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06-Record of Standing attached minutes CITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 01/03/2011 Council Date: City Clerk Janice Ellis 6. 01/10/2011 RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Paris Historic Preservation Commission minutes from the meeting of November 22, 2010 Planning and Zoning Commission minutes from the meetings of October 4, 2010 and December 6, 2010 Housing Authority minutes from the meeting of October 19, 2010 BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: BUDGET INFO: ❑ Financial Report ® Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance YTD Actual $ ❑ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: ® Administration ® City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities I City of Paris Revised 2/04/08 MINUTES SPECIAL MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION MONDAY, NOVEMBER 22, 2010 4:00 O'CLOCK P.M. 1. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman at 4:00 p.m. A. The following members were present: Arvin Starrett, Chairman Douglas Cox Ben Vaughan Matt Coyle Paul Denney, Vice-Chairman B. The following members were absent: Susan Scholz, Secretary C. Also present were Jeanna Scott, City Staff, and Rhonda Rogers, City Council Member. 2. Approval of minutes from previous minutes. (October 25, 2010; November 10, 2010) Motion was made by Jerry Raper, seconded by Matt Coyle to approve the minutes for the October 25, 2010 and November 10, 2010 meetings. Motion carried 6-0. 3. Consideration of and action on the following Certificate of Appropriateness: A. 33 East Plaza - The Vault - George Shoemake, property owner presented the petition. Mr. Shoemake stated the existing windows are in bad condition and cannot be repaired. He is proposing replacing the existing windows with vinyl windows that have low E glass. Motion was made by Jerry Raper, seconded by Paul Denney to approve the COA. Motion carried 6-0. 4. Receipt of report.fi•om the Historic Preservation Officer. A. Certificate of Appropriateness - Jeanna Scott, city staff gave report. To date 44 Certificate of Appropriateness's have been issued, of that number 30 were presented to HPC and 14 were routine maintenance. B. Fagade Grant - Jeanna Scott, city staff gave report. No fagade rants have been approved or issued since the last report. 12 C. Historic District Code Violations - Jeanna Scott city staff gave report. Ms. Scott updated commission on status of current violations, including court action that was taken regarding 37 Clarksville Street. 5. Report, discussion and possible action on the,fndings of the sub-committee regarding the sign ordinance and the Historic District. No report. Move to next meeting. 6. Report, discussion and possible action on the findings of the sub-committee regarding the revisions of *the Certificate of Appropriateness. No report. Move to next meeting. 7. Future agenda items. Item 5 & 6. Report on Peoples Bank. 8. Meeting adjourned at 4:18 p.m. APPROVED THIS 8`h DAY OF DECEMBER, 2010. Arvin Starrett, Chainnan 13 MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, OCTOBER 4, 2010 5:30 O'CLOCK P.M. 1. The regular meeting of the Planning and Zoning Commission on Monday, October 4, 2010, was called to order at 5:30 p.m. by Curtis Fendley, Chairman. A. The following members were present: Curtis Fendley, Chairman Richard Hunt Bill Harris James Price Dennis Chalaire B. The following members were absent: Keith Barnett Benny Plata C. Shawn Napier, Director of Engineering, Planning and Development; Jeanna Scott, City Staff, Rhonda Rogers, Council Member; Elizabeth Flick, Ex-Officio Youth Board Member were also present. 2. Approval of minutes.fi-om previous meeting. (September 7, 2010) Motion was made by Bill Harris, seconded by James Price to approve the minutes for the September 7, 2010 meeting. Motion carried 5-0. 3. Public hearing to provide an opportunity to present comments and written evidence and consideration of and action on recommending to the City Council the adoption ofproposed amendments to the Future Land Use Plan Map as follows: A. That the.future land use recommended.for the property located on Lot Part of 14, City Block 306-C, being number 4220 North Main Street, be changed from Commercial District to Light Industrial District. Public hearing was declared open. A. No one spoke in favor of the petition. B. There was no opposition. 14 Public hearing was declared closed. Motion was made by Dennis Chalaire, seconded by Richard Hunt to approve the change to the Future Land Use Map. Motion carried 5-0. 4. Public hearing and consideration of and action on the petition of'Paul A. Stephens./or a change in zoning from an Agricultural District (A) to a Light Industrial District (LI), on Lot Part of 14, City Block 306-C, being number 4220 North Main Street. Public hearing was declared open. A. No one spoke in favor of the petition. B. There was no opposition. Public hearing was closed. Motion was made by Bill Harris, seconded by Dennis Chalaire to approve the petition. Motion carried 5-0. 5. Consideration of and action on the Preliminarv Plat of Lot 1, Block A, Martin Addition 331, being located in the 3700 Block of Bonham Street. Motion was made by Bill Harris, seconded by Richard Hunt to approve the preliminary plat. Motion carried 5-0. 