. Termination. This Agreement may be terminated by either party hereto at any time upon ten (10) days 0052 written notice of termination to the other party. Such notice may be delivered personally to the address shown in this agreement or by forwarding said notice to the other party by certified mail, return receipt requested and shall be effective ten (10) days following receipt thereof by the other party. If the SERVICE ORGANIZATION terminates the Agreement prior to providing all the services required herein, the SERVICE ORGANIZATION shall refund that portion of the funding received ($11,500) on a pro rata basis. VI. Release/Indemnification By entering into this Agreement, the SERVICE ORGANIZATION expressly agrees to defend, indemnify and hold the City of Paris, Texas and its officers, agents and employees harmless from and against all damages, injuries (including death), claims, property damages (including loss of use), losses, demands, penalties, suits, judgments and costs, including attorney's fees and expenses, in any way arising out of, related to, or resulting from the SERVICE ORGANIZATION's activities or services provided under this Agreement and/or caused by the negligence, errors, omissions or intentional wrongful acts of the SERVICE ORGANIZATION or the SERVICE ORGANIZATION's owners, officers, employees or agents. VII. Independent Contractor SERVICE ORGANIZATION shall be considered for all purposes under this Agreement an independent contractor, and not an employee, agent, or other representative of CITY. Nothing in this Agreement shall change the SERVICE ORGANIZATION's independent contractor status or create any kind of joint enterprise between the SERVICE ORGANIZATION and the CITY. VIII. Miscellaneous This Agreement may be assigned by SERVICE ORGANIZATION only with the express written consent of City Manager of the City of Paris, Texas. SERVICE ORGANIZATION and CITY agree that the services provided under this Agreement are to be performed in Lamar County, Texas, and venue for any and all legal actions arising under this Agreement, if any, shall lie exclusively in the State Courts of Lamar County, Texas and in the Federal Courts for the Eastern District of Texas. This Agreement, and every provision hereof, shall be considered severable, and the invalidity or partial invalidity of any section, clause, or provisions of this Agreement shall not affect the validity of any other portion of this Agreement. This Agreement shall be interpreted exclusively under the laws and ordinances of the State of Texas and the City of Paris. EXECUTED this 25th day of October, 2010. - 0053 ATTEST: CITY OF PARIS, TEXAS Janice Ellis, City Clerk Kevin Carruth, City Manager APPROVED AS TO FORM: W. Kent McIlyar City Attorney ATTEST: THE GREATER PARIS DEVELOPMENT FOUNDATION Edward Ellis, President 0054 RECEIVED REQUEST FOR PUBLIC FUNDING T7777- Non-profit agencies requesting funding from the City of Paris for projects that benefit the citizeTGffY the following information to be eligible for consideration (you may use additional pages, if necessar"eTH please submit with this form a copy of your agency's most recent financial statement or audit and a detailed budget for the project. Agencies must also make a brief presentationn on their project at a city council meeting. Agency Name: \R~s._~iZ Date: 1'2~ - ~r2P) Agency Mailing Address:_ C) \ \ _-T'~_ ,7 C1 Agency Phone Number: Agency Fax Number: _ Contact Person: Cq,~-~ a ` Title: C i Contact's Mailing Address: A(~ C/ Contact's Phone Number: <_-(99 q 6, Contact's Fax Number: Contact's Email Address• p~ C u,~ti~c ~ (jZ ~ ~ C cam` Name of Project, Location/Service Area of Project: \ Total Project Budget: $'2-~~~®0Ct Total Amount Requested from City: 1 L t N ber of Beneficiariest:Summary of Project: J hti Describe how your project will benefit the City of Paris and its citizens: 6 l~ List other sources of funding for this project and the amounts: Is a de filed project budget, in hiding column and descriptions for allocations of c ty funding and the agency's matching funds, attached? Yes L2'1~lo Is the agency's most recent financial statement or audit attached? Yes [~o Have you received funding from the City of Paris in the last five years for this or any other project? R!P~es EU-N;ff` If you have received previous funding from the City, list the name of the project, the amount of the City's award, and the year awarded: City of Paris 0055 Revised 7/07/09 EXHIBIT A Detailed description of project (including description of need, scope of work, methodology, who benefits, other project pa, ers, etc.): Call- C > 1 jr- h t ~ JI-I i City of Paris Revised 7/07/09 0056 l 1323 Lamar Ave., Suite D J0 L\1 0 . K Paris, TX 75460 Certified Public Accountant (903) 785-8481 • Fax (903) 784-8635 June 1, 2010 M Greater Paris Development Foundation 1323 Lamar Ave. Suite B 1.'ITY MANAGE~. Paris, TX 75460 PARIS. TEXAS I have compiled the accompanying statement of financial position of Greater Paris Development Foundation (a non-profit organization) as of December 31, 2009, and the related statements of activities for the 12 Periods then ended, in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of financial statements information that is the representation of management. I have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. Administration has elected to omit substantially all of the disclosures and the statements of functional expenses and cash flows required by generally accepted accounting principles. If the omitted disclosures and statements were included in the financial statements, they might influence the user's conclusions about the Foundation's financial position, activities, and cash flows. Accordingly, these financial statements are not designed for those who are not informed about such matters. We are not independent with respect to Greater Paris Development Foundation. Paul T. Wells Certified Public Accountant 0057 MMEM Greater Paris Development Foundation Statement of Financial Position As of December 31, 2009 ASSETS CURRENT ASSETS: Cash-Lamar National $ 341,182.25 CD-Lamar National 16208 (CE) 30,000.00 CD-First Federal S&L (CC) 75,589.10 CD-Lamar National 1320 (Gen) 2,657.58 CD-Lamar National 1396 (Gen) 2,523.89 CD-Lamar National 24194 (TdP) 51,290.04 Total Current Assets 503,242.86 TOTAL ASSETS $ 503,242.86 LIABILITIES AND FUND BALANCE FUND BALANCE: Fund Balance-Beginning of Yr. 230,932.44 Plus: Excess Revenues/(Expenses) 272,310.42 503,242.86 Total Fund Balance TOTAL LIABILITIES AND FUND BALANCE $ 503,242.86 See accountant's compilation report. 00,58 Greater Paris Development Foundation Statement of Activities For the Twelve Months Ended December 31, 2009 For the 12 Months Ended December 31, 2009 SUPPORT AND REVENUE: Interest Income-CD's $ 473 385.646 Donations Total Support and Revenue 386,119 EXPENSES: Fund Distributions 113,685 Professional Fees 18 Office Supplies 85 Postage 19 Total Expenses 113,807 CHANGE IN NET ASSETS 272,312 NET ASSETS, JANUARY 1, 2010 230,932 NET ASSETS, December 31, 2009 $ 503,244 See accountant's compilation report. 0059 SUPPLEMENTAL INFORMATION 0060 M ~D V; C1 vl 00 r- N d' oc0 M N ca M N O O G0 00 M n Er M M N N 69 ~ p~ I o c~ O 00 c p s. 00 00 N N v~ O u6 N N a+ d ~ N C^ O O y 00 00 L C O C C O 00 00 O ~ ~ p O 00 00 L L7 00 00 t` r- y Y A 69 69 p p O O O O O C O t` v y ~ t` G p Qi X 6R 69 O O O 0 0 0 0 0 O ~ ~ N g Y V') ~i rl ~ ~ M M ~ 3a ;Lo O O O M O M N N G U v ~ In 00 00 rn v y O U C O O rn L c. o _o ~ rr~ll G~ Q w O d 7 O O 00 O 00 O M ti y kn V'1 00 O Q\ C d <t ~ ~ A ~ 41 Q1 N N ~ ~ N .R. A O Ci L a O O O O o 0 0 0 0 0 0 0 00 0 fC V1 cC w O s, 0 O O C O O O O O O Cl OC y OO o e o U W sv ~ L M O M ~n O~ O 00 N G t` 00 N Vl ~O O O d' r~ `p L 00 00 G. y 00 oc cC C ~ ~ 69 6R O G ~ C O N N W W VI N i > v d W G y Q v v z 0 C- Q n° v c c w Z U F W - n c C C F• y J o L G x W U z z 006-L DRAFT S:\RESWORK\CURRENT\Specialized Services Prof Serv Contract Res-American Red Cross.docx RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH THE AMERICAN RED CROSS, LAMAR COUNTY CHAPTER TO PERFORM CERTAIN SPECIALIZED SERVICES TO THE CITY OF PARIS AND ITS CITIZENS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, The American Red Cross, Lamar County Chapter, hereinafter referred to as Service Organization, possesses certain specialized expertise, personnel, equipment, and training necessary to provide certain community based specialized services unique to said organization and unavailable from any other readily available source; and, WHEREAS, the City of Paris, hereinafter referred to as City, desires to enter into a Professional Services Agreement with the Service Organization to provide partial funding to the Service Organization; and, WHEREAS, the Service Organization will provide certain specialized services to the community that will benefit the City by: 1) providing specialized services to the community for which the City has limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower cost; 3) providing specialized services under a recognized name and as a recognized source in the community for specialized expertise in the area of said specialized services; and, WHEREAS, the City Council finds and determines that contracting with said Service Organization will benefit the general health, safety, and welfare of the citizens of the City of Paris in furtherance of a public purpose; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the city manager is hereby authorized to execute and the City Clerk to attest to a Professional Services Agreement, by and between the City of Paris and The American Red Cross, Lamar County Chapter for the performance of certain specialized services as set out in said Agreement, a copy of which is attached hereto and incorporated herein as Exhibit A. Section 3. That this resolution shall be effective from and after its date of passage. 0062 PASSED AND APPROVED this 25th day of October, 2010. Will Biard, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney 0063 PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE CITY OF PARIS AND THE AMERICAN RED CROSS, LAMAR COUNTY CHAPTER STATE OF TEXAS § COUNTY OF LAMAR § This Professional Services Agreement, hereinafter referred to as the "Agreement," entered into by and between the City of Paris, a home-rule municipality with its offices located at 125 First Street S.E., in the City of Paris, Lamar County, Texas, hereinafter referred to as "CITY" and the American Red Cross, Lamar County Chapter whose offices are located at 2673 N. Main Street, Suite J, in the City of Paris, Lamar County, Texas, hereinafter referred to as "SERVICE ORGANIZATION". WITNESSETH WHEREAS, SERVICE ORGANIZATION possesses certain specialized expertise, personnel, equipment, and training necessary to provide certain community-based specialized services unique to said organization and unavailable from any other readily available source; and, WHEREAS, CITY desires to enter into a Professional Services Agreement with the SERVICE ORGANIZATION to provide such specialized services to City of Paris and its citizens; and, WHEREAS, the Service Organization will provide certain specialized services as described herein and as further described in the Service Organization's mission statement to the community that will benefit the City by: 1) providing specialized services for which the City has limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower cost; 3) providing specialized services under a recognized name and as a recognized source in the community for specialized expertise in the area of said specialized services; and, WHEREAS, the City Council finds and determines that contracting with said SERVICE ORGANIZATION will benefit the health, safety, and welfare of the citizens of the City of Paris in the furtherance of a public purpose; NOW, THEREFORE, FOR AND IN CONSIDERATION OF THESE PREMISES, and the mutual consideration as set out herein, CITY and SERVICE ORGANIZATION agree as follows: 1. Scope of Services SERVICE ORGANIZATION agrees to provide the following services as set forth in more detail in the Request for Funding documents attached hereto and incorporated herein as Exhibit A to CITY and its citizens during the term of this agreement: EXH1BtT A. 0064 To be prepared to provide emergency services, such as shelters, food, medical supplies, medical treatment and other related services, during the course of any identified emergency circumstance within the City of Paris. II. Funding For and in consideration of these services, CITY agrees to provide partial funding to the SERVICE ORGANIZATION, in the form of a one-time payment, in the amount of $10,000.00 to be paid to SERVICE ORGANIZATION within thirty (30) days following an initial billing and invoice from SERVICE ORGANIZATION to CITY for said services. Said invoice shall be in a form and contain such information as CITY shall require. Upon receipt of the aforesaid one-time payment, SERVICE ORGANIZATION shall be obligated to provide said services throughout the term of this Agreement. III. Reporting No later than ninety (90) days prior to the termination of this Agreement as provided herein, SERVICE ORGANIZATION shall provide to CITY the following information in writing: 1. A financial statement, in such detail and containing such information as CITY shall require; 2. A report of the number of citizens of the City of Paris served and directly benefitted by the services provided under this Agreement during the previous nine (9) months of services, or such other similar information as the CITY shall require; 3. A projected scope of services and cost projection for performance for the same or similar services on behalf of CITY for an additional one year of service, should CITY desire to renew this Agreement with SERVICE ORGANIZATION at the end of the contractual term; 4. Any other information which CITY may reasonably require. IV. Agreement Term This Agreement shall begin on October 1, 2010 and end on September 30, 2011. V. Termination. This Agreement may be terminated by either party hereto at any time upon ten (10) days written notice of termination to the other party. Such notice may be delivered personally to the address shown in this agreement or by forwarding said notice to the other party by certified mail, return receipt requested and shall be effective ten (10) days following receipt thereof by the other party. If the SERVICE ORGANIZATION terminates the Agreement prior to providing all the services required herein, the SERVICE ORGANIZATION shall refund that portion of the funding received ($10,000) on a pro rata basis. - 0065 VI. Release/Indemnification By entering into this Agreement, the SERVICE ORGANIZATION expressly agrees to defend, indemnify and hold the City of Paris, Texas and its officers, agents and employees harmless from and against all damages, injuries (including death), claims, property damages (including loss of use), losses, demands, penalties, suits, judgments and costs, including attorney's fees and expenses, in any way arising out of, related to, or resulting from the SERVICE ORGANIZATION's activities or services provided under this Agreement and/or caused by the negligence, errors, omissions or intentional wrongful acts of the SERVICE ORGANIZATION or the SERVICE ORGANIZATION's owners, officers, employees or agents. VII. Independent Contractor SERVICE ORGANIZATION shall be considered for all purposes under this Agreement an independent contractor, and not an employee, agent, or other representative of CITY. Nothing in this Agreement shall change the SERVICE ORGANIZATION's independent contractor status or create any kind of joint enterprise between the SERVICE ORGANIZATION and the CITY. VIII. Miscellaneous This Agreement may be assigned by SERVICE ORGANIZATION only with the express written consent of City Manager of the City of Paris, Texas. SERVICE ORGANIZATION and CITY agree that the services provided under this Agreement are to be performed in Lamar County, Texas, and venue for any and all legal actions arising under this Agreement, if any, shall lie exclusively in the State Courts of Lamar County, Texas and in the Federal Courts for the Eastern District of Texas. This Agreement, and every provision hereof, shall be considered severable, and the invalidity or partial invalidity of any section, clause, or provisions of this Agreement shall not affect the validity of any other portion of this Agreement. This Agreement shall be interpreted exclusively under the laws and ordinances of the State of Texas and the City of Paris. EXECUTED this 25th day of October, 2010. ATTEST: CITY OF PARIS, TEXAS Janice Ellis, City Clerk Kevin Carruth, City Manager 0066 APPROVED AS TO FORM: W. Kent McIlyar City Attorney THE AMERICAN RED CROSS ATTEST: LAMAR COUNTY CHAPTER Bradley Scott, Executive Director - 006'7 nropynellam REQUEST FOR PUBLIC FUNDING "LUCIV Non-profit agencies requesting funding from the City of Paris for projects that benefit the citizens of P ms;c ete the following information to be eligible for consideration (you may use additional pages, if necessary). nnaaddI ion, ppee se submit with this form a copy of your agency's most recent financial statement or audit and a detaile#P*944ER project. Agencies must also make a brief presentation on their project at a city council meeting. PARIS, TEXAS Agency Name: Lamar County Chapter American Red Cross Date: 07/05/2010 Agency Mailing Address: 2673 North Main St. Suite J Paris TX. 75460 Agency Phone Number (903)737-4390 Agency Fax Number: (903)782-9396 Contact Person: Bradley Scott Contact's Title: Executive Director Contact's Mailing Address: 2673 North Main St. Suite J Paris, TX 75460 Contact's Phone Number: (903)737-4391 Contact's Fax Number: (903)782-9396 Contact's Email Address: bscott@lamarcounty.redcross.org Name of Project: American Red Cross Disaster Services Health and Safety Services Aa Location/Service Area of Project: Lamar Count Total Project Budget: $__95,000.00 Total Amount Requested from C ty: $ 20,000.00 Number of Beneficiaries: Summary of Project: Lamar County Chapter will provide disas er services t6all Lamar County Residents. The organization will also participate in the city disaster plan providing emergency shelter, food, and clothing to citizens in need because of disaster. Disaster preparedness courses will be provided at no charge to members of the community. Health and Safety classes are provided such as CPR/AED First Aid lifeguard water safety, babysitting, caring for the caregiver, and health and hy> iene courses for the schools. Describe how your project will benefit the City of Paris and its citizens: By the city and the citizens with in for any life threatening or emergency until emergency personnel can reach the affected area of our city and or county. Also preparing everyone for a disaster should one hit our city such as a tornado flood fire and so on List other sources of funding for this project and the amounts: United Way $59,000.00 County $12,000.00 and numerous other donations and fund raising events held by the chapter and its volunteers each year. Is a detailed project budget, including columns and descriptions for allocations of city funding and the agency's matching funds, attached? X Yes - No Is the agency's most recent financial statement or audit attached? X Yes No Have you received previous funding from the City, list the name of the project, the amount of the City's award, and the year awarded: 2009 - $10,000.00 2008 -10,000.00 2007, 2006, 2005 MIBIT A 0068 Detailed description of project (including description of need, scope of work, methodology, who benefits, other project partners, etc.): Lamar County Chapter provides multiple services for all citizens throughout Lamar County. Our Health and Safety classes train members in our community (ages 3 and up) water safety babysitting lifeguarding caring for the caregiver CPR/AED first aid etc The Chapter also provides first aid stations at all city and countv events like Tour De Paris, art fair, pumpkin festival county fair, etc The Lamar County Chapter of the American Red Cross also provides assistance to the city with our disaster program With this program we offer preparedness classes to all members of our community at no charge We rehab firefighters when there is a large fire and the need is foreseen We also provide emergency food clothing shelter, and other household necessities to victims of disaster in our community. We have a warehouse that is currently stocked with shelter items and care items to assist with up to 1500 victims if a disaster should occur. Also have shelter and food agreements with local churches in businesses in the event of a disaster. With the SAF program the Lamar County Chapter provides 24 hour service to Armed Forces and Veterans in our community. With programs such as (TRIAD) Texas Resource for Iraq and Afghanistan Deployment (AFES) Armed Forces Emergency Services (SMF) Services to Military Families and (SMH) Services to Military Hospitals These programs provide 24 hour emergency communications financial assistance counseling school supplies and free health and safety courses for all veterans, active duty military, and their families 0069 AMERICAN RED CROSS, LAMAR COUNTY CHAPTER FINANCIAL STATEMENTS - CASH BASIS AND REPORT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS FOR THE YEAR ENDED June 30, 2009 0070 Malnory, McNeal & Company, PC Certified Public Accountants Members of Mark W. Malnory, CPA Johnna W. McNeal, CPA American Institute of Certified Public Accountants Beverly Smith, CPA Texas Society of Certified Public Accountants Independent Auditor's Report To the Chapter Chairman American Red Cross, Lamar County Chapter We have reviewed the accompanying statement of assets, liability, and net assets - cash basis of the American Red Cross, Lamar County Chapter as of June 30, 2009, and the related statement of revenues, expenses, and other changes in net assets - cash basis for the year then ended, in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. All information included in these financial statements is the representation of the management of the American Red Cross, Lamar County Chapter. A review consists principally of inquiries of the American Red Cross, Lamar County Chapter personnel and analytical procedures applied to financial data. It is substantially less in scope than an audit in accordance with generally accepted auditing standards, the objective of which is the expression of an opinion regarding the financial statements taken as a whole. Accordingly, we do not express such an opinion. Based on our review, we are not aware of any material modifications that should be made to the accompanying financial statements in order for them to be in conformity with the cash basis of accounting, as described in Note 1. 170 l~ August 31, 2009 Certified Public Accountants Paris, Texas 0071 5016 McKinney Avenue Dallas, Texas 75206 Telephone: 214-559-0784 Facsimile: 214.559-0785 1711 Clarksville Street Paris, Texas 75460 Telephone: 903.784.6700 Facsimile: 903-784-6934 American Red Cross, Lamar County Chapter Statement of Assets, Liabilities and Net Assets - Cash Basis For the Year Ended June 30, 2009 Assets Cash and Investments $31,014 Total Assets 31,014 Liabilities Liabilities 0 Total Liabilities 0 Net Assets Unrestricted 7,900 Temporarily Restricted 23,114 Total Net Assets 31,014 Total Liabilities and Net Assets $31,014 007.2 The accompanying notes are an integral part of this statement. American Red Cross, Lamar County Chapter Statement of Revenues, Expenses, and Other Changes in Net Assets - Cash Basis For the Year Ended June 30, 2009 Contributions and Revenue Federated (United Way) $44,064 Monetary Contributions 34,781 Special Events Revenue 14,411 Investment Income 1,267 Grants and Contracts Revenue 42,000 Products and Services 15,224 Disaster Relief, American Red Cross 36,090 Other, SAF 1,380 Total Contributions and Revenue 189,217 Expenses Compensation 77,943 Employee Benefits 2,930 Travel 2,136 Financial Assistance - Disaster 22,831 Supplies 5,258 Equipment - minor purchases, rentals and maintenance: 11,887 Building and Occupancy 1,110 Professional and Consulting Fees 2,509 Support and Other Services 27,659 Chapter Assessment 11,404 Support and Other Services 3,727 Supplies and Materials 4,429 Total Operating Expenses 173,823 Acquisition of Fixed Assets 19,237 Total Expenses 193,060 Excess / (Deficit) of Revenues Over Expenses (3,843) Beginning Net Assets 34,857 Ending Net Assets $31,014 OovV4 I %j The accompanying notes are an integral part of this statement. American Red Cross, Lamar County Chapter Notes to the Cash Basis Financial Statements For the Year Ended June 30, 2009 NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Basis of Accounting The accompanying financial statements have been prepared on the cash basis of accounting, which is a comprehensive basis of accounting other than generally accepted accounting principles. Consequently, contributions and other revenges are recognized when received rather than when promised or earned, and certain expenses and purchases of assets are recognized when cash is disbursed rather than when the obligation is incurred. The only asset recognized is cash, and no liabilities are recognized. Noncash transactions are not recognized in the financial statement. Income Taxes The organization itself is not a taxpaying entity for purposes of federal and state income taxes. Instead, its financial activity is reported as part of the American Red Cross federal reporting as a non-profit organization exempt from federal income tax under Section 501(c)(3). Land. Buildings, and Equipment Fixed Assets) Asset acquisitions have been expensed when purchased as a non-operating expense and are recorded oil the financial statements. However, for fixed assets, such as land, buildings, vehicles, office and equipment, records are maintained and depreciated (except for land) by the chapter in accordance with procedures and policies of American Red Cross. The American Red Cross requires the calculation of depreciation on fixed tangible assets with a unit cost or donated value of $2,500 or more and an estimated useful life of three or more years. Records are retained by the chapter for all frilly depreciated fixed assets until they are no longer in use and have been salvaged or sold. It is the chapter's policy to depreciate its equipment at lives ranging from three to ten years. Financial Statement Presentation Non-profit organizations report net assets according to three classes of net assets: unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets. Therefore, the net assets of the chapter and changes therein are classified and reported as follows: Unrestricted Net Assets are net assets that are not subject to donor-imposed stipulations. 00'74 American Red Cross, Lamar County Chapter Notes to the Cash Basis Financial Statements For the Year Ended June 30, 2009 Temporarily Restricted Net Assets are net assets subject to donor-imposed stipulations that may or will be met, by actions of the organization and/or the passage of time. When a restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions. Permanently Restricted Net Assets are net assets subject to donor-imposed stipulations that must be maintained permanently by the organization. Generally, the donors of these assets permit the organization to use all or part of the income earned on any related investments for general or specific purposes. 0075 1141vyattl t•va11I rage 1 of L G Clo Ne Page 1 J o American FY09 Annual Chapter Financial Statements Rod Gross for Lamar County Chapter POSTED; FINAL Statement of Revenues and Expenses For the Fiscal Year Ended June 30, 2009 F dress: 2763 N. \lain, Suite F,I Chapter Code: 43504 Region Code: 43R40 y.Paris Sian: TX Ziy: 76201 PhoneNvmber. `903.737-4390 Include financial activity in Service Delivery Areas (SDAs) and Certified Service Delivery Units (CSDUs). Refer to FY09 ACFS Instructions and FNIPP for guidance. - CASH ANO INWESTAIE\TS AT JUICE 30, 2008 Account Sched. Unrestricted Restrfcted Total Total Cash andtnvatments, Beginning oCYwr 11/12 12,454 2I,407'--' 34,x57 CONTRtBUFIO\S,RE1'ENUE,ANDCAL\S Account Sched, UnresMcted Restricted Total 2 Federated 411 - 44.064 0 _44,(K4 I 34.7S] 3 Monetary Contributions 412 /414/415 _ 34 781 - - g ia,bu __...a 14,411 4 Net Special Events Revenue 413 _ 5 Lcgaciesand Requests 420 0._.. _...0 6 Investment Income 441 1442 556 7! I - T1267 7 Income From Endowment 450 8 Grants and Contracts Revenue (external) 461 / 462 42000 0 42 ,000 9 Products and Services 47143 ..15,224!-....... 0 15.224 10 Inter Red Cross Revenue various ¢ 37470. 0 , 37,47 I 1 Other Revcava (excluding Services to Armed Forces deposits and repa„Dents) 490 0 0 0 12 0 _ 0 Reclassifications to Unrestricted Class 714 13 TOTAL COATRIDUTIOYS, REVENU£,AA'D GAINS 188506 711 189217, EXPENSES Account Sched. Unrestricted Restricted Total 14 Compensabo(Salaries and 0'ages) 510 -0 77943` 15 Employee Benefits 520 .._2 930 ._0 16 Travel 530 2136 Financial Assistance (local only): 17 Disaster(PSC20) 541 - 22.831 - 0122531? 18 Other (all other PSC's) 549 p - - 0 p t Supplies 550 20 Program Materials 560 p _.......0 Q 21 Equipment --minor purchases, rentals and maintenance 570 11,887 0 11 Y37 12 Building and Occupancy 530 1,110 0 1.110 23 Professional and Consulting Fees 590 .0 - 2,509 1 / . . 4 24 Support and Oshcr Services (except 677) 670 673 674 27,659 . 0 27,65 . 25 TOTAL OPERATING EXt'ENSFS 15-126x _ - {5{263 16 Inter Red Crass Expenses various y L9,560 0 19,560 27 70TALEXPENSES (73,523 0 173,823 28 EXCESS / (DEFICIT) OF REVENUES O1'FR EXPENSES 14,651 711 15,394 29 AcquisitioaofPixedAssets 731 19,237 0 19,237 30 Total Cash and [nsesimenu, End of fear 11/12 9,900 23.! 14 _ 31,01: 43504 08/31/2009 17:51:08 NII Finance, Chapter Reporting Page 1 of 4 ARC Form ACFSCC ver. 05-200J10 N00766 }3ttns'//acfefrnms rerirnncc nra/f narlFni-m gQnY9FC1RM-FV')000 A(FC ('AQT-T 1 A -.QrT 0/1 17flno auavNnua i x~LUa rage i or z r v10 G Clo Ne Page 1 0 American FY09 Annual Chapter Financial Statements Red Cross for Lamar County Chapter POSTED: FINAL Supplemental Schedules For the Fiscal Year Ended June 30, 2009 Paris, TX include financial activity in Service Delivery Arras (SDAs) and Certified Senice Delivery Units (CSDUs). 43504 Refer to FY09 ACFS Instructions and FMPP for guidance- SCHEDULE I t CASH AND MMAIENTS AT RME 30,2009 Account Unreslrkttd Restricted Total I Cash and Cash Equivalents 110 7,900 ! 7,4r}) 2 investments - Current, Wriboul Unrealized Gains / (Losses) 120 / 1282 - 0 23 114 - 23,1 14 11 3 lnvestmcats - Non-Current, Without Unrealized Gains/(Losses) 120/1282-" 0, 0 TOTAL Cash and Investments (Sum of Lines 1 •3)' 7,400 _s 1,114 _Jl_014 ' Must equal Page 1, Line 30 Total SCHEDULE 2: STATEM&Yr OF NLTASSETS Account Unrestricted Rcsirkled Total Net Assets - Unexpeaded • Danor Restricted (e_xcept true endonment) 321 23,114 ?S, I i 4 Nei Assets • Donor Restricted (true cadonment) 321 0 0 7 Net Assets - Unexpended - Current Yeats Operations 322 7,900 -7 SCs'i 8 Net Assets - Designated • Unrestricted 330 0 TOTAL Net Assets (Must equal Line 4) 7,SaN1 __._231))4 IC SCIIEDULE3: DEBT Tolat Outstandtng Ballaee 10 Total Outstanding Debt at June 30, 2009 0 Yes/No 11 Have events ordefauitoccwed? Nr' I' 12 if Yes, have appropriate %vi ivm been obtained? SCIIEDULE4: SPECIAL EVENTSREVENUE Account Unrestritled Restricted Total 13 Gross Special Events 14,41 I 1 0 ! _ 14,411 14 Less: Direct Benefit Costs to Participants 0 0 0 413 14,4t1 0 14411 15 Net Special Events Revenue (Mustequal Page i, Line 4) Account Unrestricted Restricted Total SCHEDULES; PRODUCTS AND SERVICES REVENUE 16 Program Tiarcdals - Resale 475 2`06. 