06-Various minutes from meetingsCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
12/08/2010
Council Date:
City Clerk
Janice Ellis
6.
12/13/2010
RECOMMENDED MOTION:
Motion to approve.
POLICY ISSUE(S):
Record of Standing Committee.
BACKGROUND:
Paris Visitors and Convention Council minutes from the meetings of June 15, 2010 and November 19,
2010
Paris Board of Adjustment minutes from the meeting of October 5, 2010
Paris Economic Development Corporation minutes from the meeting of October 19, 2010
Paris Public Library Advisory Board minutes from the meeting of October 20, 2010
Paris Historic Preservation Commission minutes from the meetings of October 25, 2010 and November
10, 2010
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
The attached minutes.
ACTION:
BUDGET INFO:
❑ Financial Report ~ Minute Order
Expense
$
❑ Department Report ❑ Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
y'I'D Actual
$
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
E Administration 0 City Cletk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities
City of Paris Revised 2/04/08
- ~ 10
PARIS VISITORS AND CONVENTION COUNCIL
MINUTES
lune 15th, 2010
V&CC Council Chairman Bobby Walters called the meeting to order.
Members attending the meeting were Bobby Walters, Will Biard, Roy Gwinn, Mike Patterson,
George Kimbrough, Laura Carrington, Derald Bulls, Kevin Carruth, and Mary Lou Coe.
Staff present were Mindy Moree, and Becky Semple.
Bobby Walters reviewed the minutes from the last meeting of April 14`h, 2010.
Derald Bulls made the motion to approve the minutes and George Kimbrough made the
second. The minutes were approved.
May Financials were reviewed, for V&CC and Love Civic Center. Roy Gwinn made the motion
to approve the financials, and Laura Carrington made the second.
The financials for May were approved.
The 2010-2011 budgets for V&CC and Love Civic Center were reviewed.
Derald Bulls made the motion to approve the budget for V&CC and Mike Patterson made the
second.
Mary Lou Coe made a motion to approve the budget for the Love Civic Center, and Roy
Gwinn made the second. Both budgets were approved for 2010-2011.
Funding requests were reviewed for Paris Rodeo and Horse Club for the 2010 Rodeo.
Based on scoring criteria, the funding was suggested for 80% of requested amount, which
would be $2000.00. Bobby Walters made a motion to approve this amount, and George
Kimbrough made the second.
Breakfast Optimist for Dixie Boys State Baseball Tournament for 13 & 14 year olds requested
funding, and based on their scoring criteria, funding was suggested for 83% for requested
amount, which would be $2075.00. Mike Patterson made the motion to approve this
amount, and Mary Lou Coe made the second.
Other business was discussed that salaries would stay the same unless city employees
received an increase in salaries.
Meeting was adjourned.
Respectfully submitted,
Becky Semple
11
PARIS VISITORS AND CONVENTION COUNCIL
Minutes
Friday, November 19th, 2010
Chairman Bobby Walters called the meeting to order.
Members present were Bobby Walters, George Kimbrough, Rhonda Rogers,
Tim Masters, Mike Patterson, Derald Bulls, Gail Dority, Roy Gwinn, Mindy
Moree and Becky Semple.
Bobby Walters welcomed Rhonda Rogers, City Council appointee, and Houston
Scott, Student Ex-Officio member to the Board.
Bobby Walters also welcomed guests Paul Gray of Archers for Christ, and Connie
Beard from The Paris News to the meeting.
The minutes from June 15th 2010 were reviewed and approved on a motion
made by Tim Masters and seconded by Derald Bulls.
Mindy Moree presented the October 2010 Financials for V&CC and Love Civic
Center. The financials were approved on motion made by Gail Dority and
seconded by George Kimbrough.
In New Business, nominations were made for the election of officers for 2010-
2011. George Kimbrough made the motion to re-elect Bobby Walters as
Chairman for 2010-2011, and Derald Bulls made the second. There were no
other nominations and the vote was unanimous. Bobby Walters made the
motion to nominate George Kimbrough for Vice Chairman and Derald Bulls
made the second. There were no other nominations and the vote was
unanimous.
New Business: The Archers for Christ is sponsoring the ASA Statewide
Championship in Paris in July, 2011. Their funding request was for $2500 and
based off scoring criteria, their score was 98% and the events funding sub-
committee recommended that funding be granted at 98% totaling $2450.00.
The recommendation was approved on a motion made by Roy Gwinn and
seconded by Tim Masters.
12
Paris Visitors and Convention Council
Meeting Minutes
November 19, 2010
Page 2
The second funding request was from Juanita and Richard Miller with the
Roxton Rallye de Paris that will be held in 2011.
