2010-107 RES PROFESSIONAL SERVICE AGREEMENT - LAMAR COUNTY HUMAN RESOURCESRESOLUTION N0. 2010-107
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING AND AUTHORIZING A PROFESSIONAL SERVICES
AGREEMENT WITH THE LAMAR COUNTY HUMAN RESOURCES COUNCIL
TO PERFORM CERTAIN SPECIALIZED SERVICES TO THE CITY OF PARIS
AND ITS CITIZENS; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
WHEREAS, The Lamar County Human Resources Council, hereinafter referred to as
Service Organization, possesses certain specialized expertise, personnel, equipment, and
training necessary to provide certain community based specialized services unique to said
organization and unavailable from any other readily available source; and,
WHEREAS, the City of Paris, hereinafter referred to as City, desires to enter into a
Professional Services Agreement with the Service Organization to provide partial funding
to the Service Organization; and,
WHEREAS, the Service Organization will provide certain specialized services to the
community that will benefit the City by: 1) providing specialized services to the community
for which the City has limited or no expertise; 2) providing specialized services in a more
efficient manner and at a lower cost; 3) providing specialized services under a recognized
name and as a recognized source in the community for specialized expertise in the area of
said specialized services; and,
WHEREAS, the City Council finds and determines that contracting with said Service
Organization will benefit the general health, safety, and welfare of the citizens of the City of
Paris in furtherance of a public purpose;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby
in all things approved.
Section 2. That the city manager is hereby authorized to execute and the City
Clerk to attest to a Professional Services Agreement, by and between the City of Paris and
The Lamar County Human Resources Council for the performance of certain specialized
services as set out in said Agreement, a copy of which is attached hereto and incorporated
herein as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of
passage.
PASSED AND APPROVED this 25th day of October, 2010.
4iard, Mayor
ATTEST:
')Jce!El=liis, City Clerk
APPROVED AS TO FORM:
G✓ • _
W. Kent McII ar, Ci Attorney
PROFESSIONAL SERVICES AGREEMENT
BY AND BETWEEN THE CITY OF PARIS
AND THE LAMAR COUNTY HUMAN RESOURCES COUNCIL
STATE OF TEXAS §
§
COUNTY OF LAMAR §
This Professional Services Agreement, hereinafter referred to as the "Agreement," entered
into by and between the City of Paris, a home-rule municipality with its offices located at 125 First
Street S.E., in the City of Paris, Lamar County, Texas, hereinafter referred to as "CITY" and the
Lamar County Human Resources Council whose offices are located at 1275 N.W. 19th, P.O. Box
714, in the City of Paris, Lamar County, Texas, hereinafter referred to as "SERVICE
ORGANIZATION".
WITNESSETH
WHEREAS, SERVICE ORGANIZATION possesses certain specialized expertise,
personnel, equipment, and training necessary to provide certain community-based specialized
services unique to said organization and unavailable from any other readily available source; and,
WHEREAS, CITY desires to enter into a Professional Services Agreement with the
SERVICE ORGANIZATION to provide such specialized services to City of Paris and its citizens;
and,
WHEREAS, the Service Organization will provide certain specialized services as
described herein and as further described in the Service Organization's mission statement to the
community that will benefit the City by: 1) providing specialized services for which the City has
limited or no expertise; 2) providing specialized services in a more efficient manner and at a lower
cost; 3) providing specialized services under a recognized name and as a recognized source in the
community for specialized expertise in the area of said specialized services; and,
WHEREAS, the City Council finds and determines that contracting with said SERVICE
ORGANIZATION will benefit the health, safety, and welfare of the citizens of the City of Paris in
furtherance of a public purpose;
NOW, THEREFORE, FOR AND IN CONSIDERATION OF THESE PREMISES,
and the mutual consideration as set out herein, CITY and SERVICE ORGANIZATION agree as
follows:
1. Scope of Services
SERVICE ORGANIZATION agrees to provide the following services as set forth in more
detail in the Request for Funding documents attached hereto and incorporated herein as Exhibit A
to CITY and its citizens during the term of this agreement:
EXHIBiT A
Assistance in dealing with the problems of the elderly of Paris and Lamar County,
Texas, and to prevent said elderly citizens from becoming the victims of abuse,
poverty, sickness, hunger, or other related social conditions.