0 2,506 17 431/432/48) Training Count Pits • Gross _12,718 0 12,718 IS Total Products and Services Revenue (Must equal Page 1, Line 9) 15,224 0 15,224 SCHEDULE 6: DEFER RED CROSS REVENUE Account Unrestricted Restricted Total 19 DisasterReliefRcimbursements.honlNational 4157 36,090 0 36,OT7 20 Gams and Contracts Res-rnve 461V4622 - 00 "-0 21 Payments From Blood Services Regions 4598 0 0 22 Other (Servi ces to Armed Forces deposits and repaym en ts) 4997 1,350 23 Total Inter Red Crvss Raccue - - (Must equal Page 1, Linz 10) Account Unresirtcttd Restricted Total SCHEDULE 7: INTER RED CROSS EXPENSES 24 Chapter Assessment 5471 - 11,4C4 11.404 25 Support and Other Services 677 3,727 3,727 _ 26 Supplies and Materials (General Supply Division, NHQ) 567 4,429 0 4,42-9 27 Financial Asstslancc 547 0 0 28 To W Inter Red Cross Expenses (Must equal Page I, Line 26) 19,560 0 19,SN.i 43504 081312009 17:51:03 NHQ Finance, Chapter Reporting Page 2 of 4 ARC Form ACFSCC (ver. 054009 v1.0) Previo L2 o Ne 00!7 htti)s://acfsforJns.redcross.ort7/LoadForm.asnx?FORM=FY2009 ACTS CARP 1 4 x,an9'T n/1 /Mno ......asa~ rage i of i Previo C Cfo Ne Page 1 U 00 Amerrican FY09 Annual Chapter Financial Statements Rad Cross for Lamar County Chapter POSTED: FINAL Supplemental Schedules For the Fiscal Year Ended Jime 30, 2009 Paris, TX include fusancia] WNity in Smice Delivery Areas (SDAs) and Cer ified Smia Delivery Units (CSDUs). 43504 Refer to FY09 ACFS Iastrucrions and FMPP for guidance. SCQEDULE 8: ADDITIONALSUPPLEIIIE\'TAL INFOPMATION Unrestricted Restricted Total 1 Committed by United Nay or other federated agency to be paid after June 30, 2009 . 0 0 G Current Book Value. 2 Land (at cost) _.0 _......_-0...... 0 3 Buildings (net ofdepreciadon) 0 0 U 4 Equipment (net ofdgsrodation) 65,811 - 0 - fS,Rll 5 Unrealized Gains/ (Losses) as las•estmmt Not Flocked 0. p 6 later Red Cross PayabieDue to NitQ at June 30, 21)09 - 0 0 - 0 Nalioaal Domestic blsaster A1101ber Nslional SCHEDULE 9: NATIONAL VS. LOCAL ACCOUNTED ACTIVITY Account "QuallOng" Relief (eulud[all and lgternal desf ated h •NH local Local Chapter Total Disasters as Quaufylag IgI2lath'er Aelklh•/ Other Musters REYEWES: - . Monetary Cantn3uhons (includes Nat9 disaster funds collected locally) 41131412J4141415 0 0 0 _ 0 g 4157 Inter Red Croat Roeave: D'uosta Relief Reimbmsanmts Gom National 0 0 36,090 9 TOTAL REVENUES EXPENSES: later Red Cross Support & Other Smices: 10 National Df_ca5ta Funds Remitted 677 0 0 0 0 9 II National Disa-ner Operations Cost Expended 677 3,727 0 - - 0 0 3,727 12 TOTAL later Red Cross Support & Other Sen9<ts Reimbursable Management & General and Fundraising Costs Withheld for Nationally Accounted Activities: 13 Management&General 0 ...-O 14 Fandraising 0 D 0 (s 15 other"Qualifyiog" Disasters (sza FMPP6.9.i 1 H.2) 0 16 TOTAL Incremental Support Costs _.._p--_` 0 - p-- 0 7 TOTAL EXPENSES 3,727 O 0 0 1,727 18 EX4CESS/(DEFICIT)-NATIOY,ILVS.LOCALACTA7T1' (3.727! _.__.._...36,0913 0 0 12,353 435040&1311200 1731:08 NHQ finance, Chapter Reporting Page 3 of4 ARC Form ACFSCC (va. OS-2009 r1.0) Previo Clo LE Powered 6y: 1nfoPath Forms Services 00'8 https://aefsforms.i-edcross.org/LoadForm,asvx?FORM=FY2009 ACFS CASH 1 4.x.qn iZJ 4/119on4 Previo Page 1 G Close ~ o Anierlcan FY09 Annual Chapter Financial Statements Red Cross for Lamar County Chapter POSTED: FINAL Statement of Activities - SDA / CSDU For the Fiscal Year Ended June 30, 2009 Paris, TX 43504 ROTE: The Statement of Activities in the FY09 Annual Ch3plerFinancial Statement must include all revenues earned by a Cl)apttr. Since SDA /CSOU revenues are excluded from a chaptces assessment calculation, please complete ibis svorlsbeet IF a chapter had SDA / CSDU revenues during FY09. Refer to FY09 ACFS Instructions and F\fPP for guidance. " For management purposes only' COMMIBU IONS, REVENUE, ANDGALVS Mount Unrestricted Restricted Total (SDA REVENUE ONLY) I Federated 4i1 0 0 2 Monetary Contributions 0 0 Q 3 Net Special Events Revenue 411 0 _0 . G Legacies and Bequests 420 0 - 0 0 5 /nrtstmmt iamme 441/442 0 0 U - - - 6 Income From Endowment 450 0 0 ; 0 - 7 Grants and Contracts Revenue (external) 461 /462' 8 Products and Smices 47/4S 0 Q 0 0 - 0 9 Inter Rod Cross Revenue various 0 10 Other Revenues (excluding Services to Armed Forces deposits and repayments) 0 - 0 0- 11 Reclassiflcationsto Unrestricted Class 719 0 O r 12 TOTAL CONTRIBUTIONS, REVENUE, AND GAINS FYOS QUALIFIED REVENUE (for NIIQuse only) CONTRIBUTIONS, REVENUE, AND GAINS Account Qualified QuaBaedSDARevenue Revenue 13---------... Federated 411 44,00 0 14 412/414/415 i.. AforsetaryContribuuons 34,731; 15 Net Special Events Revenue 413 14,411 0 16 Legacies and Dcquests 420 17 Investment Income 4411442 556 0 18 Income From Fndotsmcat 450 0 0 19 Grants and Contracts Revenue (external) 461/ 462 20 Products and Smices 47 / 43 15,224 0 21 Inter Red Cross Revenue various 22 O her Revenues (excluding Services to Armed Forces deposits and rcpalmra s) 490 0 0 23 Reclusi6cations to Unrestricted Class 714 --109.UtiF 0 24 TOTAL QUALIFIED CONTRIBUTIONS, REVENTJE,ANDGAINS 43504 M311200917:51:03 NIIQ Finance. Chapter It"ing Page 4 of 4 ARC Form ACFSCC (ver. 05.2009 v1.0) Previo I Close Powered by: InfoPath Forests Services 0079 https://aefsfonils,redcross.org/LoadForm,aspx7FORM-FY2009-ACFS_CASH-1_4.xsn&L.. 9/1/2009 1111uput21 runs rdgC 1 Vt 1 I cis American FY09 Annual Chapter Financial Statements Red Cross for Lamar County Chapter POSTED: FINAL Statement of Certification and Review For the Fiscal Year Ended June 30, 2009 Paris, TX hnclude financial activity in Service Delivery Areas (SDAs) and Certified Ser ice lodh ery Units (CSDUs). 43507 l Refer to ACFS Instructions and FIMPP for guidance STATEMENT OF CERTIFICATION AND REV] EW (Sections A, D, and C MUST be completed) ONLY RE VMW AND SIGN POSTED FINAL REPORTS. A. PREPARATION htalno ,McNeal&Com y, PC i ► PREPARERS NAME )-SIGNATURE T- ► DATE B.CERTIF(CATIONSTATEMENTOP CILU'rE:RCnAIRMAN (have reviewed this report and based on my knowledge, the finuxiA statements, and other information included in dais report, fairly present, In all material r , the financial condition and the results of chapter operations as of and for the year ended June 30,20D9; 2 'rjjra-d_S--c o ~ j D Dratt ! V ► NAME )-SIGNATURE 1 DATE C. REVIEW Complete either Section C.I or C.2 below, as appropriate C!. CERTIFIED PUBLIC ACCOUNTANT A CPA who has audited, reviewed or compiled the financial statements on thus form and the supplemental schedules should chock one of the boxes below. Examples of opinions and reports are presented in the Financial Statements Instructiam. 3 r The financialstatvmentson this form and the supptementalschedules have been audited. See attuhedauditoesreport OR 4 1"• The financial statements on this form and the supplemental schedules arc unaudited See attached review report OR 5 The financial statements on this form and the supplemental schedules we unaudited. See attached compilation report a,Ja 6 'lohena McNeal. CPA ► CPAS NAME S A7VRE ► DATE COMPLMEADDRESS '17IIClarks}i11o5tmct,Paris,Tuas75160 C2. INDEPENDENT RMENVER I certify that i have. reviewed the financial statements on this fomn and the supplemental schedules, and that they have been pcepand in accordance with the Frandal Statements htstructions. I also certify that I am neither an employee of the chapter nor a member of its board of directors. S e ► REVIEWER'S NAME )-SIGNATURE ► DATE 9 COMPLETE ADDRESS - - 43507 0&/31/2009 17:51:03 NHQ Finance, Chaplet Repotting Signature Page ARC Form ACFSCC (ver.03-2004 v1.0) CIO 0080 Powered by: InfoPath Forms Services r r r _ _ T- A nnXT A A K.- A fl T' C1 0_TT\_ninnn1 ono r.r.n oc1 nil /11 Ann aanavNuua s-visas 1-dgv 1 Ul 1 American FY09 Annual Chapter Financial Statements Red Cross for Lamar County Chapter POSTED: FINAL Supplemental Information for the IRS Form 990 and 990-T For the Fiscal Year Ended June 30, 2009 Paris, Tx -l SUPPLEMENTAL INFOR.NL1TION FOR TIMERS FORM 990 AND 990-T 43504 COMPENS MN AND UNRELATED BUSINESS LICOME L CO}EPENSATION NOTE: Include salary, (ea, bonuses, sa'mnce ps)anents, contributions to employee bexfil plans, moving expenses, dtfttrcd compcasation, reportable uprose allowances. 1 Number of employoes paid more than $ 100,000 during tha Fiscal Year (if none, list '0') 2 Number of employees on the payroll employed in the pay period that includs March 12, 2009 and m flwad I. the units IRS Forth 941 Employer's Quarterly Federal Tax Return for the period ended 3131109 3 r' 3 Fed TO a (EIN) Used for Pa)roll (numbct rom st oo-ooooooo) 75-0308764 TL UNRELATED BUSINESS MCOME This page contains information about unrelated business income of the field unit except for rental income arising from debt-tinarxVil real property. 4 Wes your chapter or region obtain rental mvenue from real property which was subject to debt 6uxnoing during the fiscal year ending lur,e 30, 2008) No 5 Two areas that need clarification regarding unrelated buuints income are bingo activitls and raRTes- Bingo played on distributed cards, with numbers called out and vvinnas phy3icatly present to claim the prize is exempt from unrelated business income. Wes your field unit carry on such bingo games as are described here? No 6 Aform ofnOleactivity consists ofworkby Red Cross personnel virtually all ofwhomam volunteers selling ra@etickets foradonated prize. This does not create unrelated business income. Does your field unit carry on raffles as described above? No 7 Does your unit participate in any other form of unrelated business activity not already coveted on this coma? No All paid advertising income activities need to be pre-approved by the Advertising Unit at National Iicadquartrrs. American Red Cross policy prohibiting the issuance of endorsements ofcotnmercial concerns remains unchanged GamingAtlhitles Adrt,lsing Type of Unrelated Business Activity: Aeeoont (taetpl most bingo Sales and most rallies 8 TOTAL GROSS REVENUE (INCOME) O O Expenses: 9 Salaries and Benefits 510-510 0 0 10 Transpartation,Meats and Lodging 531153L537 0 0 11 Confttcxes 1 NI"'tings 633 & 634 0 0 12 Training pm 54510 0 0 13 Supplies 550 0 0 14 Program Materials Mo 0 0 15 Professional Fees 590 0 0 16 Communications I Telephone 673 0 0 17 Postage and Shipping 674 0 0 IS Decrease I(Increase) in Inventory 0 0 11Bscellaneoos Other Expenses (descn-be): 19 0 0 20 0 0 21 TOTAL EXPENSES 0 0 22 NEF INCOME from Unrelated Business Aclh Ity 0 0 43501 03,310009 17:51M N13Q Finance, Chapter Reporting IRS Page ARC Form ACFSCC (vtr. 05-2009 v 1.0) Powered by: InfoPath Forms Services 0081 Lu~,..//....,,.1 ................/r~,..A1;,,,•..,.,~,...9AATJATAAA17-Ar'1:QQ.TTI-o/')A4Zn1A')CA Q AA'2 0/1 /11,11"10 Infopath Form Page 2 of American FY 11 Chapter Budget Report Red Cross Lamar County Chapter NOT P01~-TI✓ D - D NFT Statement of Activities For the Fiscal Year Ending June 30, 2011 PART II Include financial activity in Service Delivery Areas (SDAs) and Certified Service Delivery itv. State: Paris . TX Units (CSDUs). Refer to CBR Instructions and FMPP for guidance. Code: 43504 CONTRIBUTIONS, REVENUE, AND GAINS Account Unrestricted Restricted Total 1 Federated 411 52.559 0 52.559 2 Monetary Contributions 412 & 415 3s.ooo 0 38.000 3 Net Special Events Revenue 413 10.000 0 10.000 4 Legacies and Bequests 42 0 0 0 5 Grants and Contracts 46 69,438 0 69.1;8 6 Investment Income 44 150 0 150 7 Income From Endowment 45 0 0 0 8 Products and Services 47 - 48 16.000 0 16,000 9 Inter Red Cross Revenues various o 0 0 10 Other Revenues and Gains / (losses) 490 0 0 0 11 Reclassifications to Unrestricted Class 714 0 0 0 12 TOTAL CONTRIBUTIONS, REVENUE, AND GAINS 186.147 0 186.147 EXPENSES Account Unrestricted Restricted Total 13 Compensation (Salaries and Wages) 51 112929 0 11792() 14 Employee Benefits 52 20372 0 20.372 15 Travel 53 500 0 500 16 Financial and Material Assistance 54 20.380 0 20.380 17 Program Materials 55 - 56 2.168 0 2.168 18 Equipment minor purchases, rentals and maintenance 570 663 0 663 19 Contractual Services 58 - 67 1.560 0 1.560 20 Inter Red Cross Expenses less Chapter Assessment 50 ;.;43 0 3,345 21 Chapter Assessment 5471 17,59-1 17.582 22 TOTAL EXPENSES 184,497 0 184.497 35 EXCESS / (DEFICIT) OF REVENUES OVER EXPENSES 1.650 0 1 c;5o 36 Acquisition of Fixed Assets 0 0 0 NHQ Finance, Chapter Reporting Page 2 of 2 ARC Form CBRCC (ver. 1-2010, v1) 0084 Infop:att Form Page 1 of Americam FY 11 Chapter Budget Report Red Cross Lamar County Chapter \OT POD ,TED - DR.A FT Service Delivery For the Fiscal Year Ending June 30, 2011 43504 Lamar County Chapter T ler Reeion 43R40 2673 North Main St. Paris. TX 7-5460 Executive. Bradlee Scott hone: 9033-7374+90 mail: bseottri~lamareounty.redeross-org - reparer: Bradley Scott Phone: 903-7,--4,90 mail: bscottelamarcourim.redcrossor, - PART I Service Delivery Estimates/Projections for FYI I SECTION A: DISASTER SERVICES DISASTER RELIEF OPERATIONS/INCIDENTS TOTALLY FUNDED BY CHAPTER (Include both single and multi-family operations. Do not include data for operations that would be reported Total on the Disaster Relief Report- Form 903 or data for nationally accounted operations.) 1 Number of disaster operations/incidents 24 2 Number of families assisted financially 73 SECTION B: HEALTH AND SAFETY SERVICES COURSE ACTIVITY COURSE ENROLLEES BY CATEGORY Total 3 First Aid, CPR and AED 507 4 Aquatics 1.354 5 Mission-Related Caregiving 31 6 All Other Courses 8 7 GRAND TOTAL 1.900 FULL TIME EQUIVALENTS Total 8 Total number of chapter Full Time Equivalents - paid full time and part time staff. 4.00 NHQ Finance, Chapter Quality Assurance Page i of 2 ARC Form CBRCC (ver. 1-2010, v1) 0083 DRAFT S:\RESWORK\CURRENT\Specialized Services Prof Serv Contract Res-Lamar Co Historic Museum.docx RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH THE LAMAR COUNTY HISTORICAL SOCIETY MUSEUM TO PERFORM CERTAIN SPECIALIZED SERVICES TO THE CITY OF PARIS AND ITS CITIZENS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, The Lamar County Historical Society Museum, hereinafter referred to as Service Organization, possesses certain specialized expertise, personnel, equipment, and training necessary to provide certain community based specialized services unique to said organization and unavailable from any other readily available source; and, WHEREAS, the City of Paris, hereinafter referred to as City, desires to enter into a Professional Services Agreement with the Service Organization to provide partial funding to the Service Organization; and, WHEREAS, the Service Organization will provide certain specialized services to the community that will benefit the City by: 1) providing specialized services to the community for which the City has limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower cost; 3) providing specialized services under a recognized name and as a recognized source in the community for specialized expertise in the area of said specialized services; and, WHEREAS, the City Council finds and determines that contracting with said Service Organization will benefit the general health, safety, and welfare of the citizens of the City of Paris in furtherance of a public purpose; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the city manager is hereby authorized to execute and the City Clerk to attest to a Professional Services Agreement, by and between the City of Paris and The Lamar County Historical Society Museum for the performance of certain specialized services as set out in said Agreement, a copy of which is attached hereto and incorporated herein as Exhibit A. Section 3. That this resolution shall be effective from and after its date of passage. 0084 PASSED AND APPROVED this 25th day of October, 2010. Will Biard, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney 0085 PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE CITY OF PARIS AND THE LAMAR COUNTY HISTORICAL SOCIETY MUSEUM STATE OF TEXAS § COUNTY OF LAMAR § This Professional Services Agreement, hereinafter referred to as the "Agreement," entered into by and between the City of Paris, a home-rule municipality with its offices located at 125 First Street S.E., in the City of Paris, Lamar County, Texas, hereinafter referred to as "CITY" and the Lamar County Historical Society Museum whose offices are located at 1009 W. Kaufinan, in the City of Paris, Lamar County, Texas, hereinafter referred to as "SERVICE ORGANIZATION". WITNESSETH WHEREAS, SERVICE ORGANIZATION possesses certain specialized expertise, personnel, equipment, and training necessary to provide certain community-based specialized services unique to said organization and unavailable from any other readily available source; and, WHEREAS, CITY desires to enter into a Professional Services Agreement with the SERVICE ORGANIZATION to provide such specialized services to City of Paris and its citizens; and, WHEREAS, the Service Organization will provide certain specialized services as described herein and as further described in the Service Organization's mission statement to the community that will benefit the City by: 1) providing specialized services for which the City has limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower cost; 3) providing specialized services under a recognized name and as a recognized source in the community for specialized expertise in the area of said specialized services; and, WHEREAS, the City Council finds and determines that contracting with said SERVICE ORGANIZATION will benefit the health, safety, and welfare of the citizens of the City of Paris in the furtherance of a public purpose; NOW, THEREFORE, FOR AND IN CONSIDERATION OF THESE PREMISES, and the mutual consideration as set out herein, CITY and SERVICE ORGANIZATION agree as follows: 1. Scope of Services SERVICE ORGANIZATION agrees to provide the following services as set forth in more detail in the Request for Funding documents attached hereto and incorporated herein as Exhibit A to CITY and its citizens during the term of this agreement: EXHIBIT. 0086 To provide and maintain the Lamar County Historical Museum for the edification and enjoyment of citizens and visitors to our community. II. Funding For and in consideration of these services, CITY agrees to provide partial funding to the SERVICE ORGANIZATION, in the form of a one-time payment, in the amount of $5,000.00 to be paid to SERVICE ORGANIZATION within 30 days following an initial billing and invoice from SERVICE ORGANIZATION to CITY for said services. Said invoice shall be in a form and contain such information as CITY shall require. Upon receipt of the aforesaid one-time payment, SERVICE ORGANIZATION shall be obligated to provide said services throughout the term of this Agreement. III. Reporting No later than ninety (90) days prior to the termination of this Agreement as provided herein, SERVICE ORGANIZATION shall provide to CITY the following information in writing: 1. A financial statement, in such detail and containing such information as CITY shall require; 2. A report of the number of citizens of the City of Paris served and directly benefitted by the services provided under this Agreement during the previous nine (9) months of services, or such other similar information as the CITY shall require; 3. A projected scope of services and cost projection for performance for the same or similar services on behalf of CITY for an additional one year of service, should CITY desire to renew this Agreement with SERVICE ORGANIZATION at the end of the contractual term; 4. Any other information which CITY may reasonably require. IV. Agreement Term This Agreement shall begin on October 1, 2010 and end on September 30, 2011. V. Termination This Agreement may be terminated by either party hereto at any time upon ten (10) days written notice of termination to the other party. Such notice may be delivered personally to the address shown in this agreement or by forwarding said notice to the other party by certified mail, return receipt requested and shall be effective ten (10) days following receipt thereof by the other party. If the SERVICE ORGANIZATION terminates the Agreement prior to providing all the services required herein, the SERVICE ORGANIZATION shall refund that portion of the funding received ($5,000) on a pro rata basis. 008'7 VI. Release/Indemnification By entering into this Agreement, the SERVICE ORGANIZATION expressly agrees to defend, indemnify and hold the City of Paris, Texas and its officers, agents and employees harmless from and against all damages, injuries (including death), claims, property damages (including loss of use), losses, demands, penalties, suits, judgments and costs, including attorney's fees and expenses, in any way arising out of, related to, or resulting from the SERVICE ORGANIZATION's activities or services provided under this Agreement and/or caused by the negligence, errors, omissions or intentional wrongful acts of the SERVICE ORGANIZATION or the SERVICE ORGANIZATION's owners, officers, employees or agents. VII. Independent Contractor SERVICE ORGANIZATION shall be considered for all purposes under this Agreement an independent contractor, and not an employee, agent, or other representative of CITY. Nothing in this Agreement shall change the SERVICE ORGANIZATION's independent contractor status or create any kind of joint enterprise between the SERVICE ORGANIZATION and the CITY. VIII. Miscellaneous This Agreement may be assigned by SERVICE ORGANIZATION only with the express written consent of CITY. SERVICE ORGANIZATION and CITY agree that the services provided under this Agreement are to be performed in Lamar County, Texas, and venue for any and all legal actions arising under this Agreement, if any, shall lie exclusively in the State Courts of Lamar County, Texas and in the Federal Courts for the Eastern District of Texas. This Agreement, and every provision hereof, shall be considered severable, and the invalidity or partial invalidity of any section, clause, or provisions of this Agreement shall not affect the validity of any other portion of this Agreement. This Agreement shall be interpreted exclusively under the laws and ordinances of the State of Texas and the City of Paris. EXECUTED this 25th day of October, 2010. ATTEST: CITY OF PARIS, TEXAS Janice Ellis, City Clerk Kevin Carruth, City Manager APPROVED AS TO FORM: W. Kent Mellyar City Attorney 0088 THE LAMAR COUNTY HISTORICAL ATTEST: SOCIETY MUSEUM Glen Gambill, President 0089 REQUEST FOR PUBLIC FUNDING Non-profit agencies requesting funding from the City of Paris for projects that benefit the citizens of Paris must complete the following information to be eligible for consideration (you may use additional pages, if necessary). In addition, please submit with this form a copy of your agency's most recent financial statement or audit and a detailed budget for the project. Agencies must also make a brief presentation on their project at a city council meeting. Agency Name: Date: 1 Agency Mailing Address: C I Agency Phone Number: Agency Fax Number: Contact Person: Contact's Title: [ :Z; ;'6itt rte.:' Contact's Mailing Address: 3 5 j ~,ri au ,,..Ci~c`'~L I~ t 8a ~a~ _ 7~C Contact's Phone Number: t+ tt It Contact's Fax Number: Contact's Email Address: Jl1Dy-ov `D i t5 U (Gi 1At w 1 cx~ Name of Project:. w Location/Service Area of Project: Total Project Budget: $ . G' ✓ Total Amount Requested from City: Number of Beneficiaries: T - v Am ary of Project: _1 116ZCA 1`d ~~.~t%~L 'i>~.$~~,~'✓ ~..$:'.~cL,LCc"l'L ~''.'l/LL_$:h_~r~.1.1i;'Wt.F'M.A, ~ Ci~.1'l.' /}'L1,~1 .3'Y r Y.il. ILI, U/_0 Ce,wzl lUA- Describe how your project will benefit the City of Paris and its citizens:. G4,Q; (l i List other sources of funding for this project and the amounts: 1 Is a detailed project budget, including columns and descriptions for allocations of city funding and the agency's matching funds, attached? Yes ❑ No Is the agency's most recent financial statement or audit attached? Yes ❑ No Have you received funding from the City of Paris in the last five years for this or Jcothe, projec ❑-Y/ es ❑ No If you have received previous funding from the City, list the name of the project, the amount of the City's award, and the year awarded: REV C'. GT?ll~. f City of Paris Revised 7/07/09 EXHIBIT A 0090 Detailed description of project (including description of need, scope of work, methodology, who benefits, other project partners, etc.): ~3f ax--I c•' --Cit.-e; ~ ~ ~ C -'i~i q _ I ,J-AA iLr, t Yt [ C &i od ~ ~ 9 ~U~Pr VV e Gt~l- a l9'4 _U1't G~ ~b12s,2 ~ i L "aL~A- k r r t~ r ~ r' 0 1W ~?~~'?`'"'~~1~3''~=~7~~~'~.•.~ ~ ~ ~ ~1%~~'7_b,~1iY.{A ,~'lJ`I.<7_~.!1,~-~~..-• e " %x_111 1--'2- rZ? o I X i e :?a J~ P,!'i l~'I ( f Qc=-1=$ '-VI - t l r: zr r~ 2.i6 dt,)A A-I ~ nC~'~L g) /L", qUC, 0 l'~d.z3 1 Li -9(Aem- d~V ,✓u Ajo.CK. L~ ►ld . It a -4 t{ 1h i.. ~c n i r rt .l ~ 'N'ip l: ~ •v~'`/` ~}r'~..~ f ~ f 14, u ti tip. 2 2 1 I~ g/t% 1~1~~~1L~~tiyC_0 e~l City of Paris ii Revised 7/07/09 001 Lamar County Historical Society 2009 Financial Report IRS RECEIPTS: Membership Dues $1,925.00 Tours 386.25 100.00 Chisum 105.75 Chisum 45.50 Cecile Everett 135.00 Aikin Donation Box 1,358.61 Other Donations 1,490.00 B. Justiss - fence 760 B. Hayden - Buckner 300 Tickets - Buckner luncheon 405 Memorial - 25 Museum Shop 342.00 Chamber of Commerce VCC 3,500.00 First Federal Foundation 5,000.00 City of Paris 5,000.00 Lamar County, TX 1,000.00 Total Receipts 2009 $20,001.86 DISBURSEMENTS: Utilities 3,703.40 TXU Energy 2,136.25 City of Paris Water 284.08 ATMOS Energy 682.36 AT&T 600.71 Insurance 774.00 Zurich North American 774.00 Permit 47.50 City of Paris - canopy & sign 47.50 Building Materials $1,894.59 Cunningham Steel 556.46 Paris Lumber & Building 499.65 National Hardware & Building 407.48 G. Books - steel for canopy 28.45 Sherwin-Williams 240.55. Farris Family Glass 162.00 Air Conditioning - front area vent $1,034.00 Buckner Luncheon 660.00 660.00 0092 Miscellaneous $ 879.57 Printer 40.00 Fire Extinguishers 177.00 Home Depot - light bulbs 59.66 King's Trophy - Df. Hayden 57.60 U.S.P.S. - stamps' 78.40 Wal-Mart - restroom supplies 35.12 Chantu Custom Frames 431.79 TOTAL DISBURSEMENTS 2009 $8,993.06 0093 LAMAR COUNTY HISTORICAL SOCIETY PROJECTED INCOME AND EXPENSES FOR 2010 INCOME Donations: City of Paris $5,000.00 VCC 3,500.00 First Federal 5,000.00 Lamar County 1,000.00 Other 1,000.00 Donation box 1,350.00 Gift Shop 300.00 Dues 1,800.00 TOTAL INCOME: $18,950.00 EXPENSES Operating Expenses: Utilities $4,000.00 Equipment Maintenance 1,100.00 Insurance 800.00 Cleaning 900.00 Supplies 200.00 Advertising 200.00 Miscellaneous 300.00 Membership Expense 200.00 Display Expense 900.00 TOTAL OPERATING: $8,600.00 Property Improvements: Install Gas Line $900.00 Insulate E door in front 1,000.00 Repair Above E Door in Back 900.00 TOTAL IMPROVEMENTS: $2,800.00 TOTAL PAYOUT: $11,140.00 0094 DRAFT S:\RESWORK\CURRENT\Specialized Services Prof Serv Contract Res-Childrens Advocacy Center.docx RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH THE CHILDREN'S ADVOCACY CENTER TO PERFORM CERTAIN SPECIALIZED SERVICES TO THE CITY OF PARIS AND ITS CITIZENS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, The Children's Advocacy Center, hereinafter referred to as Service Organization, possesses certain specialized expertise, personnel, equipment, and training necessary to provide certain community based specialized services unique to said organization and unavailable from any other readily available source; and, WHEREAS, the City of Paris, hereinafter referred to as City, desires to enter into a Professional Services Agreement with the Service Organization to provide partial funding to the Service Organization; and, WHEREAS, the Service Organization will provide certain specialized services to the community that will benefit the City by: 1) providing specialized services to the community for which the City has limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower cost; 3) providing specialized services under a recognized name and as a recognized source in the community for specialized expertise in the area of said specialized services; and, WHEREAS, the City Council finds and determines that contracting with said Service Organization will benefit the general health, safety, and welfare of the citizens of the City of Paris in furtherance of a public purpose; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the city manager is hereby authorized to execute and the City Clerk to attest to a Professional Services Agreement, by and between the City of Paris and The Children's Advocacy Center for the performance of certain specialized services as set out in said Agreement, a copy of which is attached hereto and incorporated herein as Exhibit A. Section 3. That this resolution shall be effective from and after its date of passage. - PASSED AND APPROVED this 25th day of October, 2010. Will Biard, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar City Attorney 0096 PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE CITY OF PARIS AND THE CHILDREN'S ADVOCACY CENTER OF PARIS STATE OF TEXAS § COUNTY OF LAMAR § This Professional Services Agreement, hereinafter referred to as the "Agreement," entered into by and between the City of Paris, a home-rule municipality with its offices located at 125 First Street S.E., in the City of Paris, Lamar County, Texas, hereinafter referred to as "CITY" and the Children's Advocacy Center of Paris whose offices are located at 711 Pine Bluff, P.O. Box 536, in the City of Paris, Lamar County, Texas, hereinafter referred to as "SERVICE ORGANIZATION". WITNESSETH WHEREAS, SERVICE ORGANIZATION possesses certain specialized expertise, personnel, equipment, and training necessary to provide certain community-based specialized services unique to said organization and unavailable from any other readily available source; and, WHEREAS, CITY desires to enter into a Professional Services Agreement with the SERVICE ORGANIZATION to provide such specialized services to City of Paris and its citizens; and, WHEREAS, the Service Organization will provide certain specialized services as described herein and as further described in the Service Organization's mission statement to the community that will benefit the City by: 1) providing specialized services for which the City has limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower cost; 3) providing specialized services under a recognized name and as a recognized source in the community for specialized expertise in the area of said specialized services; and, WHEREAS, the City Council finds and determines that contracting with said SERVICE ORGANIZATION will benefit the health, safety, and welfare of the citizens of the City of Paris in the furtherance of a public purpose; NOW, THEREFORE, FOR AND IN CONSIDERATION OF THESE PREMISES, and the mutual consideration as set out herein, CITY and SERVICE ORGANIZATION agree as follows: 1. Scope of Services SERVICE ORGANIZATION agrees to provide the following services as set forth in more detail in the Request for Funding documents attached hereto and incorporated herein as Exhibit A to CITY and its citizens during the term of this agreement: EXHIBIT A. 0097 To work with local law enforcement agencies, Child Protective Services and the courts with their investigation of cases of physical or sexual abuse against children and the caring for children that are victims of physical or sexual abuse. This assistance may include providing forensic interviews, follow up contacts, mental and medical referrals, and any other service deemed necessary for the child victims and family. II. Funding For and in consideration of these services, CITY agrees to provide partial funding to the SERVICE ORGANIZATION, in the form of a one-time payment, in the amount of $12,500.00 to be paid to SERVICE ORGANIZATION within 30 days following an initial billing and invoice from SERVICE ORGANIZATION to CITY for said services. Said invoice shall be in a form and contain such information as CITY shall require. Upon receipt of the aforesaid one-time payment, SERVICE ORGANIZATION shall be obligated to provide said services throughout the term of this Agreement. III. Reporting No later than ninety (90) days prior to the termination of this Agreement as provided herein, SERVICE ORGANIZATION shall provide to CITY the following information in writing: 1. A financial statement, in such detail and containing such information as CITY shall require; 2. A report of the number of citizens of the City of Paris served and directly benefitted by the services provided under this Agreement during the previous nine (9) months of services, or such other similar information as the CITY shall require; 3. A projected scope of services and cost projection for performance for the same or similar services on behalf of CITY for an additional one year of service, should CITY desire to renew this Agreement with SERVICE ORGANIZATION at the end of the contractual term; 4. Any other information which CITY may reasonably require. IV. Agreement Term This Agreement shall begin on October 1, 2010 and end on September 30, 2011. V. Termination This Agreement may be terminated by either party hereto at any time upon ten (10) days written notice of termination to the other party. Such notice may be delivered personally to the address shown in this agreement or by forwarding said notice to the other party by certified mail, return receipt requested and shall be effective ten (10) days following receipt thereof by the other . 