2010-105 RES PROFESSIONAL SERVICES AGREEMENT - EAST TEXAS COUNCIL ON ALCOHOL AND DRUG ABUSE (ETCADA)RESOLUTIOIV NO. 2010-106
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT WITH CASA FOR KIDS TO PERFORM CERTAIN SPECIALIZED
SERVICES TO THE CITY OF PARIS AND ITS CITIZENS; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, CASA for Kids, hereinafter referred to as Service Organization, possesses
certain specialized expertise, personnel, equipment, and training necessary to provide
certain community based specialized services unique to said organization and unavailable
from any other readily available source; and,
WHEREAS, the City of Paris, hereinafter referred to as City, desires to enter into a
Professional Services Agreement with the Service Organization to provide such partial
funding to the Service Organization; and,
WHEREAS, the Service Organization will provide certain specialized services to the
community that will benefit the City by: 1) providing specialized services to the community
for which the City has limited or no expertise; 2) providing specialized services in a more
efficient manner and at a lower cost; 3) providing specialized services under a recognized
name and as a recognized source in the community for specialized expertise in the area of
said specialized services; and,
WHEREAS, the City Council finds and determines that contracting with said Service
Organization will benefit the general health, safety, and welfare of the citizens of the City of
Paris in furtherance of a public purpose;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby
in all things approved.
Section 2. That the city manager is hereby authorized to execute and the City
Clerk to attest to a Professional Services Agreement, by and between the City of Paris and
CASA for Kids for the performance of certain specialized services as set out in said
Agreement, a copy of which is attached hereto and incorporated herein as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of
passage.
PASSED AND APPROVED this 25th day of Oc er, 2010.
ATTEST:
,
nice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McII r C Attorney
Biard, Mayor
PROFESSIONAL SERVICES AGREEMENT
BY AND BETWEEN THE CITY OF PARIS
AND COURT APPOINTED SPECIAL ADVOCATES (CASA)
STATE OF TEXAS §
§
COUNTY OF LAMAR §
This Professional Services Agreement, hereinafter referred to as the "Agreement," entered
into by and between the City of Paris, a home-rule municipality with its offices located at 125 First
Street S.E., in the City of Paris, Lamar County, Texas, hereinafter referred to as "CITY" and Court
Appointed Special Advocates whose offices are located at 2021 Loop 286 N.W., in the City of
Paris, Lamar County, Texas, hereinafter referred to as "SERVICE ORGANIZATION".
WITNESSETH
WHEREAS, SERVICE ORGANIZATION possesses certain specialized expertise,
personnel, equipment, and training necessary to provide certain community-based specialized
services unique to said organization and unavailable from any other readily available source; and,
WHEREAS, CITY desires to enter into a Professional Services Agreement with the
SERVICE ORGANIZATION to provide such specialized services to City of Paris and its citizens;
and,
WHEREAS, the Service Organization will provide certain specialized services as
described herein and as further described in the Service Organization's mission statement to the
community that will benefit the City by: 1) providing specialized services for which the City has
limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower
cost; 3) providing specialized services under a recognized name and as a recognized source in the
community for specialized expertise in the area of said specialized services; and,
WHEREAS, the City Council finds and determines that contracting with said SERVICE
ORGANIZATION will benefit the health, safety, and welfare of the citizens of the City of Paris in
the furtherance of a public purpose;
NOW, THEREFORE, FOR AND IN CONSIDERATION OF THESE PREMISES,
and the mutual consideration as set out herein, CITY and SERVICE ORGANIZATION agree as
follows:
I. Scope of Services
SERVICE ORGANIZATION agrees to provide the following services as set forth in more
detail in the Request for Funding documents attached hereto and incorporated herein as Exhibit A
to CITY and its citizens during the term of this agreement:
Provide trained community volunteers to advocate for abused and neglected children.
EXHIBIT A_
II. Funding
For and in consideration of these services, CITY agrees to provide partial funding to the
SERVICE ORGANIZATION, in the form of a one-time payment, in the amount of $5,000.00 to
be paid to SERVICE ORGANIZATION within 30 days following an initial billing and invoice
from SERVICE ORGANIZATION to CITY for said services. Said invoice shall be in a form and
contain such information as CITY shall require. Upon receipt of the aforesaid one-time payment,
SERVICE ORGANIZATION shall be obligated to provide said services throughout the term of
this Agreement.