II. Funding
For and in consideration of these services, CITY agrees to provide partial funding to the
SERVICE ORGANIZATION, in the form of a one-time payment, in the amount of $12,000.00 to
be paid to SERVICE ORGANIZATION within thirty (30) days following an initial billing and
invoice from SERVICE ORGANIZATION to CITY for said services. Said invoice shall be in a
form and contain such information as CITY shall require. Upon receipt of the aforesaid one-time
payment, SERVICE ORGANIZATION shall be obligated to provide said services throughout the
term of this Agreement.
III. Reporting
No later than ninety (90) days prior to the termination of this Agreement as provided
herein, SERVICE ORGANIZATION shall provide to CITY the following information in writing:
1. A financial statement, in such detail and containing such information as CITY shall
require;
2. A report of the number of citizens of the City of Paris served and directly benefitted by
the services provided under this Agreement during the previous nine (9) months of
services, or such other similar information as the CITY shall require;
A projected scope of services and cost projection for performance for the same or
similar services on behalf of CITY for an additional one year of service, should CITY
desire to renew this Agreement with SERVICE ORGANIZATION at the end of the
contractual term;
4. Any other information which CITY may reasonably require.
IV. Agreement Term
This Agreement shall begin on October 1, 2010 and end on September 30, 2011.
V. Termination.
This Agreement may be terminated by either party hereto at any time upon ten (10) days
written notice of termination to the other party. Such notice may be delivered personally to the
address shown in this agreement or by forwarding said notice to the other party by certified mail,
return receipt requested and shall be effective ten (10) days following receipt thereof by the other
party. If the SERVICE ORGANIZATION terminates the Agreement prior to providing all the
services required herein, the SERVICE ORGANIZATION shall refund that portion of the funding
received ($12,000) on a pro rata basis.
VL Release/Indemnification
By entering into this Agreement, the SERVICE ORGANIZATION expressly
agrees to defend, indemnify and hold the City of Paris, Texas and its officers, agents and
employees harmless from and against all damages, injuries (including death), claims, property
damages (including loss of use), losses, demands, penalties, suits, judgments and costs, including
attorney's fees and expenses, in any way arising out of, related to, or resulting from the SERVICE
ORGANIZATION's activities or services provided under this Agreement and/or caused by the
negligence, errors, omissions or intentional wrongful acts of the SERVICE ORGANIZATION or
the SERVICE ORGANIZATION's owners, officers, employees or agents.
VII. Independent Contractor
SERVICE ORGANIZATION shall be considered for all purposes under this Agreement an
independent contractor, and not an employee, agent, or other representative of CITY. Nothing in
this Agreement shall change the SERVICE ORGANIZATION's independent contractor status or
create any kind of joint enterprise between the SERVICE ORGANIZATION and the CITY.
VIII. Miscellaneous
This Agreement may be assigned by SERVICE ORGANIZATION only with the express
written consent of City Manager of the City of Paris, Texas.
SERVICE ORGANIZATION and CITY agree that the services provided under this
Agreement are to be performed in Lamar County, Texas, and venue for any and all legal actions
arising under this Agreement, if any, shall lie exclusively in the State Courts of Lamar County,
Texas and in the Federal Courts for the Eastern District of Texas.
This Agreement, and every provision hereof, shall be considered severable, and the
invalidity or partial invalidity of any section, clause, or provisions of this Agreement shall not
affect the validity of any other portion of this Agreement.
This Agreement shall be interpreted exclusively under the laws and ordinances of the State
of Texas and the City of Paris.
EXECUTED this 25th day of October, 2010.
ATTEST:
Janice Ellis, City Clerk
CITY OF PARIS, TEXAS
Kevin Carruth, City Manager
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
ATTEST: LAMAR COUNTY HUMAN RESOURCES COUNCIL
Tanteta Hilliard, Executive Director
REQUEST FOR PUBLIC FUNDING
Non-profit agencies requesting funding from the City of Paris for projects that benefit the citizens of Paris must complete
the following information to be eligible for consideration (you may use additional pages, if necessary). In addition, please
submit with this form a copy of your agency's most recent financial statement or audit and a detailed budget for the
project. Agencies must also make a brief presentation on their project at a city council meeting.
