05-Approval of Official Record of CouncilCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
11 /02/2010
Council Date:
11 /08/2010
Originating Department:
City Clerk
Presented By:
Janice Ellis
Agenda Item No.:
5.
RECOMMENDED MOTION:
Motion to approve as presented.
POLICY ISSUE(S):
Approval of Official Record of Council.
BACKGROUND:
Council Minutes from the meeting of October 25, 2010.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
The attached minutes from the meeting
ACTION:
BUDGET INFO:
❑ Financial Report ~ Minute Order
Expense
$
❑ Department Report ❑ Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
-
y'I'D Actual
$
I Public Hearing ❑ Other
F
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
Z Administration E City Clerk ❑ Community Development ❑ EMS/IT
❑ Municipal Court ❑ Legal ❑ Libtary ❑ Police ❑ Eng./Public Works
❑ Finance ❑ Fire
❑ Utilities
City of Paris I Revised 2/04/08
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MINUTES OF THE CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
October 25, 2010
The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday,
October 25, 2010, at the City Council Chamber, 107 E. Kaufman, Paris, Texas.
Present: Mayor: Will Biard
Council Members: Jason Rogers; Joe McCarthy; John Wright; Stephen
Brown; Edwin Pickle; and Rhonda Rogers
City Staff: Kevin Carruth, City Manager; Kent McIlyar, City
Attorney; Janice Ellis, City Clerk; Bob Hundley,
Police Chief; Ronnie Grooms, Fire Chief; Gene
Anderson, Finance Director; Steve McFadden,
Interim Public Works Director; Shawn Napier, City
Engineer; Kent Klinkerman, EMS Director; Doug
Harris, Utilities Director; and Priscilla McAnally,
Library Director
Openiniz Agenda
1. Call meeting to order.
Mayor Biard called the meeting to order at 5:35 p.m.
2. Invocation.
Doug Holt gave the invocation.
3. Pledge of Allegiance.
Council Member McCarthy led the pledge.
4. Citizens' forum.
Michael Leddy, 4120 Alpine Drive - he spoke in support of retaining Kevin Carruth as
City Manager.
Mary Campbell, 2552 Clark Lane - she spoke in support of retaining Kevin Carruth as
City Manager.
Chip Melton, general manager for Pitcock Wrecker - he said he had several questions
about the wrecker ordinance. Mayor Biard told Mr. Melton that Council could not respond, but
asked that he get his questions to the City Clerk and she would forward them to City Council.
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October 25, 2010
Page 2
Linda Crittenden, 615 NE 34Ih Street - she spoke in support of retaining Kevin Carruth
as City Manager.
Dr. Geoffrey Grubb, 295 Johnson Woods Drive - he spoke in support of retaining Kevin
Carruth as City Manager.
A.D. Thompson, 3920 Alpine - he spoke in support of retaining Kevin Carruth as City
Manager.
Mayor Biard said that he had received multiple requests to move item 33 forward on the
Agenda. A Motion to move item 33 forward was made by Council Member Brown and
seconded by Council Member Rhonda Rogers. Motion carried, 7 ayes - 0 nays.
33. Deliberate and possibly act on acceptance of a clock from Louise Hagood.
Louise Hagood told City Council that she and her family would like to donate a clock to
the citizens of Paris, in honor of her late husband Thomas Hagood. Mrs. Hagood said that the
clock would be installed at the southeast corner of the downtown plaza. She said she was going
to use a company in Texas to construct the clock; that the clock and installation would cost
approximately $25,000; and would be paid for by the Hagood family. Mrs. Hagood said the only
reoccurring cost would be electricity for the clock and a yearly maintenance agreement with the
clock company. Council Member McCarthy expressed his appreciation to Mrs. Hagood.
A Motion to accept the gift was made by Council Member Rhonda Rogers and seconded
by Council Member Brown. Motion carried, 7 ayes - 0 nays.
A Motion to bring items 34 and 35 forward was made by Council Member McCarthy and
seconded by Council Member Rhonda Rogers. Motion carried, 7 ayes - 0 nays.
34. Convene into Executive Session:
(a) Pursuant to Section 551.071 of the Texas Government Code, Consultation with
Attorney, to receive legal advice from the City Attorney about pending or
contemplated litigation and/or on matters in which the duty of an attorney to his client
under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas,
clearly conflict with this chapter.