0098 party. If the SERVICE ORGANIZATION terminates the Agreement prior to providing all the services required herein, the SERVICE ORGANIZATION shall refund that portion of the funding received ($12,500) on a pro rata basis. VI. Release/Indemnification By entering into this Agreement, the SERVICE ORGANIZATION expressly agrees to defend, indemnify and hold the City of Paris, Texas and its officers, agents and employees harmless from and against all damages, injuries (including death), claims, property damages (including loss of use), losses, demands, penalties, suits, judgments and costs, including attorney's fees and expenses, in any way arising out of, related to, or resulting from the SERVICE ORGANIZATION's activities or services provided under this Agreement and/or caused by the negligence, errors, omissions or intentional wrongful acts of the SERVICE ORGANIZATION or the SERVICE ORGANIZATION's owners, officers, employees or agents. VII. Independent Contractor SERVICE ORGANIZATION shall be considered for all purposes under this Agreement an independent contractor, and not an employee, agent, or other representative of CITY. Nothing in this Agreement shall change the SERVICE ORGANIZATION's independent contractor status or create any kind of joint enterprise between the SERVICE ORGANIZATION and the CITY. VIII. Miscellaneous This Agreement may be assigned by SERVICE ORGANIZATION only with the express written consent of the City Manager of the City of Paris, Texas. SERVICE ORGANIZATION and CITY agree that the services provided under this Agreement are to be performed in Lamar County, Texas, and venue for any and all legal actions arising under this Agreement, if any, shall lie exclusively in the State Courts of Lamar County, Texas and in the Federal Courts for the Eastern District of Texas. This Agreement, and every provision hereof, shall be considered severable, and the invalidity or partial invalidity of any section, clause, or provisions of this Agreement shall not affect the validity of any other portion of this Agreement. This Agreement shall be interpreted exclusively under the laws and ordinances of the State of Texas and the City of Paris. EXECUTED this 25th day of October, 2010. ATTEST: CITY OF PARIS, TEXAS Janice Ellis, City Clerk Kevin Carruth, City Manager 0099 APPROVED AS TO FORM: W. Kent McIlyar, City Attorney ATTEST: THE CHILDREN'S ADVOCACY CENTER OF PARIS Mitzi White, Executive Director - Oi00 d: ii( k I' The Children's Advocacy Center of Paris 2010 Funding Request Submitted To The City of Paris - Police Department Amount Requested: $12,500.00 Contact Information: Mitzi White, Executive Director (903) 784-5787 EXHIBIT A 0101 The Children's Advocacy - - Center of Paris P.O. Box 536, Paris, Texas 75461 Phone: 903-784-5787 e Fax: 903-784-7104 www.cacparis.org June 4, 2010 Chief Bob Hundley Paris Police Department 2910 Clarksville St. Paris, Texas 75460 Dear Chief Hundley: The Children's Advocacy Center of Paris (CAC) is a private non-profit organization. As you already know, CAC's were started so that when children had to be interviewed about possible sexual and/or physical abuse, there was a neutral, non-threatening place for the child to come. By reducing the number of times these children must share the details of the abuse, and having all of the departments that investigate child abuse come together in one location for the benefit of the child, we can lessen the trauma for these innocent victims. Services provided by the Center include but are not limited to forensic interviews (which serve as an investigative tool for all agencies involved), medical and mental health services, case tracking, team coordination, court testimony and court accompaniment for victims and their family members. Established in 1999, the CAC has served 2,468 children and their non-offending family members. The average number of children served per year is 235. Approximately 60% of all children served by the Center live in the city of Paris. The CAC is proud of the work that we have been able to accomplish by working as a team with the Paris Police Department, Child Protective Services and the County Attorney's Office. Although we are a non-profit organization, we still have all of the day to day operating expenses associated with running a small business. As we do not charge for any of the services provided, we must look to the community, our inter-agency partners and foundations/grants for financial assistance. Between successful grant requests and local fundraising, we are able to raise a substantial amount of our operating expenses. However, many of our grants are match grants or designated grants, meaning funds may only be spent for certain allowable expenses. Many foundations prefer to fund new projects, etc. instead of providing funding for daily operating expenses. We must continue to seek funding sources to offset daily operating expenses. The amount of 12 500 that we are requesting from the Paris Police Department/City of Paris is essential to the continued operation of the Center especially during a time when the costs of utilities continues to rise. Securing the requested funding ensures that the CAC is able to provide the services required every time that we are called by police investigators. We appreciate the work that you and the Paris Police Department do to protect children in Paris and we are glad that we can assist in this endeavor. Sincerely, J 2 ~ L,~X~ Mitzi White Executive Director Making a difference in the lives of abused children A _ a +a<` 4 10 2. REQUEST FOR PUBLIC FUNDING Non-profit agencies requesting funding from the City of Paris for projects that benefit the citizens of Paris must complete ,e following information to be eligible for consideration (you may use additional pages, if necessary). In addition, please submit with this form a copy of your agency's most recent financial statement or audit and a detailed budget for the project. Agencies must also make a brief presentation on their project at a city council meeting. Agency Name: The Children's Advocacy Center of Paris Date: 6/4/10 Agency Mailing Address: P.O. Box 536, Paris, Texas 75460 Agency Phone Number: (903) 784-5787 Agency Fax Number: (903) 784-7104 Contact Person: Mitzi White Contact's Title: Executive Director Contact's Mailing Address: same Contact's Phone Number: same Contact's Fax Number: same Contact's Email Address: mitziwhitel0@yaboo.com s Name of Project: The Children's Advocacy Center of Pari Location/Service Area of Project: Lamar County & Red River County Summary of Project: The mission of the Children's Advocacy Center of Paris (CAC) is to protect and promote the healing of children who are victims of sexual and/or physical The CAC provides a friendly home-like atmosphere which utilizes a multidisciplinary team approach to the investigation of child abuse cases. The team consists of representatives from Child Protective Services, the Police Department, the County/District Attorney's Office, and `he Sheriffs Department in the service area. vescribe how your project will benefit the City of Paris and its citizens: The proiect benefits the City of Paris by providing a neutral setting for the investigation process Approximately 60% of the children served live in the City of Paris The CAC provides services to approximately 20 children each month. List other sources of funding for this project and the amounts: VOCA Grant - $64,609; CAC TX Grant --$64,778; United Way of Lamar County -$18,000; National Children's Allicance - $10,000 ; Lamar County -$7,000; Fundraising and Private Donations Is a detailed project budget, including columns and descriptions for allocations of city funding and the agency's matching funds, attached? Yes X No Is the agency's most recent financial statement or audit attached? X Yes ❑ No Have you received funding from the City of Paris in the last five years for this or any other project? X Yes ❑ No If you have received previous city funding, list the name of the project, the amount of the City's award, and the year awarded: Proiect-Children's Advocacy Center 2007 - $11,500 X008 - $11,500 2009 - $12,500 City of Paris Revised 6/10/08 0103 Detailed description of project (including description of need, scope of work, methodology, who benefits, number of beneficiaries, other project partners, etc.): The Children's Advocacy Center of Paris (CAC) is a private non-profit 501 c 3 organization The purpose ofa CAC is to reduce the trauma faced by children and their non-offending family members by using a multidisciplinary team approach to investigations This team is made up of representatives from the CAC, the County/District Attorney's Office local law enforcement agencies and Child Protective Services. Children involved in investigations of abuse are now brought to one location a large two-story house designed to be a neutral child-friendly place for families to come during the investigation process Representatives from each agency involved meet at this location to collaborate on each case. Child victims are interviewed by one person a forensic interviewer, trained to talk with children about these situations A forensic interviewer is trained to elicit information from children in a non-leading, non- threatening manner that is legally defensible and will stand up in court. The interview is viewed by the other professionals involved through a closed-circuit camera system. Every effort is made to ensure that all information is obtained in one interview so that the child does not have to repeat details of abuse over and over again CAC staff members then provide follow up services for families and are available to assist them as their case makes its way through the criminal iustice system Established in 1999, the CAC has served 2,268 children and their non-offending family members The average number of children served per year is 235. Approximately 72% of all children served by the Center live in Lamar County and 60% of all the children served live in the City of Paris. Since its inception the CAC has continued to expand its services to better meet the needs of child victims and their non-offending family members. The CAC currently provides onsite sexual assault exams by highly trained Sexual Assault Nurse Examiners (SANEs). The Rainbow Room is an emergency resource room for children involved in CPS investigations and for children being placed in foster care Other services include but are not limited to: court accompaniment, assistance with Crime Victim's Compensation claims and mental health referrals. This year the CAC is working to establish a Drug Endangered Children (DEC) program to work with children who suffer physical or emotional risk as a result of illegal drug use manufacturing cultivation or distribution. City of Paris Revised 6/10/08 0 i04 CAC Proposed Adjusted Budget FISCAL YEAR 2010 FISCAL YEAR 2008 FISCAL YEAR 2010 FISCAL YEAR 2010 FISCAL YEAR 2010 FISCAL YEAR 2010 ACTUAL PROPOSED YTD ACTUAL-tat garter YTDBUDGET-IstQwAK VARMCE-181,01mi- Allocation from United Way 20116.38 18180.00 12548.60 4545.00 8003.60 Contributions 15675AO 6000.00 _ 1307.00 1500.00 (19300) General Donations( Me-w a other) 13316.00 3500.00 1207.00 875.00 332.00 Rainbow Room Donations 2359.40 2500.00 100.00 625.00 (52500) Fundraisers 58982.00 39300.00 65123.00 9825.00 55298.00 _ Soiree - 58222.00 38800.00 64843.00 9700.00 55143.00 Christmas Card 760.00 500.00 280.00 125.00 _ 155.00 - Grants/Ass xa -ions 113631.63 131020.00 35530.44 32755.00 2775.44 CAC of Texas` 53256.77 64700.00 17028.93 16175.00 853.93 National 10000 00 _10000.00 5000.00 2500.00 2500.00 VOCA" 50374.86 _ 56320.00 13501.51 14080.00 (57849) Fees and Grants from Govemm_ ent Agencies _ 21500.00 20500.00 500.01_ 5125.00 (4624.99) Lamar County/City d Paris 19500.00 18500.00 4625.00 (4625 00) Red River Goa - 2000.00 _ 2000.00 500.01 _ 500.00 0.01 Private Foundation Grants 7160.12 - 32546.84 359221 8136.71 (4544.50) St. Joseph's Community 227.32 12146.68 3036.67 _ (3036.67) Paris Legacy 6932.80 10400.16 2599.80 2600.04 (024) Lennox Found0on - 10000.00 992.41 _ 2500.00 (150759) Misc. Revenue (SANE, Interest,etc) 587-16 616.26 616.26 TOTAL REVENUE AND SUPPORT $237,652.69 5247,546.84 _$119,217.52 $61,886.71 57330.81 Wages 8806271 93500.00 23243.32 23375.00 131.68 Retainer-Sane Coordinator _ 6440.64 9660.96 241524 2415.24 0.00 Employee Benefits (Insurance) 3600.00 _ 3600.00 900.00 900.00 0.00 _ Payroll Taxes (7.65% of aewries) 6956.11 7150.00 1910.97 178750 (123.47) Payroll Taxes-Sane Coordinator 492.80 73920 184.80 184.80 0.00 Professional Fees Accountant/Bookkeeper - - 3358.00 3500.00 850.00 875.00 25.00 Audit -2985.00 3300.00 825.00 825.00 Form 990 8 other 200.00 250-00 62.50 62.50 Supplies Rainbow Room Supplies 2640.37 13000.00 1011.34 3250.00 2238.66 Office Expenses 6144.35 - 5200.00 - 1311.53 1300.00 (11.53) Telephone 8 Communication 5309.64 ---.-6300-00 _ 1356.43 1575-00 218.57 (Includes internal x cell phone) Po and Shipping _ 745.86 _ 1500-00 118.18 375.00 256.82 O:PancY Repairs and Maintenance-Bidgs. 7172.37 11500.00 3230.41 2875.00 (355.41) Property Upkeep (seerity, lawn. aeamg, p..t -*.1) 5000.00 648.00 602.00 Utilities 9311.23 --12500.00 2039-82 3125.00 1085.18 Insurance 6172.00 _ 6200.00 6219.00 1550.00 (4669.00) ` Equipment expense (repairslmaint) 2225.72 2700.00 1336.61 675.00 _ (661.61) Printing a Publications 1498.36 2500.00 _ 174.54 _ 625.00 450.46 Travel Expense 2880.47 3000.00 328.60 750.00 421.40 Training Expense__ _ 9820.83 8200.00 115.00) 2050.00 2165.00 _ Specific Assistance to Individuals _ Counseling covered by rants 320.00 1000.00 - 250.00 250.00 Medical examsrother 50.00 1000.00 250.01 250.00 Membership Dues _1705.00 2500.00 789.00 625.00 (164.00) Meals 8 MDT Meals 2191.57 2000.00- _ 595.25 - 500.00 (9525) 300.00 75.00 75.00 _ Bank Charges 0.50 0.00 0.00 Legal - - 500.00 125.00 125.00 Fundraiser (Soiree Expense) 25704.80 _ 27000.00 34293.47 6750.00 _ (27543.47) Fundraiser (Soiree-Upcoming Year) 1373.36 750.00 _ 0.00 (750.00) SANE Expense - - 1651.59 1500.00 375.00 375.00 _Designated SANE Expenses - 0.00 Training/RRC _ _ 227.32 12146 68 362.26 31736.67 2674.41 Interest 30000 75.00 75.00 - - - - TOTAL Expenses for all Activities 199241.6 247,546.84 83,953 77 60,636.71 -22,067.06 Debt Reduction .Depreciation Ex nse Pagel A ~ The Children's Advocacy Center of Paris The mission of the CAC is to protect and promote the healing of children who have been physically and/or sexually abused. This goal is completed using a Multidisciplinary Team approach in which various entities including CAC staff, investigators, prosecutors, therapists, medical providers and the community at large work together to make certain that the investigation and prosecution child abuse cases is completed in an efficient and timely manner. Every effort is made to ensure that victims and their families receive any and all services needed to promote healing and restoration after a crime has been committed. The CAC is currently in its 11th year of operation 2.468 children and their non-offending family members have received core and follow up services since 1999. The Center is located in a large two-story house and is currently staffed with an Executive Director, a Forensic Interviewer, and an Advocacy Services Coordinator/Administrative Assistant • Services provided by the CAC include: ➢ Forensic Interviews ➢ Case Tracking ➢ Collaboration with Multidisciplinary Team Members (MDT) o Law Enforcement o County Attorney's Office o Child Protective Services o Medical Providers (SANEs) o Mental Health Providers ➢ Assistance with Crime Victim's Compensation ➢ Onsite Medical Exams by trained Sexual Assault Nurse Examiners ➢ Mental Health Referrals for victims & non-offending family members ➢ Court Preparation and/or accompaniment ➢ Clothing and basic needs assistance through their Rainbow Room The CAC is a private non-profit organization and all services are provided at no cost to victims and their family members. 010 8:23 PM The Children's Advocacy Center 01/13110 Accrual Basis Balance Sheet As of December 31, 2009 Dec 31, 09 ASSETS Current Assets Checking/Savings 1011 General checking 72,508.74 1250 Liberty National Bank 25,000.00 Total Checking/Savings 97,508.74 Accounts Receivable 1300 • Accounts Receivable 10,367.72 Total Accounts Receivable 10,367.72 10 Total Current Assets Fixed Assets 1605. Land and Improvements 11,633.00 1680 • Furniture and Equipment 96,543.09 1600 • Land 13,463.19 1610. Building 165,007.00 1710 • Accumulated Depreciation -112,812.64 Total Fixed Assets 173,833.64 TOTAL ASSETS 281,710.10 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2100 • Accounts Payable 2,207.95 Total Accounts Payable 2,207.95 Total Current Liabilities 2,207.95 Long Tenn Liabilities 2300 • NIP Guaranty Bond Bank 8,972.20 Total Long Term Liabilities 8,972.20 Total Liabilities 11,180.15 Equity 3000 • Beginning Net Assets 192,548.95 3100 • Restricted Sane Coordinator 20,800.00 3320 • Transfers Sane Coordinator -6,932.80 3400 • Restricted Sane Training/RRC 12,374.09 3410 • TransfersSane Training/RRC -227.32 3900 • Increase (Decrease) -7,180.31 Net Income 59,147.34 Total Equity 270,529.95 TOTAL LIABILITIES & EQUITY 281,710.10 W7 7 Page 5 of 9 a m • W am ryno°°,° °'a°ono8°o °O 8S 8999 °mS°OO. ~9!28 °on Z:m°n nnumi (($~~°m 21AI ;I f ry M M N m N r N 0°nD ° N m' d N of 3 0$ tNl n N r O Y m f Y m r m N r M M amD m M O r ~ N H m m N N m N H Y m mi ! ~ N ° m m ~ N n ~ - ~ N m W N O 9 0 0° O° S ° O S O O° O O. 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Donations-Rainbow Room 2,359.40 4060. Donations-City/County 21,500.04 4100 • Grants 116,131.63 4105 • Grant-Paris Legacy (Sane) 6,932.80 4110 • Grants-United Way 20,116.38 4300 • Fundralser - Soiree 2009 58,222.00 4310 • Fundraiser - Soiree 2010 6,750.00 4350 - Fundraiser - 08 Christmas Card 2,255.00 4351 • Fundraiser - 09 Christmas Card 760.00 4360 • Fundraiser - Volleyball 0.00 4450 • Sane Income 585.96 4600 - Non-cash donations 23,820.00 4900 • Interest Income 1.20 Total Income 274,186.73 Expense 6250 - Assistance to Individuals 50.00 7500 • Wages 88,062.71 7510 • Wages - Sane Coordinator 6,440.64 6100 - Accounting 6,543.72 6350. Bank Charges 0.50 7600 - Community Awareness/Prevention 669.91 7970. Counseling 320.00 7975 • Depreciation Expense 15,127.16 6550 - Dues and Subscriptions 1,705.00 7250 • Equipment Expense 2,226.72 6800 • Freight & Postage 745.86 6270 • Insurance-Health Plan 3,600.00 7960 • Insurance 6,172.00 7910. Meals and MDT meals 2,191.57 7200 • Office Expense 6,144.35 7900 • Payroll Expenses 6,956.11 7905 • Payroll Exp - Sane Coordinator 492.80 7400 - Printing & Publications 1,498.36 7935 • Rainbow Room 2,640.37 7800 - Repairs & Maintenance 7,172.37 6710 • Sane Expense 1,651.59 6720 - Sane Training Expense 227.32 6740 • Soiree Exp 2009 25,704.80 6760 • Soiree Exp 2010 1,373.36 7100 - Telephone & Communication 5,309.64 7950 • Travel Expense 2,880.47 7940 • Training 9,820.83 6700 • Utilities 9,311.23 Total Expense 215,039.39 Net Income 59,147.34 Page 6 of 9 O1~ 0 8:19 PM The Children's Advocacy Center 01/13/10 Accrual Basis Profit & Loss December 2009 dec Dec 09 Income 4000 • Donations-General 3,065.00 4060 • Donations-City/County 166.67 4100- Grants 7,159.56 4105 - Grant-Paris Legacy (Sane) 866.60 4110 • Grants-United Way 3,678.51 4310 • Fundraiser - Soiree 2010 1,000.00 4351 - Fundraiser - 09 Christmas Card 760.00 4450 • Sane Income 75.56 Total Income 16,771.90 Expense 7500 - Wages 7,347.50 7510 • Wages - Sane Coordinator 805.08 6100 • Accounting 250.00 7975. Depreciation Expense 1,474.00 6550 - Dues and Subscriptions 160.00 7250 - Equipment Expense 80.95 6270 - Insurance-Health Plan 300.00 7910 • Meals and MDT meals 234.76 7200.Office Expense 487.25 7900 • Payroll Expenses 585.03 7905 • Payroll Exp - Sane Coordinator 61.60 7400 • Printing & Publications 180.13 7935 - Rainbow Room 52.00 7800 • Repairs & Maintenance 455.85 6760 - Soiree Exp 2010 290.05 7100 - Telephone & Communication 540.89 7950 • Travel Expense 474.10 7940 - Training 600.00 6700 - Utilities 1,144.96 Total Expense 15,524.15 Net Income 1,247.75 0111, Page 7 of 9 DRAFT S:\RESWORK\CURRENT\Speciahzed Services Prof Serv Contract Res-ETCADA.docx RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH EAST TEXAS COUNCIL ON ALCOHOL AND DRUG ABUSE (ETCADA) TO PERFORM CERTAIN SPECIALIZED SERVICES TO THE CITY OF PARIS AND ITS CITIZENS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, East Texas Council on Alcohol and Drug Abuse (ETCADA), hereinafter referred to as Service Organization, possesses certain specialized expertise, personnel, equipment, and training necessary to provide certain community based specialized services unique to said organization and unavailable from any other readily available source; and, WHEREAS, the City of Paris, hereinafter referred to as City, desires to enter into a Professional Services Agreement with the Service Organization to provide partial funding to the Service Organization; and, WHEREAS, the Service Organization will provide certain specialized services to the community that will benefit the City by: 1) providing specialized services to the community for which the City has limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower cost; 3) providing specialized services under a recognized name and as a recognized source in the community for specialized expertise in the area of said specialized services; and, WHEREAS, the City Council finds and determines that contracting with said Service Organization will benefit the general health, safety, and welfare of the citizens of the City of Paris in furtherance of a public purpose; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the city manager is hereby authorized to execute and the City Clerk to attest to a Professional Services Agreement, by and between the City of Paris and East Texas Council on Alcohol and Drug Abuse (ETCADA) for the performance of certain specialized services as set out in said Agreement, a copy of which is attached hereto and incorporated herein as Exhibit A. 0112 Section 3. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 25th day of October, 2010. Will Biard, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar City Attorney 0113 PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE CITY OF PARIS AND EAST TEXAS COUNCIL ON ALCOHOL AND DRUG ABUSE (ETCADA) STATE OF TEXAS § COUNTY OF LAMAR § This Professional Services Agreement, hereinafter referred to as the "Agreement," entered into by and between the City of Paris, a home-rule municipality with its offices located at 125 First Street S.E., in the City of Paris, Lamar County, Texas, hereinafter referred to as "CITY" and East Texas Council on Alcohol and Drug Abuse (ETCADA) whose offices are located at 708 Glencrest Lane, Longview, Texas 75604, hereinafter referred to as "SERVICE ORGANIZATION'. WITNESSETH WHEREAS, SERVICE ORGANIZATION possesses certain specialized expertise, personnel, equipment, and training necessary to provide certain community-based specialized services unique to said organization and unavailable from any other readily available source; and, WHEREAS, CITY desires to enter into a Professional Services Agreement with the SERVICE ORGANIZATION to provide such specialized services to City of Paris and its citizens; and, WHEREAS, the Service Organization will provide certain specialized services as described herein and as further described in the Service Organization's mission statement to the community that will benefit the City by: 1) providing specialized services for which the City has limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower cost; 3) providing specialized services under a recognized name and as a recognized source in the community for specialized expertise in the area of said specialized services; and, WHEREAS, the City Council finds and determines that contracting with said SERVICE ORGANIZATION will benefit the health, safety, and welfare of the citizens of the City of Paris in the furtherance of a public purpose; NOW, THEREFORE, FOR AND IN CONSIDERATION OF THESE PREMISES, and the mutual consideration as set out herein, CITY and SERVICE ORGANIZATION agree as follows: 1. Scope of Services SERVICE ORGANIZATION agrees to provide the following services as set forth in more detail in the Request for Funding documents attached hereto and incorporated herein as Exhibit A to CITY and its citizens during the term of this agreement: EXHIBIT. 01.1. 4 Provide alcohol and drug abuse/addiction counseling and educational services to help prevent the proliferation of drug and alcohol abuse problems in the City of Paris. II. Funding For and in consideration of these services, CITY agrees to provide partial funding to the SERVICE ORGANIZATION, in the form of a one-time payment, in the amount of $4,500.00 to be paid to SERVICE ORGANIZATION within 30 days following an initial billing and invoice from SERVICE ORGANIZATION to CITY for said services. Said invoice shall be in a form and contain such information as CITY shall require. Upon receipt of the aforesaid one-time payment, SERVICE ORGANIZATION shall be obligated to provide said services throughout the term of this Agreement. III. Reporting No later than ninety (90) days prior to the termination of this Agreement as provided herein, SERVICE ORGANIZATION shall provide to CITY the following information in writing: 1. A financial statement, in such detail and containing such information as CITY shall require; 2. A report of the number of citizens of the City of Paris served and directly benefitted by the services provided under this Agreement during the previous nine (9) months of services, or such other similar information as the CITY shall require; 3. A projected scope of services and cost projection for performance for the same or similar services on behalf of CITY for an additional one year of service, should CITY desire to renew this Agreement with SERVICE ORGANIZATION at the end of the contractual term; 4. Any other information which CITY may reasonably require. IV. Agreement Term This Agreement shall begin on October 1, 2010 and end on September 30, 2011. V. Termination This Agreement may be terminated by either party hereto at any time upon ten (10) days written notice of termination to the other party. Such notice may be delivered personally to the address shown in this agreement or by forwarding said notice to the other party by certified mail, return receipt requested and shall be effective ten (10) days following receipt thereof by the other party. If the SERVICE ORGANIZATION terminates the Agreement prior to providing all the services required herein, the SERVICE ORGANIZATION shall refund that portion of the funding received ($4,500) on a pro rata basis. 011.5 VI. Release/Indemnification By entering into this Agreement, the SERVICE ORGANIZATION expressly agrees to defend, indemnify and hold the City of Paris, Texas and its officers, agents and employees harmless from and against all damages, injuries (including death), claims, property damages (including loss of use), losses, demands, penalties, suits, judgments and costs, including attorney's fees and expenses, in any way arising out of, related to, or resulting from the SERVICE ORGANIZATION's activities or services provided under this Agreement and/or caused by the negligence, errors, omissions or intentional wrongful acts of the SERVICE ORGANIZATION or the SERVICE ORGANIZATION's owners, officers, employees or agents. VII. Independent Contractor SERVICE ORGANIZATION shall be considered for all purposes under this Agreement an independent contractor, and not an employee, agent, or other representative of CITY. Nothing in this Agreement shall change the SERVICE ORGANIZATION's independent contractor status or create any kind of joint enterprise between the SERVICE ORGANIZATION and the CITY. VIII. Miscellaneous This Agreement may be assigned by SERVICE ORGANIZATION only with the express written consent of City Manager of the City of Paris, Texas. SERVICE ORGANIZATION and CITY agree that the services provided under this Agreement are to be performed in Lamar County, Texas, and venue for any and all legal actions arising under this Agreement, if any, shall lie exclusively in the State Courts of Lamar County, Texas and in the Federal Courts for the Eastern District of Texas. This Agreement, and every provision hereof, shall be considered severable, and the invalidity or partial invalidity of any section, clause, or provisions of this Agreement shall not affect the validity of any other portion of this Agreement. This Agreement shall be interpreted exclusively under the laws and ordinances of the State of Texas and the City of Paris. EXECUTED this 25th day of October, 2010. ATTEST: CITY OF PARIS, TEXAS Janice Ellis, City Clerk Kevin Carruth, City Manager 0116 APPROVED AS TO FORM: W. Kent McIlyar, City Attorney EAST TEXAS COUNCIL ON ALCOHOL ATTEST: AND DRUG ABUSE (ETCADA) Susan Erwin Morgan, Executive Director 0 11.'7 REQUEST FOR PUBLIC FUNDING RECF",1P51 Non-profit agencies requesting funding form the City of Paris for projects that benefit the citizens of Paris must ete the following information to be eligible for consideration (you may use additional pages, if necessary).11t9~ad,0itioitr ~ase submit with this form a copy of your agency's most recent financial statement or audit and a detailed budget the project. Agencies must also make a brief presentation on their project at a city council meeting. '!'ITY- A4ANAGER PARIS, TEXAS Agency Name: East Texas Council on Alcoholism and Drug Abuse Date: 7/6/2011 Agency Mailing Address: 708 Glencrest Lane Longview TX 75601 Agency Phone Number: 903.756.7633 Agency Fax Number: 903.753.0574 Contact Person: Susan Erwin Morgan Contact's Title: Executive Director Contact's Mailing Address: 708 Glencrest Lane Longview TX 75601 Contact's Phone Number: 903.247.9646 Contact's Fax Number: 903.753.0574 Contact's Email Address: smorgan(aetcada.com Name of Project: 1) Access to Recovery, 2) School-Based Prevention ProgLram & 3) Juvenile Probation Prograrn Location/Service Area of Project: 1) Access to Recovery is located at the Paris ETCADA office at 3737 Lamar Ave #200. It provides access to treatment services for residents of Lamar County. There are other ATR offices throughout northeast Texas serving 22 additional counties. 