Based off the scoring criteria, this event was scored in at 73% with a total
funding of $1825.00. The sub-committee made a recommendation to fund this
event at $1825.00. The recommendation was approved on a motion made by
Mike Patterson and seconded by Roy Gwinn.
Future Projects and Plans include the Holiday in Paris Shop Local $10,000 Give-a-
way; and the 5th Annual Holiday in Paris the first two weekends of December.
Becky Semple reported that a concretive effort is underway to look for new
conventions and meetings to host in Paris.
Mindy Moree reported on the International Group Travel Trip to Paris, France
March 12 through 20, 2011. This delegation will pursue Paris, France as a sister
city with Paris, Texas.
Roy Gwinn reported on future events from the Breakfast Optimist at Woodall
Field. On Memorial Day weekend, 2011, Paris will host 18 girl's baseball teams
15 and under and 13 and under. These teams will be from out of town, and is in
connection with minor league baseball.
With no other business to come before the board, the meeting was adjourned
at 4:45 p.m.
Respectfully submitted,
Becky Semple,
Tourism Director
13
MINUTES
SPECIAL MEETING
CITY OF PARIS BOARD OF ADJUSTMENT
CITY OF PARIS - CITY HALL
COUNCIL CHAMBERS
107 E. KAUFMAN STREET
PARIS, TEXAS
TUESDAY, OCTOBER 5. 2010
12:00 O'CLOCK P.M.
1. The Board of Adjustment ineeting was called to order by Chairman Terry Christian at
12:07 p.m.
A. The following members were present:
Chester Martindale
Allen Moore
Rick Hundley
Terry Christian, Chairman
B. The following members were absent:
Kyle McCarley
C. Also present was Jeanna Scott, City Staff and Jesse Wallace, Ex-Officio Youth
Board Member.
2. Approval qf minutes fi-om previous meetings. (August 3, 2010)
Motion was inade by Chester Martindale, seconded by Allen Moore to approve the minutes
for the August 3, 2010 meeting. Motion carried 4-0.
3. Public hearing and consider°ation of'and action on the petition of Bernice Bell to grant a
variance of'Zoning Ordinance 1710, Section 9-201(1) wliieli pr•ovides that the "minimum
lot width in a Two-Faraxilv Dwelling District (2F) be no less than 60, f'eet " to allox? a
minirraum lot width of 53. 61, feet, which is a 6. 39 f'oot variance, on Lot 1, Block A, Bell
Addition CB 248-A, being number 1859 East Washington Street.
Public hearing was declared open.
A. No one spoke in favor of the petition.
B. There was no opposition.
Public hearing was declared closed.
14
Motion was made by Rick Hundley, seconded by Chester Martindale to approve the
variance. Motion carried 4-0.
4. Meeting adjourned at 12:10 p.m.
APPROVED THIS 2nd DAY OF NOVEMBER, 2010.
.
~
erry ristian, Chainnan
15
Paris Economic Development Corporation
Meeting Minutes
October 19, 2010
Board Members Staff Steve Gilbert
Present: Pike Burkhart, Sr. Present: Shannon Barrentine
Doug Wehrman Rachel Schory
Chad Brown
Dan Smith
Ex-officio Members
Present: Mindy Moree
Pam Anglin
Legal
Counsel: Kent McIlyar
Guest(s)
Present: Mary Madewell, Paris News
Rickey Hayes, Retail Attractions
Kay O'Dell, Exec. Director
Workforce Solutions NE Texas
City Council
Liaison(s): Edwin Pickle
John Wright
Pike Burkhart, called the meeting to order at 4:04 p.m. Pike welcomed those present.
Minutes from the September 14, 2010 were approved, as submitted, by a motion from Chad
Brown; seconded by Doug Wehrman. Motion carried.
Financial reports for September, 2010 were approved, as submitted, by a motion from Dan Smith;
seconded by Chad Brown. Motion carried.
Steve Gilbert presented the Director's Report:
• Incubator - Business plan and facility plans are works in progress. EDA, USDA and
Meadows Foundation grants in progress.
• Youniz Professionals Initiative - Website launched (www.parisvp.com). Volunteer
committees in place and YP Paris moving forward! Paris YP is a social and networking group
dedicated to providing a fun and interactive environment for the Paris area young professionals to
develop professionally and build a better community.
• RFP for Review of City of Paris "Development Services" - Will be issued in October and
reported on at November meeting.