(b) Pursuant to Section 551.074 of the Texas Government Code to deliberate the
appointment, employment, evaluation, reassignment, duties, discipline, or dismissal
of a public officer or employee as follows: Evaluation and discussion of the
retention, suspension, or termination of the City Manager.
Mayor Biard convened City Council into executive session at 5:57 p.m.
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35. Reconvene into open session to possibly deliberate and/or act on those matters discussed
in Executive Session.
Mayor Biard reconvened City Council into open session at 7:25 p.m.
A Motion to direct staff to conduct a public hearing on the use of Civic Center lands by
Paris Junior College was made by Mayor Biard and seconded by Council Member Rhonda
Rogers. Motion carried, 7 ayes - 0 nays.
A Motion to authorize the City Attorney to prepare a Resolution to suspend the City
Manager for failure to comply with contractual obligations, deficient performance, and failure to
comply with the established policies and procedures was made by Mayor Biard and seconded by
Council Member Brown. Motion carried, 4 ayes - 3 nays, with Council Members Joe McCarthy,
Jason Rogers and Rhonda Rogers casting the dissenting votes.
Consent Agenda
Mayor Biard inquired of Council Members if they wished to pull any items from the
Consent Agenda for discussion. Council Member Rhonda Rogers asked that Council discuss
items 9 and 18, while Council Member Pickle requested a discussion on item 8.
A Motion to approve the Consent Agenda was made by Council Member Pickle and
seconded by Council Member Rhonda Rogers. The Council voted seven (7) for and none (0)
opposed to approve and adopt Consent Agenda Items 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17,
and 18.
5. Deliberate and act on the approval of minutes from the meeting on October 11, 2010.
6. Receive and deliberate on reports and/or minutes from the following boards,
commissions, and committees:
a. Airport Advisory Board minutes (7-15-10; 8-19-10)
b. Paris Economic Development Corporation (9-14-10)
c. Historic Preservation Commission (9-8-10; 9-27-10; 10-1-10)
7. Deliberate on September monthly financial report.
8. Deliberate on drainage ditch maintenance report.
9. Deliberate and act on appointment of a Council Member representative for I-30 Corridor
Transportation issues.
It was a consensus of the City Council that Mayor Biard represent the City regarding the
I-30 Corridor Transportation issues.
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10. Deliberate and act on RESOLUTION NO. 2010-101: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A
PROFESSIONAL SERVICES AGREEMENT WITH THE GREATER PARIS
DEVELOPMENT FOUNDATION TO PERFORM CERTAIN SPECIALIZED
SERVICES TO THE CITY OF PARIS AND ITS CITIZENS; MAKiNG OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING
AN EFFECTIVE DATE.
11. Deliberate and act on RESOLUTION NO. 2010-102: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROViNG AND AUTHORIZING A
PROFESSIONAL SERVICES AGREEMENT WITH THE AMERICAN RED CROSS
TO PERFORM CERTAIN SPECIALIZED SERVICES TO THE CITY OF PARIS AND
ITS CITIZENS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO
THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
12. Deliberate and act on RESOLUTION N0. 2010-103: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A
PROFESSIONAL SERVICES AGREEMENT WITH THE LAMAR COUNTY
HISTORICAL SOCIETY MUSEUM TO PERFORM CERTAIN SPECIALIZED
SERVICES TO THE CITY OF PARIS AND ITS CITIZENS; MAKING OTHER
FiNDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING
AN EFFECTIVE DATE.
13. Deliberate and act on RESOLUTION NO. 2010-104: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZiNG A
PROFESSIONAL SERVICES AGREEMENT WITH THE CHILDREN'S ADVOCACY
CENTER TO PERFORM CERTAIN SPECIALIZED SERVICES TO THE CITY OF
PARIS AND ITS CITIZENS; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
14. Deliberate and act on RESOLUTION NO. 2010-105: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A
PROFESSIONAL SERVICES AGREEMENT WITH THE EAST TEXAS COUNCIL
ON ALCOHOL AND DRUGS TO PERFORM CERTAIN SPECIALIZED SERVICES
TO THE CITY OF PARIS AND ITS CITIZENS; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE
DATE.
15. Deliberate and act on RESOLUTION NO. 2010-106: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A
PROFESSIONAL SERVICES AGREEMENT WITH THE CASA FOR KIDS TO
PERFORM CERTAIN SPECIALIZED SERVICES TO THE CITY OF PARIS AND ITS
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CITIZENS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE
SUBJECT; AND DECLARING AN EFFECTIVE DATE.