III. Reporting
No later than ninety (90) days prior to the termination of this Agreement as provided
herein, SERVICE ORGANIZATION shall provide to CITY the following information in writing:
1. A financial statement, in such detail and containing such information as CITY shall
require;
2. A report of the number of citizens of the City of Paris served and directly benefitted by
the services provided under this Agreement during the previous nine (9) months of
services, or such other similar information as the CITY shall require;
A projected scope of services and cost projection for performance for the same or
similar services on behalf of CITY for an additional one year of service, should CITY
desire to renew this Agreement with SERVICE ORGANIZATION at the end of the
contractual term;
4. Any other information which CITY may reasonably require.
IV. Agreement Term
This Agreement shall begin on October 1, 2010 and end on September 30, 2011.
V. Termination
This Agreement may be terminated by either party hereto at any time upon ten (10) days
written notice of termination to the other party. Such notice may be delivered personally to the
address shown in this agreement or by forwarding said notice to the other party by certified mail,
return receipt requested and shall be effective ten (10) days following receipt thereofby the other
party. If the SERVICE ORGANIZATION terminates the Agreement prior to providing all the
services required herein, the SERVICE ORGANIZATION shall refund that portion of the funding
received ($5,000) on a pro rata basis.
VI. Release/Indemnification
By entering into this Agreement, the SERVICE ORGANIZATION expressly agrees to
defend, indemnify and hold the City of Paris, Texas and its officers, agents and employees
harmless from and against all damages, injuries (including death), claims, property damages
(including loss of use), losses, demands, penalties, suits, judgments and costs, including attorney's
fees and expenses, in any way arising out of, related to, or resulting from the SERVICE
ORGANIZATION's activities or services provided under this Agreement and/or caused by the
negligence, errors, omissions or intentional wrongful acts of the SERVICE ORGANIZATION or
the SERVICE ORGANIZATION's owners, officers, employees or agents.
VII. Independent Contractor.
SERVICE ORGANIZATION shall be considered for all purposes under this Agreement an
independent contractor, and not an employee, agent, or other representative of CITY. Nothing in
this Agreement shall change the SERVICE ORGANIZATION's independent contractor status or
create any kind of joint enterprise between the SERVICE ORGANIZATION and the CITY.
VIII. Miscellaneous
This Agreement may be assigned by SERVICE ORGANIZATION only with the express
written consent of City Manager of the City of Paris, Texas.
SERVICE ORGANIZATION and CITY agree that the services provided under this
Agreement are to be performed in Lamar County, Texas, and venue for any and all legal actions
arising under this Agreement, if any, shall lie exclusively in the State Courts of Lamar County,
Texas and in the Federal Courts for the Eastern District of Texas.
This Agreement, and every provision hereof, shall be considered severable, and the
invalidity or partial invalidity of any section, clause, or provisions of this Agreement shall not
affect the validity of any other portion of this Agreement.
This Agreement shall be interpreted exclusively under the laws and ordinances of the State
of Texas and the City of Paris.
EXECUTED this 25th day of October, 2010.
ATTEST:
CITY OF PARIS, TEXAS
Janice Ellis, City Clerk Kevin Carruth, City Manager
APPROVED AS TO FORM:
W. Kent McIlyar City Attorney
ATTEST:
COURT APPOINTED SPECIAL
AnvoCaTES (Casa)
Sharon Eubanks, Executive Director
REQUEST FOR PUBLIC FUNDING
Non-profit agencies requesting funding from the City of Paris for projects that benefit the citizeh f Parrs "Ecomplete
the following information to be eligible for consideration (you may use additional pages, if ne y please
submit with this form a copy of your agency's most recent financial statement or audit anA~~il~~X get for the
project. Agencies must also make a brief presentation on their project at a city council meeting.