• October 18-22 Industry Appreciation Week - PEDC will provide breakfast each morning
to The Paris News, Silgan Can, Harrison, Walker and Harper, NextEra Energy, ending with an
event on October 22 at the Wildcat Creek Quail Resort.
• Fit 4 Life Initiative - Sponsored by the Lamar County Coalition of Education, Business
and Industry. PEDC will have a team participating in the 12 week weight loss challenge beginning
November l, 2010 and going through January 28, 2011.
• Received Updated Sovbean Extrusion Feasibility Study - Reviewing to finalize and
determine next steps.
1s
PEDC Board Meeting Minutes
October 19, 2010
0 Recent/upcoming meeting/trips - PEDC Quarterly Report to City Council, October 25,
2010; Chamber Banquet, October 28, 2010; FabTech Trade Show in Atlanta, Georgia, November
2-5, 2010; I-30 Corridor Planning in Texarkana, November 12, 2010; ICSC Trade Show in
Grapevine, Texas, November 17-19, 2010.
Doug Wehrman presented the highlights of the IEDC Annual Conference that was held in
Columbus, Ohio, September 26-29, 2010. Doug told those present that each Board member would benefit
from attending this type of venue. It provides an international networking opportunity second to none. He
met the owner/CEO of Scott brand fertilizer who confirmed that Texas IS wide open far business. For
instance, Incubators provide a$30 return in local taxes over a 5-7 year return on investment with no
applicable negatives; Need data on current business; College to assist with needs of business; Visits to
existing business, very important; Met a number of Economic Development (ED) Directors and
commended the Board for hiring Steve Gilbert to serve as Paris', great choice; Each ED Director had
same commonalities, i.e., lack of water, sewer, transportation are major road blocks to getting industry to
come to their communities; Eleven Mega Regions will be formed upon completion of the Panama Canal
with Paris being one of the eleven served by the port of Houston. He stated that there was a lot to learn but
that he was excited about the future for the Paris area.
Discussion and possible action regarding the Executive Director's authority to approve operating
and maintenance expenses not to exceed $7,500 per occurrence. Steve told the Board that to be more
fiscally responsible and to minimize financial risk, many cities hold a city manager to an amount he/she
can approve without council approval. Steve felt that the Board needed to provide him with a maximum
spending amount for Operating and Maintenance expenses that he could approve without official action
by the Board. Doug Wehrman made the motion to allow the Executive Director to spend up to $7,500 in
non-capital expenditures, per occurrence; seconded by Dan Smith. Motion carried.
Discussion and possible action regarding PEDC's promotional and advertising options for Fiscal
Year 2010-11. Steve provided the Board with a list of advertising expenditures for the FY 2009-2010 that
ended September 30, 2010. In years past, the PEDC has spent thousands of dollars on national advertising,
billboards, etc. Site selectors scour web sites looking for demographics, incentives, natural resources,
transportation, existing infrastructure that meet what their current client is looking for to consider
relocating or expanding in a particular area. Only large corporations use site selectors. Personal
relationships are what the PEDC needs to promote Paris, Texas. Discussion took place as to consideration
of making on-site visits to the corporate headquarters of existing industry, target site consultants, suppliers
to current industry and making contacts. The Board would like to: a) plan a planning session with the city
council; b) have a relationship building social event (possibly a steak cook-out) and c) "Starting Points" to
include objectives both strategic and tactical. No action was taken on this item.
The Board recessed at 5:32 p.m. and reconvened at 5:37 p.m.
Discussion and possible action regarding Economic Development Consulting and Marketing
Services Proposal by Retail Attractions. Steve told the Board that the proposal from Retail Attractions
had been negotiated into two phases of work. He would like the Board to consider Phase I, to include:
2
17
PEDC Board Meeting Minutes
October 19, 2010
1. Research, identify and validate Paris, Texas retail trade area market and retail potential;
2. Provide bound market and trade area information and opportunity gap (retail leakage) report;
3. Recommendations will be provided as to how trade area and other research data can be used to
enhance business retention and expansion and industrial recruiting efforts;
4. Prepare one page marketing piece with Paris market highlights to target developers and
retailers. Provide targeted developers and retailers with a separate preliminary trade area map
and other PEDC marketing collateral materials;
5. Consult with EDC and City staff and/or any designated official(s) to identify target retail
businesses that will meet the needs of the city (from leakage data);
6. Provide monthly updates to PEDC Executive Director as the designated contact;
7. Represent Paris at November ICSC show in Grapevine, Texas.
The cost of the above scope of work is $16,000 which includes travel costs. $5,000 will be paid
upon executing the agreement. Four monthly payments of $2,750 for October, November, December,
with January payment due upon delivery of final report.
