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07-MINUTES AIRPORT ADVISORY BOARD; MAIN ST. ADVISORY BOARD; PHPC PAST MINUTESCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Originating Department: Presented By: Agenda Item No.: 02/04/2011 Council Date: City Clerk Janice Ellis 7• 02/ 14/2011 RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Airport Advisory Board minutes from the meetings of September 16, 2010 and October 21, 2010 Main Street Advisory Board minutes from the meeting of November 16, 2010 Paris Historic Preservation Commission minutes from the meetings of December 8, 2010 and January 12, 2011 Civil Service Meeting minutes from the meeting of January 27, 2011 BOARD/ COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: BUDGET INFO: F-I Financial Report Z Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ F-I Presentation ❑ Ordinance y'TD Actual $ F ~ Public Hearing ❑ Other Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration E City Cletk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ Police ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 _ ~ MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD CITY OF PARIS - C1TY HALL OLD COUNCIL CHAMBERS 135 1' STREET S.E. PARIS, TEXAS THURSDAY, SEPTEMBER 16, 2010 5:30 O'CLOCK PM 1. The Airport Advisory Board meeting was called to order by Chairman Jack Ashmore at 5:40 p.m. A. The following members were present: Jack Ashmore Steve Gilbert Fred Williams Ray Ball Jerry Coyle Vic Ressler B. The following members were absent: Billy Copeland C. Also present were Jeanna Scott, City Staff; Jerry Richey, Airport Manager; and Edwin Pickle, Council Member. 2. Approval of 'minutes fi-orn pr-evious meeting. (July 12, 2010, August 19, 2010) Motion was made and seconded to approve the minutes for the July 12, 2010 and August 19, 2010 meetings with corrections to the August 19, 2010 minutes. Motion carried unanimously. 3. Update, f'rom Alex Picker•ing, Scott's Custom Signs regardirzg the Airport Sign. Alex Pickering not at the meeting. Chainnan Ashmore stated the sign frame is up, the next step is to sand blast the frame and repaint. 4. Disciission of and possible action on bringing potential businesses to Cox Field. No report. 5. Discussion of and possible action on updating the hangar lease. Steve Gilbert handed out two documents that reflected a series of emails and a model lease agreement. After meeting with the City Manager and City Attorney they decided to wait 12 to get feedback from Coffinan and associates before making a decision. Mr. Gilbert stated that he felt the City Manager and City Attamey were willing to listen to the recommendations from Coffinan and Associates, after delivery of the master plan in January then we could take up the recommendations to the lease agreement. Mr. Gilbert went over the Model Lease Agreement with the board members, stating we can revisit this after the master plan is complete in January. 6. Request item.s.fa• future agendas. There were none. 7. Meeting adjourned at 6:03 p.m. APPROVED THIS 21 ST DAY OF OCTOBER, 2010. i , Ashmore, Chairman 13 MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD CITY OF PARIS - CITY HALL OLD COUNCIL CHAMBERS 135 1" STREET S.E. PARIS, TEXAS THURSDAY, OCTOBER 21, 2010 5:30 O'CLOCK PM 1. The Airport Advisory Board meeting was called to order by Chairman Jack Ashmore at 5:30 p.m. A. The following members were present: Jack Ashmore Steve Gilbert Fred Williams Ray Ball Jerry Coyle Vic Ressler Billy Copeland B. The following members were absent: None C. Also present were Jeanna Scott, City Staff; Shawn Napier, Airport Director; and Edwin Pickle, Council Member. 2. Approval of'minutes.from previous rrceeting. (September 16, 2010) Motion was made by Steve Gilbert, seconded by Jerry Coyle to approve the minutes for the September 16, 2010 meeting. Motion carried 7-0. 3. Update. from Alex Pickering, Scott's Custom Signs regarding tlte Air•port Sign. Alex Pickering not at meeting. Chairman Ashmore stated the frame is now painted. 