16. Deliberate and act on RESOLUTION NO. 2010-107: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A
PROFESSIONAL SERVICES AGREEMENT WITH THE LAMAR COUNTY
HUMAN RESOURCES COUNCIL TO PERFORM CERTAIN SPECIALIZED
SERVICES TO THE CITY OF PARIS AND ITS CITIZENS; MAKiNG OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING
AN EFFECTIVE DATE.
17. Deliberate and act on RESOLUTION NO. 2010-108: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A
PROFESSIONAL SERVICES AGREEMENT WITH THE SHELTER AGENCIES FOR
FAMILIES IN EAST TEXAS, INC. TO PERFORM CERTAIN SPECIALIZED
SERVICES TO THE CITY OF PARIS AND ITS CITIZENS; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING
AN EFFECTIVE DATE.
18. Deliberate and act on RESOLUTION NO. 2010-109: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A
PROFESSIONAL SERVICES AGREEMENT WITH MODELS OF THE MAKER TO
PERFORM CERTAIN SPECIALIZED SERVICES TO THE CITY OF PARIS AND ITS
CITIZENS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE
SUBJECT; AND DECLARING AN EFFECTIVE DATE.
This item was approved subject to changes being made to the Agreement to reflect that
funds spent will be for capital items and that prior to the Agency receiving any funds from the
City, that they must first produce receipts far those items.
Reaular Agenda
19. Public hearing, deliberate, first reading, and possibly act on ORDINANCE NO. 2010-
041: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS
APPROVING AND ADOPTING REVISIONS TO THE FUTURE LAND USE PLAN
MAP FOR THE CITY OF PARIS AS SET FORTH HEREIN; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A
REPEALER CLAUSE, A SEVERABILITY CLAUSE, A PENALTY CLAUSE AND
PROVIDING AN EFFECTIVE DATE.
Mayor Biard opened the public hearing and asked anyone wishing to speak in support of
this item, to please come forward. No one spoke. Mayor Biard asked for anyone wishing to
speak in opposition to this item, to please come forward. With no one speaking, Mayor Biard
closed the public hearing.
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A Motion to invoke the super majority rule was made by Council Member Brown and
seconded by Council Member Pickle. Motion carried, 7 ayes - 0 nays.
A Motion to approve this item was made by Council Member Rhonda Rogers and
seconded by Council Member Brown. Motion carried, 7 ayes - 0 nays.
20. Public hearing, deliberate, first reading, and possibly act on ORDINANCE NO. 2010-
042: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS,
AS HERETOFORE AMENDED, SO AS TO REZONE PART OF LOT 14, CITY
BLOCK 306-C, LOCATED AT 4220 NORTH MAIN STREET, CITY OF PARIS,
LAMAR COUNTY, TEXAS, FROM AN AGRICULTURAL DISTRICT (AG) TO A
LIGHT iNDUSTRIAL DISTRICT (LI) DIRECTING A CHANGE ACCORDINGLY IN
THE OFFICIAL ZONING MAP OF THE CITY; PROVIDING A REPEALER
CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY
CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
Mayor Biard opened the public hearing and asked anyone wishing to speak in support of
this item, to please come forward. No one spoke. Mayor Biard asked for anyone wishing to
speak in opposition to this item, to please come forward. With no one speaking, Mayor Biard
closed the public hearing.
A Motion to invoke the super majority rule was made by Council Member Brown and
seconded by Council Member Pickle. Motion carried, 7 ayes - 0 nays.
A Motion to approve this item was made by Council Member Pickle and seconded by
Council Member Brown. Motion carried, 7 ayes - 0 nays.
21. Deliberate on Paris Economic Development Corporation's 2010-11 Plan of
Work/Quarterly Report.
PEDC Director Steve Gilbert presented the Paris Economic Development Corporation's
2010-11 Plan of Work/Quarterly Report to City Council. Mr. Gilbert said that PEDC was
planning a retreat for November 16th and invited City Council to attend. He said that the retreat
would be held at the Paris Golf & Country Club beginning at 9:00 a.m. and ending at 4:00 p.m.
22. First reading and deliberate on an ORDINANCE OF THE CITY COLTNCIL OF THE
CITY PARIS, TEXAS, GRANTING TO STEVE B. RANEY AND WENDY L.