Agency Name: LLt,rY\Cty( l,0un6 ~ctn &sakxCes Date: In lio
Agency Mailing Address: f • o•--6 Oi LA
Agency Phone Number: q03 Agency Fax Number: (q03)1gy"2L05,9
Contact Person 0. Luf'Q Contact's Title:
Contact's Mailing Address: S4X`r1f, O~S aIWC,
Contact's Phone Number: it Contact's Fax Number: i'
Contact's Email Address: l r. ~l YG eA (D SUc~,Qn 11 nLmo_l I - c-o 1'Y-)
Name of Project• 1M e0..1 S o►Z W h~~ S
Location/Service Area of Project: ~~►5 ax-,J t-aXra f t4)L^4U
Total Project Budget: $ Total Amount Requested from City: $ I2l 040 •00
Number of Beneficiaries: Summary of Project: Se e A4Q 61,Pd n/)
Describe how your project will benefit the City of Paris and its citizens:
See,
List other sources of funding for this project and the amounts:
S e~. ,e
Is a detailed project budget, Zes uding columns and descriptions for allocations of city funding and the agency's
matching funds, attached? ❑ No
Is the agency's most recent financial statement or audit attached? ZYes ❑ No
Have you received funding from the City of Paris in the last five years for this or any other project? Kl~es ❑ No
If you have received previous funding from the City list the name of the project, the amount of the City's award,
and the vear awarded: Se< *'T'cLC` l'e
Revised 7107/09
City of Paris ffiIBIT A
Detailed description of project (including description of need, sfope of work, methodology, who benefits, other
project partners, etc
~ W4c~ve
City of Paris Revised 7/07/09
Lamar County Human Resources
City Funding Request
Summary of Project: Meals on wheels delivers hot nutritious noon time meals to
seniars over 60 years of age and disabled individuals in Paris and Lamar County. Lamar
County Human Resources also has 4 senior centers that serve a noon time meal and
social activities. Two of those centers are located within the city limits of Paris.
Describe how your project will benefit the City of Paris and its citizens: Meals on
Wheels enables seniors and disabled individuals to maintain an independent lifestyle. It
also aids in overall nutritional health. Being able to be healthy independent individuals
allows them to stay in their homes longer and be part of their community.
List other sources of funding for this project and the amounts:
Department of Aged and Disabled Services $ 482,053.81
Area Agency on Aging $ 186,620.53
United Way $ 22,503.78
County of Lamar $ 11,000.00
Please note that these numbers are from year end 9/30/09
Previous City Funding:
2005
$ 0.00
2006
$ 5,000.00
2007
$ 8,000.00
2008
$ 12,000.00
2009
$ 12,000.00
Detailed Description of Project:
Meals on Wheels is serving an average of 505 meals a day. There are 537 homebound
individuals being served in their homes. 83% of those individuals live in the City of
Paris. There is an additional 164 individuals being served through one of the four senior
centers. 70% of those individuals live in the City of Paris. According to the 2000
Census, 20.4% of the population of Paris/Lamar County is over the age of 60. Texas
ranks 4th in regards' to the highest level of Senior Hunger across the Nation.
The Meals on Wheels program also has three case managers that works with participants
in the program to refer and assist them in other areas as needed. We strive to train staff
and volunteers in CPR. With this training and having contact with individuals 5 days a
week, we have the ability to assist with emergency needs. We collaborate with law
enforcement and paramedics when there is a concern regarding the welfare of a
participant.
LAMAR COUNTY HUMAN RESOURCES, INC.
Meals On Wheels, Elderly Transportation, Food Baskets,
Telephone Reassurance, Senior Centers
PO Box 714
Paris, Texas 75461
903-784-2580
903-784-2639 (Fax)
Ichrced@suddenlinkmail.com (E-mail)
July 7, 2010
City Of Paris
Attn: Gene Anderson
P.O. Box 9037
Paris, Texas 75461
Reference: Financial Request
Dear Mr. Anderson,
Lamar County Human Resources Council, Inc. is a 501(c)3 Non-Profit agency that works to meet the
needs of individuals in Paris and Lamar County. LCHRC aides individuals and families in the Paris area
with Food Baskets, Utility Assistance, Fans, Blankets, Heaters, Smoke Detectors, Senior Transportation
and Meals on Wheels. LCHRC through its various programs has served approximately 1,015 individuals
to date.
The Meals on Wheels Program works to meet the nutritional needs of seniors and disabled individuals, to
promote a higher quality of life and independence. The Meals on Wheels program is currently serving
701 individuals with a nutritional noon time meal Monday thru Friday. Approximatly 78% of these
individuals' live in the City of Paris. It costs approximately $1,400.00 a year to feed an individual on this
program. Through the efforts of the Meals on Wheels Program, individuals are able to reside
independently in their own home. Many individuals without this program would be forced to live in an
assisted living program and or a nursing home.
LCHRC has greatly appreciated the prior years support from the CiTy of Paris. LCHRC looks forward to
a continued collaborative working relationship with the City of Paris. LCHRC is requesting $12,000.00
in financial support to assist us in continuing to meet the needs of individuals in our area.