2) School-Based Prevention Programs serve Paris ISD and North Lamar ISD students in grades 3-8. Intervention services in the Paris alternative school serves at risk youth ages 14-18. 3) Juve- nile Probation Program is an intensive intervention program that serves youth, ages 14-17 who are in the Lamar County juvenile justice system. Summary of Project: Access to Recovery: Licensed Chemical Dependency Counselors provide confidential services for individuals seeking treatment for alcoholism and/or drug addiction. ETCADA's counselors conduct clinical screenings and assessments to determine the severity of alcohol/drug problem and then make the most appropriate referral to treat- ment services. ETCADA's after-hours Crisis Help Line provides free, confidential and immediate assistance 24 hours /seven days per week. School-Based Prevention Programs: Using research-based curricula with proven outcomes, trained ETCADA staff facili- tate drug and alcohol prevention programs in Paris and North Lamar ISDs. These programs are designed to reduce the onset of the use of alcohol, tobacco and other drugs by youth. The school-based component also includes individual coun- seling sessions for youth in alternative school settings. Juvenile Probation Programs: Youth who are involved in the justice system receive a 10-week outcome-based program, Proiect Toward No Drug Abuse, and individual counseling by trained ETCADA staff. Describe how your project will benefit the City of Paris and its citizens: ETCADA's programs meet critical commu- nity needs by linking addicted youth and adults to drug/alcohol treatment and ensuring that community youth are exposed to prevention strategies that are proven to reduce the onset of the use of drugs or alcohol. City of Paris E%HIBIT A Revised 7/07/09 ia. - 0 List other sources of funding for this project and the amounts: ETCADA programs are funded through grants frorn the Texas Department of State Health Services which requires a 5% local match of funds. Additional program support is received from Lamar County United Way ($2,818) and Lamar County ($500). Is a detailed project budget, including columns and descriptions for allocations of city funding and the agency's matching funds, attached? ❑ Yes El No ETCADA's project encompasses 23 counties and its budget is not tracked by locality. Funds received from Paris are utilized to provide support for the ATR program which is under-funded by the State of Texas. An overall program budget is attached. Is the agency's most recent financial statement or audit attached? El Yes ❑ No Have you received funding from the City of Paris in the last five years for this or any other project? 1I Yes ❑ No If you have received previous city funding, list the name of the project, the amount of the City's award, and the year awarded: $4,500 of 2009 for 1) Access to Recovery, 2) School-Based Prevention Program 3) Juvenile Probation Program Detailed description of project (including description of need, scope of work, methodology, who benefits, number of beneficiaries, other project partners, etc.): Access to Recovery - Addiction is a disease that impacts every aspect of our community and contributes to some of our most devastating social problems. It is often a silent partner in domestic violence, child abuse, teen pregnancy, high school dropout, and crime. It threatens families as well as the very fabric of our society. Drug abuse is a growing problem that is best addressed by comprehensive programs that combine community resources, professional intervention, and local financial support. All too often, by the time an alcoholic/addict seeks help he/she has lost employment and the health insurance benefits that go with employment. The State of Texas provides help for individuals who cannot afford drug/alcohol treatment. Access to Recovery (ATR) links people to the state-funded treatment. Through ATR, ETCADA provides a Licensed Chemical Dependency Counselor at the Paris office (3737 Lamar Ave #200) to administer clinical screening/assessment and referral for those who are seeking help for their addiction. The counselor is available at the Par- is office one day per week. Because treatment is under-funded in Texas, most often clients must wait for placement. Dur- ing this interval, the ETCADA counselor offers crisis intervention and brief motivational counseling to individuals to keep them engaged in the process of accessing treatment or other recommended services. The ATR counselor will determine the type and intensity of services needed by the client and when appropriate, shall address the family as a unit, provide referrals for family members, including prevention services for the children. Outreach is used to provide community awareness of the Council's services and resources. ETCADA maintains crisis help 24/7 through its toll free Help Line (800.441.8639). During 2009, our counselor saw 19 Paris residents and responded to ten (10) hotline calls. School-Based Prevention Program: Using research-based curricula with proven outcomes, trained ETCADA staff facili- tate drug and alcohol prevention programs in Paris and North Lamar ISDs. These programs are designed to reduce the onset of the use of alcohol, tobacco and other drugs by youth. ETCADA's prevention program serves youth in grades 3-8. Students, grade 3-5, go through an 8-week curriculum, Life Skills Training, and one week of Tobacco Prevention training. Students, grade 6-8, go through a 10-week curriculum, Youth Connection, and two one-week sessions of Tobacco Preven- tion. Outcomes are measured through pre-post tests. During 2009, 723 Paris and North Lamar students participated in school-based prevention programs. Juvenile Probation Program: Youth in Paris Alternative School participate in an intensive intervention program called Project Toward No Drug Abuse. Utilizing an outcome-based curriculum, students work through the 10-week program City of Paris Revised 7/07/09 011.9 and receive individual counseling- Youth who are involved in the justice system also receive Project Toward No Drug Abuse and individual counseling. Over the past year, 187 Paris youth on juvenile probation completed this program. Project partners in Paris/Lamar County include: Chisum, Cecil Everette, Aaron Parker, and Justiss Elementary Schools, Paris High School, Paris and North Lamar AEPs, and Paris Probation and Truancy. 0120 City of Paris Revised 7/07/09 ~_-ltcada ETCADA PROGRAMS AND SERVICES PROVIDED IN PARIS FY09 (September 2008 -August 2009) OSAR (Outreach, Screening, Assessment and Referral) 19 After-Hours Crisis Calls 10 School-Based Prevention Education 723 Youth Individual Sessions 187 Tobacco Compliance Checks 35 Total Services 974 OSAR (Outreach, Screening, Assessment and Referral): Licensed Chemical Dependency Counselors provide confidential services for individuals seeking treatment for alcoholism and/or drug addiction. After Hour Crisis Calls: 24-hour Help line that offers free, confidential and immediate assistance. School-Based Prevention Programs: Using research-based curricula with proven outcomes, trained ETCADA staff facilitate drug and alcohol prevention programs in elementary schools. These programs are designed to reduce the onset of the use of alcohol, tobacco and other drugs by youth. Tobacco Compliance Checks: ETCADA staff provides education for retailers who sell tobacco products to ensure that youth under age 18 are not allowed to purchase tobacco and to ensure retailer compliance when receiving "tobacco stings" by law enforcement. Community Presentations: ETCADA's professional staff accepts invitations from organizations, churches and schools to educate people about alcoholism and drug addiction and to raise awareness about prevention and intervention services available throughout East Texas. 0121 etcada EAST TEXAS COUNCIL ON Fiscal 2011 DSHS PRC, YPI, YPS, YPU & OSAR $1,358,798 TCC 100,000 TSR, ACL & ATR II 115,700 DSHS- Subcontract TSM 114,910 DFC Grant Revenue 125,000 City Funds 34,500 County Funds 57,000 United Way/Funds 132,000 Program Fees Campus Assistance 34,000 Community Education 52,500 Foundations 13,000 Donations 8,000 Interest 4,500 Total Revenue $2,149,908 Salaries 1,163,461 Benefits 374,053 Travel/Training 133,000 Equipment Supplies 81,500 Other Cost* Rent/Utilities 95,320 Insurance - Gen Liability, D/O, Wkr Com 32,528 Telephone/Internet 34,262 Agency owned vehicle cost 16,150 Computer related expenses 8,500 '1-raining Registration 6,500 Audit 7,900 Janitorial 4,500 Copier Mainenance/Repairs 4,250 AirCards- Remote 13hips./Internet Access 6,372 Misc 20,800 Alternative Activities 74,768 Contractual Program Evaluators 61,865 Gregg Cty Family Drug Court 36,318 Total Expense $ 2,162,046 Totallncome/(Loss) $ (12,138) 0122 EAST TEXAS COUNCIL ON ALCOHOLISM AND DRUG ABUSE FINANCIAL STATEMENTS TOGETHER WITH AUDITORS' REPORT AND SUPPLEMENTARY INFORMATION AUGUST 31, 2009 012,3 FINANCIAL SECTION 0124 Our audit was conducted for the purpose of forming an opinion on the basic financial statements of East Texas Council on Alcoholism and Drug Abuse taken as a whole. The accompanying schedule of expenditures of federal and state awards is presented for purposes of additional analysis as required by U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non- Profit Organizations and the State of Texas Single Audit Circular for state funds, and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. 0xv- P, ~ "yam ~ PROTHRO, WILHELMI & COMPANY, P.L.L.C. Tyler, TX December 21, 2009 0125 EAST TEXAS COUNCIL ON ALCOHOLISM & DRUG ABUSE STATEMENT OF ACTIVITIES FOR THE YEAR ENDED AUGUST 31, 2009 Unrestricted Net Assets Support Fees for services $ 89,260 Fees for services - subcontract 217,895 Cities and counties 90,100 United Way 87,320 Contributions 26,096 Interest income 6,267 Miscellaneous income 8,473 Total Unrestricted Support 525,411 Net assets released from restrictions Restrictions satisfied by payments 1,860,528 Total Unrestricted Support and Reclassifications 2,385,939 Expenses Program services Substance Abuse Prevention and Intervention 2,157,856 Supporting services Management and general 256,236 Fundraising 7,170 Total Expenses 2,421,262 Increase in Unrestricted Net Assets (35,323) Temporarily Restricted Net Assets Government grants and matching contributions 1,860,528 Net assets released from restrictions Restrictions satisfied by payments (1,860,528) Decrease in Temporarily Restricted Net Assets 0 Increase in Net Assets from Operations (35,323) Net Assets at Beginning of Year 453,617 Net Assets at End of Year $ 418,294 (The accompanying notes are an integral part of these financial statements.) 0126 4 EAST TEXAS COUNCIL ON ALCOHOLISM AND DRUG ABUSE STATEMENT OF CASH FLOWS FOR THE YEAR ENDED AUGUST 31, 2009 Cash Flows From Operating Activities increase (decrease) in net assets $ (35,323) Adjustments to reconcile change in net assets to net cash provided by operating activities: Depreciation 11,893 (Increase) decrease in operating assets: Grants and contracts receivable (57,122) Other receivables 21,461 Increase (decrease) in operating liabilities: Accounts payable 154,615 Accrued expenses 6,468 Net Cash Provided by Operating Activities 101,992 Cash Flows From Investing Activities Purchase of furniture and equipment (39,180) Net Cash Provided (Used) by Investing Activities (39,180) Net Increase in Cash and Cash Equivalents 62,812 Beginning Cash 320,336 Ending Cash $ 383,148 (The accompanying notes are an integral part of these financial statements.) r6 0.121 EAST TEXAS COUNCIL ON ALCOHOLISM AND DRUG ABUSE NOTES TO FINANCIAL STATEMENTS AUGUST 31, 2009 Note 1 Summary of Significant Accounting Policies (continued) Estimates Management uses estimates and assumptions in preparing financial statements. Those estimates and assumptions affect the reported amounts of assets and liabilities, disclosure of contingent assets and liabilities and the reported revenues and expenses. Actual results could differ from those estimates. Note 2 - Property and Equipment All acquisitions of property and equipment and all expenditures that materially prolong the useful lives of assets that exceed a capitalization threshold of $5,000 are capitalized. Furniture and equipment are recorded on the books at cost. The accumulated depreciation is computed on the straight-line basis, using estimated useful lives as follows: Furniture and Equipment - 5 to 10 years The book value of furniture and equipment on August 31, 2009 is as follows: Furniture and equipment $ 156,196 Less accumulated depreciation (100,268) $ 55,928 Note 3 - Donated Services Materials and Facilities A substantial number of unpaid volunteers have made significant contributions of their time to the Council. The estimated value of this contributed time is $53,956 and has been recorded as temporarily restricted contributions and salaries expense. The use of several facilities for offices has been donated to the Council. The estimated rental value of these facilities is $4,530 per month. $25,800 has been recorded in the statement of activities as a temporarily restricted contribution and as rent and building maintenance expenses. The Council received donations of supplies. The estimated value of the donated supplies is $147,427 for the year ended August 31, 2009 and has been recorded as temporarily restricted contributions and supplies expense. 0.1288 EAST TEXAS COUNCIL ON ALCOHOLISM AND DRUG ABUSE NOTES TO FINANCIAL STATEMENTS AUGUST 31, 2009 Note 8 -Net Assets Designated for Contingencies The Council's Board of Directors has designated net assets in the amount of $190,000 for contingencies related to future funding of its various programs. The Board of Directors has established this designation based upon an estimate of three months' fixed operating expenses, including its obligation under its facility lease agreement. 10 0129 EAST TEXAS COUNCIL ON ALCOHOLISM AND DRUG ABUSE SCHEDULE OF EXPENDITURES OF FEDERAL AND STATE AWARDS AUGUST 31, 2009 Federal CFDA Pass-through Entity Grantor/Pass-through Grantor/Program or Cluster Title Number Identifying Number Expenditures Federal Awards U.S. Department of Health and Human Services: Pass-through programs from: Substance Abuse and Mental Health Services Administration Drug-Free Communities Support Program 93.276 2H79SP012357-06 $ 118,575 Texas Department of State Health Services: Access to Recovery (ACL) 93.275 2009-030131-001 35,515 Access to Recovery II (AT2) 93.275 2009-030198-001 7,928 Outreach, Screening, Assessment, and Referral (OSR) 93.959 2009-029026-001 297,888 Prevention Resource Center (PRC) 93.959 2009-029796-001 165,595 Youth Prevention - Indicated (YPI) 93.959 2009-029799-001 212,153 Youth Prevention - Selective (YPS) 93.959 2009-029816-001 156,026 Youth Prevention - Universal (YPU) .93.959 2009-029808-001 271,362 Tobacco Prevention and Control 93.283 2008-028450-001 50,020 Tobacco Prevention and Control 93.283 2009-031271-001 39,302 Total Texas Department of State Health Services 1,235,789 Total U.S. Department of Health and Human Services 1,354,364 Total expenditures of federal awards 1,354,364 State Awards Texas Department of State Health Services: Outreach, Screening, Assessment, and Referral (OSR) 2009-029026-001 153,457 Prevention Resource Center (PRC) 2009-029796-001 33,743 Tobacco Smokeless Rural (Rider 81) 2009-030902-001 85,790 Youth Prevention - Indicated (YPI) 2009-029799-001 26,221 Youth Prevention - Selective (YPS) 2009-029816-00.1 15,431 Youth Prevention - Universal (YPU) 2009-029808-001 63,653 Total Texas Department of State Health Services 378,295 Total expenditures of state awards 378,295 Total expenditures of federal and state awards $ 1,732,659 12 10 1 0 ETERNAL VALUES INFINITE POTENTIAL ~i7 rr WILHELMI REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMEATAUDITING STANDARDS Board of Directors East Texas Council on Alcoholism and Drug Abuse Longview, Texas We have audited the financial statements of East Texas Council on . Alcoholism and Drug Abuse (a nonprofit organization) as of and for the year ended August 31, 2009, and have issued our report thereon dated December 21, 2009. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered East Texas Council on Alcoholism and Drug Abuse's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of East Texas Council on Alcoholism and Drug Abuse's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Organization's internal control over financial reporting. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the organization's ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles, such that there is more than a remote likelihood that a misstatement of the organization's financial statements that is more than inconsequential will not be prevented or detected by the organization's internal control. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the organization's internal control. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we considered to be material weaknesses, as defined above. PROTHRO, WILHELMI AND COMPANY. PLLC CERTIFIED PUBLIC ACCOUNTANTS 6855 OAK HILL BOULEVARD • TYLER. TEXAS 75703 • TEL 903 53100 903 534 8891 • WWW.PW-COMPANY.COM ETERNAL VALUES INFINITE POTENTIAL ~ra rv WILHELMI REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 Board of Directors East Texas Council on Alcoholism and Drug Abuse Longview, Texas Compliance We have audited the compliance of East Texas Council on Alcoholism and Drug Abuse (a nonprofit organization) with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each of its major federal programs for the year ended August 31, 2009. East Texas Council on Alcoholism and Drug Abuse's major federal programs are identified in the summary of auditors' results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major federal programs is the responsibility of East Texas Council on Alcoholism and Drug Abuse's management. Our responsibility is to express an opinion on East Texas Council on Alcoholism and Drug Abuse's compliance based on. our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about East Texas Council on Alcoholism and Drug Abuse's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on East Texas Council on Alcoholism and Drug Abuse's compliance with those requirements. In our opinion, East Texas Council on Alcoholism and Drug Abuse complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended August 31, 2009. PROTHRO, WILHELMI AND COMPANY. PLLC CERTIFIED PUBLIC ACCOUNTANTS 6855 OAK HILL BOULEVARD • TYLER. TEXAS 75703 • TEL 903 534 8 -tIAA903 534 8891 • WWW.PW-COMPANY.COM EAST TEXAS COUNCIL ON ALCOHOLISM AND DRUG ABUSE SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED AUGUST 31, 2009 A. Summary of Auditors' Results 1. Financial Statements Type of auditors' report issued: Unqualified Internal control over financial reporting: Material weakness(es) identified? Yes X No Significant deficiencies identified that are not considered to be material weaknesses? Yes X None reported Noncompliance material to financial statements noted? Yes X No 2. Federal Awards Internal control over major programs: Material weakness(es) identified? Yes X No Significant deficiencies identified that are not considered to be material weaknesses? Yes X None reported Type of auditors' report issued on compliance for major programs: Unqualified Any audit findings disclosed that are required to be reported in accordance with section 510(a) of Circular A-133? Yes X No Identification of major programs: CFDA Number 93.959 Block Grants for Prevention and Treatment of Substance Abuse Dollar threshold used to distinguish between type A and type B programs: $ 300,000 Auditee qualified as low-risk auditee? X Yes No B. Financial Statement Findings None C. Federal Award Findings and Questioned Costs None 18 0133 EAST TEXAS COUNCIL ON ALCOHOLISM AND DRUG ABUSE CORRECTIVE ACTION PLAN FOR THE YEAR ENDED AUGUST 31, 2009 None Required. 20 0 x.34 DRAFT S:\RESWORK\CURRENT\Specialized Services Prof Serv Contract Res-CASA.docx RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH CASA FOR KIDS TO PERFORM CERTAIN SPECIALIZED SERVICES TO THE CITY OF PARIS AND ITS CITIZENS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, CASA for Kids, hereinafter referred to as Service Organization, possesses certain specialized expertise, personnel, equipment, and training necessary to provide certain community based specialized services unique to said organization and unavailable from any other readily available source; and, WHEREAS, the City of Paris, hereinafter referred to as City, desires to enter into a Professional Services Agreement with the Service Organization to provide such partial funding to the Service Organization; and, WHEREAS, the Service Organization will provide certain specialized services to the community that will benefit the City by: 1) providing specialized services to the community for which the City has limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower cost; 3) providing specialized services under a recognized name and as a recognized source in the community for specialized expertise in the area of said specialized services; and, WHEREAS, the City Council finds and determines that contracting with said Service Organization will benefit the general health, safety, and welfare of the citizens of the City of Paris in furtherance of a public purpose; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the city manager is hereby authorized to execute and the City Clerk to attest to a Professional Services Agreement, by and between the City of Paris and CASA for Kids for the performance of certain specialized services as set out in said Agreement, a copy of which is attached hereto and incorporated herein as Exhibit A. Section 3. That this resolution shall be effective from and after its date of passage. - 0135 PASSED AND APPROVED this 25th day of October, 2010. Will Biard, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar City Attorney 0136 PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE CITY OF PARIS AND COURT APPOINTED SPECIAL ADVOCATES (CASA) STATE OF TEXAS § COUNTY OF LAMAR § This Professional Services Agreement, hereinafter referred to as the "Agreement," entered into by and between the City of Paris, a home-rule municipality with its offices located at 125 First Street S.E., in the City of Paris, Lamar County, Texas, hereinafter referred to as "CITY" and Court Appointed Special Advocates whose offices are located at 2021 Loop 286 N.W., in the City of Paris, Lamar County, Texas, hereinafter referred to as "SERVICE ORGANIZATION". WITNESSETH WHEREAS, SERVICE ORGANIZATION possesses certain specialized expertise, personnel, equipment, and training necessary to provide certain community-based specialized services unique to said organization and unavailable from any other readily available source; and, WHEREAS, CITY desires to enter into a Professional Services Agreement with the SERVICE ORGANIZATION to provide such specialized services to City of Paris and its citizens; and, WHEREAS, the Service Organization will provide certain specialized services as described herein and as further described in the Service Organization's mission statement to the community that will benefit the City by: 1) providing specialized services for which the City has limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower cost; 3) providing specialized services under a recognized name and as a recognized source in the community for specialized expertise in the area of said specialized services; and, WHEREAS, the City Council finds and determines that contracting with said SERVICE ORGANIZATION will benefit the health, safety, and welfare of the citizens of the City of Paris in the furtherance of a public purpose; NOW, THEREFORE, FOR AND IN CONSIDERATION OF THESE PREMISES, and the mutual consideration as set out herein, CITY and SERVICE ORGANIZATION agree as follows: 1. Scope of Services SERVICE ORGANIZATION agrees to provide the following services as set forth in more detail in the Request for Funding documents attached hereto and incorporated herein as Exhibit A to CITY and its citizens during the term of this agreement: Provide trained community volunteers to advocate for abused and neglected children. EXHIBITA._ 0137 II. Funding For and in consideration of these services, CITY agrees to provide partial funding to the SERVICE ORGANIZATION, in the form of a one-time payment, in the amount of $5,000.00 to be paid to SERVICE ORGANIZATION within 30 days following an initial billing and invoice from SERVICE ORGANIZATION to CITY for said services. Said invoice shall be in a form and contain such information as CITY shall require. Upon receipt of the aforesaid one-time payment, SERVICE ORGANIZATION shall be obligated to provide said services throughout the term of this Agreement. III. Reporting No later than ninety (90) days prior to the termination of this Agreement as provided herein, SERVICE ORGANIZATION shall provide to CITY the following information in writing: 1. A financial statement, in such detail and containing such information as CITY shall require; 2. A report of the number of citizens of the City of Paris served and directly benefitted by the services provided under this Agreement during the previous nine (9) months of services, or such other similar information as the CITY shall require; 3. A projected scope of services and cost projection for performance for the same or similar services on behalf of CITY for an additional one year of service, should CITY desire to renew this Agreement with SERVICE ORGANIZATION at the end of the contractual term; 4. Any other information which CITY may reasonably require. IV. Agreement Term This Agreement shall begin on October 1, 2010 and end on September 30, 2011. V. Termination This Agreement may be terminated by either party hereto at any time upon ten (10) days written notice of termination to the other party. Such notice may be delivered personally to the address shown in this agreement or by forwarding said notice to the other party by certified mail, return receipt requested and shall be effective ten (10) days following receipt thereof by the other party. If the SERVICE ORGANIZATION terminates the Agreement prior to providing all the services required herein, the SERVICE ORGANIZATION shall refund that portion of the funding received ($5,000) on a pro rata basis. 0138 VI. Release/Indemnification By entering into this Agreement, the SERVICE ORGANIZATION expressly agrees to defend, indemnify and hold the City of Paris, Texas and its officers, agents and employees harmless from and against all damages, injuries (including death), claims, property damages (including loss of use), losses, demands, penalties, suits, judgments and costs, including attorney's fees and expenses, in any way arising out of, related to, or resulting from the SERVICE ORGANIZATION's activities or services provided under this Agreement and/or caused by the negligence, errors, omissions or intentional wrongful acts of the SERVICE ORGANIZATION or the SERVICE ORGANIZATION's owners, officers, employees or agents. VII. Independent Contractor. SERVICE ORGANIZATION shall be considered for all purposes under this Agreement an independent contractor, and not an employee, agent, or other representative of CITY. Nothing in this Agreement shall change the SERVICE ORGANIZATION's independent contractor status or create any kind of joint enterprise between the SERVICE ORGANIZATION and the CITY. VIII. Miscellaneous This Agreement may be assigned by SERVICE ORGANIZATION only with the express written consent of City Manager of the City of Paris, Texas. SERVICE ORGANIZATION and CITY agree that the services provided under this Agreement are to be performed in Lamar County, Texas, and venue for any and all legal actions arising under this Agreement, if any, shall lie exclusively in the State Courts of Lamar County, Texas and in the Federal Courts for the Eastern District of Texas. This Agreement, and every provision hereof, shall be considered severable, and the invalidity or partial invalidity of any section, clause, or provisions of this Agreement shall not affect the validity of any other portion of this Agreement. This Agreement shall be interpreted exclusively under the laws and ordinances of the State of Texas and the City of Paris. EXECUTED this 25th day of October, 2010. ATTEST: CITY OF PARIS, TEXAS Janice Ellis, City Clerk Kevin Carruth, City Manager APPROVED AS TO FORM: W. Kent McIlyar City Attorney 0139 COURT APPOINTED SPECIAL ATTEST: ADVOCATES (CASA) Sharon Eubanks, Executive Director 0140 RECEIVE- REQUEST FOR PUBLIC FUNDING G 6' Non-profit agencies requesting funding from the City of Paris for projects that benefit the citizefi f Parts ° `complete the following information to be eligible for consideration (you may use additional pages, if ne nV66 , please submit with this form a copy of your agency's most recent financial statement or audit anWA! d} et for the project. Agencies must also make a brief presentation on their project at a city council meeting. ) ' 1 { ( C Agency Name: C~A_ ~2 k iUs ate: Q Agency Mailing Address: S / Agency Phone Number: 7 !X,a Agency Fax Number: 0C7~S - ~ J 2- L(37(a Contact Person: C~ FO t-D IR(. V-Q.iJ ieSContact's Title: C_ E_ Contact's Mailing Address: g tyNe Contact's Phone Number: ~x.ry'e Contact's Fax Number: je~JYt1`~ . M-q 30 Contact's Email Address: V_ (04 CWsg,_aJ~IL K-J-S• 0-0 (11, Name of Project: J sx 4a_ 1<10S Location/Service Area of Project: !