Steve stated that he met Mr. Hayes a number of years back when they were both working in the
northeast part of Oklahoma. Steve knows Mr. Hayes' experience and relationships with retailers that will
benefit the Paris community. Steve also mentioned the Buxton study and what value is it today? What
Steve would like the Board to consider is the revised the engagement of Phase I(as listed above). Bring
the updated data and report to the Board in January, 2011.
Rickey Hayes, President, Retail Attractions, told those present that he lived in Paris, Texas for over
45 years. He served as a Paris Police Officer from 1980 to 1998. In 2002 he met Steve Gilbert in Tulsa,
Oklahoma. He too thinks Steve is a great fit for the Paris community. The retail site location process takes
approximately 36 months. Once he gathers the data, then he will begin to match companies within that
scope and form a relationship with them to consider Paris, Texas as a place to do business.
Doug Wehrman made the motion to approve Phase I for a total amount of $16,000 to Retail
Attractions; seconded by Dan Smith. Motion carried.
The Board convened into executive session at 6:03 p.m. pursuant to Section 551.087 and Section
551.072 of the Texas Government Code to discuss and deliberate on the following:
A. Section 551.087 - Economic Development Negotiations
B. Section 551.072 - Real Property
Executive session ended at 6:10 p.m. There was no action taken as a result of executive session.
Chad Brown made a motion to adjourn at 6:10 p.m.; seconded by Doug Wehrman. Motion carried.
Respectfully submitted,
Shannon Barrentine
PEDC - Comm. Dev. Specialist
3
18
Paris Public Library Advisory Board
October 20, 2010
Minutes
The Paris Public Library Advisory Board met at 4 p.m., Wednesday, October 20, 2010, in the Library Gallery.
Chairman Bill Kennedy called the meeting to order. Members in attendance were Hilda Mallory, Debbie
Anderson, Deborah Hatley, Linda Vandiver, and Audrey Lakes. Library Director Priscilla McAnally was also
present.
Minutes from the previous meeting were approved as printed.
At the last meeting, the Board asked Chairman Kennedy to inform Ms. Lakes that she was being removed from
the Board due to excessive absences in violation of the Board bylaws. Ms. Lakes contacted Board members via
letter and cited her attendance record prior to November 2009 and her donations and support of library
programs. While the Board expressed its appreciation for her support, the unanimous opinion was that ten
absences in the space of one year was a clear violation of the bylaws and Ms. Lakes service on the Board was
terminated.
The Board agreed to amend the bylaws absence policy to correspond with the policy followed by other City
boards and commissions. The current policy specifies that if a member misses 3 consecutive or 50% of the
meetings, he/she may be removed. The new policy will read: "If any member of the Board misses 25% of the
meetings over a 12 month period without due cause shown by notifying the Chairperson or Library Director by
letter, phone, or facsimile; he/she may be removed from the Boazd by a majority of the members voting at a
regularly scheduled meeting of the Board. If such an action is approved by the Board, the Chairperson will
advise the member of the same."
There was nothing unusual in the budget report. The statistical report for the year showed a slight decrease in
circulation but an increase in library visits.
The Director and the City Manager are working on an anti-theft ordinance so that the library will have some
legal recourse when items are not returned over an extended period of time.
There being no further business on the agenda, the meeting was adjourned.
Submitted by Debbie Anderson, Secretary
19
MINUTES
SPECIAL MEETING
CI'TY OF PARIS HISTORIC PRESERVATION COMMISSION
MONDAY, OCTOBER 25, 2010
4:00 0'CLOCK P.M.
The Historic Preservation Commission meeting was called to order by Arvin Starrett,
Chairman at 4:00 pm.
A. The following members were present:
Arvin Starrett, Chairman
Douglas Cox
Ben Vaughan
Susan Scholz, Secretary
Matt Coyle
B. The following members were absent:
Paul Denney, Vice-Chainnan
C. Also present were Jeanna Scott, City Staff; Shawn Napier, Historic Preservation
Officer, Cheri Bedford, Main Street Coordinator; and Rhonda Rogers, City
Council Member.
2. Approval of nzinutes f•om previous minutes. (October 13, 2010)
Motion was made by Susan Scholz, seconded by Jerry Raper to approve the minutes for
the October 13, 2010 meeting. Motion carried 6-0.
3. Consideration of and action on the following Gei-tificate of 'Appropriateness:
A. 106 E. Kaufman - Suzy Harper property owner presented the petition. Ms.
Harper stated they want to install a light above the front porch for security.