Please find enclosed a copy of our Audit for the year ending September 30, 2009. If there is any
additional information needed for your records, please contact me at (903) 784-2580.
Thank You,
*Ackj
Tanteta Hilliard
United Way of
lamar Counry
COMMI TTED TO HELPING THOSE IN NEED
Proposed Lamar County Human Resources Council, Inc. 2010/2011
CODE
CATEGORY
Actual FY 08/09
Budgeted FY 09110
Proposed FY 10/11
INCOME:
4010
4012
4013
4014
4017
PUBLIC SUPPORT:
FOUNDATIONS/CORP
DONATIONS
UNITED WAY
PURCHASED MEALS
TOTAL:
$
$
$
$
1,500
33,669
22,504
57,673
$
$
$
$
$
20,000
24,000
20,522
64,522
$
$
$
$
$
15,000
24,000
20,522
59,522
4020
4021
SPECIAL FUNDRAISING EVENTS
MISC FUNDRAISING (Mardi Gras)
$
38,265
$
28,000
$
34,000
4022
MISC FUNDRAISING
TOTAL:
$
$
3,300
41,565
$
28,000
$
34,000
4050
PROGRAM INCOME- DONATIONS
1
648
$
660
1
4051
TRANSPORTATION
$
1,267
$
,
960
8
$
,
800
8
4052
MEALS
TOTAL PROGRAM INCOME
$
$
8,736
10,003
$
$
,
10,608
$
,
10,460
4060
PRIVATE CONTRACTS
903
5
$
080
6
4065
CHAMY INVESTMENTS (Paris Ret.Vill)
$
5,690
$
,
903
5
$
,
080
6
TOTAL:
$
5,690
$
,
,
4070
GRANTS
000
11
$
000
11
4071
LAMAR COUNTY
$
11,000
$
,
506
68
$
,
506
68
4073
III C 1 LAMAR
$
64,677
$
,
528
116
$
,
528
116
4074
4075
III C 2 LAMAR
Title XIX LAMAR - CBA
$
$
123,676
-
$
$
,
307,357
564
206
$
$
,
256,280
600
237
4075
Titie XX LAMAR - CCAD
$
482,054
$
,
514
24
$
,
000
21
4079
III B TRANSPORTATION LAMAR
$
20,745
$
,
000
12
$
,
000
12
4086
CITY OF PARIS
$
12,000
$
,
,
4094
TEXAS FEEDING TEXANS
$
17,370
469
746
$
914
722
TOTAL:
$
731,521
$
,
,
4090
InvestmenUlnterest Income
$
1,717
$
2,500
$
1,500
5000
HOUSING INCOME
020
19
$
020
19
5001
PARK GARDENS
$
19,152
$
,
800
4
$
,
200
5
5010
RENTALS
$
4,626
$
,
820
23
$
,
220
24
TOTAL:
$
23,778
$
,
,
GRAND':TOTAL INCOME:
$
871,947
' $
881,823
' $
858,696
Page 1 of 3
Proposed Lamar County Human Resources Council, Inc. 2010/2011
CODE
CATEGORY
Actual FY 08109
Budgeted FY 09/10
Proposed FY 10111
6000
PAYROLL COSTS
6012
TAXES PAYROLL@ 7.65%
$
22,983
$
26,423
$
28,775
6013
UNEMPLOYMENT @ 1.6%
$
3,055
$
5,527
$
15,121
6014
WORKERS COMPENSATION
$
7,156
$
6,100
$
7,000
Clerical @.59%
$
-
Kitchen @ 3.3%
$
-
TOTAL P&T:
$
33,195
$
38,050
$
50,896
EXPENSES:
6100
SALARIES:
TOTAL EXEMPT AND NONEXEMPT:
$
306,205
$
345,407
$
376,277
6200
PROFESSIONAL FEES
6204
AUDIT & 990
$
15,387
$
16,500
$
19,000
6206
OTHER PROFESSIONAL SERVICES
$
1,350
$
800
$
3,500
TOTAL PROFESSIONAL FEES:
$
16,737
$
17,300
$
22,500
6300
SUPPLIES
6301
RAW FOOD
$
208,412
$
232,500
$
201,240
6302
MEAL RELATED SUPPLIES
$
29,914
$
45,000
$
40,000
6303
KITCHEN SUPPLIES
$