-.a m-a-, LA_ Total Project Budget: $ T ©c S Total Amount Requested from City: $ ~r ao Number of Beneficiaries: {S09Qmary of Project: (2 &U,0, LJ ~c7 -4 o' O N c1 D Describe how your project will benefit the City of Paris and its citizens: t l~ fl- o r e c-D+e 6ur- LOYvIlmu M O v`~' C ft to N ~ 2 L List other sources of funding for this project and the amounts: N Cat St 0,~x 'S+-. Zoe 0-bm ry\, UL " I -:Fb u-kj t t Is a detailed project budg t, including columns and descriptions for allocations of city funding and the agency's matching funds, attached? VYes ❑ No Is the agency's most recent financial statement or audit attached? Sallyes ❑ No Have you received funding from the City of Paris in the last five years for this or any other project?Yes ❑ No If you have received previous funding from the City, list the name of the project, the amount of the City's award, and the year awarded: CA!5A FL C) LUe 4w P~ bU c7 a r~ City of Paris Revised 7/07/09 EXHIBIT A 0141 We are so excited to join the City of Paris team that provides specialized expertise, personnel, equipment and training necessary for the city of Paris to provide safe and healthy homes to its citizens. We provide community volunteers to advocate for abused and neglected children. We have done so for the past nine years and are very proud of our record of accomplishment in the courts and with the judges and officials of Paris, Texas. So far in 2010-11 we have provided 474 visits for children, 109 children contacted once a month for 12 months, 147 parenting classes with an average of 4 persons per session, and 392 persons attending Nine Month PLUS classes with children and family members present. This is a total cost of $27,820.00 to date. Our volunteers, board and staff have worked these hours and spent this time for the citizens of Paris and take great pride in presenting this projection for the year of 2011. The year of 2011 will find us working to make Paris a better place for children and families. Our child contacts are about the same at 126, we hold three parenting classes a week in the city, so that it is not the problem of transportation that keeps parents from attending classes, and our Nine Months PLUS class is one class a week with attendance of eight to fifteen. This makes us very proud. It means we are doing our jobs. Fewer people are needing our services, more people are educated to the needs of young children and there were no pregnant teens in our Junior High Schools as of the first day of school 2010-this is the fifth year! We will not rest until we have worked ourselves out of a job! 0142 Detailed description of project (including description of need, scope of work, methodology, who benefits, other project partners, etc.): City of Paris 3 Revised 7/07/09 013 NINE MONTHS PLUS A26-WEEK PARENTING/CHILD DEVELOPMENT/LIFE SKILLS PROGRAM PROGRAM SESSIONS PRENATAL 1. BECOMING A PARENT - MY BODY AND MY BABY - VIDEO - "MIRACLE OF BIRTH" 2. A HEALTHY PREGNANCY 3. WHAT TO EXPECT - LABOR AND DELIVERY 4. A. FEEDING BABY - BREAST FEEDING/BOTTLE - "SKIN TO SKIN" B. MY BABY IS CRYING - WHAT DO I DO? AGES AND STAGES/RED FLAGS 1. INTELLECTUAL DEVELOPMENT 2. LANGUAGE DEVELOPMENT 3. SOCIAL/EMOTIONAL DEVELOPMENT 4. PHYSICAL DEVELOPMENT PARENTING 1. BEGINNING WITH LOVE -VIDEO -"BEGIN WITH LOVE" 2. KEEPING MY CHILD SAFE 3. KEEPING MY CHILD HEALTHY 4. GUIDING MY CHILD LIFE SKILLS 1. BUDGETING/KEEPING A CHECKBOOK 2. GROCERY SHOPPING/READING LABELS/USING COUPONS 3. APPLYING FOR HOUSING LOAN/ HABITAT FOR HUMANITY 4. SETTING GOALS SPECFIC TOPICS 1. COMMUNITY RESOURCES 2. JOB SKILLS 3. LEGAL JAMS/CHILD SUPPORT/GRANDPARENT RIGHTS 4. CONTINUING EDUCATION 5. SELF-ESTEEM/SELF RESPECT 6. INFANT CPR 7. BIRTH CONTROL 8. STD'S 9. ADOPTION SPECIAL CELEBRATIONS 1. FALL/WINTER - HOLIDAY POTLUCK AND GIFT EXCHANGE 2. SPRING/SUMMER - POOL PARTY 0144 DRAFT S:\RESWORK\CURRENT\Specialized Services Prof Serv Contract Res-Lamar Co Human Resources.docx RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH THE LAMAR COUNTY HUMAN RESOURCES COUNCIL TO PERFORM CERTAIN SPECIALIZED SERVICES TO THE CITY OF PARIS AND ITS CITIZENS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, The Lamar County Human Resources Council, hereinafter referred to as Service Organization, possesses certain specialized expertise, personnel, equipment, and training necessary to provide certain community based specialized services unique to said organization and unavailable from any other readily available source; and, WHEREAS, the City of Paris, hereinafter referred to as City, desires to enter into a Professional Services Agreement with the Service Organization to provide partial funding to the Service Organization; and, WHEREAS, the Service Organization will provide certain specialized services to the community that will benefit the City by: 1) providing specialized services to the community for which the City has limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower cost; 3) providing specialized services under a recognized name and as a recognized source in the community for specialized expertise in the area of said specialized services; and, WHEREAS, the City Council finds and determines that contracting with said Service Organization will benefit the general health, safety, and welfare of the citizens of the City of Paris in furtherance of a public purpose; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the city manager is hereby authorized to execute and the City Clerk to attest to a Professional Services Agreement, by and between the City of Paris and The Lamar County Human Resources Council for the performance of certain specialized services as set out in said Agreement, a copy of which is attached hereto and incorporated herein as Exhibit A. Section 3. That this resolution shall be effective from and after its date of passage. 0.145 PASSED AND APPROVED this 25th day of October, 2010. Will Biard, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney 0146 PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE CITY OF PARIS AND THE LAMAR COUNTY HUMAN RESOURCES COUNCIL STATE OF TEXAS § COUNTY OF LAMAR § This Professional Services Agreement, hereinafter referred to as the "Agreement," entered into by and between the City of Paris, a home-rule municipality with its offices located at 125 First Street S.E., in the City of Paris, Lamar County, Texas, hereinafter referred to as "CITY" and the Lamar County Human Resources Council whose offices are located at 1275 N.W. 19th, P.O. Box 714, in the City of Paris, Lamar County, Texas, hereinafter referred to as "SERVICE ORGANIZATION". WITNESSETH WHEREAS, SERVICE ORGANIZATION possesses certain specialized expertise, personnel, equipment, and training necessary to provide certain community-based specialized services unique to said organization and unavailable from any other readily available source; and, WHEREAS, CITY desires to enter into a Professional Services Agreement with the SERVICE ORGANIZATION to provide such specialized services to City of Paris and its citizens; and, WHEREAS, the Service Organization will provide certain specialized services as described herein and as further described in the Service Organization's mission statement to the community that will benefit the City by: 1) providing specialized services for which the City has limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower cost; 3) providing specialized services under a recognized name and as a recognized source in the community for specialized expertise in the area of said specialized services; and, WHEREAS, the City Council finds and determines that contracting with said SERVICE ORGANIZATION will benefit the health, safety, and welfare of the citizens of the City of Paris in furtherance of a public purpose; NOW, THEREFORE, FOR AND IN CONSIDERATION OF THESE PREMISES, and the mutual consideration as set out herein, CITY and SERVICE ORGANIZATION agree as follows: 1. Scope of Services SERVICE ORGANIZATION agrees to provide the following services as set forth in more detail in the Request for Funding documents attached hereto and incorporated herein as Exhibit A to CITY and its citizens during the term of this agreement: EXHIBIT A 017 Assistance in dealing with the problems of the elderly of Paris and Lamar County, Texas, and to prevent said elderly citizens from becoming the victims of abuse, poverty, sickness, hunger, or other related social conditions. II. Funding For and in consideration of these services, CITY agrees to provide partial funding to the SERVICE ORGANIZATION, in the form of a one-time payment, in the amount of $12,000.00 to be paid to SERVICE ORGANIZATION within thirty (30) days following an initial billing and invoice from SERVICE ORGANIZATION to CITY for said services. Said invoice shall be in a form and contain such information as CITY shall require. Upon receipt of the aforesaid one-time payment, SERVICE ORGANIZATION shall be obligated to provide said services throughout the term of this Agreement. III. Reporting No later than ninety (90) days prior to the termination of this Agreement as provided herein, SERVICE ORGANIZATION shall provide to CITY the following information in writing: I. A financial statement, in such detail and containing such information as CITY shall require; 2. A report of the number of citizens of the City of Paris served and directly benefitted by the services provided under this Agreement during the previous nine (9) months of services, or such other similar information as the CITY shall require; 3. A projected scope of services and cost projection for performance for the same or similar services on behalf of CITY for an additional one year of service, should CITY desire to renew this Agreement with SERVICE ORGANIZATION at the end of the contractual term; 4. Any other information which CITY may reasonably require. IV. Agreement Term This Agreement shall begin on October 1, 2010 and end on September 30, 2011. V. Termination. This Agreement may be terminated by either party hereto at any time upon ten (10) days written notice of termination to the other party. Such notice may be delivered personally to the address shown in this agreement or by forwarding said notice to the other party by certified mail, return receipt requested and shall be effective ten (10) days following receipt thereof by the other party. If the SERVICE ORGANIZATION terminates the Agreement prior to providing all the services required herein, the SERVICE ORGANIZATION shall refund that portion of the funding received ($12,000) on a pro rata basis. 0148 VI. Release/Indemnification By entering into this Agreement, the SERVICE ORGANIZATION expressly agrees to defend, indemnify and hold the City of Paris, Texas and its officers, agents and employees harmless from and against all damages, injuries (including death), claims, property damages (including loss of use), losses, demands, penalties, suits, judgments and costs, including attorney's fees and expenses, in any way arising out of, related to, or resulting from the SERVICE ORGANIZATION's activities or services provided under this Agreement and/or caused by the negligence, errors, omissions or intentional wrongful acts of the SERVICE ORGANIZATION or the SERVICE ORGANIZATION's owners, officers, employees or agents. VII. Independent Contractor SERVICE ORGANIZATION shall be considered for all purposes under this Agreement an independent contractor, and not an employee, agent, or other representative of CITY. Nothing in this Agreement shall change the SERVICE ORGANIZATION's independent contractor status or create any kind of joint enterprise between the SERVICE ORGANIZATION and the CITY. VIII. Miscellaneous This Agreement may be assigned by SERVICE ORGANIZATION only with the express written consent of City Manager of the City of Paris, Texas. SERVICE ORGANIZATION and CITY agree that the services provided under this Agreement are to be performed in Lamar County, Texas, and venue for any and all legal actions arising under this Agreement, if any, shall lie exclusively in the State Courts of Lamar County, Texas and in the Federal Courts for the Eastern District of Texas. This Agreement, and every provision hereof, shall be considered severable, and the invalidity or partial invalidity of any section, clause, or provisions of this Agreement shall not affect the validity of any other portion of this Agreement. This Agreement shall be interpreted exclusively under the laws and ordinances of the State of Texas and the City of Paris. EXECUTED this 25th day of October, 2010. ATTEST: CITY OF PARIS, TEXAS Janice Ellis, City Clerk Kevin Carruth, City Manager 0149 APPROVED AS TO FORM: W. Kent Mellyar, City Attorney ATTEST: LAMAR COUNTY HUMAN RESOURCES COUNCIL Tanteta Hilliard, Executive Director 0150 REQUEST FOR PUBLIC FUNDING Non-profit agencies requesting funding from the City of Paris for projects that benefit the citizens of Paris must complete the following information to be eligible for consideration (you may use additional pages, if necessary). In addition, please submit with this form a copy of your agency's most recent financial statement or audit and a detailed budget for the project. Agencies must also make a brief presentation on their project at a city council meeting. Agency Name: ~,LIPY\ay Coun6 &MCV-) A-eSOUXCeS Date: ~ `,1 10 Agency Mailing Address: (•0.3031 -7 ! LA Agency Phone Number``: A0-37g~\}"-25r``rJ Agency Fax Number: M0.3)IN-26 9 Contact Person: (~X kJa afd Contact's Title: I✓ XrCc.~~i V e~► r~'L'~OI(~ Contact's Mailing Address: SOL.r`tf, (IS 01W(Eo Contact's Phone Number: I ` Contact's Fax Number: Contact's Email Ads `dress: ( t , h Y.C. eA f~ swm, X) f I n .-1'l I • Ce YY) Name of Project: 1I"t e o \S o ex W VX ofI= L 4XA-n-k4 Location/Service Area of Project: ?0_ i S C X-V-A L Xy'a ( Total Project Budget: $ Total Amount Requested from City: 11$ 12.i QOO -00 Number of Beneficiaries: Summary of Project: See. A40, C~),eC 40Y-nn Describe how your project will benefit the City of Paris and its citizens: See, List other sources of funding for this project and the amounts: Is a detailed project budget, in luding columns and descriptions for allocations of city funding and the agency's matching funds, attached? Yes ❑ No Is the agency's most recent financial statement or audit attached? [dyes ❑ No Have you received funding from the City of Paris in the last five years for this or any other project? K?~es ❑ No If you have received previous funding from thce- City list the name of the project, the amount of the City's award, and the year awarded: SCE F~1'iG~G~f\2 City of Paris Revised 7/07/09 E%HIBIT A 0151 Detailed description of project (including cdescriptiio`n• of need, slope of work, methodology, who benefits, other project partners, etc.): `)Q 1-~C`~~~\2 City of Paris 015 Revised 7/07/09 Lamar County Human Resources City Funding Request Summary of Project: Meals on wheels delivers hot nutritious noon time meals to seniors over 60 years of age and disabled individuals in Paris and Lamar County. Lamar County Human Resources also has 4 senior centers that serve a noon time meal and social activities. Two of those centers are located within the city limits of Paris. Describe how your project will benefit the City of Paris and its citizens: Meals on Wheels enables seniors and disabled individuals to maintain an independent lifestyle. It also aids in overall nutritional health. Being able to be healthy independent individuals allows them to stay in their homes longer and be part of their community. List other sources of funding for this project and the amounts: Department of Aged and Disabled Services $ 482,053.81 Area Agency on Aging $ 186,620.53 United Way $ 22,503.78 County of Lamar $ 11,000.00 Please note that these numbers are from year end 9/30/09 Previous City Funding: 2005 $ 0.00 2006 $ 5,000.00 2007 $ 8,000.00 2008 $ 12,000.00 2009 $ 12,000.00 Detailed Description of Project: Meals on Wheels is serving an average of 505 meals a day. There are 537 homebound individuals being served in their homes. 83% of those individuals live in the City of Paris. There is an additional 164 individuals being served through one of the four senior centers. 70% of those individuals live in the City of Paris. According to the 2000 Census, 20.4% of the population of Paris/Lamar County is over the age of 60. Texas ranks 4th in regards' to the highest level of Senior Hunger across the Nation. The Meals on Wheels program also has three case managers that works with participants in the program to refer and assist them in other areas as needed. We strive to train staff and volunteers in CPR. With this training and having contact with individuals 5 days a week, we have the ability to assist with emergency needs. We collaborate with law enforcement and paramedics when there is a concern regarding the welfare of a participant. LAMAR COUNTY HUMAN RESOURCES, INC. Meals On Wheels, Elderly Transportation, Food Baskets, Telephone Reassurance, Senior Centers PO Box 714 Paris, Texas 75461 903-784-2580 903-784-2639 (Fax) Ichrced@suddenlinkmail.com (E-mail) July 7, 2010 City Of Paris Attn: Gene Anderson P.O. Box 9037 Paris, Texas 75461 Reference: Financial Request Dear Mr. Anderson, Lamar County Human Resources Council, Inc. is a 501(c)3 Non-Profit agency that works to meet the needs of individuals in Paris and Lamar County. LCHRC aides individuals and families in the Paris area with Food Baskets, Utility Assistance, Fans, Blankets, Heaters, Smoke Detectors, Senior Transportation and Meals on Wheels. LCHRC through its various programs has served approximately 1,015 individuals to date. The Meals on Wheels Program works to meet the nutritional needs of seniors and disabled individuals, to promote a higher quality of life and independence. The Meals on Wheels program is currently serving 701 individuals with a nutritional noon time meal Monday thru Friday. Approximatly 78% of these individuals' live in the City of Paris. It costs approximately $1,400.00 a year to feed an individual on this program. Through the efforts of the Meals on Wheels Program, individuals are able to reside independently in their own home. Many individuals without this program would be forced to live in an assisted living program and or a nursing home. LCHRC has greatly appreciated the prior years support from the City of Paris. LCHRC looks forward to a continued collaborative working relationship with the City of Paris. LCHRC is requesting $12,000.00 in financial support to assist us in continuing to meet the needs of individuals in our area. Please find enclosed a copy of our Audit for the year ending September 30, 2009. If there is any additional information needed for your records, please contact me at (903) 784-2580. Thank You, United Way of Lamar County, Tanteta Hilliard COMMITTED TO HELPING THOSE IN NEED 01.54 Proposed Lamar County Human Resources Council, Inc. 2010/2011 CODE CATEGORY Actual FY 08109 Budgeted FY 09110 Proposed FY 10111 INCOME: 4010 PUBLIC SUPPORT: 4012 FOUNDATIONS/CORP $ 1,500 $ 20,000 $ 15,000 4013 DONATIONS $ 33,669 $ 24,000 $ 24,000 4014 UNITED WAY $ 22,504 $ 20,522 $ 20,522 4017 PURCHASED MEALS $ - $ - TOTAL: $ 57,673 $ 64,522 $ 59,522 4020 SPECIAL FUNDRAISING EVENTS 4021 MISC FUNDRAISING (Mardi Gras) $ 38,265 $ 28,000 $ 34,000 4022 MISC FUNDRAISING $ 3,300 TOTAL: $ 41,565 $ 28,000 $ 34,000 4050 PROGRAM INCOME- DONATIONS 4051 TRANSPORTATION $ 1,267 $ 1,648 $ 1,660 4052 MEALS $ 8,736 $ 8,960 $ 8,800 TOTAL PROGRAM INCOME $ 10,003 $ 10,608 $ 10,460 4060 PRIVATE CONTRACTS 4065 CHAMY INVESTMENTS (Paris Ret.Vill) $ 5,690 $ 5,903 $ 6,080 TOTAL: $ 5,690 $ 5,903 $ 6,080 4070 GRANTS 4071 LAMAR COUNTY $ 11,000 $ 11,000 $ 11,000 4073 III C 1 LAMAR $ 64,677 $ 68,506 $ 68,506 4074 III C 2 LAMAR $ 123,676 $ 116,528 $ 116,528 4075 Title XIX LAMAR - CBA $ - $ 307,357 $ 256,280 4075 Title XX LAMAR - CCAD $ 482,054 $ 206,564 $ 237,600 4079 III B TRANSPORTATION LAMAR $ 20,745 $ 24,514 $ 21,000 4086 CITY OF PARIS $ 12,000 $ 12,000 $ 12,000 4094 TEXAS FEEDING TEXANS $ 17,370 TOTAL: $ 731,521 $ 746,469 $ 722,914 4090 Investment/interest Income $ 1,717 $ 2,500 $ 1,500 5000 HOUSING INCOME 5001 PARK GARDENS $ 19,152 $ 19,020 $ 19,020 5010 RENTALS $ 4,626 $ 4,800 $ 5,200 TOTAL: $ 23,778 $ 23,820 $ 24,220 GRAND TOTAL INCOME: $ 871,947 $ 881,823 $ 858,696 Page 1 of 3 Proposed Lamar County Human Resources Council, Inc. 2010/2011 CODE CATEGORY Actual FY 08/09 Budgeted FY 09110 Proposed FY 10/11 6000 PAYROLL COSTS 6012 TAXES PAYROLL@ 7.65% $ 22,983 $ 26,423 $ 28,775 6013 UNEMPLOYMENT Oa 1.6% $ 3,055 $ 5,527 $ 15,121 6014 WORKERS COMPENSATION $ 7,156 $ 6,100 $ 7,000 Clerical @.59% $ - Kitchen @ 3.3% $ - TOTAL P&T: $ 33,195 $ 38,050 $ 50,896 EXPENSES: 6100 SALARIES: TOTAL EXEMPT AND NONEXEMPT: $ 306,205 $ 345,407 $ 376,277 6200 PROFESSIONAL FEES 6204 AUDIT & 990 $ 15,387 $ 16,500 $ 19,000 6206 OTHER PROFESSIONAL SERVICES $ 1,350 $ 800 $ 3,500 TOTAL PROFESSIONAL FEES: $ 16,737 $ 17,300 $ 22,500 6300 SUPPLIES 6301 RAW FOOD $ 208,412 $ 232,500 $ 201,240 6302 MEAL RELATED SUPPLIES $ 29,914 $ 45,000 $ 40,000 6303 KITCHEN SUPPLIES $ 4,153 $ 4,500 $ 5,000 6304 OFFICE SUPPLIES $ 5,827 $ 4,000 $ 4,000 6305 CLEANING SUPPLIES $ 2,779 $ 3,000 $ 3,000 6306 HEALTH /MEDS/FIRST AIDE $ 541 $ 500 $ 500 6307 MAINTENANCE $ 57 $ 1,000 $ 500 6308 TOKENS OF APPRECIATION $ 694 $ 1,000 $ 1,000 6325 SMALL EQUIPMENT $ 1,770 $ 800 $ 800 TOTAL SUPPLIES: $ 254,147 $ 292,300 $ 256,040 6400 COMMUNICATIONS 6401 BASE SERVICE $ 4,178 $ 4,000 $ 4,000 6403 LONG DISTANCE $ 183 $ 450 $ 250 6404 INTERNET SERVICE $ 854 $ 960 $ 960 6406 RADIO COMMUNICATIONS $ 3,056 $ 2,000 $ 1,800 TOTAL TELEPHONE $ 8,271 $ 7,410 $ 7,010 6500 POSTAGE $ 1,155 $ 1,500 $ 1,250 6600 OCCUPANCY 6603 ELECTRICITY $ 25,333 $ 26,000 $ 18,000 r66O7 GAS $ 3,182 $ 4,000 $ 6,000 WATER $ 3,103 $ 3,000 $ 3,000 SECURITY $ - $ 200 $ 1,600 TRASH PICKUP $ 2,136 $ 2,800 $ 2,800 PEST CONTROL $ 1,098 $ 1,300 $ 1,300 PROPERTY MAINTENANCE $ 2,885 $ 5,000 $ 5,000 TOTAL OCCUPANCY: $ 37,736 $ 42,300 $ 37,700 Page 2of3 Proposed Lamar County Human Resources Council, Inc. 2010/2011 CODE CATEGORY Actual FY 08109 Budgeted FY 09/10 Proposed FY 10/11 RENTAUREPAI R/MAINTENANCE 6700 EQUIPMENT 6702 VEHICLE MAINTENANCE $ 15,411 $ 15,000 $ 12,500 6902 FUEL $ 13,666 $ 16,000 $ 16,000 6904 TAGS/LICENSE $ 399 $ 700 $ 700 6703 EQUIPMENT MAINTENANCE $ 3,537 $ 5,000 $ 3,000 6710 Building Repairs/Maintenance $ 13,352 $ 17,000 $ 12,000 New/Replace Equipment $ 20,000 $ - TOTAL EQUIP RENTAL: $ 46,365 $ 73,700 $ 44,200 6800 PRINTING & DUPLICATIONS 6801 OUTSIDE PRINTING $ 496 $ 500 $ 500 6802 COPYING $ 771 $ 500 $ 1,000 6805 FILMNIDEOS $ 50 $ 50 6807 PURCHASE PUBLICATIONS $ 67 $ 200 $ 150 6808 COMPUTER SOFTWARE $ 952 $ 750 $ 750 TOTAL P & P: $ 2,286 $ 2,000 $ 2,450 6900 TRAVEL 6901 AUTO ALLOWANCE/Milage $ 4,504 $ 6,000 $ 6,000 6905 HOTEL/MEALS/INCIDENTALS $ 1,555 $ 4,000 $ 3,000 TRAINING $ 92 $ 500 $ 300 TOTAL TRAVEL: $ 6,151 $ 10,500 $ 9,300 7000 CONF/TRAIN 7001 REGISTRATION FEES $ 1,120 $ 1,000 $ 1,000 7002 OTHER $ 300 $ 300 $ - TOTAL CONF/CONY: $ 1,420 $ 1,300 $ 1,000 7300 MEMBERSHIP 7302 ORGANIZATIONAL DUES $ 320 $ 320 $ 320 TOTAL: $ 320 $ 320 $ 320 7401 AUTO Note Payments $ 21,119 $ 13,357 $ 13,766 7700 INSURANCE TOTAL: $ 19,084 $ 21,000 $ 21,500 7900 MISC. EXPENSES 7905 ADVERTISING $ 333 $ 1,000 $ 750 7906 SPECIAL PROJECTS/EVENTS $ 243 $ 1,200 $ 750 7907 BANK CHARGES $ 15 $ 50 $ 50 7910 MISC. EXPENSES $ 1,369 7915 FUNDRAISING (Mardi Gras) $ 12,437 $ 13,000 $ 13,000 TOTAL: $ 14,398 $ 15,250 $ 14,550 GRAND TOTAL EXPENSES: $ 768,590 $ 881,694 $ 868.789t GRAND TOTAL INCOME: $ 871,947 $ 881,823 $ 858,696 NET INCOME: $ 103,358 $ 128 $ 63 Page 3 of 3 DRAFT S:\RESWORK\CURRENT\Specialized Services Prof Serv Contract Res-Models of Makers.docx RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH MODELS OF THE MAKER TO PERFORM CERTAIN SPECIALIZED SERVICES TO THE CITY OF PARIS AND ITS CITIZENS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, Models of the Maker, hereinafter referred to as Service Organization, possesses certain specialized expertise, personnel, equipment, and training necessary to provide certain community based specialized services unique to said organization and unavailable from any other readily available source; and, WHEREAS, the City of Paris, hereinafter referred to as City, desires to enter into a Professional Services Agreement with the Service Organization to provide partial funding to the Service Organization; and, WHEREAS, the Service Organization will provide certain specialized services to the community that will benefit the City by: 1) providing specialized services to the community for which the City has limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower cost; 3) providing specialized services under a recognized name and as a recognized source in the community for specialized expertise in the area of said specialized services; and, WHEREAS, the City Council finds and determines that contracting with said Service Organization will benefit the general health, safety, and welfare of the citizens of the City of Paris in furtherance of a public purpose; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the city manager is hereby authorized to execute and the City Clerk to attest to a Professional Services Agreement, by and between the City of Paris and Models of the Maker for the performance of certain specialized services as set out in said Agreement, a copy of which is attached hereto and incorporated herein as Exhibit A. Section 3. That this resolution shall be effective from and after its date of passage. 0153 PASSED AND APPROVED this 25th day of October, 2010. Will Biard, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney 0159 PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE CITY OF PARIS AND MODELS OF THE MAKER STATE OF TEXAS § COUNTY OF LAMAR § This Professional Services Agreement, hereinafter referred to as the "Agreement," entered into by and between the City of Paris, a home-rule municipality with its offices located at 125 First Street S.E., in the City of Paris, Lamar County, Texas, hereinafter referred to as "CITY" and Models of the Maker whose offices are located at 777 Bonham Street, P.O. Box 87, in the City of Paris, Lamar County, Texas, hereinafter referred to as "SERVICE ORGANIZATION". WITNESSETH WHEREAS, SERVICE ORGANIZATION possesses certain specialized expertise, personnel, equipment, and training necessary to provide certain community-based specialized services unique to said organization and unavailable from any other readily available source; and, WHEREAS, CITY desires to enter into a Professional Services Agreement with the SERVICE ORGANIZATION to provide such specialized services to City of Paris and its citizens; and, WHEREAS, the Service Organization will provide certain specialized services as described herein and as further described in the Service Organization's mission statement to the community that will benefit the City by: 1) providing specialized services for which the City has limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower cost; 3) providing specialized services under a recognized name and as a recognized source in the community for specialized expertise in the area of said specialized services; and, WHEREAS, the City Council finds and determines that contracting with said SERVICE ORGANIZATION will benefit the health, safety, and welfare of the citizens of the City of Paris in the furtherance of a public purpose; NOW, THEREFORE, FOR AND IN CONSIDERATION OF THESE PREMISES, and the mutual consideration as set out herein, CITY and SERVICE ORGANIZATION agree as follows: L Scope of Services SERVICE ORGANIZATION agrees to provide the following services as set forth in more detail in the Request for Funding documents attached hereto and incorporated herein as Exhibit A to CITY and its citizens during the term of this agreement: EXHIBIT A 0160 Models of the Maker provides food, shelter, essential transportation, life skills training and other related services for needy women and children from the community. II. Funding For and in consideration of these services, CITY agrees to provide partial funding to the SERVICE ORGANIZATION, in the form of a one-time payment, in the amount of $10,000.00 to be paid to SERVICE ORGANIZATION within thirty (30) days following an initial billing and invoice from SERVICE ORGANIZATION to CITY for said services. Said invoice shall be in a form and contain such information as CITY shall require. Upon receipt of the aforesaid one-time payment, SERVICE ORGANIZATION shall be obligated to provide said services throughout the term of this Agreement. III. Reporting No later than ninety (90) days prior to the termination of this Agreement as provided herein, SERVICE ORGANIZATION shall provide to CITY the following information in writing: I. A financial statement, in such detail and containing such information as CITY shall require; 2. A report of the number of citizens of the City of Paris served and directly benefitted by the services provided under this Agreement during the previous nine (9) months of services, or such other similar information as the CITY shall require; 3. A projected scope of services and cost projection for performance for the same or similar services on behalf of CITY for an additional one year of service, should CITY desire to renew this Agreement with SERVICE ORGANIZATION at the end of the contractual term; 4. Any other information which CITY may reasonably require. IV. Agreement Term This Agreement shall begin on October 1, 2010 and end on September 30, 2011. V. Termination. This Agreement may be terminated by either party hereto at any time upon ten (10) days written notice of termination to the other party. Such notice may be delivered personally to the address shown in this agreement or by forwarding said notice to the other party by certified mail, return receipt requested and shall be effective ten (10) days following receipt thereof by the other party. If the SERVICE ORGANIZATION terminates the Agreement prior to providing all the services required herein, the SERVICE ORGANIZATION shall refund that portion of the funding received ($10,000) on a pro rata basis. 