6. Consideration ofand action on the Final Plat ofLot 1, Block A, Martin Addition 331, being located in the 3700 Block of Bonham Street. Motion was made by Bill Harris, seconded by Richard Hunt to approve the final plat. Motion carried 5-0. 7. Meeting adjourned at 5:37 p.m. APPROVED THIS 6TH DAY OF DECEMB , 2010 Curtis Fendley, C airman 15 MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, DECEMBER 6, 2010 5:30 O'CLOCK P.M. 1. The regular meeting of the Planning and Zoning Commission on Monday, December 6, 2010, was called to order at 5:30 p.m. by Curtis Fendley, Chairman. A. The following members were present: Curtis Fendley, Chairman Richard Hunt James Price Dennis Chalaire Benny Plata B. The following members were absent: Keith Barnett Bill Harris C. Shawn Napier, Director of Engineering, Planning and Development was also present. 2. Approval of minutes from previous meeting. (October 4, 2010) Motion was made by James Price, seconded by Dennis Chalaire to approve the minutes for the October 4, 2010 meeting. Motion carried 5-0. 3. Consideration of and action on the Preliminary Plat of Lot 1, Block A, McClendon Addition CB-305, being number 2690 Campbell Street. Motion was made by Dennis Chalaire, seconded by James Price to approve the preliminary plat. Motion carried 5-0. 4. Consideration of and action on the Final Plat of Lot 1, Block A, McClendon Addition CB-305, being number 2690 Campbell Street. Motion was made by Richard Hunt, seconded by Benny Plata to approve the final plat. Motion carried 5-0. 1~ S. Meeting adjourned at 5:35 p.m. APPROVED THIS 3RD DAY OF JANUARY, 0~ . Curtis endley, Cq, rman 17 HOUSING AUTHORITY OF THE CITY OF PARIS BOARD OF COMMISSIONERS MEETING 100 GEORGE WRIGHT HOMES MINUTES OF October 19, 2010 Present at the Meeting: Don Shelton - Chairman of the Board of Commissioners Denny R. Head - Executive Director Mary Ruth Hughes - Commissioner of the Board of Commissioners Chet Hilyer - Commissioner of the Board of Commissioners Annette Grant - Commissioner of the Board of Commissioners Bob Hundley - Chief of Police Meeting Called to order at 12:35 pm on Tuesday, October 19, 2010 by Chairman of the Board of Commissioners, Don Shelton. Having four Board Members present, a quorum, Mr. Shelton welcomed everyone to the meeting. Minutes from the September 21, 2010 Meetings stood as read with no changes. Open for Public Comments: Chief of Police - Bob Hundley: Status on the Club on Martin Luther King and Fitzhugh -known as the Razz Ma Tazz. The Attorney General Office is the one who provides support on shutting down buildings that are known for being drug houses, allowing prostitution, illegal gambling, etc. to mitigate the problems. The Paris Police Department has been aware of this problem for quite some time. Chief Hundley went back for 3 years and looked at the calls for service. In 2007 had 31 calls, 2008 - 22 calls, 2009 - 47 calls, which including drug sales, violence, disturbances, etc. Chief Hundley has talked to the City Attorney to pursue action. Will have to provide tremendous amount of documentation to the AG's office and are working on that. The problem is that the number of calls may not meet the criteria of the AG's office. The Paris PD has been running 9-12 officers short. Some still in training and should be returned to normal count within next few months. Trying to keep officers at the scene on Friday and Saturday nights when officers are available. Last call had about a month ago where people were fighting, pushed an officer down, and since then the officer is looking for other employment. Mr. Head's main concern is Fair Housing may become involved due to complaints from tenants and may become another major lawsuit. The Board of Commissioners and the Chief discussed COPS Grant. Chief Hundley did mention that if you have working streetlights, the crime rate will go down. The PHA has 2 contractors looking into more lighting by the "Razz". Chief Hundley agreed with the lighting idea -he said that would help immensely. 1'6 Mr. Shelton thanked Chief Hundley for coming and told him that him and or any of the officers are welcome at all our meetings if they have or need any information. Director's Report: Denny R. Head, Executive Director, reported on the following: 1. Denny Head advised Commissioner the CFP 2010 was released and we have 4 years to expend this grant - we will have it expended within 2 years. We were funded at 103%. 2. Resident Coordinator - Amanda Gunn will be going to training in Virginia - December 3-9, 2010. This trip will be funded through the Head Start Program. 3. NET1 A Meeting on the 26`" of October in Mt. Pleasant - 3 employees (Denny, Liz, and Sally) will go for the training. Nicki Ybarra former HUD employee will be doing the training on the Online Systems of HUD. Mr. Shelton thanked Board Members, Executive Director and Staff of PHA for their time. No further business or questions, a motion was made by Annette Grant and Seconded by Mary Ruth Huhes - Motion passed 4-0 for the adjournment of the meeting at 1 :31 pm. day of s Cyr-~.J , 2010 Don Shelt&mthairrnaA Denny R. Head, Executive Director 19