4. Discatssion of 'and possible action on bringing potential businesses to Cox Field. Steve Gilbert stated nothing new on the proposal that was submitted. This is not bad news; it means we are still in the running. Mr. Gilbert further stated there is another project that is coming through the governor's office due in November and its called project A.N.A. a national site location for a company that is building military aircraft. Mr. Gilbert needs a list of the five largest based aerospace business employers with in fifty miles of the site. Board members stated L3 in Greenville, E Systems, TNK machines, Magnum Engines, Legend Cub out of Sulphur Springs and another machine shop that is . 14 located in Blossom. Mr. Gilbert stated this is a test aircraft company, so the advantage is our air space because the metroplex is too crowded, so if any other ideas come to board members minds that would help support the proposal please give hiin a call. 5. Request items for-.future agendas. Report from Airport Director and Airport Manager. Update on card reader. 6. Meeting adjourned at 5:50 p.m. APPROVED THIS 13`" DAY OF JANUARY, 2010. Ja Ashmore, Chairman _ 15 MINUTES OF THE REGULAR MEETING OF THE MAIN STREET ADVISORY BOARD November 16, 2010 City Hall Council Chambers 107 E. Kaufman 4:00 p.m. A meeting of the members of the Paris Main Street Advisory Board was held Tuesday, November 16, 2010 at 4:01 l p.m., at City Hall Council Chambers. PRESENT: Cheri Bedford Main Street Manager Kari Daniel Matthew Coyle Britin Bostick James Brockway Will Henderson Council Liaison: Edwin Pickle ABSENT: Wyatt Bowden Wendy Hildreth Minutes Board members reviewed minutes from November meeting. Kari Daniel made a motion that the minutes be approved. 7ames Brockway seconded the motion and it pass unanimously. Managers Report Grand Theatre Past Wednesday Terracon did and assesment for cleanup process. Cheri will be meeting with them and Paul Denehy tomorrow at 1:30 and board members are invited. The cleanup process could take 60 days and could start in February. Leadership Lamar county has already raised $15,000 towards the project. Holiday in Paris Scheduled attached Clock Specs attached. Donated by Mrs. Haygood in memory of her husband and will stand 151 tall. Main Street now has a bank account for Fundraising. Main St Manger will always have access to the account and it will not be included in the normal budget and funds can roll over from year to year. Currently there is $453 in the account for canvas bags that have been sold. Wendi Hildreth has been relocated with her job and has resigned from the board. Applications from the past will be reviewed, new applications will be accepted and new member will be chosen to replace her. Pumpkin Festival went very well this year. Only issue was the rain and there will be a plan looked into for future years. Everyone was very appreciative of the Parks department for helping so quickly and continuing to clean in the rain. -I 16 Cheri asked that committees submit minutes for meetings since they are needed for Preserve America Reports. Dog Dash Edwin pickle, Bill Harris and Cheri Bedford are working on this. In the past it has been known as the MistleToe Trot. Bar Lo Kennells is providing scarves for dogs, pictures can be taken with Santa, and participants will get a t-shirt. Edwanye Samis is taking care of traffic during the walk. Committee Reports Organization No report Design Meeting will be held Thursday at 6:00pm at 1910 Pine Bluff to work on Nativity Scene for Bywaters Park. Bike Racks are in the works for the start of next year Promotions Festival of Pumpkins games went great. Kids were excited and the game area was busy the entire time. 7ames Brockway suggested that tables and chairs be placed around closer to food vendors for people to sit and eat. Economic 4A vs. 46 has made its first appearance in the paper. Paris is a 4A which means 1/4% of tax dollars goes to industry. If Paris was a 46 the money could be used for Quality of Life projects. Goes hand in hand with industry. Wonlt take money away from industry. Industry is not what creates taxes and this would help to increase sales tax for retail and help fund 46 projects. 4B can also help fund tourism better than we currently are. Main Street board members can call their reps and show support for a possible legislative bill that will make 4A cities 4B and it won't have to go before the city for a vote. It only takes about 5 people to get a representative worried or excited about an issue. 