0161 VI. Release/Indemnification By entering into this Agreement, the SERVICE ORGANIZATION expressly agrees to defend, indemnify and hold the City of Paris, Texas and its officers, agents and employees harmless from and against all damages, injuries (including death), claims, property damages (including loss of use), losses, demands, penalties, suits, judgments and costs, including attorney's fees and expenses, in any way arising out of, related to, or resulting from the SERVICE ORGANIZATION's activities or services provided under this Agreement and/or caused by the negligence, errors, omissions or intentional wrongful acts of the SERVICE ORGANIZATION or the SERVICE ORGANIZATION's owners, officers, employees or agents. VII. Independent Contractor SERVICE ORGANIZATION shall be considered for all purposes under this Agreement an independent contractor, and not an employee, agent, or other representative of CITY. Nothing in this Agreement shall change the SERVICE ORGANIZATION's independent contractor status or create any kind of joint enterprise between the SERVICE ORGANIZATION and the CITY. VIII. Miscellaneous This Agreement may be assigned by SERVICE ORGANIZATION only with the express written consent of City Manager of the City of Paris, Texas. SERVICE ORGANIZATION and CITY agree that the services provided under this Agreement are to be performed in Lamar County, Texas, and venue for any and all legal actions arising under this Agreement, if any, shall lie exclusively in the State Courts of Lamar County, Texas and in the Federal Courts for the Eastern District of Texas. This Agreement, and every provision hereof, shall be considered severable, and the invalidity or partial invalidity of any section, clause, or provisions of this Agreement shall not affect the validity of any other portion of this Agreement. This Agreement shall be interpreted exclusively under the laws and ordinances of the State of Texas and the City of Paris. EXECUTED this 25th day of October, 2010. ATTEST: CITY OF PARIS, TEXAS Janice Ellis, City Clerk Kevin Carruth, City Manager 0162 APPROVED AS TO FORM: W. Kent McIlyar, City Attorney ATTEST: MODELS OF THE MAKER Dana Sale, Executive Director 0163 REQUEST FOR PUBLIC FUNDING Non-profit agencies requesting funding from the City of Paris for projects that benefit the citizens of Paris must complete the following information to be eligible for consideration (you may use additional pages, if necessary). In addition, please submit with this form a copy of your agency's most recent financial statement or audit and a detailed budget for the project. Agencies must also make a brief presentation on their project at a city council meeting. Agency Name: Date: be Agency Mailing Address: t, Agency Phon umber: 3-T S'3 0?45 Agency Fax Number: ® ( 7 Contact Person: • r Contact's Title: I -PO Contact's Mailing lddress: i` 0 7(p3 1 Contact's Phone Number: 2: 7 I Contact's Fax Numbel : i Contact's Email Address: 1t Name of Project: S A r ' Location/Service Area of Project:77 -7 :1 Total Project Budget: $ 5 F) Z t L! Total Amount Requested from City: $ r - Number of Beneficiaries: Summary of Project: 0011=r pjto~6e~ Describe how our project will benefit the City of Paris and its citizen : W) 'st other sources of funding for this pro'ect and the ounts: V C) i l ch ? C ~ ~ Is a detailed projectbu get, including columns and descriptions for allocations of city funding and the agency's matching funds, attached. Yes X No Is the agency's most recent financial statement or audit attached? Xyes E] No Have you received funding from the City of Paris in the last five years for this or any other project. Yes ❑ No If you have received previous funding from the City, list the name of the project, the amount of the City s award, and the year awarded: City of Paris EXHIBIT A Revised 7/07/09 0164 Detailed description of project (including description of need, scope of work, methodology, who benefits, other project artners, etc.): City of Paris Revised 7/07/09 0.16,E x w Providing Shelter for Homeless Women & Children July 9, 2010 City of Paris Gene Anderson P.O. Box 9037 Paris, TX 75461 RE: Request for City Funding Dear Mr. Anderson; First of all we would like to thank you for the opportunity to present our mission, and cause to the Council on Monday night July 26, 2010. The money we have received in the past has helped so many by helping pay our utilities, purchase food, birth certificates, and drivers license for those who come to us under duress. Supplies to help bring us up to code with the City Fire Marshal. Attached you will find the original application that was mailed along with a detailed proposal of our program. We appreciate the opportunity to request funding for this much needed operation in our City. In light of the changing economic times we are ready to assist the disenfranchised, the abandoned, the elderly and most of all the children. Ensuring that they have a safe home like environment with clean sheets and hot meals. We can be proud of our City because we have something like this in place and we won't end up with like Bloomfield Indiana did most recently with a large homeless population. Sincerely, Dana Sale Executive Director P.O. Box 87 Paris, TX 75461 Admin. Office 805 Lamar Paris, TX 75460 Phone 903-783- 0353 777 Bonham ST. Fax 903-783-0258 0166 Providing Shelter for Women & Children July 8, 2010 Contact: Dana Sale, Exec. Dir. Phone: 903-785-2777, or 903-272-2971 Address: 777 Bonham St. & 805 Lamar St, Address: P.O. Box 87 Paris, TX 75461 Email: m-maker@att.net Project Name: Models of the Maker, and Ryan's Heart Teen Facility Statement of Need With our facilities more than quadrupling in size and ability to house an average of 65 women and children since November of 2004. The need for unrestricted funds to meet the needs of standard operations is essential, We hope the City of Paris will continue to partner with us in filling the needs of homeless women and children of Paris. We respectfully request $10,000 as the year before. Below you will find a brief table of numbers that we have served. Resident 258 301 325 487 Non-resident 148 187 210 987 Total 406 488 535 1474 Program Description Models of the Maker is a faith-based, non-profit organization, with a strong volunteer base and governed by a dedicated board of directors. We serves as a emergency shelter as well as a long-term program for the homeless women and children. Phase I - Entry level of the shelter provides food, clothes, shelter, educational classes as well as spiritual training. We have added a Chapel to our facility. That includes Sunday and Wednesday Services as well as a Biblical based Substance Abuse Recovery class weekly. This is offered to our clients at absolutely no cost to them. Phase I time frame is handled individually according to the mental state and severity of the problems of each client. Also during this phase we have a mandatory work program 016'7 thru the KEYS class at the YWCA located in Paris. Another strengthening tool we give our lades is an incentive program at which time the ladies earn incentive dollars for additional clothing, or personal needs or by practicing the "Golden Rule". Phase II -Client should have a full time job or attending College / GED Classes with a part time job. At this time the clients have a certain level of accountability for their residency. They pay a $156.00 monthly room rent and are still involved in all the resources Model's of the Maker offers. This prepares them for the accountability of independent living. Phase III - This involves the client moving into the upper level of our facility. Where they will rent a furnished apartment with all bills paid for $425.00 monthly. Where we continue to monitor their behavior for 6 months. The overall goal is to empower women to break the cycle of homelessness by teaching positive life skills and by decreasing negative behaviors which are the major factors in their being homeless. Specific program objectives include: ■ Increase the number of women and their children who are able to maintain a stable living environment after receiving shelter and assistance to find housing. ■ Increase number of women and their children who obtain and continue employment as a result of agency involvement. ■ Increase the number of women and their children who are provided financial counseling and training and who are maintaining a stable balance and no longer accessing community resources. ■ Increase the number of women and their children who obtain Education Assistance and obtain a GED, Associates Degree, level of training as a result of agency involvement. Ryan's Heart is a project of Models of the Maker and once we are open for occupancy each young man will have to follow the following level plan to accelerate in our program. Residents may move at their own pace through four levels of increasing responsibility and privileges, within each level there will also be advances as the resident achieves his goals. The decision to advance a resident to a higher level and determination of which privileges within that level he may enjoy will be made by a combination of her weekly self-assessment and the staff discretion. First 30 days Induction Period: After 30 days, We will evaluate you on attitude, Willingness to change, and cooperation, attitude towards staff, clients, and the program. Will be given opportunity to evaluate Ryan's Heart. Induction Period: 0168 1. Make an effort to get acquainted with the staff and residents. 2. Learn Mailing Address & phone. 3. Become familiar with Daily routine. 4. Begin Unit one of Curriculum. 5. Begin to initiate counseling when needed. Level One Goals 1. Shows responsibility by punctuality to morning devotion, & getting ready For school, or work. 2. Shows a willingness to participate and learn. 3. Begin to develop a relationship with staff and residents. 4. Makes effort in doing chores and Bible Study. 5. Keeps room and shower area clean. 6. Does laundry weekly. 7. Shows respect for staff and residents. 8. Cooperative and obeys staff's request without complaining. 9. Controls Temper. Level One Privileges 1. May have 2-4 hour home visit with an approved person on weekends only. All Visits will be in the Family Room. 2. One hour of computer time for games and emailing friends on weekends only. 3. May have a 10:00 curfew on Friday & Saturday nights. 4. Length of this level is at least 3 months. Level Two Goals: (Must show these qualities before moving to next level) 1. Show diligence and patience in the Bible Study and is continually progressing with his goals In school. 2. Expresses positive attitudes in the Ryan's Heart and in relationships such as families, and staff Etc. 3. Show constant responsibility to complete assigned tasks if a residents chore needs to be redone, they do it thoroughly the second time without complaint. 4. Takes responsibility and is back on time from curfew, and work, or school activities. 5. Shares openly and gives input about likes and dislikes, feelings etc. 6. Demonstrates ability to not take part in gossip, backbiting, negative conversation regarding Staff, ministry, students or volunteers. 7. Must complete and turn in to Staff an essay on one of the following. (2 pages) 1. New Life in Christ. (About being Born-again) 2. Water Baptism 3. Repentance Level Two Privileges: 1. Phone privileges up to 30 minutes per call on weekend both Saturday & Sunday. 2. Computer privileges one hour each day on Saturday & Sunday for Emailing and Games. 3. Can have weekend passes to see family and friends. 4. May have a 10:00 curfew on Friday and Saturday. 5. No time schedule on this level. Level Three Goals (Must Demonstrate these qualities before moving to next level) 0169 1. Consistently keeps room clean, does chores, homework, and Bible Studies. 2. Does Chores without having to be reminded or needing to be redone. 3. Sees things that need to be done and does them without having to be asked (This does not include doing other residents chores.) 4. Beginning to apply principles learned in Bible Studies, counseling, and devotions. 5. Must Complete all Bible Studies to Advance to Level Four. 6. No Time Limit on level Three. 7. Complete the Setting of Goals for Transitional Level Four. Such as college, full time Employment Place of residence. Level Three Privileges 1. May have girlfriend over for Wednesday evening Bible Study, or weekend visit(no overnight) 2. May have dates on Friday and Saturday Nights. 3. May have two hours of internet time on Saturday and Sunday afternoons only. For emailing And games. 4. May take weekend passes with family members or friends. Level Four (Transitional Level Goals and Responsibilities) 1. Can be trusted on the computer or telephone alone. 2. Is helpful and supportive to the other residents and staff. 3. Can be trusted with responsibilities and assist the staff. 4. Learning to make a transition from the program to a productive functioning lifestyle. 5. Keep weekly journal or practical application of what has been learned through out program And on going Bible Studies. 6. Each Morning write goals for the day and have own personal devotional time. Budget Explanation Yet we have not balanced our need for salaries in our budget. Supervision is essential in dealing with the homeless population. As well as having committed staff to coordinate a structured educational program. These needs are being sought after in various areas, the need for unrestricted funds to support our operational budget is essential for our long term success. Other Support Current financial support comes from the local community including churches, organizations, businesses and individuals. Local industry in-kind support includes Campbell Soup which provided 3,000 cases food, Kimberly Clark Corporation has donated over 6,080 cases of diapers and pull ups feminine products. Which has enabled us to serve many more non-residential clients in our community. City funding add's to the financial support base. Currently we are awaiting to be approved by United Way for 2010-2011 previously we were funded $8257.00. Funds from the rental fees from the transitional housing project are documented in the budget and all bills paid. Additional corporate/foundation funding has been awarded. 0170 1) Ram Foundation $32,000 Operational 2) Anonymous - $22,000 - (for shelter manager salary and E. D. Salary) 3) City of Paris - $10,000 4) Lamar County $2,000 5)Fasken Foundation $15,000.00 6)Fund Raiser Memorial Weekend $3,000.00 7)Lipnick Foundation $1000.00 8)Karl Kessler Family Foundation $1500.00 Pending Grants: 1) Ram Foundation $60,000 2) Herbert Foundation $25,000 3) Kanaly Trust $23,000 4) Leon Bromburg Foundation $45,000 5) Bank of America $40,000 6) Chatlos Foundation $8,500 7. Kennedy Foundation $25,000 8. Ford Foundation $50,000 Additional corporate/foundation funding is being sought from several foundations. We continually look for assistance to ensure that we are able to serve the homeless in Northeast Texas. See Attachments • 2009 Compilation for Models of the Maker 0 2009 Compilation for Ryan's Heart Boys Home • Current Operating Budget • Current Financial Statement Respectfully Submitted; Dana Sale Executive Director 01'71 Models of the Maker Womens Ministries Statement of Assets, Liabilities and Net Assets - Modified Cash Basis December 31, 2009 ASSETS CURRENT ASSETS Checking - Ryan's Heart 8819 $ 1,726.89 Checking - Anonymous 23,715.34 Checking - Transitional Shelter 808.22 Checking - Fund Raising Acct 10.87 Pledge Receivables 3,140.00 Petty Cash 50.00 Total Current Assets 29,451.32 PROPERTY AND EQUIPMENT Parking Lot 1,800.00 Buildings 375,327.97 Building Improvements 27,612.29 Security System 1,076.25 Cottage 33.693.28 Equipment 6,321.67 Furniture &Fixtures 9,056.00 Auto & Trucks 1,500.00 Accumulated Depreciation (59,754.96) Total Property and Equipment 396,632.50 OTHER ASSETS Total Other Assets TOTAL ASSETS $ 426,083.82 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Deferred Grant Revenue $ 23,715.34 Payroll Liabilities 726.51 Total Current Liabilities 24,441.85 LONG-TERM LIABILITIES Cottage Loan 20,859.48 Total Long-Term Liabilities 20,859.48 Total Liabilities 45,301.33 NET ASSETS Beginning Net Assets 423,335.87 Net Income (Loss) (42,553.38) Total Net Assets 380,782.49 TOTAL LIABILITIES AND NET ASSETS $ 426,083.82 For Management Use Only 0172 Models of the Maker Womens Ministries Statement of Revenues and Expenses - Modified Cash Basis For the 1 Month and 12 Months Ended December 31, 2009 1 Month Ended 12 Months Ended Dec. 31, 2009 % Dec. 31, 2009 % Revenue Housing Income 1,856.90 14.98 16,395.63 11.00 Pledge Income 0.00 0.00 3,240.00 2.17 Donations - Churches 550.00 4.44 3,281.00 2.20 Donations 4,085.87 32.97 23,797.35 15.96 Fund Raising 0.00 0.00 9,613.62 6.45 Grants 5,900.23 47.61 92,733.20 62.21 Total Revenue 12,393.00 100.00 149,060.80 100.00 Cost of Goods Sold Total Cost of Goods Sold 0.00 0.00 Gross Profit 12,393.00 100.00 149,060.80 100.00 Operating Expenses Security 0.00 0.00 714.30 0.48 Annual Banquet Expenses (200.00) (1.61) 1,600.00 1.07 Contract Services 0.00 0.00 256.18 0.17 Gifts and Donations 50.00 0.40 1,159.32 0.78 Insurance 0.00 0.00 7,170.15 4.81 Fees and Subscriptions 60.00 0.48 510.00 0.34 Advertising 244.80 1.98 331.16 0.22 Office Supplies 108.25 0.87 1,944.88 1.30 Program Supplies 1,155.12 9.32 8,000.70 5.37 Client Services 324.79 2.62 1,833.59 1.23 Bank Service Charge 0.00 0.00 200.00 0.13 Auto & Truck Expense 0.00 0.00 1,768.60 1.19 Licenses & Permits 0.00 0.00 33.88 0.02 Meals & Entertainment 92.74 0.75 238.70 0.16 Postage & Freight 44.00 0.36 703.57 0.47 Payroll Expenses 6,487.10 52.34 77,636.61 52.08 Payroll Taxes 489.90 3.95 5,902.47 3.96 Depreciation 1,513.83 12.22 18,165.96 12.19 Fund Raising Expenses 0.00 0.00 6,693.94 4.49 Repairs & Maintenance 1,295.06 10.45 9,365.28 6.28 Professional Services 200.00 1.61 4,071.25 2.73 Utilities 2,396.37 19.34 33,195.61 22.27 Telephone 638.21 5.15 7.490.72 5.03 Travel Expense 95.51 0.77 1,649.81 1.11 Small Appliance & Furniture 200.00 1.61 977.50 0.66 Total Operating Expenses 15,195.68 122.62 191,614.18 128.55 Operating Income (Loss) (2,802.68) (22.62) (42,553.38) (28.55) Other Income Total Other Income 0.00 0.00 0.00 0.00 Other Expenses Total Other Expenses 0.00 0.00 Income (Loss) Before Income Taxes (2,802.68) (22.62) (42,553.38) (28.55) Net Income (Loss) $ (2,802.68) (22.62) $ (42,553.38) (28.55) For Management Use Only 7 Malnory, McNeal & Company, PC Certified Public Accountants Mark W. Malnory, CPA Johnna W. McNeal, CPA Members of _ American Institute of Certified Public Accountants Beverly Smith, CPA Texas Society of Certified Public Accountants Ryan's Heart Teen Facility 805 Clarksville St. Paris, TX 75460 We have compiled the accompanying statements of assets, liabilities, and net assets - modified cash basis of Ryan's Heart Teen Facility (a division of Models of the Maker Womens Ministries - a non-profit corporation) as of December 31, 2009, and the related statements of revenues and expenses - modified cash basis for the year then ended, in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of financial statements information that is the representation of management. We have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. Management has elected to omit substantially all of the disclosures ordinarily included in financial statements prepared on the cash basis of accounting. If the omitted disclosure were included in the financial statements, they might influence the user's conclusion about the organization's assets, liabilities, net assets, revenue and expenses. Accordingly, these financial statements are not designed for those who are not informed about such matters. We are not independent with regards to this client. February 25, 2010 Paris, Texas Certified Public Accountants 101-7 5016 McKinney Avenue Dallas, Texas 75206 Telephone: 214-559-0784 Facsimile: 214-559.0785 1711 Clarksville Street Paris, Texas 75460 Telephone: 903-784-6700 Facsimile: 903-784-6934 Ryan's Heart Teen Facility (a division of Models of the Maker Womens Ministries) Statement of Assets, Liabilities, and Net Assets - Modified Cash Basis As of December 31, 2009 ASSETS Current Assets Cash in Bank $ 19,150 Total Current Assets 19,150 Property and Equipment Automobiles 8,000 Building 135,000 Building Improvements 41,606 Furniture & Fixtures 13,634 Office Equipment 770 Net Property and Equipment 199,010 TOTAL ASSETS $ 218,160 LIABILITIES & NET ASSETS Current Liabilities Total Current Liabilities - Long-Term Liabilities Deferred Grant Revenue 19,150 Total Long-Term Liabilities 19,150 Net Assets Net Assets 195,450 Current Period change in Net Assets 3,560 Total Net Assets 199,010 TOTAL LIABILITIES & NET ASSETS $ 218,160 0175 See Accountants Compilation Report Ryan's Heart Teen Facility (a division of Models of the Maker Womens Ministries) Statement of Revenues and Expenses - Modified Cash Basis For the Year Ended December 31, 2009 Revenues Contributions/Public $ 3,000 Grants 26,570 Total Revenues 29,570 Expenses Office Supplies 1,298 Advertising & Website 12 Auto Expense 453 Donations 288 Dues & Membership Fees 310 Fuel 736 Payroll Expense 9,225 Payroll Tax Expense 706 Property Insurance 933 Repairs & Maintenance 1,945 Security 714 Utilities 8,218 Vehicle Insurance 482 Yard Maintenance 690 Total Expenses 26,010 CHANGE IN NET ASSETS 3,560 NET ASSETS AT BEGINNING OF PERIOD 169,812 NET ASSETS AT END OF PERIOD $ 173,372 0176 See Accountants Compilation Report INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. 0. BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Date: JUL 0 7 1111 nn~ 75-2865878 DLN: 17053078834085 MODELS OF THE MAKER WOMENS Contact Person: MINISTRIES DANIEL D DRAGOO ID# 31467 PO BOX 87 Contact Telephone Number: PARIS, TX 75461-0000 (877) 829-5500 Public Charity Status: 509(a)(2) Dear Applicant: Our letter dated JULY 2000, stated you would be exempt from Federal income tax under section 501(c)(3) of the internal Revenue Code, and you would _ be treated as a public charity, rather than as a private foundation, during an advance ruling period. Based on the information you submitted, you are classified as a public charity under the Code section listed in the heading of this letter. Since your exempt status was not under consideration, you continue to be classified as an organization exempt from Federal income tax under section 501(c)(3) of the Code. Publication 557, Tax-Exempt Status for Your Organization, provides detailed information about your rights and responsibilities as an exempt organization. You may request a copy by calling the toll-free number for forms, (800) 829-3676. Information is also available on our Internet Web Site at www.irs.gov. If you have general questions about exempt organizations, please call our toll-free number shown in the heading between 8:30 a.m. - 5:30 p.m. Eastern time. Please keep this letter in your permanent records- Sincearely yours, Lois G. Lerner Director, Exempt Organizations Rulings and Agreements Letter 1050 (DO/CG) 0,177 Y `t CID The ~fafc af Texas ierretarg of ~x e CERT ?F T C,ATE" nF I NCOkPORATI ON OF MODELS OF THE MAKER WOMENSS MINISTRIES CHARTER NUMbFk 01571Z95 THE UNDERSIGNED, AS SECRFTARY OF STATE OF THE STATE OF TEXASS He c-By CGRT I# IE_S THAT TlE ATTACHED AR T ICLFS 111F INCOKPORATION FOR THE HtlOVE NAM;:b CORPORATION HAY,"-' bc-77N RECEIVED IN THIS OFFICE AND ARE FOUND TO CONFORM TO LAW. ACCURDINGLY, THE UNID itSlfN`Us AS StiCRETARY OF STATES AND BY VIRTUE GF THE AUTHORITY VESTED IN THr. SECRFTARY BY LAW? HERESY ISSUES THIS CERTIFICATE OF INCORPORATION. TSSUAi C;: OF THIS CEkTI=ICAT OF IP3CORP1)RATIOA DOES NOT AUTHORIZE HE US'E OF B CJR?nRATE INAMF It, THIS STATi: 1N VIOLATION OF THE RIGHTS OF ANnTFIFR UNDFiR TH,E FEDERAL T?AQEriAPK ACT OF 19469 THE TEXAS TRADEMARK LANs THc ASSUMFU 803Ti4J7SS OP, PtloFE55I0`dAi_ NAti' ACT OR THE COMMON LAW. DATED FEB. 17, 2000 EFFFCTIVE FE3, 17, X000 74 Elton Bomer, Secretary of State 1)EPAR'TMEN C ( r THE TREASURY 45101 Employer Identification Nui,iber: 75-2065870 vies ~ DLN► ' 17053178001040 R MOMERS Contact PerSont lUff 31261 030 Or THE MAXI 3ULIE CHEN Contact Telephone•.,Ni iibc'r: la'~j 'tl gO~ILxN (871) 829-5500 Accounting period By iii g: December 31 Foundation Status C]assificatic t: 509 (a) (1) Advance Ru1.f ~zg peric 0 February 17, Advance puling period Ends: December 31, 20 t4 Addendum Applies: No eat pZfCdhb l n assuming Saned,on ihfdrmatiott you Zecognition oCexemption, wephaveidetermitieleyou fated in'your application for egog re exempt from federal income taxittieer sectiol (c) 501(a) , of the Internll Revenue ode as an organization described gecaug are a newly created orsanizat;ion, we are. not now making a ubElie Co r. lnal°determinat termination of your foundation status under decCCnt~oueaa of Lhe C ,~ytever, we have determined that you can reasonably exp fed organization described in sections 509(a)(1) and 170(b)(1)(A)s(VI) an uppor you will be treated Accordingly, during an advance ruling period y and not as a private foundation. 'this advance L;;blicly supported organization, cling period begins and ends on the dates shown above. our advance ruling period, you Nit must days after the end of y Yolk lsave met the requi>:e- c,-nd s the he i nf= ormation need ed ort to teat etermduriinne g tine whetter advance ruling period. 11 you :vents of tthat applicable beeen en a publicly supported organization, we Willcclaseie You :y you fa as that you have bor 509(a) (2) organization as long as y you a the require ents (1) applicable support test. if you dWe not meet : ~.(ote meet public the support requirements of requirements the during the advance ruling periodic we will. lansify you as a private foundation for future periods. Also, if we from private foundation, we will treat you as a private Cott as a date for purposes of section 507(d) and 4940. your beginning • rely oft our deterMittation that you are ?lo. a a1 Orant'ora attd contributors 9aatter the enct of your advance ruling cra and .aivate foundation until 90 day _ you send ua the required inlormation within the 90 dsya, J better 1045 (DO/CO) f i 0179 Assessment of Tax Under Sc(:t.iun 4940 t) lc rt.+A lotertial (~{;1fL'Iilli? =t)(li' to b^ irv~d r+uh ,er. sy~aara~~a 18911 Form tint, Submll In duplicate. iwe~i~iee(son llisttuctions oil reverse side.) as a viy slid ns Mill Form 1023 fidePsaCllon HOMO) Of the Internal 1gonizatlan named below be treated a pubic ?ctiot 600(a)(2)•,during an advance ruling period, Nfgv 19 0P.-TRIM MAIN. WOMMr 6 MINISTRIES MOP .t 1CC6S2Se ~iet~rpeleiinioforolni~i'rke,illhoWil aorg+nrttngdorunian t)IStrIGI DIrelaor Of Internal IZeVellue, or 13 Ql Parin3 TX 75461 aild tile Assistant Commissioner INdroDer,;Wea6cAj or terra, sari, ind tra code) (Erlipioyee mans and Exempt Urgantzalions) consent and agree that the period for assessitig tax (Imposed under section 4840 of the Code) for any of the 5 tax years In the advance ruling period will extend 8 years, 4 nloilths, and 15 days beyond the and of the thst tax year, yy lzallon However, th it A nutIce of deficiency esstmentwill be furlheer exear Is tended blytil etilumb arnof daysitheoassessu enJis expires, , the time or making g an as prohibited, plus 80 days.. b~Cgmb~r ~1, zaoa Ending date of first tax year - r,en yeuJ - rlt(dnth;'de d E A , Data e ei cl~arilLation (as shown In organizing ducumanl) 5 Or THE MAKER . WOMEN'S MINISTRIES s~ * X58 having authority to sigll Type or pltnt name and title Cindy G. t3owlln, • rnol rounder Assisi cammfss~= {Emi?~oyte Yi^ns crid Exeinp, orgfinUtions)' Uatu tt j' q T. l,i2tvs: ~atrltor, E_Xsnl; L C, t;a;,i a Llon ~l U L 2 .l 2000 • Group rdAnr•A7.~yuSC• a };r, _.X 'R _tsvftz AI rftttsv,. s!s ptg• ? or 1'%4 Form lvz: illslrucironi. Gnl. No, tEVU0 0180 Short Form O?AI3 No. 1545.1150 Form 990-EZ Return of Organization Exempt From Income Tax 2009 Under section 501(c), 527, or 4947(axl) of the Internal Revenue Code (except black lung benefit trust or private foundation) ► Sponsoring organizations of donor advised funds and controlling organizations as defined in section 512(b)(13) must file Form 990. All other organizations with gross recelpts less than $500,000 and total assets Qpetllt)..f?ubIIC Department of the Treasury less than 51,250,000 at the end of the year may use this form. Inspection internal Revenue Service ► The organization may have to use a copy of this return to satisfy state reporting requirements. A For the 2009 calendar year, or tax year beginning , 2009, and ending 8 Check It applicable: C Name of organization D Employer identification number Address change useIReS MODELS OF THE MAKER WOMENS MINISTRIES 75-2865878 Name change {abet ar Intor Number and street (or P.O. box, it mail is not delivered to street address) Room/suite E Telephone number Initial return 903) 249-4493 Termination Pe P 0 BOX 87 Specllic City or torn, slate or country, and ZIP + 4 Amended return lnstrvc- F Group Exemption Application pendibons. PARIS TX 75461 Number 0. _ • Section 501(cX3) organizations and 4947{aX1 nonexempt charitable trusts G Accounting method: Cash Accrual inus attach a completed Schedule A Fonn 990 or 990-E Z). Other (specify) ► H Check ► if the organization is not I Website: ► NIA required to attach Schedule B (Form 990, J Tax-exempt status check only one) - X 501(c) ( 3) insert no.) 1494700 or 527 990•EZ, or 990•PF). K Check ► if the organization is not a section 509(a)(3) supporting organization and its gross receipts are normally not more than $25,000. Form 990-EZ or Form 990 return is not required, but it the organization chooses to file a return, be sure to file a complete return. L Add lines 5b, 6b, and 7b, to line 9 to determine gross receipts, if $500,000 or more, file form 990 . instead of Form 990-EZ . ► $ 146,624 Part Revenue Expenses, and Changes in Net Assets or Fund Balances See the instructions for Part I. 1 Contributions, gifts, grants, and similar amounts received 1 120,116. 2 Program service revenue including government fees and contracts 2 16, 894 . 3 Membership dues and assessments 3 4 Investment income 4 5a Gross amount from sale of assets other than inventory 5a b Less: cost or other basis and sales expenses 5b R c Gain or (loss) from sale of assets other than inventory (Subtract line 5b from line 5a) 5c v 6 Special events and activities (complete applicable parts of Schedule Q. If any amount is from gaming, check here , . N a Gross revenue (not including $ of contributions u reported on line 1) 6a 9 614. b Less: direct expenses other than fundraising expenses . 6b c Net income or (loss) from special events and activities (Subtract line 6b from line 6a) 6c 9,614. 7a Gross sales of inventory, less returns and allowances 7a b Less: cost of goods sold 7b c Gross profit or (loss) from sales of inventory (Subtract line 7b from line 7a) 7c ) • • 8 8 Other revenue (describe 9 Total revenue. Add lines 1, 2, 3, 4, 5c, 6c, 7c, and 8 I► 9 6,624 . 10 Grants and similar amounts paid (attach schedule) See . L-.10.. S.tmt........ 10 32,823. E 11 Benefits paid to or for members 11 X 12 Salaries, other compensation, and employee benefits 12 68,168 . P N 13 Professional fees and other payments to independent contractors 13 4,327 . s 14 Occupancy, rent, utilities, and maintenance 14 42, 367 . E 15 Printing, publications, postage, and shipping 15 704 . 16 Other expenses (describe ► See Other Expenses Statement ) 16 43,611. 17 Total expenses. Add lines 10 through 16 . ► 17 192 00 18 Excess or (deficit) for the year (Subtract line 17 from line 9) 18 -45,376, N s 19 Net assets or fund balances at beginning of year (from fine 27, column (A)) (must agree with end-of-year E E figure reported on prior year's return) 19 423,784. T T 20 Other changes in net assets or fund balances (attach explanation) 20 S 21 Net assets or fund balances at end of year. Combine lines 18 through 20 21 3-18,408. Part11`;` Balance Sheets. If Total assets online 25, column (B) are $1,250,000 or more, file Form 990 instead of Form 990•EZ, (See the instructions for Part II.) (A) Beginning of ear (B) End of year 22 Cash, savings, and investments 76,240. 22 27,015. 23 Land and buildings 414 738. 23 396, 286._ 24 Other assets (describe ► ) 0. 24 0. 25 Total assets 490 978. 25 423 301. 26 Total liabilities (describe ► See L-26 Stmt ) 67,194. 26 44,893.. 27 Net assets or fund balances line 27 of column (B) must agree with line 21)............ 423 784. 27 378,408. BAA For Privacy Act and Paperwork Reduction Act Notice, see the separate Instructions, form 990-EZ (2009) IEEADS12 01130(10 Form 990-EZ 2009 MODELS MAKER WO E S MINISTRIES 75-2865 8 Page 2 Part`111 Statement of Pro ram Service Accomplishments See the instructions. Expenses What is the organization's primary exempt purpose? TRANSITIONAL HOUSING FOR WOMEN & CHILDREN OF ABUSE ((Re uired for section 501?16)(3) and (4) Describe what was achieved in carrying out the organization's exempt purposes. Ina clear and concise manner, orgqanizations and section describe the services provided, the number of persons benefited, or other relevant information for each 4947(a)(1) trusts; optional program title. for otrhers. 28 THE ORGANIZATION IS FOR THE EDUCATION, -DEVELOPING SKILLS, Z22R_,_M_D_ _HOUSING,-FOR WOMEN _AN_D_CHILDREN OF ABUSE, EITHER-SUBSTANCE _OR_PHYSICAL, HOMELESS,-AND-OTHER AREAS-THAT-THE-WOMEN AND CHILDREN NEED HELP IN. Grants $ 0 . If this amount includes forei n rants, check here . 28a 32,8 3. 29 -------------------------------9------------------- Grants $ If this amount includes foreign rants, check here 29a 38 --------------------------------------------------1-1 Grants $ If this amount includes foreign rants check here . . 