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<br /> <br /> <br /> CITY COUNCIL AGENDA ITEM BRIEFING SHEET <br /> <br /> Submittal Date: Originating Department: Presented By: Agenda Item No.: <br /> 12/16/10 Doug Harris, <br /> Council Date: Utilities Director of Utilities 7. <br /> 12/20/10 <br /> RECOMMENDED MOTION: <br /> Move to approve a Resolution authorizing two professional services agreements with Hayter <br /> Engineering, Inc. for engineering services related to the inspection of the dams at Lake Crook and Lake <br /> Gibbons and the preparation of Emergency Action Plans; and authorizing the Mayor to negotiate and <br /> execute all necessary documents. <br /> POLICY ISSUE(S): <br /> Required by TCEQ; Public safety <br /> BACKGROUND: <br /> The Texas Commission on Environmental Quality (TCEQ) Dam Safety Program requires the City of <br /> Paris to submit Emergency Action Plans (EAPs) for the event or threat of a dam emergency, in <br /> accordance with 30 TAC § 299.61 (a). The City of Paris, as owner of Lake Crook and Lake Gibbons <br /> dams, is required to submit these EAPs. The deadline for submittal of the EAPs is January 1, 2012, and <br /> Hayter Engineering, Inc. anticipates 11 months to complete the EAPs. <br /> <br /> The fee for Lake Crook is $37,300.00 and Lake Gibbons is $18,700.00. Payment for services will be <br /> extended over the eleven (11) month project timeline. <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> BOARD/COMMISSION RECOMMENDATION: <br /> <br /> EXHIBITS: <br /> Resolution; Agreement For Professional Services related to Lake Crook; Agreement For Professional <br /> Services related to Lake Gibbons; TCEQ letter ranting an extension of EAP submittals. <br /> ACTION: BUDGET INFO: <br /> ❑ Financial Report ❑ Minute Order Expense $37,300.00 - Lake Crook; <br /> ❑ Department Report ® Resolution $18,700.00 - Lake Gibbons <br /> ❑ Presentation ❑ Ordinance Budgeted Amt. $2,500.00 <br /> ❑ Public Hearing ❑ Other YTD Actual $ 350.00 <br /> Acct. Name Consultants <br /> Acct. Number 10-0318-82-00 <br /> <br /> FISCAL NOTES: <br /> The water treatment plant bridges (10-0902-82-98 ) will come in under budget enough to cover the <br /> expense of the EAPs. <br /> REVIEWED AND APPROVED BY: <br /> ® Administration ® City Clerk ❑ Community Development ❑ EMS/IT ® Finance ❑ Fire <br /> ❑ Municipal Court ® Legal ❑ Library ❑ Police ❑ Eng./Public Works ® Utilities <br /> <br /> <br /> City of Paris Revised 2/04/08 <br /> <br /> 62 <br />