4B could fund a public restroom for powntown, a current project that lacks the funding. Edwin Pickle showed concern that changing to a 46 would take away from industry and without industry we donlt have the people to support the retail business. Britin pointed out that the Paris EDC will still control the money and that when industry is considering cities for new locations they look at the quality of life, as do the workers moving to work for existing industry. Edwin is going to let Britin know when future EDC meetings are so that she can attend them if possible and hear the concerns from the PEDC board. HPC Report Currently working on redoing the certificate of appropriateness far signage Discussion and Possible Action regarding future projects Grand Theatre project Committees have been formed in the Leadership Lamar class for fundraiser. Dancing w/the Stars and Golf Tournament are two events already planned. An 8ft replica of the Grand Theatre sign will be auctioned off after it is used in the Annual Christmas parade. Some movie posters from the grand have been discussed for a possible fundraiser. Posters need to be located and check for condition to see if they will show any interest. If so Daniel Frame Studio will frame them and they will be auctioned off. The letters for the marquee have been cleaned and repainted and the class will be selling the marquee off for ads for another fundraiser. 17 Downtown Map Britin and Kari have been busy with Holiday in Paris planning. The plan is to have an 11x17, which will fold down with a numbered map of all businesses in the Downtown Website StarNet Online Systems has donated hosting and we have received a$1,000 bid from Greg Wilson. It was asked if we were going to open this up for bid or take only this quote. Cheri said we could open it up for bids. Events Planning Meeting Cheri will set a date for a meeting to plan out the entire 2011 calendar Request for Future Agenda Items Date for Planning Meeting Adjournment A motion to adjourn the meeting was made by Britin Bostick and seconded by Kari Daniel. Motion passed unanimously. Meeting was adjourned at 5:10 p.m. Minutes prepared by Kari Daniel Approved this 14th day of 7anuary, 2011. _ MINUTES SPECIAL MEETING CITY OF PARIS HISTORIC PRESERVATtON COMMISSION WEDNESDAY, DECEMBER 8, 2010 12:00 0'CLOCK P.M. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman at 12:01 p.m. A. The following inembers were present: Arvin Starrett, Chainnan Douglas Cox Ben Vaughan Paul Denney, Vice-Chainnan B. The following members were absent: Susan Scholz, Secretary Matt Coyle C. Also present were Jeanna Scott, City Staff; Zachary Branch, Ex-Officio; Cheri Bedford, Main Street Coordinator; and Rhonda Rogers, City Council Member. 2. Approval of minutes from previous minutes. (November 22, 2010) Motion was made by Ben Vaughan, seconded by Paul Denney to approve the minutes for the November 22, 2010. Motion carried 5-0. 3. Consideration of and action on dze following Certif cate of Appropriateness: A. 110 Clarksville - Chic Hair Studio - Brooke Hayes presented the petition. Ms. Hayes stated they want to place a vinyl sign on the door. Motion was made by Ben Vaughan, seconded by Paul Denney to approve the COA. Motion carried 5-0. Motion was made by Paul Denney, seconded by Douglas Cox to recuse Ben Vaughan. Motion carried 4-0. B. 801 Church Street - Ben Vaughan - Kay Burkhart property owner presented the petition. Mrs. Burkhart stated porch is in much need of repair. They are proposing to remove the brick coltunns which have been added and replace with wood columns typical to an arts and crafts style home. Ms. Burkhart further stated they will be replacing a screened in front porch area that was original, they want to fence in the ac unit to make it look better. The screened porch will be only in the indention area near the front bedroom. Motion was made by Jerry Raper, seconded by Douglas Cox to approve the COA as presented. - 19 Motion was made by Douglas Cox, seconded by Jerry Raper to return Ben Vaughan to the meeting. Motion carried 4-0. C. 222 Clarksville Street - Janet Green - David Norris presented the petition. Mr. Norris stated originally proposed painted sign on west side of the building, need to change wording, being approached by people for various services and no one does not know what they are truly doing at the location. The size of the letters will be unchanged from the original petition. Motion was made by Ben Vaughan, seconded by Paul Denney to approve the COA. Motion carried 5-0. 