16-Authorizing funding for the Bywaters Park restorationCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
11/Ol/10
Council Date:
City Council
Edwin Pickle
16.
11/08/10
RECOMMENDED MOTION:
POLICY ISSUE(S):
Maintain infrastructure.
In December 2009, the Leadership Lamar County Class of 2009-10 committed to raise $66,000 for the
restoration of the Bywaters peristyle. At that time, the estimated project cost was $132,000 with the City
matching their commitment from the City's historic preservation fund (generated by retaining 5% of the
hotel occupancy tax). Due primarily to unanticipated foundation problems, the project cost was revised
to $262,100 in April 2010. The Leadership Class succeeded in raising their goal of $66,000. A grant
from the Meadows Foundation was requested to complete the project because of the cost increase but
the request was declined in September 2010.
Council Member Pickle's proposal would authorize the staff to complete this project using funds from
the following sources:
Leadership Lamar County Class of 2009-10 $ 66,000
City's special purpose grants funding $151,000
General Fund reserves $ 45,100
Staff continues to evaluate steps to reduce project expense and also continues to pursue grant resources,
including a$30,000 grant sent in on November 5. The only potential downside to allocating funding for
all of the City's share of the project cost right now is that some grant programs do not allow their grant
funds to supplant other funds already dedicated to a project. Dedicating all of the money right now
would mean the City would lose the opportunity to apply for those funds.
BOARD/COMMISSION RECOMMENDATION:
N/A
EXHIBITS:
Council Member Agenda Item Request
ACTION:
BUDGET INFO:
❑ Financial Report Z Minute Order
Expense
$262,100
❑ Department Report ❑ Resolution
Budgeted Amt.
$262,100
❑ Presentation ❑ Ordinance
y'I'D Actual
$ 0
❑ Public Hearing ❑ Other
FISCAL NOTES:
None
REVIEWED AND APPROVED BY:
Z Administration Z Ciry Clerk Z Communiry Development ❑ EMS/IT Z Finance ❑ Fire
❑ Municipal Court Z Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris
Revised 2/04/08
130
COUNCIL MEMBER AGENDA ITEM REQUEST
Please complete this form if you wish to have an item placed on the agenda for a City Council
meeting. To allow adequate time to prepare packets and to coincide with staff's deadline for
items, the due date for placing an item on the agenda is noon Thursday, 12 days prior to the
regular meetings on the second and fourth Monday of each month (i.e. the Thursday immediately
following a regular Monday meeting). In order for your fellow Council Members to fully
understand your item, have productive discussion, ensure efficient council meetings, and for staff
to be able to assist you as completely as possible, it is important that you describe the item with
as much detail as possible and include any supporting documentation so that it may be included
in the Council's meeting packets. Please return this completed form to the City Manager and
contact the City Clerk at (903) 784-9248 if you have any questions.
Council member making request:
❑ Will Biard
❑ Steve Brown
❑ Jesse Freelen
❑ Jason Rogers
❑ Joe McCarthy
~ Edwin Pickle
❑ Rhonda Rogers
Description of Item: Approval to complete the Bywaters Park Peristyle by funding $196,000 as
follows: $151,000 from the encumbered historic preservation fund, and $45,000 from reserves which
resulted from income exceeding expenses for the fiscal year ending September 30, 2010.
The Leadership Lamar County class of 2009-2010 committed $66,000 for the restoration of the
Peristyle in December of 2009. At that time they were given a project estimate of $132,000, with
the city matching their commitment. In April 2010 the estimated cost had escalated to $262,100.00,
however the class had raised their $66,000. A grant from the Meadows Foundation was requested to
complete the project, unfortunately in September the city was notified the project was not approved.
As a result of the efforts by Leadership Lamar County last year, their commitment to the City of
Paris as evidenced by this year's class adopting the Grand Theater, and the desire by the community
to see the Bywaters Peristyle return to its original form, I am making this request.
Are additional sheets or supporting materials attached? ❑ Yes Z No
I request that this item be placed on the agenda for the:
M City Council meeting on this date: November 8, 2010
❑ Sometime in the next 2 meetings
❑ No specific time in mind - just keep it on a list of pending issues
Signature: Date: October 26, 2010
City of Paris Revised 11/19/08
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