RANEY, DBA YELLOW CAB COMPANY, AN EXTENSION OF AN EXISTING
FRANCHISE TO USE THE PUBLIC STREETS, ALLEYS, AND HIGHWAYS OF
THE CITY OF PARIS FOR THE PURPOSE OF TRANSPORTING PASSENGERS
FOR HIRE IN MOTOR VEHICLES FOR A PERIOD OF ONE (1) YEAR,
BEGINNING JANUARY 1, 2011 AND ENDING DECEMBER 31, 2011, UPON THE
TERMS AND CONDITIONS HEREINAFTER PRESCRIBED; PROVIDING FOR THE
REGULATION OF SAID BUSINESS; PROVIDING FOR THE PAYMENT OF A
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FRANCHISE FEE FOR SUCH PRIVILEGE AND USE OF SUCH STREETS,
ALLEYS, AND HIGHWAYS; PROVIDING FOR THE TERMINATION OF SUCH
GRANT UPON SPECIFICED CONDITIONS; PROVIDING FOR MINIMUM
LIABILITY INSURANCE REQUIREMENTS FOR GR,ANTEE; PROVIDiNG FOR
THE SUPERVISION OF SAID BUSINESS AND INSPECTION OF ITS VEHICULAR
EQUIPMENT BY THE OFFICIALS OF THE CITY OF PARIS; AND PROVIDING AN
EFFECTIVE DATE.
A Motion to combine the first reading of items 22, 23 and 24 was made by
Council Member McCarthy and seconded by Council Member Brown. Motion carried, 7
ayes - 0 nays.
23. First reading and deliberate on an ORDINANCE OF THE CITY COLTNCIL OF THE
CITY PARIS, TEXAS, GRANTING TO STEVE B. RANEY AND WENDY L.
RANEY, DBA CITY CAB COMPANY, AN EXTENSION OF AN EXISTING
FRANCHISE TO USE THE PUBLIC STREETS, ALLEYS, AND HIGHWAYS OF
THE CITY OF PARIS FOR THE PURPOSE OF TRANSPORTING PASSENGERS
FOR HIRE IN MOTOR VEHICLES FOR A PERIOD OF ONE (1) YEAR,
BEGINNING JANUARY 1, 2011 AND ENDING DECEMBER 31, 2011, UPON THE
TERMS AND CONDITIONS HEREINAFTER PRESCRIBED; PROVIDING FOR THE
REGULATION OF SAID BUSINESS; PROVIDING FOR THE PAYMENT OF A
FRANCHISE FEE FOR SUCH PRNILEGE AND USE OF SUCH STREETS,
ALLEYS, AND HIGHWAYS; PROVIDING FOR THE TERMINATION OF SUCH
GRANT UPON SPECIFICED CONDITIONS; PROVIDING FOR MINIMUM
LIABILITY INSURANCE REQUIREMENTS FOR GRANTEE; PROVIDING FOR
THE SUPERVISION OF SAID BUSINESS AND 1NSPECTION OF ITS VEHICULAR
EQUIPMENT BY THE OFFICIALS OF THE CITY OF PARIS; AND PROVIDING AN
EFFECTIVE DATE.
24. First reading and deliberate on an ORDINANCE OF THE CITY COLTNCIL OF THE
CITY PARIS, TEXAS, GRANTING TO DAVID THOMPSON D/B/A LONE STAR
CAB COMPANY, AN EXTENSION OF AN EXISTING FRANCHISE TO USE THE
PUBLIC STREETS, ALLEYS, AND HIGHWAYS OF THE CITY OF PARIS FOR
THE PURPOSE OF TRANSPORTING PASSENGERS FOR HIRE 1N MOTOR
VEHICLES FOR A PERIOD OF ONE (1) YEAR, BEGINNING JANUARY 1, 2011
AND ENDING DECEMBER 31, 2011, UPON THE TERMS AND CONDITIONS
HEREINAFTER PRESCRIBED; PROVIDING FOR THE REGULATION OF SAID
BUSINESS; PROVIDING FOR THE PAYMENT OF A FRANCHISE FEE FOR SUCH
PRIVILEGE AND USE OF SUCH STREETS, ALLEYS, AND HIGHWAYS;
PROVIDING FOR THE TERMINATION OF SUCH GRANT UPON SPECIFICED
CONDITIONS; PROVIDING FOR MINIMUM LIABILITY INSURANCE
REQUIREMENTS FOR GRANTEE; PROVIDING FOR THE SUPERVISION OF
SAID BUSINESS AND INSPECTION OF ITS VEHICULAR EQUIPMENT BY THE
OFFICIALS OF THE CITY OF PARIS; AND PROVIDING AN EFFECTIVE DATE.