Agency Name:
Agency Mailing Address:
Agency Phone Number:
Contact
Agency Fax Number:
MsContact's Title: ~
te: 'I I q t C)-_
Contact's Mailing Address: ~~a ly\'P
Contact's Phone Number: Contact's Fax Number: ~"c"~J1't-~-`~_~
Contact's Email Address:
CO
Name of Project:
Location/Service Area of Project: L__~_4r" 'd-
Total Project Budget: D ~~C Total Amount Requested from City: $ S,~ fl ao
Number of Beneficiaries: t'S0$Qmary of Project: e CLU-C~-+vo 11L Li ~z
Describe how your project will benefit the City of Paris and its citizens:
~ ov,~ 6ur
~ 0-v~.~' C~ ck N L e
List other sources of funding for this project and the amounts: N Cak Sr lo
Is a detailed project budgyt, including columns and descriptions for allocations of city funding and the agency's
matching funds, attached? N1AYes ❑ No
Is the agency's most recent financial statement or audit attached? ~Yes ❑ No
Have you received funding from the City of Paris in the last five years for this or any other project?xYes ❑ No
If you have received previous funding from the City, list the name of the project, the amount of the City's award,
_ , I _ t , i,
a„d the vear awarded:
City of Paris
ffiIBIT A
We are so excited to join the City of Paris team that
provides specialized expertise, personnel, equipment
and training necessary for the city of Paris to provide
safe and healthy homes to its citizens. We provide
community volunteers to advocate for abused and
neglected children. We have done so for the past nine
years and are very proud of our record of
accomplishment in the courts and with the judges and
officials of Paris, Texas. So far in 2010-11 we have
provided 474 visits for children, 109 children contacted
once a month for 12 months, 147 parenting classes with
an average of 4 persons per session, and 392 persons
attending Nine Month PLUS classes with children and
family members present. This is a total cost of
$27,820.00 to date. Our volunteers, board and staff have
worked these hours and spent this time for the citizens
of Paris and take great pride in presenting this
projection for the year of 2011. The year of 2011 will find
us working to make Paris a better place for children and
families. Our child contacts are about the same at 126,
we hold three parenting classes a week in the city, so
that it is not the problem of transportation that keeps
parents from attending classes, and our Nine Months
PLUS class is one class a week with attendance of eight
to fifteen. This makes us very proud. It means we are
doing our jobs. Fewer people are needing our services,
more people are educated to the needs of young
children and there were no pregnant teens in our Junior
High Schools as of the first day of school 2010-this is
the fifth year! We will not rest until we have worked
ourselves out of a job!
Detailed description of project (including description of need, scope of work, methodology, who benefits, other
project partners, etc.):
City of Paris Revised 7/07/09
NINE MONTHS PLUS
A 26-WEEK
PARENTING/CHILD DEVELOPMENT/LIFE SKILLS PROGRAM
PROGRAM SESSIONS
IPRENATAL
1. BECOMING A PARENT - MY BODY AND MY BABY
- VIDEO - "MIRACLE OF BIRTH"
2. A HEALTHY PREGNANCY
3. WHAT TO EXPECT - LABOR AND DELIVERY
4. A. FEEDING BABY - BREAST FEEDINGBOTTLE -"SKIN TO SKIN"
B. MY BABY IS CRYING - WHAT DO I DO?
I AGES AND STAGES/RED FLAGS
l. INTELLECTUAL DEVELOPMENT
2. LANGUAGE DEVELOPMENT
3. SOCIAL/EMOTIONAL DEVELOPMENT
4. PHYSICAL DEVELOPMENT
PARENTING
1. BEGINNING WITH LOVE - VIDEO -"BEGIN WITHLOVE"
2. KEEPING MY CHILD SAFE
3. KEEPING MY CHILD HEALTHY
4. GUIDING MY CHILD
LIFE SKILLS
1. BUDGETING/KEEPING A CHECKBOOK
2. GROCERY SHOPPING/READING LABELS/USING COUPONS
3. APPLYING FOR HOUSING LOAN/ HABITAT FOR HUMANITY
4. SETTING GOALS
SPECFIC TOPICS
1. COMMUNITY RESOURCES
2. JOB SKILLS
3. LEGAL JAMS/CHILD SUPPORT/GRANDPARENT RIGHTS
4. CONTINUING EDUCATION
5. SELF-ESTEEM/SELF RESPECT
6. INFANT CPR
7. BIRTH CONTROL
STD'S
9. ADOPTION
SPECIAL CELEBRATIONS
1. FALL/WINTER - HOLIDAY POTLUCK AND GIFT EXCHANGE
2. SPRING/SUMMER - POOL PARTY