4,153
$
4,500
$
5,000
6304
OFFICE SUPPLIES
$
5,827
$
4,000
$
4,000
6305
CLEANING SUPPLIES
$
2,779
$
3,000
$
3,000
6306
HEALTH /MEDS/FIRST AIDE
$
541
$
500
$
500
6307
MAINTENANCE
$
57
$
1,000
$
500
6308
TOKENS OF APPRECIATION
$
694
$
1,000
$
1,000
6325
SMALL EQUIPMENT
$
1,770
$
800
$
800
TOTAL SUPPLIES:
$
254,147
$
292,300
$
256,040
6400
COMMUNICATIONS
6401
BASE SERVICE
$
4,178
$
4,000
$
4,000
6403
LONG DISTANCE
$
183
$
450
$
250
6404
INTERNET SERVICE
$
854
$
960
$
960
6406
RADIO COMMUNICATIONS
$
3,056
$
2,000
$
1,800
TOTAL TELEPHONE
$
8,271
$
7,410
$
7,010
6500
POSTAGE
$
1,155
$
1,500
$
1,250
6600
OCCUPANCY
6603
ELECTRICITY
$
25,333
$
26,000
$
18,000
6604
GAS
$
3,182
$
4,000
$
6,000
6605
WATER
$
3,103
$
3,000
$
3,000
6606
SECURITY
$
-
$
200
$
1,600
6607
TRASH PICKUP
$
2,136
$
2,800
$
2,800
6608
PEST CONTROL
$
1,098
$
1,300
$
1,300
6609
PROPERTY MAINTENANCE
$
2,885
$
5,000
$
5,000
TOTAL OCCUPANCY:
$
37,736
$
42,300
$
37,700
Page 2 of 3
Proposed Lamar County Human Resources Council, Inc. 2010/2011
CODE
CATEGORY
Actual FY 08/09
Budgeted FY 09110
Proposed FY 10/11
6700
6702
RENTAUREPAIR/MAINTENANCE
EQUIPMENT
VEHICLE MAINTENANCE
$
11
$
15,000
$
12,500
6902
FUEL
$
66
3
$
16,000
$
16,000
6904
TAGS/LICENSE
$
EE
99
$
700
$
700
6703
E QUIPMENT MAINTENANCE
$
37
$
5,000
$
3,000
6710
Buiiding Repairs/Maintenance
$
52
$
17,000
$
12,000
New/Replace Equipment
TOTAL EQUIP RENTAL:
$
46,365
$
$
20,000
73,700
$
$
-
44,200
6800
PRINTING & DUPLICATIONS
6801
OUTSIDE PRINTING
$
496
$
500
$
500
6802
COPYING
$
771
$
500
$
1,000
6805
6807
FILMNIDEOS
PURCHASE PUBLICATIONS
$
67
$
$
50
200
$
$
50
150
6808
COMPUTER SOFTWARE
$
952
$
750
$
750
TOTAL P& P:
$
2,286
$
2,000
$
2,450
6900
6901
6905
TRAVEL
AUTO ALLOWANCE/Milage
HOTEUMEALS/INCIDENTALS
$
$
4,504
1,555
$
$
6,000
4,000
$
$
6,000
3,000
TRAINING
$
92
$
500
$
300
TOTAL TRAVEL:
$
6,151
$
10,500
$
9,300
7000
7001
CONF/TRAIN
REGISTRATION FEES
$
1,120
$
1,000
$
1,000
7002
OTHER
$
300
$
300
$
-
TOTAL CONF/CONV:
$
1,420
$
1,300
$
1,000
7300
7302
MEMBERSHIP
ORGANIZATIONAL DUES
$
320
$
320
$
320
TOTAL:
$
320
$
320
$
320
7401
AUTO Note Payments
$
21,119
$
13,357
$
13,766
7700
INSURANCE
TOTAL:
$
19,084
$
21,000
$
21,500
7900
7905
MISC. EXPENSES
ADVERTISING
$
333
$
1,000
$
750
7906
SPECIALPROJECTS/EVENTS
$
243
$
1,200
$
750
7907
BANK CHARGES
$
15
$
50
$
50
7910
MISC. EXPENSES
$
1,369
7915
FUNDRAISING (Mardi Gras)
$
12,437
$
13,000
$
13,000
TOTAL:
$
14,398
$
15,250
$
14,550
' 'GRAND TOTAL EXPENSES.
$ !
768,590
. $ .
~881,694
.
. :858,759
GRAND TOTAL INCOME:
$
871,947
$
881,823
$
858,696
;NET INGOME:
103 358
$
` 128
Page 3 of 3