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25. First reading, deliberate and possibly act on an ORDINANCE OF THE CITY COLJNCIL
OF THE CITY OF PARIS, TEXAS, ENACTING A NEW ARTICLE IV, FIRE AND
RESCUE SERVICE FEES TO CHAPTER 12 OF THE CODE OF ORDINANCES OF
THE CITY OF PARIS, TEXAS; PROVIDING FOR THE COLLECTION OF FEES
AND COSTS FOR SERVICES RENDERED AT VEHICLE FIRES, VEHICLE
ACCIDENTS, HAZARDOUS WASTE SPILLS AND RESCUE 1NCIDENTS;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS
CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
It was a consensus of City Council to schedule this item for a second reading on the
November 8th Agenda.
26. Deliberate and possibly act on A RESOLUTION OF THE CITY COLTNCIL OF THE
CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING THE EXECUTION
OF AN AGREEMENT BETWEEN THE CITY OF PARIS FIRE DEPARTMENT AND
REVENUE RESCUE, INC. FOR THE COLLECTION OF FEES AND COSTS FOR
SERVICES RENDERED AT VEHICLE FIRES, VEHICLE ACCIDENTS,
HAZARDOUS WASTE SPILLS AND RESCUE INCIDENTS; MAKING OTHER
FINDINGS AND PROVISIONS RELATED THE SUBJECT; AND PROVIDING AN
EFFECTIVE DATE.
It was a consensus of City Council to schedule this item for the November 8th Agenda.
27. First reading, deliberate and possibly act on an ORDINANCE OF THE CITY COLINCIL
OF THE CITY OF PARIS, TEXAS, ADDING A NEW CHAPTER 35, WRECKER,
TOWING, AND STORAGE FACILITIES TO THE CODE OF ORDINANCES OF THE
CITY OF PARIS, REGULATING PROCEDURES AND POLICIES PERTAINING TO
THE OPERATIONS OF WRECKER, TOWING, AND STORAGE FACILITIES IN
THE CITY OF PARIS, TEXAS; MAKING VAROUS FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; MAKING THIS ORDINANCE CUMULATIVE OF
STATE AND FEDERAL LAWS; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A
SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND
PROVIDING AN EFFECTIVE DATE.
It was a consensus of City Council to schedule this item for a second reading and a public
hearing on the November 8I" Agenda.
28. First reading, deliberate and possibly act on ORDINANCE NO. 2010-043: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
EXTENDING THE SCHOOL ZONE ON LOOP 286 SE NEAR ITS INTERSECTION
WITH SOUTH COLLEGIATE DRIVE ESTABLISHING MAXIMUM, REASONABLE
AND PRUDENT RATES OF SPEED ON CERTAIN PORTIONS OF CERTAIN
STREETS AND HIGHWAYS AND PUBLIC PLACES IN THE CITY OF PARIS;
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PROVIDING FOR THE USE OF SCHOOL ZONE FLASHING BEACONS DURING
SCHOOL EVENTS; MAKING OTHER FINDINGS AND PROVISIONS RELATED
TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY
CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
A Motion to invoke the super majority rule was made by Council Member McCarthy and
seconded by Council Member Wright. Motion carried, 7 ayes - 0 nays.
A Motion to approve this item was made by Council Member McCarthy and seconded by
Council Member Wright. Motion carried, 7 ayes - 0 nays.
29. Hear and deliberate on presentation of the Leadership Lamar County Class Project on the
Grand Theater Fagade Restoration.
Leadership Lamar County Class President Todd Cole gave a presentation on the Grand
Theater Fagade Restoration Project. He told City Council that the class had selected the
restoration of the Grand Theater fagade as their class project and that they wanted to restore the
building back to the 1937 renovated look. He also said that the class had broken the project into
two phases, with phase one being the fagade restoration above the canopy and phase two being
the ticket booth renovation below the canopy.
30. Deliberate and possibly act on RESOLUTION NO. 2010-110: A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND
ACCEPTING A PROPOSAL FOR ENVIRONMENTAL ENGINEERING SERVICES
FROM TERRACON CONSULTATNTS, INC. FOR THE GRAND THEATRE
PROJECT; MAKING OTHER FiNDINGS AND PROVISIONS RELATED TO THE
SUBJECT; AND DECLARING AN EFFECTIVE DATE.
Council Member Pickle inquired if the estimated costs had increased from $125,000 to
$150,000 and City Engineer Shawn Napier answered in the affirmative.