30a 31 Other program services (attach schedule) (Grants $ If this amount includes foreign grants, check here I- 31 a 32 Total program service expenses (add lines 28a through 31 a) 1" 32 32,823. NO IV. I ` List of Officers, Directors, Trustees and Key Ein to ees. List each one even if not compensated. (See the instrs.) (b) Title and average hours (c) Compensation (If d) Contributions to (e) Expense account (a) Name and address per week devoted not paid, enter -0-.) employee benefit plans and and other allowances to position deferred compensation STEVEN_DAVOUST _PO-BOX-87 _ _ _ _ _ _ _ _ _ _ _ _ _ BOARD MEMBER PARIS - TX75460 2.00 0. 0. KIMBERLY FASKEH_ _PO-BOX-87 PRESIDENT PARIS ---------TX75461 -2.00 0. 0. SUZANNE-- M BERRYHILL _P_0_B_O_X_8_7_ _ _ _ _ _ _ _ _ _ _ BOARD MEMBER PARIS TX 75461 ^ 2.00 0. 0. RICHARD BULT-_--__--_-_ _P_O_B_O_X 87 VICE PRESIDENT PARIS TX75461 2.00 0• 0• NANCY MILSAP _P_O_B_0_X 87 SECRETARY/TREAS PARIS ----------TX75461 2.00 0. 0. JOHNNA MCNEAL _P_0_B_O_X-87 BOARD MEMBER PARIS TX75461 2.00 0. 0. BRANDI BIVENS PO-BOX-87 BOARD MEMBER PARIS TX75461 2.00 0. 0. MELANIE PALMER _P_O_B_O_X 87 _ _ _ _ _ _ _ BOARD MEMBER PARIS ----_-----TX75461 2.00 0. 0. CINDY BOWLIN _ PO-BOX-87 DECD EXECUTIVE DIR PARIS TX75461 40.00 20,000. 0. SHERI SCOTT _PO-BOX-87 _ _ _ _ _ _ _ _ _ _ _ BOARD MEMBER PARIS - _ TX75461 2.00 0. 0. DANA SALE PO-BOX-87 - EXECUTIVE DIR PARIS TX75461 40.00 8,984. 01 TRACY BROADWAY _PO-BOX-87 _ _ _ _ _ _ _ _ _ BOARD MEMBER PARIS - -TX75461 2.00 0. 0. BAA TEEA0812 01130/10 Form 990-EZ (2009) 01.84 Form 990-EZ (2009) MODELS OF THE MAKER WOMENS MINISTRIES 75-2865878 Page 3 Part V Other Information Note the statement requirements in the instrs for Part V. Yes No 33 Did the organization engage in any activity not previously reported to the IRS? If'Yes,' attach a detailed description of each activity 33 X 34 Were any changes made to the organizing or governing documents? If 'Yes,' attach a conformed copy of the changes 34 X 35 if the organization had Income from business activities, such as those reported on lines 2, 6a, and 7a (among others), but not reported on Form 990-T, attach a statement explaining why the organization did not report the income on Form 990-T. a Did the organization have unrelated business gross income of $1,000 or more or was it subject to section 6033(e) notice, reporting, and proxy tax requirements? 35a X b If 'Yes,' has it filed a tax return on Fonn 990-T for this year? 35b 36 Did the organization undergo a liquidation, dissolution, termination, or significant disposition of net assets during the year? If 'Yes; complete applicable parts of Schedule N 36 X 37a Enter amount of political expenditures, direct or indirect, as described in the instructions Val 0. b Did the organization file Form 1120.POL for this year? 37b X 38a Did the organization borrow from, or make any loans to, any officer, director, trustee, or key employee or were any such loans made in a prior year and still outstanding at the end of the period covered by this return? 38a X b If 'Yes,' complete Schedule L, Part II and enter the total amount involved 38b 39 Section 501(c)(7) organizations. Enter: a Initiation fees and capital contributions included on line 9 39a b Gross receipts, included on line 9, for public use of club facilities 391b 40a Section 501(c)(3) organizations. Enter amount of tax imposed on the organization during the year under: section 4911 ► ; section 4912 ► ; section 4955 ► b Section 501(c)(3) and 501(c)(4) organizations. Did the organization engage in any section 4958 excess benefit transaction during the year or is it aware that it engaged in an excess benefit transaction with a disqualified person In a prior year, and that the transaction has not been reported on any of the organization's prior Forms 990 or 990-EZ? If Yes, complete Schedule L, Part I 40b X c Section 501(c)(3) and 501(c)(4) organizations. Enter amount of tax imposed on organization managers or disqualified persons during the year under sections 4912, 4955, and 4958 ► d Section 501(c)(3) and 501(c)(4) organizations. Enter amount of tax on line 40c reimbursed by the organization ► e All organizations. At any time during the tax year, was the organization a party to a prohibited tax shelter transaction? lf'Yes,'complete Form 8886-T 40e X 41 List the stales with which a copy of this return is filed ► 42 a The organization's books are in care of ► MALNORY MCNEAL & _COMPANY Telephone no. ► (9 09 } 7 8 4 - 67 00 Locatedat► 1711 CLARKSVILLE Si PARIS__ TX_ ZIP+41- 75460 b At any time during the calendar year, did the organization have an interest in or a signature or other authority over a Yes No financial account in a foreign country (such as a bank account, securities account, or other financial account)? 42b X If 'Yes,' enter the name of the foreign country:"' See the instructions for exceptions and filing requirements for form TD F 90-22.1, Report of a Foreign Bank and Financial Accounts. c At any time during the calendar year, did the organization maintain an office outside of the U.S.? 42c X If 'Yes,' enter the name of the foreign country:"' 43 Section 4947(a)(1) nonexempt charitable trusts filing Form 990-EZ in lieu of Form 1041 - Check here ► and enter the amount of tax-exempt interest received or accrued during the tax year 43 Yes No 44 Did the organization maintain any donor advised funds? If 'Yes,' Form 990 must be completed instead X of Form 990-E2 H454X 45 Is any related organization a controlled entity of the organization within the meaning of section 512(b)(13)? 11'Yes,' Form 990 must be completed instead of Form 990-EZ BAA TEFAC312 01130110 Form 990-EZ (2009) - 0183 Form 990•EZ (2009) MODELS OF THE MAKER WOMENS MINISTRIES 75-2865878 Page 4 Part V1 Section 501(c)(3) organizations and section 4947(a)(1) nonexempt charitable trusts only. All section 501(c)(3) organizations and section 4947(a)(1) nonexempt charitable trusts must answer questions 46-49b and complete the tables for lines 50 and 51. 46 Did the organization engage in direct or indirect political campaign activities on behalf of or in opposition to candidates Yes No for public office? If 'Yes,' complete Schedule C, PartI 46 X 47 Did the organization engage in lobbying activities? if 'Yes,' complete Schedule C, Part II 47 X 48 Is the organization a school as described in section 170(b)(1)(A)(ii)? If 'Yes; complete Schedule E 48 X 49a Did the organization make any transfers to an exempt non-charitable related organization? 49a X b If 'Yes,' was the related organization a section 527 organization? 49b 50 Complete this table for the organization's five highest compensated employees (other than officers, directors, trustees and key employees) who each received more than $100,000 of compensation from the organization. If there is none, enter 'None.' (b) ,tle and average (c)Compensation (d)Contributions to employee (e) Expense (a) Name and address of each employee paid )wars per week benefit plans and account and more than $100,000 devoted to position deferred compensation other allowances NONE f Total number of other employees paid over $100,000 51 Complete this table for the organization's five highest compensated independent contractors who each received more than $100,000 of compensation from the organization. If there is none, enter'None.' (a) Name and address of each Independent contractor paid more than $100,000 (b) Type of service (c) Compensation NONE d Total number of other independent contractors each receiving over $100,000 . [finder penalties of perjury, I declare that t have examined this return, including accompanying schedules and statements, and to the best of my knowledge and belief, it Is bue, correct, and complete. Declaration of preparer (other than officer) is based on all Information of which preparer has any knowledge. Sign 110- 105/04/10 Here Signature of officer Date DANA SALE EXECUTIVE DIRECTOR Type or print name and title. Preparer's Date Check 11 { ,rer's Identifying Number Paid sail- S(eairustructlons pre- signature j i 105/06/10 a it. ed } 5arer's Firm's name{or A NORY MCNEAL & COMPANY PC yours if self- se employed), 1 CLARKSVILLE ST EIN Only ZP+ 4 address, and PARIS TX 75460 Phoneno. ► (903) 784--6700 May the IRS discuss this return with the pre parer shown above? See instructions 0-1 1 Yes No BAA Form 990•EZ (2009) TEEA0812 01130/i0 0184 OMB No. 1545-0047 SCHEDULE A Public Charity Status and Public Support 2009 (Form 990 or 990-EZ) Complete if the organization is a section 501(cX3) organization or a section 4947(aXl) nonexempt charitable trust. Open to P.oblic Department of the Treasury Inspection Internal Revenue Service ► Attach to Form 990 or Form 990-EZ. ► See separate instructions. Name of the organization Employer identification number MODELS OF THE MAKER WOMENS MINISTRIES 175-2865878 Fart! Reason for Public Charity Status All organizations must complete this art. See instructions The organization is not a private foundation because it is: (For lines 1 through 11, check only one box.) 1 A church, convention of churches or association of churches described in section 170(bX1XA)(i). 2 A school described in section 170(bX1XAXil). (Attach Schedule E.) 3 A hospital or cooperative hospital service organization described in section 170ftl)(AXitl). 4 A medical research organization operated in conjunction with a hospital described in section 170(bX1XA)(Iii). Enter the hospital's name, city, and state: _ - - - 5 An organ iz a if on operated for the benefit of a college 3r-5 n-i ver-si t-y owned o roperated by a governmental unit described in section 170(b)(1XA)(iv). (Complete Part 11.) S A federal, state, or local government or governmental unit described in section 170(bX1XAXv). 7 8 An organization that normally receives a substantial part of its support from a governmental unit or from the general public described In section 170(bX1XAXvi). (Complete Part Ii.) 0 ❑ A community trust described in section 170ftl)(AXvi). (Complete Part II.) 9 An organization that normally receives: (1) more than 33.1/3 % of its support from contributions, membership fees, and gross receipts from activities related to its exempt functions - subject to certain exceptions, and (2) no more than 33.113 % of its support from gross investment income and unrelated business taxable income (less section 511 lax) from businesses acquired by the organization after June 30, 1975. See section 509(aX2). (Complete Part III.) 10 An organization organized and operated exclusively to test for public safety. See section 509(aX4). 11 8 An organization organized and operated exclusively for the benefit of, to perform the functions of, or carry out the purposes of one or more publicly supported organizations described in section 509(a)(1) or section 509(x)(2). See section 509(aX3). Check the box that describes the type of supporting organization and complete lines 11 a through 1 }h. a Type I b Type II c E] Type III - Functionally integrated d E] Type lif- Other e E] By checking this box, I certify that the organization is not controlled directly or indirectly by one or more disqualified persons other than foundation managers and other than one or more publicly supported organizations described in section 509(a)(1) or section 509(a)(2). If If the organization received a written determination from the IRS that is a Type I, Type H or Type III supporting organization, check this box g Since August 17, 2006, has the organization accepted any gift or contribution from any of the following persons? Yes No 07 a person who directly or indirectly controls, either alone or together with persons described in (tl) and 11 (Q below, the governing body of the supported organization? . (I) a family member of a person described in (i) above? 119(11) (iii) a 35% controlled entity of a person described In (i) or (i) above? 11 (iii) In Provide the following information about the supported organizations. 0) Name of Supported (14 EIN (nil Type of organization (tv) Is the (v) Did you nifty (vi) Is the (vii) Amount of Support Wn described on lines 1-9 organization In col. the organization In organization in Col- above % Type or IRC sectlon p) listed in your cot. O of 0i organized In the (see Instructions)) g umein9 your support? U.S.? Yes No Yes No Yes No Total BAA For Privacy Act and Paperwork Reduction Act Notice, seethe Instructions for form 990 or 9904Z. Schedule A (Form 990 or 990-EZ) 2009 TEEA0401 02105!10 0185 Schedule A (Form 990 or 990-E 2009 MODELS OF THE MAKER WOMENS MINISTRIES 75-2865878 Page 2 Part 11 Support Schedule for Organizations Described in Sections 170(b)(1)(A)(iv) and 170(0(1)(Mvi) (Complete only if you checked the box on line 5, 7, or 8 of Part 1.) Section A. Public Support Calendar year (or fiscal year (a) 2005 (b) 2006 (c) 2007 (d) 2008 (e) 2009 (f) Total beginning in) 1 Gifts, grants, contributions and memborship fees received. Do not include'unusualgrants.)... 169,762. 1-14,479, 145 806. 166 759. 120 117. 716 923. 2 Tax revenues levied for the or anization's benefit and either paid to it or expended on its behalf 3 The value of services or facilities furnished to the organization by a governmental unit without charge. Do not include the value of services or facilities generally furnished to the public without charge 4 Total. Add lines 1-through 3.... 1-6-9,16-2. 114, 479. 145 806. 166 759. 120 117. 716 923. 5 The portion of total contributions by each person (other than a governmental unit or publicly supported organization) included on line 1 that exceeds 2% of the amount shown on fine 11, column t0 6 Public support. Subtract line 5 from line4 716 923. Section B. Total Support Calendar year (or fiscal year (a) 2005 (b) 2006 (c) 2007 (d) 2008 (e) 2009 (f) Total beginning in) 7 Amounts from line4 169 762. 119 479. 145 806. 166, 759. 120 117. 716 923. 8 Gross income from interest, dividends, payments received on securities loans, rents, royalties and income form similar sources 17 498. 23,786. 30. 41,314. 9 Net income from unrelated business activities, whether or not the business Is regularly carried on 4,116. 91613. 13,729. 10 Other income. Do not include gain or loss from the sale of capital assets (Explain in Part IV-) 11 Total support. Add lines 7 through 10 771,966. 12 Gross receipts from related activities, etc. (see instructions) 12 59,863. 13 First rive years. If the Form 990 is for the organization's first, second, third, fourth, or fifth tax year as a section 501(c)(3) n organization check this box and stop here 0 Section C. Computation of Public Support Percentage 14 Public support percentage for 2009 (line 6, column (f) divided by line 11, column (f) 14 92.87% 15 Public support percentage from 2008 Schedule A, Part It. line 14 15 94 .36 "/o 16a 33-113 support test - 2009. If the organization did not check the box on line 13, and the line 14 is 33-113 % or more, check this box rVI and stop here. The organization qualifies as a publicly supported organization. L-i b 33-1f3 support test - 2008. If the organization did not check a box on line 13, or 16a, and line 15 is 33.1/3% or more, check this box ❑ and stop here. The organization qualifies as a publicly supported organization. 17a 10%-facts-and-circumstances test - 2009 if the organization did not check a box on line 13, 16a, or 16b, and line 14 is 10% or more, and if the organization meets the 'facts-and-circumstances' test, check this box and stop here. Explain in Part IV how ❑ the organization meets the 'facts-and-circumstances' test. The organization qualifies as a publicly supported organization. b 10%-facts-and-circumstances test - 2008. If the organization did not check a box on line 13, 16a, 16b, or 17a, and line 15 is 10% or more, and if the organization meets the 'facts-and-circumstances' test, check this box and stop here. Explain in Part IV hour the organization meets the 'facts-and-circumstances' test. The organization qualifies as a publicly supported organization. . . . I 18 Private foundation, if the organization did not check a box on line, 13, 16a, 16b, 17a, or 17b, check this box and see instructions SAA Schedule A (Form 990 or 990-E2) 2009 TEEA0402 10108to9 0186 Schedule A (Form 990 or 990-E 2009 MODELS OF THE MAKER WOMENS MINISTRIES 75-2865878 Page 3 Part,IIj._ Support Schedule for Organizations Described in Section 509(a)(2) (Complete only if you checked the box on line 9 of Part I.) Section A. Public Support Calendar year (or fiscal yr beginning in)► (a 2005 2006 c 2007 (d 2008 (e 2009 Total 1 Gifts, grants, contributions and membership fees received. (Do not include 'unusual grants.') . . 2 Gross receipts from admissions, merchandise sold or services performed, or facilities furnished in a activity that Is related to the organization's tax-exempt purpose 3 Gross receipts from activities that are not an unrelated trade or business under section 513 4 Tax revenues levied for the organization's benefit and either paid to or expended on its behalf 5 The value of services or facilities furnished by a governmental unit to the organization without charge.,., . . 6 Total. Add lines 1 through 5.. 7a Amounts included on lines 1, 2, 3 received from disqualified persons b Amounts included on lines 2 and 3 received from other than disqualified persons that exceed the greater of I % of the amount on line 13 for the year c Add lines 7a and 7b 8 Public support (Subtract line 7c from line 6.) . Section B. Total Support Calendar year (or fiscal yr beginning in) ► (a)2005 (b) 2006 (c) 2007 (d 2008 (e)2009 ( Total 9 Amounts from line 6 10a Gross income from interest, dividends, payments received on securities loans, rents, royalties and income form similar sources b Unrelated business taxable income (less section 511 taxes) from businesses acquired after June 30, 1975.. . c Add lines IOa and IOb......... 11 Net income from unrelated business activities not included inline 10b, whether or not the business is regularly carried on 12 Other income. Do not include gain or loss from the sale of capital assets (Explain in Part IV.) 13 Total support. (aai ms % ire, n, rd Q.) 14 First rive years. If the Form 990 is for the organization's first, second, third, fourth, or fifth tax year as a section 501(c)(3) I 1 organization check this box and stop here • ► Section C. Computation of Public Support Percentage 15 Public support percentage for 2009 (line 8, column (f) divided by line 13, column (0) 15 % 16 Public support percentage from 2008 Schedule A, Part III, line 15 . 16 % Section D. Computation of Investment Income Percentage 17 Investment income percentage for 2009 (line 10c, column (t) divided by line 13, column (0) ki% 18 Investment income percentage from 2008 Schedule A, Part III, line 17 8 % 19a 33-113 support tests - 2009, If the organization did not check the box on line 14, and line 15 is more than 33.1/3%, and line 17 is not 11- 11 more than 33.1/3%, check this box and stop here. The organization qualifies as a publicly supported organization b 33-1/3 support tests - 2008. If the organization did not check a box on line 14 or 19a, and line 16 is more than 33-1/3%, and tine 18 is not more than 33.1/3%, check this box and stop here. The organization qualifies as a publicly supported organization 20 Private foundation. If the organization did not check a box on line 14, 19a, or 19b, check this box and see instructions ► BAA TEEA0403 02IMO Schedule A (Form 990 or 990-EZ) 2009 0187 Schedule A (Form 990 or 990-EZ) 2009 MODELS OF THE MAKER WOiMENS MINISTRIES 75-2865878 Page 4 Part IV ' Supplemental Information. Complete this part to provide the explanations required by Part H, line 10; Part II, line 17a or 17b; and Part III, line 12. Provide any other additional information. See instructions. BAA TEEA0404 02/05/10 Schedule A (Form 990 or 990-EZ) 2009 0181 OMB No. 1545.0047 Schedule B orm (Fr 990 P0j 390-EZ, Schedule of Contributors 2 Department of the Treasury ► Attach to Form 990, 990-FZ, or 990-PF 209 internal Reveme SerA ce Name of the organization Employer identification number MODELS OF THE MAKER WOMENS MINISTRIES 75-2865878 Organization type (check one): Filers of: Section: Form 990 or 990-EZ X 501(c)( 3 ) (enter number) organization 4947(a)(1) nonexempt charitable trust not treated as a private foundation 527 political organization Form 990-PF 501(c)(3) exempt private foundation 4947(a)(1) nonexempt charitable trust treated as a private foundation 501(c)(3) taxable private foundation Check if your organization is covered b the General Rule or a Special Rule. Note: Only a section 501(c)(7), (8), or (10) organization can check boxes for both the General Rule and a Special Rule. See instructions. General Rule Q For an organization filing Form 990, 990-EZ, or 990-PF that received, during the year, $5,000 or more (n money or property) from any one contributor. (Complete Parts I and 11.) Special Rules F] For a section 501(c)((3) organization filing Form 990 or 990-EZ, that met the 33.1/3% support test of the regulations under sections 509(a)(1)/170(b)(1)(A)(vi) and received from anyone contributor, during the year, a contribution of the greater of (1) $5,000 or (2) 2% of the amount on (i) Form 990, Part Vill, line 1 h or (ii) Farm 990-EZ, line 1. Complete Parts I and 11. ❑ For a section 501(c)(7), (8), or (10) organization filing Form 990 or 990-FZ, that received from any one contributor, during the year, aggregate contributions of more than $1,000 for use exclusively for religious, charitable, scientific, literary, or educational purposes, or the prevention of cruelty to children or animals. Complete Parts 1, I, and III. 0 For a section 501(c)(7), (8), or (10) organization filing Form 990 or 990-EZ, that received from any one contributor, during the year, contributions for use exclusively for religious, charitable, etc, purposes, but these contributions did not aggregate to more than $1,000. If this box is checked, enter here the total contributions that were received during the year for an exclusively religious, charitable, etc, purpose, Do not complete any of the parts unless the General Rule applies to this organization because it received nonexclusively religious, charitable, etc, contributions of $5,000 or more during the year f► $ Caution: An organization that is not covered by the General Rule and/or the Special Rules does not file Schedule B (Form 990, 990-EZ, or 990-PF) but it must answer 'No' on Part IV, line 2 of their Form 990, or check the box on line H of its Form 990-EZ, or on line 2 of its Form 990-PF, to certify that it does not meet the filing requirements of Schedule 8 (Form 990, 990-EZ, or 990-PF). BAA For Privacy Act and Paperwork Reduction Act Notice, seethe Instructions Schedule B (Form 990, 990-EZ, or 990•PF) (2009) for Form 990, 990EZ, or 990-PF. TFFA0701 01130110 Schedule B (Form 990, 990•EZ, or 990•PF) 2009 Page 1 of 1 of Part I Name of organization Employer ldentillcation number MODELS OF THE MAKER WOMENS MINISTRIES 175-2865878 Party ' Contributors (see instructions.) (a) (b) (c) (d) Number Name, address, and ZIP + 4 Aggregate Type of contribution contributions 1 NRJ CONSULTING LTD - _ - Person X Payroll SUITE-200 815--17-AVENUE SW - - - - - - - - - - - 32,_000_ Noncash (Complete Part 11 it there CALGARY, ALBERTA_T2TOA1,_CA - is a noncash contribution.) (a) (b) (c) (d) Number Name, address, and ZIP +4 Aggregate Type of contribution contributions 2 CITY OF PARIS _ Person X '-`Payroll PO BOX 9037 10,_000_ Noncash (Complete Part 11 it there PARIS TX 75462 is a noncash contribution.) (a) (b) (c) (d) Number Name, address, and ZIP + 4 Aggregate Type of contribution contributions 3 FASKEN FOUNDATION Person X Payroll PO-BOX-2024 17L Q00_ Noncash (Complete Part II if there MIDLAND TX_ 79702----- is a noncash contribution.) (a) (b) (c) (d) Number Name, address, and 21P + 4 Aggregate Type of contribution contributions x 4 RAM FOUNDATION Person N Payroll 4095 SUNSET VIEW 15,_000. Noncash (Complete Part If if there PARIS TX 75462 - _ _ - is a noncash contribution.) (a) (b) (c) (d) Number Name, address, and ZIP +4 Aggregate Type of contribution contributions Person Payroll $ Noncash i (Complete Part It if there is a noncash contribution.) (a) (b) (c) (d) Number Name, address, and ZIP + 4 Aggregate Type of contribution contributions Person Payroll $Noncash (Complete Part 11 if there is a noncash contribution.) BAA TEEA0702 06/23109 Schedule B (Form 990, 990•EZ, or 990•PF) (2009) OMB No. 1545-0172 Form 4562 Depreciation and Amortization (including Information on Listed Property) 2009 Depa,tment of the Treasury Attachment 67 Internal Revenue Servrce 99 - See separate instructions. ► Attach to our tax return. Sequence No. identifying number Name(s) shown on return MODELS OF THE MAKER WOMENS MINISTRIES 75-2865878 Buslness or activity to which this form relates Form 990 / Form 990EZ Part'I Election To Expense Certain Property Under Section 179 Note: If you have an listed property, com lete Part V before ou complete Part L 1 Maximum amount. See the instructions for a higher limit for certain businesses 1 $250,000. 2 Total cost of section 179 property placed in service (see instructions) 2 3 Threshold cost of section 179 property before reduction in limitation (see instructions) 3 $800,000. 4 Reduction in limitation. Subtract line 3 from line 2. If zero or less, enter -0 . 4 5 Dollar limitation for tax year. Subtract line 4 from line 1. If zero or less, enter -0-. If married filing 5 separately, see instructions 6 (a Description of property Cost (business use only) C Erected cost 7 Listed property. Enter the amount from line 29 7 8 Total elected cost of section 179 property. Add amounts in column (c), lines 6 and 7 8 9 Tentative deduction. Enter the smaller of line 5 or line 8 . . 9 10 Carryover of disallowed deduction from line 13 of your 2008 Form 4562 10 11 Business income limitation. Enter the smaller of business income (not less than zero) or line 5 (see instrs) 11 12 Section 179 expense deduction. Add lines 9 and 10, but do not enter more than line 11 12 13 Carryover of disallowed deduction to 2010. Add lines 9 and 10, less line 12......... ► 13 Note: Do not use Part 11 or Part N! below for listed property. Instead, use Part V. Part II Special Depreciation Allowance and Other Depreciation Do not include listed property.) see instructions. 14 Special depreciation allowance for qualified property (other than listed property) placed in service during the tax year (see instructions) 14 _ 15 Property subject to section 168(f)(1) election . . . . . . • • • • • • • . • • • - • • - - - • • . • • . • • . • 15 16 Other depreciation (including ACRS 16 Part 111 MACRS Depreciation Do not include fisted ro er See instructions Section A 17 MACRS deductions for assets placed in service in tax years beginning before 2009 17 18,225. 18 If you are electing to group any assets placed In service during the tax year into one or more general asset accounts, check here " F1 B - Assets Placed in Service Duritt 2009 Tax Year Using the General Depreciation System (a) (b) ttonth and (C) Basis for depreclatron (d) (e) (f) (g) Depreciation Classification of property year placed (bUsinessrnvestment use Recovery period Convention Method deduction in service only -see instructions) 19a 3• ear roe b 5-year property c 7-year ro err d l0 ear property e 15-year property f 20• ear ro err 25-year ro err 25 rs S/L h Residential rental 27 .5 r s MM S/ L property 27.5 rs MM S/L i Nonresidentiaimal 39 rs mm S/L property MM S / L Section C -Assets Placed in Service During 2009 Tax Year Using the Alternative De reciation S stem 20a Class life S/L b 12-year 12 rs S/L c40 ear 40 rs MM S/L }PdA]V' Summa See instructions. 21 Listed property. Enter amount from line 28 21 227 22 Total. Add amounts from line 12, lines 14 through 17, lines 19 and 20 in column (g), and line 21. Enter here and on 18,452. the appropriate lines of your return. Partnerships and 5 corporations - see instructions . 23 For assets shown above and placed in service during the current year, enter the portion of the basis attributable to section 263A costs 23 BAA For Paperwork Reduction Act Notice, see separate instructions. FOIZO812 07107M Form 4562 (2009) '0191 Form 4562 (2009) MODELS OF THE MAKER WOMENS MINISTRIES 75-2865878 Page 2 Part fir Listed Property (Include automobiles, certain other vehicles, cellular telephones, certain computers, and property used for entertainment, recreation, or amusement.) Note: For any vehicle for which you are using the standard mileage rate or deducting lease expense, complete only 24a, 24b, columns (a) through (c) of Section A, all of Section B, and Section C if applicable. Section A - Depreciation and Other Information Caution: See the instructions for limits for passenger automobiles.) 24a Do you have evidence to support the business/investment use claimed? Yes No 24b If 'Yes,' is the evidence written? X Yes No a !c (d) (e) M (9) (h) (i) Type of poperty (I Est Date ced Buin'ssi Cost or Basis for depreciation Recovery hlOW& Dep(eclatlon Elected In service other basis (husinessrinveslment period convention deduction section 179 vehkles fast) InV a ent use only) cost percentage 25 Special depreciation allowance for qualified listed property placed in service during the tax year and used more than 50% in a qualified business use see instructions 25 26 Property used more than 50% in a ualified business use: VAN 12/16/05 100.00 1 500. 1 500. 5.00 200DS-HY 227, 27 Property used 50% or less in a qualified business use: 28 Add amounts in column (h), tines 25 through 27. Enter here and on line 21, page 1 28 227 , 29 Add amounts in column i , line 26. Enter here and on line 7, page 1 29 Section B - Information on Use of Vehicles Complete this section for vehicles used by a sole proprietor, partner, or other 'more than 5% owner,' or related person. If you provided vehicles to your employees, first answer the questions in Section C to see if you meet an exception to completing this section for those vehicles. (a) (b) (c) (d) (e) (f7 38 Total businesslinvestment miles driven Vehicle 1 Vehicle 2 Vehicle 3 Vehicle 4 Vehicle 5 Vehicle 6 during the year (do not include commuting miles) 31 Total commuting mites driven during the year 32 Total other personal (noncommuting) miles driven 33 Total miles driven during the year. Add lines 30 through 32 Yes No Yes No Yes No Yes No Yes No Yes No 34 Was the vehicle available for personal use during off-duty hours? 35 Was the vehicle used primarily by a more than 5% owner or related person? 36 Is another vehicle available for personal use? Section C - Questions for Employers Who Provide Vehicles for Use by Their Employees Answer these questions to determine if you meet an exception to completing Section B for vehicles used by employees who are not more than 5% owners or related persons (see instructions). Yes No 37 Do you maintain a written policy statement that prohibits all personal use of vehicles, including commuting, by your employees? 38 Do you maintain a written policy statement that prohibits personal use of vehicles, except commuting, by your employees? See the instructions for vehicles used by corporate officers, directors, or I% or more owners 39 Do you treat all use of vehicles by employees as personal use? 40 Do you provide more than five vehicles to your employees, obtain information from your employees about the use of the vehicles, and retain the information received? 