Motion was made by Susan Scholz, seconded by Jerry Raper to approve the COA.
Motion carried 5-0.
B. 222 Clarksville Street - David Norris business owner presented the petition. Mr.
Norris stated they need a door installed on the west side of the building to be able
to take in delivers when the business is not open. Motion was made by Susan
Scholz, seconded by Jerry Raper to approve the COA. Motion carried 5-0.
C. 115 S. Main Street - Bob Bowden owner of Bowden's presented the petition. Mr.
Bowden stated they are going to use a vinyl wrap on the sign and will be changing
the graphics periodically. Motion was made by Susan Scholz, seconded by Jerry
Raper to approve the COA. Motion carried 5-0.
20
D. The Plaza - Southeast Corrzer - Cheri Bedford, Main Street Coordinator
presented the petition. Ms. Bedford stated that Ms. Louise Haygood is donating a
stand along clock to be placed on the fountain side of the Plaza. Ms. Bedford
stated that the best location for the clock to be visible is on the Southeast corner.
Commissioners asked if there was a better location. Shawn Napier stated that
after careful review of the site, it was determined that the clock would be most
visible on the southeast corner. Ms. Bedford further stated that Ms. Haygood
would like to have a plaque in her husband's honor placed at the base of the
clock. Commissioners voiced concerns of a monument style marker and
suggested a bronze playue to be placed at ground level at the base of the clock.
Ms. Bedford stated she would suggest this to Ms. Haygood and coine back to
HPC with the plaque for approval. Motion was made by Susan Scholz, seconded
by Douglas Cox to approve the COA. Motion carried 5-0.
4. FutTSre agenda items. Sub-committee to look at the possible uses for the Grand Theater
and the reconstruction of the faqade.
Meeting adjourned at 4:20 p.m.
APPROVED THIS 22"' DAY OF NOVEMBER, 2a-1-0__~
.
Arvin arrett, Chairman
21
MINUTES
REGULAR MEETING
CITY OF PARIS HISTORIC PRESERVATION COMIVIISSION
WEDNESDAY, NOVEMBER 10, 2010
12:00 0'CLOCK P.M.
1. The Historic Preservation Commission meeting was called to order by Arvin Starrett,
Chairman at 4:01 p.m.
A. The following members were present:
Arvin Starrett, Chainnan
Douglas Cox
Ben Vaughan
Susan Scholz, Secretary
Paul Denney, Vice-Chairman
Matthew Coyle
Jerry Raper
B. The following members were absent:
None
C. Also present were Jeanna Scott, City Staff; and Rhonda Rogers, City Council
Member.
2. Corzsider-ation of 'and action on t{ze following Tax Exeniption Agreement:
A. 222 Clarksville Street - Modern Autobody - Motion was made by Ben Vaughan,
seconded by Matt Coyle to approve the Tax Exemption. Motion carried 7-0.
--CONSENT AGENDA—
[Items appear•ing ora this consent agenda may be approved bv a single vote of ' the
Commission, with such approval applicable to all items appearing on said agenda. If'arz_y
Commission member desires to discuss and consider separately any item appearing on
the consent agenda, tlzat Commission member° may do so by requesting that the item be
removed from the consent agenda arzd considered as a separate item.]
3. Discussion of and possible action regarding the following stl-uctures considered by code
inspectors to be in violation of Article III of Chapter 7 of the Code of Ordinances of the
City of'Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and
Structur-es, " to determine whet{zei• such buildings or structures can be rehabilitated and
designated on tl2e National Register of Historic Places, as a recorded Texas Historic
Landmark, or as historic propertv as designated by the Ci.ry Counczl of 'the City of'Paris:
22
4
5
A. 2208 iV Kaitfrnmi
B. 2615 W. Shernaan
C. 1 808 Margaret
D. 405 19'h Street N. W.
E. 915 W. Cherry
F. 1160 E. Hich-oty
G. 1513 10`h Street N. E.
H. 1033 7"' Street N.E.
I. 3164 `h Street S. W.
Motion was made by Susan Scholz, seconded by Paul Denney, to send all structures
except 3C to the Building and Standards Commission for demolition since it cannot be
rehabilitated nor does it have significant historical value. Motion carried 7-0.
Motion was made by Paul Denney, seconded by Douglas Cox to send 3C to Building and
Standards Commission as a repair only. Motion carried 7-0.
Future agenda items. Monthly report from HPO. Subcommittee report on signs and
COA.
Meeting adjourned at 12:10 p.m.
APPROVED THIS 22°a DAY OF NOVEMBER, 2010.
.
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C......
,
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A ' Starrett, Chairman
23