A Motion to approve this item was made by Council Member Pickle and seconded by
Council Member Rhonda Rogers. Motion carried, 7 ayes - 0 nays.
31. Deliberate and possibly act on RESOLUTION NO. 2010-111: A RESOLUTION OF
THE CITY COLJNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING THE
CITY MANAGER TO EXECUTE A SUPPLEMENTAL AGREEMENT WITH THE
U.S. GOVERNMENT FOR WATER RIGHTS TO THE PAT MAYSE RESERVOIR;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT;
AND PROVIDING AN EFFECTIVE DATE.
Finance Directar Gene Anderson explained that in January 1965 the City of Paris entered
into a contract with the U. S. Government for the use of 109,600 acre-feet also expressed as 55
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Regutar Council Meeting
October 25, 2010
Page 10
million gallons per day (55 MGD) of water supply storage in Pat Mayse Reservoir for municipal
purposes. Under the terms of the contract, the City would pay the associated construction costs
of its portion of the reservoir plus interest. The City would also pay 23.659% of actual operations
and maintenance expense of the reservoir. The City initially began making principal and interest
payments on an 11 MGD space while interest at 3.137% accrued on the remaining 44 MGD. In
June 1978, the City began making principal and interest payments on the second 11 MGD space.
Interest continued to accrue on the remaining 33 MGD at 3.137%. In February 2005 the City
proposed to prepay the remaining costs under this agreement and the related 1978 supplemental
agreement. The savings under the proposal amounted to $1,750,935.12. The U. S. Congress
approved the prepayment proposal in November 2007 as part of the Water Resources
Development Act (WRDA 2007). At that time the savings to the City had shrunk by $149,484.03
due to principal and interest payments made by the City during the period between proposal and
approval. However, the City also avoided O&M expenses of $169,969.41 during this same
waiting period. Actual payment of the $3,461,432 settlement amount could not be made until a
second supplemental agreement was drawn up by the U.S. Army Corps of Engineers. This
supplemental agreement was received and reviewed by staff in September. By executing this
supplemental agreement, the City of Paris will have paid in full its obligation regarding the water
rights in Pat Mayse Reservoir. The Corps of Engineers has also agreed to refund to the City of
Paris the $149,484.03 in principal and interest payments the City was required to make between
the passage of the WRDA of 2007 and the City's acceptance of the new supplemental agreement.
The City has the funds needed to make its payment held in reserve for this purpose and is
prepared to make payment once the City Council has approved the supplemental agreement. The
City will continue to have to pay its share of actual O&M costs at the lake estimated to be
$70,000 to $100,000 annually.
A Motion to approve this item was made by Council Member Pickle and seconded by
Council Member Rhonda Rogers. Motion carried, 7 ayes - 0 nays.
32. Deliberate and possibly act on A RESOLUTION OF THE CITY COLTNCIL OF THE
CITY OF PARIS, TEXAS, APPROVING THE CONTRACT WITH THE CHAMBER
OF COMMERCE OF LAMAR COUNTY, INC. TO MAINTAIN THE VISITORS &
CONVENTION COUNCIL FOR THE PURPOSE OF MANAGING THE MUNICIPAL
HOTEL OCCUPANCY TAX FUND TO PROMOTE TOURISM AND THE
CONVENTION AND HOTEL 1NDUSTRY IN THE CITY OF PARIS; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
PROVIDING AN EFFECTIVE DATE.
After a brief discussion, Council Member Rhonda Rogers said that she would like to
confer with the Chamber Director prior to voting on this item.
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Regular Council Meeting
October 25, 2010
Page 11
A lulotion to table this item was made by Council Member Rhonda Rogers and seconded
by Council Member Pickle. Motion carried, 7 ayes - 0 nays.
36. Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081.
Everyone was reminded of the Chamber Banc~uet scheduled for Thursday at 6:00 p.m.
and the PEDC joint meeting to be held November 16` from 9:00 a.m. to 4:00 p.m. at the Paris
Golf & Country Club. Mayor Biard publically congratulated the North Lamar High School Band
for advancing to State competition.
37. Adjournment.
There being no further business, a Motion to adjourn was made by Council Member
Jason Rogers and was seconded by Council Member Edwin Pickle. Motion carried, 7 ayes - 0
nays. The meeting was adjourned at 8:08 p.m.
WILL BIARD, MAYOR
JANICE ELLIS, CITY CLERK
12