41 Do you meet the requirements concerning qualified automobile demonstration use? (See instructions.) Note: !f your answer to 37, 38, 39, 40, or 41 is 'Yes,' do not complete Section B for the covered vehicles. Part Vf Amortization (a) (b) (c) (d) (e) Description of costs Dale amortization Amortizable Code Amortization Amortization begins amount section period or for this year percentage 42 Amortization of costs that begins during our 2009 tax ear see instructions : 43 Amortization of costs that began before your 2009 tax year 43 44 Total. Add amounts in column . See the instructions for where to report 44 FDlz0812 ON07109 Form 4562 (2009) 0192 Form 990-EZ Other Assets and Liabilities 2009 Part II Name as Shown on Return Employer Identification No. MODELS OF THE MAKER WOMENS MINISTRIES 175-2865878 Beginning End of Line 24 - Other Assets: of Year Year Totals to Forin 990-EZ, Part II, line 24... Beginning End of Line 26 - Total Liabilities: of Year Year PET DEPOSIT 50. 50. DEFERRED GRANT REVENUE 40,391. 23,715. PAYROLL LIABILITIES 11743. 268. FICA W/H PAYABLE 10. LONG TERM LIABILITIES 25,000. 20,860. Totals to Form 990-EZ, Part II, line 26 67, 194. 44,893. TEEW 1801.5CR 02111110 MODELS OF THE MAKER WOMENS MINISTRIES 75.2865878 1 Form 990-EZ, Part 1, Line 16 Other Expenses Statement Other expenses (describe) SECURITY 714. GIFTS & DONATIONS 1,159. FEES & SUBSCRIPTIONS 510. ADVERTISING 331. OFFICE SUPPLIES 1,944. BANK SERVICE CHARGES 200. Depreciation 18,452. AUTO & TRUCK EXPENSES 1,769. AUTO INSURANCE 368. HEALTH & LIFE INSURANCE 456. LICENSES & FEES 34. ANNUAL BANQUET EXPENSES 1,600. TELEPHONE 7,491. TRAVEL EXPENSE 1,650. MEALS & ENTERTAINMENT 239. FUND RAISING EXPENSES 6,694.. Total 43,611. Form 990-EZ, Part I, Line 10 Grants and Simllar Amounts Paid Purpose of Payment SPECIFIC ASSISTANCE FOR MOTHERS & CHILDREN OF ABUSE Grantee's Class of Activity Grantee's Name and Address Relationship Amount Given Business QPerson Q ROOM & BOARD ABUSED MOTHERS & CHILDREN PARIS TX 75461 321823. If property other than cash was given, the following additional information needs to be provided: Description of Property Date of Gift Book Value How Book Value Determined FMV Haw FMV Determined 01.94 MODELS OF THE MAKER WOMENS MINISTRIES 75.2865878 2 Supporting Statement of: Form 990-EZ/Line 1 Description Amount PLEDGE INCOME 50. CHURCH DONATIONS 3,281. DONATIONS 29 052._ GRANTS 921733. Total 120,116. Supporting Statement of: Form 990-EZ/Line 12 Description Amount PAYROLL EXPENSE 63,325. PAYROLL TAXES 4,843. Total 68_,168. Supporting Statement of: Form 990-EZ/Line 13 Description Amount CONTRACT SERVICES 256. PROFESSIONAL SERVICES 4,071. Total _4j327. Supporting Statement of: Form 990-EZ/Line 14 Description Amount REPAIRS & MAINTENANCE 9,923• PROPERTY INSURANCE 4,304• UTILITIES 271237.. OTHER INSURANCE 903. Total 4L,367. MODELS OF THE MAKER WOMENS MINISTRIES 75.2865878 3 Supporting Statement of., Form 990-EZ/Line 23, Column (A) Description Amount LAND BUILDING, & EQUIPMENT BASIS 456,327• ACCUMULATED DEPRECIATION -41,589. Total 414-,738. Supporting Statement of: Form 990-EZ/Line 23, Column (B) Description Amount LAND BUILDING & EQUIPMENT BASIS 456327. ACCUMULATED DEPRECIATION -60,041. Total 396,286. Models of the Maker Transitional Housing Project Budget ITEM Actual 2009 j Proposed 2010-Proposed 2011 Income i i - ' - Individual Giving $23,797.35 1 $24,511.27 $25,246.60 Foundations/Corporations $92,733.20 $95,515.20 $98,380.66 Churches $3,281.00 $3,379.43 $3,480.81 Transitional Housing Rent 4 - - - --$16,395.63 $16,887.51J $17,394.14 - TotaI-- In - -come $136 207.18 $140,293.41 $144,502.21 I Expenses Salaries 'I Executive Director $29,000.00 $9,000.00 $9,000.00 14,555.00 $14,555.00 $14,455.00 Da Manager - - Evening Manager $15,962.00 $15,962.00 I $15,962.00 Night Manager $4,181.00 $16,000.00 $16,000.00 I - _ - - - Weekend Manager $1_,720.00 $8,569.60 $8,826.69 - - - ~ ' Executive Assistant $0.00 $16,000.00 $16,000.00 Maintenance $0.00I $11,400.00 $11,742.00 5,902.00 $6,080.00 $6,080.00 Fringe Benefits $ 0197 Models of the Maker Transitional Housing Project Budget Program Expenses j - Cottage Loan Payments- - - - $3,676.56 $3,676.56 $3,676.56 Travel I $1,650.0_0_ $1,699.00 $1,719.97 $7,490.72 ~ $7,715.451 $7,946.91 Telephone Food $4,770.00- - $4,913.10 - -$5,060.49 Equipment & Supplies { $4,700.00 $4,841.00 $4,986.23 ----1- - Insurance $7,170.15 $9,385.251 $9,666.81 _ ~ 1' _f--- 0 $0 Rent 0 $ - - - ~ ~ Utilities _ $33,195.61 $34,191.49 $35,217.23 Trash $1,402.74 $1,446.12 $1,489.50 Client Services $1,833.59 $1,888.611, $1,945.27 - Postage $703.57 $724.69- - - $746.43 i Tokens of Appreciation 1 $238.70 $245.87 $253.25 License & Permits - - $33.88 1 $34.90 $35.95 Repairs & Maintenance $9,365.28 - $9,646.23 $9,935.62 Management Fee $2,652.25 $3,000.00 3,090.00 - - .23-t $2,063.23 - - r Administrative ~ - --__$1,944.88 $2,003.2 Contract Services - - - - - $256.18 $263.86J_ $270.97 - Advertising - $331.00 1 $340.93 $351.16 I 50 $177,502.89 - - Total Expensed $152,735.11 $177 7,5 _ 2-.89 I "Refer to Financial Statement OIL 93 Models of the Maker Womens Ministries Statement of Assets, Liabilities and Net Assets - Modified Cash Basis May 31, 2010 ASSETS CURRENT ASSETS $ 10.87 Checking - Fund Raising Acct 26.89 Checking - Ryan's Heart 8819 1,924.21 Cash - Anonymous 700260 6,418.28 Cash Transitional 103341 2,290.00 Gala Pledges 50.00 Petty Cash 10,720.25 Total Current Assets PROPERTY AND EQUIPMENT 33,633.28 Cottage 1,076.25 Security System 1,800.00 Parking Lot 375,327.97 Buildings 27,612.29 Building Improvements 7,221.67 Equipment .00 Furniture &Fixtures 91,,805066.00 Auto & Trucks (67 610.15) Accumulated Depreciation 390,367.31 Total Property and Equipment OTHER ASSETS Total Other Assets $ 401,087.56 TOTAL ASSETS - LIABILITIES AND NET ASSETS CURRENT LIABILITIES $ 1,924.21 Deferred Grant Revenue 1,554.51 Payroll Liabilities 3,478.72 Total Current Liabilities LONG-TERM LIABILITIES 19,327.58 Cottage Loan 19,327.58 Total Long-Term Liabilities 22, 806.30 Total Liabilities NET ASSETS 380,894.60 Beginning Net Assets (2,613.34) Net Income (Loss) 378,281.26 Total Net Assets $ 401,087.56 TOTAL LIABILITIES AND NET ASSETS For Management Use Only 0199 Models of the Maker Womens Ministries Statement of Revenues and Expenses - Modified Cash Basis For the 1 Month and 5 Months Ended May 31, 2010 1 Month Ended 5 Months Ended May. 31, 2010 % May. 31, 2010 % Revenue Housing Income $ 777.00 7.89 $ 8,249.30 8.96 Pledge Income 0.00 0.00 1,200.00 1.30 In Kind Donations 900.00 9.14 900.00 0.98 Donations - Churches 150.00 1.52 755.00 0.82 Donations 148.44 1.51 7,405.18 8.05 Fund Raising (694.55) (7.06) (694.55) (0.75) Grants 8,563.09 86.99 73,791.13 80.18 In Kind Rent 0.00 0.00 425.00 0.46 Total Revenue 9,843.98 100.00 92,031.06 100.00 Cost of Goods Sold Total Cost of Goods Sold 0.00 0.00 Gross Profit 9,843.98 100.00 92,031.06 100.00 Operating Expenses Security 0.00 0.00 142.86 0.16 Annual Banquet Expenses 0.00 0.00 192.00 0.21 Inkind Expense 0.00 0.00 425.00 0.46 Contract Services 70.00 0.71 70.00 0.08 Gifts and Donations 299.20 3.04 1,119.20 1.22 Insurance 569.91 5.79 3,690.78 4.01 Fees and Subscriptions 0.00 0.00 95.00 0.10 Advertising 32.25 0.33 959.97 1.04 Office Supplies 364.25 3.70 593.30 0.64 Program Supplies 432.72 4.40 4,781.75 5.20 Client Services 25.00 0.25 631.31 0.69 Bank Service Charge 0.00 0.00 2.00 0.00 Auto & Truck Expense 340.90 3.46 413.90 0.45 Meals & Entertainment 73.27 0.74 271.59 0.30 Postage & Freight 19.69 0.20 793.54 0.86 Payroll Expenses 10,456.51 106.22 44,253.64 48.09 Payroll Taxes 799.67 8.12 3,378.84 3.67 Depreciation 1,513.83 15.38 7,569.15 8.22 Fund Raising Expenses 146.95 1.49 146.95 0.16 Laundry & Cleaning 287.50 2.92 720.95 0.78 Custodial Care 0.00 0.00 207.85 0.23 Repairs & Maintenance 1,372.04 13.94 8,650.91 9.40 Professional Services 600.00 6.10 2,513.75 2.73 Utilities 2,179.33 22.14 12,697.15 13.80 Telephone 640.85 6.51 3,641.08 3.96 Travel Expense 122.46 1.24 813.98 0.88 Small Appliance & Furniture 429.91 4.37 569.91 0.62 Total Operating Expenses 20,776.24 211.06 99,346.36` 107.95 Operating Income (Loss) (10,932.26) (111.06) (7,315.30) (7.95) Other Income Miscellaneous Income 0.00 0.00 4,701.96 5.11 Total Other Income 0.00 0.00 4,701.96 5.11 Other Expenses Total Other Expenses 0.00 0.00 Income (Loss) Before Income Taxes (10,932.26) (111.06) (2,613.34) (2.84) Net Income (Loss) $ (10,932.26) 111.06 $ (2,613.34) (2.84) For Management Use Only 0 0 Models of the Maker Womens Ministries Statement of Revenues and Expenses - Modified Cash Basis For the 5 Months Ended May 31, 2010 Total Administration Transitional Ryan's Heart Cottage Revenue Housing Income $ 8,249.30 $ 0.00 $ 8,249.30 $ 0.00 0.00 Pledge Income 1,200.00 0.00 1,200.00 0.00 0.00 In Kind Donations 900.00 0.00 900.00 0.00 0.00 Donations - Churches 755.00 0.00 755.00 0.00 0.00 Donations 7,405.18 0.00 7,405.18 0.00 0.00 Fund Raising (694.55) 0.00 (694.55) 0.00 0.00 Grants 73,791.13 5,207.12 68,584.01 0.00 0.00 In Kind Rent 425.00 0.00 425.00 0.00 0.00 Total Revenue 92,031.06 5,207.12 86,823.94 0.00 0.00 Cost of Goods Sold Total Cost of Goods Sold Gross Profit 92,031.06 5,207.12 86,823.94 0.00 0.00 Operating Expenses Security 142.86 0.00 0.00 142.86 0.00 Annual Banquet Expenses 192.00 0.00 192.00 0.00 0.00 Inkind Expense 425.00 0.00 425.00 0.00 0.00 Contract Services 70.00 0.00 70.00 0.00 0.00 Gifts and Donations 1,119.20 922.20 53.00 144.00 0.00 Insurance 3,690.78 1,829.05 1,347.03 514.70 0.00 Fees and Subscriptions 95.00 35.00 60.00 0.00 0.00 Advertising 959.97 0.00 751.52 208.45 0.00 Office Supplies 593.30 97.42 495.88 0.00 0.00 Program Supplies 4,781.75 0.00 4,781.75 0.00 0.00 Client Services 631.31 0.00 631.31 0.00 0.00 Bank Service Charge 2.00 24.00 (22.00) 0.00 0.00 Auto & Truck Expense 413.90 6.30 407.60 0.00 0.00 Postage & Freight 793.54 126.06 592.56 74.92 0.00 Payroll Expenses 44,253.64 5,262.22 38,937.59 53.83 0.00 Payroll Taxes 3,378.84 399.02 2,975.99 3.83 0.00 Depreciation 7,569.15 7,569.15 0.00 0.00 0.00 Fund Raising Expenses 146.95 0.00 146.95 0.00 0.00 Laundry & Cleaning 720.95 0.00 720.95 0.00 0.00 Custodial Care 207.85 0.00 207.85 0.00 0.00 Repairs & Maintenance 8,650.91 0.00 6,079.66 2,571.25 0.00 Professional Services 2,513.75 2,388.75 125.00 0.00 0.00 Utilities 12,697.15 93.66 10,387.88 2,215.61 0.00 Telephone 3,641.08 304.76 2,692.53 643.79 0.00 Travel Expense 813.98 63.01 695.96 55.01 0.00 Small Appliance & Furniture 569.91 0.00 499.91 70.00 0.00 Meals & Entertainment 271.59 30.28 241.31 0.00 0.00 Total Operating Expenses 99,346.36 19,150.88 73,497.23 6,698.25 0.00 Operating Income (Loss) (7,315.30) (13,943.76) 13,326.71 (6,698.25) 0.00 Other Income Miscellaneous Income 4,701.96 0.00 66.00 4,635.96 0.00 Total Other Income 4,701.96 0.00 66.00 4,635.96 0.00 Other Expenses Total Other Expenses Income (Loss) Before Income Taxes (2,613.34) (13,943.76) 13,392.71 (2,062.29) 0.00 Net Income (Loss) $ (2,613.34)$ (13,943.76)$ 13 392.71 $ (2,062.29)$ 0.00 For Management Use Only 02-01. DRAFT S:\RESWORK\CURRENT\Specialized Services Prof Serv Contract Res-SAFE-T.docx RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH THE SHELTER AGENCIES FOR FAMILIES IN EAST TEXAS, INC. (SAFE-T), TO PERFORM CERTAIN SPECIALIZED SERVICES TO THE CITY OF PARIS AND ITS CITIZENS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, The Shelter Agencies for Families In East Texas, Inc. (SAFE-T), hereinafter referred to as Service Organization, possesses certain specialized expertise, personnel, equipment, and training necessary to provide certain community based specialized services unique to said organization and unavailable from any other readily available source; and, WHEREAS, the City of Paris, hereinafter referred to as City, desires to enter into a Professional Services Agreement with the Service Organization to provide partial funding to the Service Organization; and, WHEREAS, the Service Organization will provide certain specialized services to the community that will benefit the City by: 1) providing specialized services to the community for which the City has limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower cost; 3) providing specialized services under a recognized name and as a recognized source in the community for specialized expertise in the area of said specialized services; and, WHEREAS, the City Council finds and determines that contracting with said Service Organization will benefit the general health, safety, and welfare of the citizens of the City of Paris in furtherance of a public purpose; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the city manager is hereby authorized to execute and the City Clerk to attest to a Professional Services Agreement, by and between the City of Paris and Shelter Agencies for Families in East Texas, Inc. (SAFE-T) for the performance of certain specialized services as set out in said Agreement, a copy of which is attached hereto and incorporated herein as Exhibit A. 0202 Section 3. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 25th day of October, 2010. Will Biard, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney 0203 PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE CITY OF PARIS AND SHELTER AGENCIES FOR FAMILIES IN EAST TEXAS, INC. STATE OF TEXAS § COUNTY OF LAMAR § This Professional Services Agreement, hereinafter referred to as the "Agreement," entered into by and between the City of Paris, a home-rule municipality with its offices located at 125 First Street S.E., in the City of Paris, Lamar County, Texas, hereinafter referred to as "CITY" and Shelter Agencies for Families in East Texas, Inc. (SAFE-T), whose offices are located at 204 Patrick Street, P.O. Box 2337, Mt. Pleasant, Texas 75456-2337, hereinafter referred to as "SERVICE ORGANIZATION". WITNESSETH WHEREAS, SERVICE ORGANIZATION possesses certain specialized expertise, personnel, equipment, and training necessary to provide certain community-based specialized services unique to said organization and unavailable from any other readily available source; and, WHEREAS, CITY desires to enter into a Professional Services Agreement with the SERVICE ORGANIZATION to provide such specialized services to City of Paris and its citizens; and, WHEREAS, the Service Organization will provide certain specialized services as described herein and as further described in the Service Organization's mission statement to the community that will benefit the City by: 1) providing specialized services for which the City has limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower cost; 3) providing specialized services under a recognized name and as a recognized source in the community for specialized expertise in the area of said specialized services; and, WHEREAS, the City Council finds and determines that contracting with said SERVICE ORGANIZATION will benefit the health, safety, and welfare of the citizens of the City of Paris in the furtherance of a public purpose; NOW, THEREFORE, FOR AND IN CONSIDERATION OF THESE PREMISES, and the mutual consideration as set out herein, CITY and SERVICE ORGANIZATION agree as follows: 1. Scope of Services SERVICE ORGANIZATION agrees to provide the following services as set forth in more detail in the Request for Funding documents attached hereto and incorporated herein as Exhibit A to CITY and its citizens during the term of this agreement: To provide certain assistance to the City of Paris with regard to homeless families EXHIBIT A 0 204 and families who are in dire need of assistance, and who would otherwise be without such assistance and would require or rely on assistance of public entities and public resources, including the City of Paris. II. Funding For and in consideration of these services, CITY agrees to provide partial funding to the SERVICE ORGANIZATION, in the form of a one-time payment, in the amount of $10,000.00 to be paid to SERVICE ORGANIZATION within 30 days following an initial billing and invoice from SERVICE ORGANIZATION to CITY for said services. Said invoice shall be in a form and contain such information as CITY shall require. Upon receipt of the aforesaid one-time payment, SERVICE ORGANIZATION shall be obligated to provide said services throughout the term of this Agreement. III. Reporting No later than ninety (90) days prior to the termination of this Agreement as provided herein, SERVICE ORGANIZATION shall provide to CITY the following information in writing: 1. A financial statement, in such detail and containing such information as CITY shall require; 2. A report of the number of citizens of the City of Paris served and directly benefitted by the services provided under this Agreement during the previous nine (9) months of services, or such other similar information as the CITY shall require; 3. A projected scope of services and cost projection for performance for the same or similar services on behalf of CITY for an additional one year of service, should CITY desire to renew this Agreement with SERVICE ORGANIZATION at the end of the contractual term; 4. Any other information which CITY may reasonably require. IV. Agreement Term This Agreement shall begin on October 1, 2010 and end on September 30, 2011. V. Termination. This Agreement may be terminated by either party hereto at any time upon ten (10) days written notice of termination to the other party. Such notice may be delivered personally to the address shown in this agreement or by forwarding said notice to the other party by certified mail, return receipt requested and shall be effective ten (10) days following receipt thereof by the other party. If the SERVICE ORGANIZATION terminates the Agreement prior to providing all the services required herein, the SERVICE ORGANIZATION shall refund that portion of the funding received ($10,000) on a pro rata basis. 0205 VI. Release/Indemnification By entering into this Agreement, the SERVICE ORGANIZATION expressly agrees to defend, indemnify and hold the City of Paris, Texas and its officers, agents and employees harmless from and against all damages, injuries (including death), claims, property damages (including loss of use), losses, demands, penalties, suits, judgments and costs, including attorney's fees and expenses, in any way arising out of, related to, or resulting from the SERVICE ORGANIZATION's activities or services provided under this Agreement and/or caused by the negligence, errors, omissions or intentional wrongful acts of the SERVICE ORGANIZATION or the SERVICE ORGANIZATION's owners, officers, employees or agents. VII. Independent Contractor SERVICE ORGANIZATION shall be considered for all purposes under this Agreement an independent contractor, and not an employee, agent, or other representative of CITY. Nothing in this Agreement shall change the SERVICE ORGANIZATION's independent contractor status or create any kind of joint enterprise between the SERVICE ORGANIZATION and the CITY. VIII. Miscellaneous This Agreement may be assigned by SERVICE ORGANIZATION only with the express written consent of City Manager of the City of Paris, Texas. SERVICE ORGANIZATION and CITY agree that the services provided under this Agreement are to be performed in Lamar County, Texas, and venue for any and all legal actions arising under this Agreement, if any, shall lie exclusively in the State Courts of Lamar County, Texas and in the Federal Courts for the Eastern District of Texas. This Agreement, and every provision hereof, shall be considered severable, and the invalidity or partial invalidity of any section, clause, or provisions of this Agreement shall not affect the validity of any other portion of this Agreement. This Agreement shall be interpreted exclusively under the laws and ordinances of the State of Texas and the City of Paris. EXECUTED this 25th day of October, 2010. ATTEST: CITY OF PARIS, TEXAS Janice Ellis, City Clerk Kevin Carruth, City Manager APPROVED AS TO FORM: W. Kent Mcllyar City Attorney 0206 SHELTER AGENCIES FOR FAMILIES ATTEST: IN EAST TEXAS, INC. Carol Gresham, Executive Director 0207 RECEIVED REQUEST FOR PUBLIC FUNDING Non-profit agencies requesting funding from the City of Paris for projects that benefit the cid mplete the following information to be eligible for consideration (you may use additional pages, if neces Wplease 'Sq submit with this form a copy of your agency's most recent financial statement or audit and a Wdetaileld for the project. Agencies must also snake a brief presentation on their project at a city council meeting. Agency Name: 4` i d S Date: Agency Mailing Address: 0- 806 AA D f X 5~ ° a`Z33`7 Agency Phone Number: b 3 5 -19 ~ Agency Fax Number._ X03 672 - ©g$ - Contact Person: ~p/ Gf/ dl> (fine 144514ln contact's Title:_ege'di tm !Ctek- Contact's Mailing Address:. P4 k4 M11 rat Pie ctsa n X •j ~ 3'y qo 9 Contact's Phone Number: qb 3 F,z ?a Dci•7 f 94~-/31-3 Contact's Fax Number:. S?;,- O 96z- Contact's Email Address: Ojiff(-frx S t•cclpnf &IM Name of Project: duirw,(k 04;&-.~+.- ett- l f~~ ulal,rr -1 1+ ~cTv~4r Location/Service Area of Project:_ W WS ' b 15 11+ 6 4-1) S t J , Pa is Total Project Budget: $ /hD ME Total Amount Requested from City: $ t4► 660 Number of Benef claries:_ 49 Summary of Project: c54 I Medic /lei C~ 4alear4 :11-9n Lt I- &~~Q Describe how your project will benefit the City of Faris and its citizens: " c ~-JOkA fA,. J JA 1'> X 1khw `/r why r D d c 10 a 94d rd dt d4 ~css AVI n u r List other sources of funding for this project and the amounts: 1 ZQ, 7~ I~j~~C ► 1~'1iCr S dk~ ~s~ ltn,~r 11 913 A W9 9tw , Des ; 6Af4 T 9d~ ra. rti` s $ qf5 - J1 Is a detailed project budget, including columns and descriptions for allocations of city funding and the agency's matching funds, attached? K'Yes ❑ No Is the agency's most recent financial statement or audit attached? Mes ❑ No Have you received funding from the City of Paris in the last five years for this or any other project? g2,ves No If you have received previous funding from the City, list the name of the project, the amount of the City's award, and the year avrarded: A601 -AW.ao6 - City of Paris MIBIT A Revised 7/07109 E •d Z98L•°N A-A 113ba~Ml ~h ~o~~iia u~dso oioz i~r 0208 Detailed descriptions of project (including description of need, scope of work, methodology, who benefits, number of beneficiaries, other project partners, etc.): SAFE-T was founded in Titus County in 1995 to assist victims of domestic violence and sexual assault The first shelter opened in August 1996 with funding from Texas Health and Human Services Commission, and later funds from the Office of the Attomev General for a Sexual Assault Proeram Since that time SAFE-T staff and budget has grown from 2 .volunteers to over 24 employees with a starting budget of $21,000 to over $850,000/year. In the past 15 years mangy things have been accomplished including: renovating a day care center into a shelter opening Thrift stores (3) and building a 7,200 square foot Administration /Education Non-residential services center in 2005. The shelter and Mt. Pleasant Thrift store are debt free and owned by SAFE-T The Admin office has a remaining balance of $190,000 which is reduced from profit made from the Mt. Pleasant Thrift Store. Emergency reserve funds remain at $100,000. Approximately three years ago a group of citizens from Lamar County visited the SAFE-T Board and Staff in Mt. Pleasant in order to ask for assistance in prodding services for victims of domestic violence and sexual assault in Lamar County The result of the two hour discussion resulted in the opening, of an office in Paris with volunteer assistance This group of service providers and concerned citizens included: Child Protective Service, CASA, business membem victims of abuse and the District Attorney's office At this time Family Haven was providing minimal services to victims, but out of respect for this agency SAFE-T did not advertise and remained in the background accepting referrals from the service agencies that brought it to Paris. The intention originally was to provide limited assistance to victims on a temporary basis limiting the costs of services. As the referrals increased, SAFE-T realized the need for a more permanent office that could provide longer hours of service. The dilemma was funding, as Federal and State funds had been reduced for all shelters makingit more difficult to maintain current programs. In spite of the cut backs SAFE-T maintained programs and actually increased outreach services. In November 2008, a Thrift Store was opened in Paris which included two offices, one which was used for providing client services and the other as an office for the store. When the store moved to another Iocadon the office again moved and is currently located within the Paris Housing Authority complex at 615 Ninth SW. Counseling is provided weekly to approximately 45 clients by Dr. Claire Haslam SAFE-T Thrift Stores not g& pMvide an income to assist with non-grant expenses, but also assist clients who are in need of clothing and furnishings for housing which are accessed by voucher. Victims of domestic violence are still not aware that there is an agency available for assistance. SAFE-T provides shelter to victims from Lamar County by transportation to Mt. Pleasant. This ma not be the best scenario for each client, but it is the best that we can offer at the present time We pay the cost of a motel for those clients that we cannot transport that night We must educate the community regarding the services that are in place right now. We are in need of funds to "I pay for an Outreach Advocate that would be hired from the Paris area to develop a plan to advertise these services through media, PSA (Public Service Announcements presentations to civic and church groups and organizing pmgq ms such as already in plaice in Mt. Pleasant. For example: Anger Management Programs for men, women and teens, housing assistance programs, and legal advocacy. SAFE-T was awarded a large housing grant last September for two years of $538,000 which pays housing assistance costs of deposits rent, and utilities for families We have two staff hired under this grant that provides these services and we have been seeing over 25 families each month who are in the housing program and an additional 40 who are receiving other services We also were awarded a Crisis Response Team grant that allows us to go to a victim's house when law enforcement have been called for a domestic violence call. We provide advocacy on site. These fiords from the City of Paris would be used wisely for part of a salary for the Advocate, proeram supplies (printed materials, files etc) and mileage Q, 40/mile to travel to Mt. Pleasant to transportclients to shelter, and bring them back to Paris for court appearances and other needed M2009, SAFE-T provided services to approximately 73 clients from Lamar County We estimate that in 2010 that number will increase to over 600!. We currently have two Paris residents in the shelter which can hold 30 people There are six bedrooms with bunk beds in each room. We can add cribs or pallets for children when needed, Last year we added one bedroom to accommodate the number of 0209 referrals from Paris We have full time staff 24/7 I have attached pictures of our shelter and offices since travel to visit these in Mt. Pleasant might be a hardship for some City Council Members. The City of Paris citizens have been very supportive of helping victims of domestic violence and sexual assault. We are fortunate to be able to work with such dedicated people Any financial assistance that the City of Paris can provide to SAFE-T will be reinvested in this community by. providing support services to victims of abuse with the goat of keeping victims safe while reducing the trauma of abuse. City of Paris Revised 6/10108 0210 Shelter Agencies for Families in East Texas, Inc. Statement of Revenues and Expenditures From 04/1/2010 Through 04/3012010 Current Period Actual Current Year Actual Current Period Budget - Current Period Budget 04/01110.04/30/10 09101109 - 04130110 Original Variance - Original Revenue Grant Funds 54,208.67 256,701.58 765,848.00 (509,146.42) Thrift Store 25,119.70 183,239.85 258,230.50 (74,990.65) Interest Income 138.18 1,072.87 2,0D0.00 (927.13) Donations 254.67 77,927.45 30,000.00 47,927.45 79,583.04 517,868.88 1,056,078.50 (537,136.75) Expenses salaries 45,679.76 377,354.34 598,696.00 221,341.66 Fringe 7,632.81 46,318.42 80,672.04 34,353.62 Tbrift Store Supplies 360.44 3,037.06 3,000.00 (37.06) Merchant Pees 305.49 2,185.90 3,500.00 1,314.10 State Sales Tax 2,138.37 16,477.41 29,500.00 13,022.59 Travel 111.89 4,096.03 8,000.00 3,903.97 Utility Assistance 3,187.54 13,845.82 40,875.00 27,029.18 Registration Fees - Training 0.00 1,062.00 500.00 (562.00) Utility Deposits 0.00 1,213.00 7,625.00 6,412.00 Housing Rent 8,920.00 , 50,952.01 68,000.DO 17,047.99 Housing Deposit 1,025.00 16,132.39 19,650.00 2,917.61 Client Fund 44.65 1,707.08 1,500.00 (207.08) Shelter Food 12222 2,016.17 5,5DO.DO 3,483.83 Shelter Supplies 113.94 2,960.16 2,250.00 (7)0.16) Office Supplies - Consumable 875.46 6,843.92 8,250.00 1;406.08 OfliceFurniture 0.00 590.53 845.50 254.97 postage Expense 56.00 408.96 400.00 (8.96) Printing Expense 0.00 1,634.90 1,500.00 (134.90) Advertising Expense 0.00 236.21 400.00 163.79 Board Training 0.00 14.40 20.00 5.60 ComputerTechlRepair 0.00 412.50 750.00 337.50 Copy Machine Lease 1,015.55 4,759.30 7,14640 2,387.30 Equipment 1,185.00 1,185.00 1,500.00 315.00 Computer Software 0.00 755.00 1,000.00 245.00 Building Rental 1,100.00 13,600.00 23,500.00 9,900.00 Vehicle Repair & Maintenance 0.00 521.81 750.00 228.19 Auto Fuel 521.73 1,757.99 500.00 (1157.99) Moving Costs 0.00 200.00 1,500.00 1,300.00 Motel Vouchers 0.00 162.05 1,050.00 887.95 Internet Service 15226 1,852.33 4,000.00 2,147.67 Yard Mowing Expense 0.00 220.00 2,000.00 1,780.00 Utility Expense 2,53423 23,176.56 38,720.00 15,543A4 Phone Listings 0.00 2,895.00 3,250.00 355.00 Publications 105.00 997.47 600.00 (397.47) Phone Service 1,093.45 6,839.62 9,000.00 2,160,38 Cable TV Expenditures (36.92) 793.21 2,000.00 11206.79 Copy Maintenance 338.05 3,262.93 3,500.00 237.07 Repairs&Maintenance 455.00 28,181.18 26,5DO.00 (1,681.18) Chamber Dues 36.00 171.00 300.00 129.00 Fundraising 342.07 1,069.67 1,200.00 130.33 Program Support 0.00 208.13 150.00 (58.13) Miscellaneous 1,666.64 3,265.67 1,000.00 (2,265.67) Note Payable American Nat'l 2,667.58 20,511.16 26,184.65 5,673.49 Interest Expense 900.20 8,031.08 16,628.71 8,597.63 Bank Charges 9.74 34.74 100.00 65.26 Volunteer Awards 0.00 53.82 65.00 11.18 Dues and Subscriptions 0,00 2,466.00 2,500.00 34.00 Total Expenses 84,659.15 677,069.93 1,056,078.50 379,008.57 Excess Revenues Over(Under) Expenditures (5,076.11) (159-101 .(15) 0_00 (154,128.18) Date: papa t Paris Outreach Office Proposed Budget 2010-2011 Shelter Agencies For Families in East Texas Expenses: Staff expe FTE salary and benefits $ 62,000.00 Phone service $ 824.00 Water, sewer,trash $ 440.00 Electric/gas $ 2,400.00 Rent $ 800.00 Project Supplies $ 1,400.00 Copier maintenance $ 1,200.00 Furnishings $ 400.00 Insurance $ 1,680.00 Office supplies $ 1,568.00 Printing $ 500.00 Mileage to trasfer a client to shelter at .40 cents/mile $ 1,456.00 Cost of sheltering a client at $30/day x 1,240 shelter days $ 37,200.00 HPRP Rent and utilities for 25 families* $ 48,750.00 Motel costs @ $60/night x 5 nights $ 300.00 Total Project Budget S 160.918.00 Income: Grant funds $ 111,112.00 Grant funds from HHSC shelter days 16.75 x 1,240 days $ 20,770.00 SAFE-T funds: $ 3,986.00 United Way of Lamar County $ 9,065.00 Paris Thrift Store: Profit $ 5,000.00 Paris Community Donations $ 985.00 City of Paris: $ 10,000.00 Total $ 160,918.00 * Homeless Prevention and Rapid Re-entry Program (Housing and Urban Development) 0212