4. Report, discussion and possible action on the.findings of the sub-committee regarding the sign ordinance and the Historic District. Ben Vaughan presented commissioners with a handout stating possible amendments to the ordinances and standards regarding signage in the historic district. Mr. Vaughan reviewed the handout with commissioners. Refer to Exhibit A. City staff to go thru sign ordinance and bring back findings to commission. 5. Repor-t, discussion and possible action on the findings of the sub-committee regar•ding the revisions of the Certificate ofAppr-opriateness. No Report. 6. Future agenda items. Possible change to Desigm Guidelines by Paul Denney regarding painting the exterior of masonry buildings. Meeting adjourned at ] 2:40 p.m. APPROVED THIS 12`h DAY OF JANUARY, 20 . m Starrett, Chairman . 20 12.06.2010 Possible Amendments to the Ordinances and Standards Regarding Signage in the HD. Signs are defined in general by Ordinance 2008-021, Chapter 28: Signs and Billboards. Further definitions can be found in the Design Standards for the HD, p 73 - 78. 1. Computational formula to determine allowable area for attaclied signs in the HD: The formula for computing allowable signage in the HD is 36 sq in (6"x6") per lineal foot of fagade, or .25 sq ft per lineal foot. Many store fronts in the D-HD have less than 20 lineal feet of fagade. By rule, a 20 Lft fagade limits that business to five (5) sq ft(3'x2') for total signage on that fagade. Recommendation: A. Maintain the present computational formula for allowable attached signage only. Exempt under-canopy, blade, and A-frame signs from the present formula. 2. A-Frame signs: Amend the Ordinance and Standards similar to the fo i g: An A-frame sign may be a temporary sign, or a permanent, but ortable ign that may include a business name, logo, hours of operation, telephone numbe website address. A-frame signs shall be exempt from the computational formula for attached signage, and A-frame signs shall be permitted in addition to any attached signage. The maximum area of an A-frame sign shall be 12 sq ft per side or 24 sq ft total. The maximum height of an A-frame sign sha11 be four feet (4' 0"), and the maximum width shall be three feet (3' 0"). All borders, bracing and support structures shall be included when computing the area of an A-frame sign. Any application for a COA or a permit for an A-frame sign must be accompanied by current drawings or photographs of the proposed location, indicating the actual width ' of any sidewalk, measured from the back of the curb to the building facade, and any obstructions in the sidewalk. A-frame signs must be located a minimum of three feet from the back of any curb of any adjacent street, must be placed on a sidewalk or adjacent to a sidewalk, must provide an unobstructed pedestrian clearance of at least four feet in width, shall not be placed in any manner to interfere with vehicular traffic or cause a hazard, sha11 not be placed in any median, and shall not be placed within a utility or right-of-way easement. , Permanent, but portable, A-frame signs shall be permitted subject to the same fee. structure regulating attached signs. , EXHIBIT "A" - - 21 3. Under-canopy and Blade signs: Amend the Ordinances and Standards similar to the following: Under-canopy signs shall be permitted up to 12" deep and one foot shorter than the canopy to which they are attached. Blade signs shall not extend further than one foot behind the back of any curb. The area of under-canopy and blade signs shall include all borders. Any bracing and support structures shall not be included in figuring the area. The current eight-foot minimum clearance from the sidewalk surface to the bottom edge of any under-canopy or blade sign shall be maintained. Any under-canopy and blade signs shall be exempt from the computational formula for attached signage, and under- canopy and blade signs shall be permitted in addition to any attached signage. Ben M. Vaughan 1225 20`h SE Paris, Texas 75460 903.785.2759 (land) 903.982.1365 (cell) benmvaughan@earthlink.net EXHIBIT "A" 22 MINUTES REGULAR MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY, JANUARY 12, 2011 12:00 0'CLOCK P.M. 1. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman at 12:00 p.m. A. The following members were present: Arvin Starrett, Chainman Douglas Cox Ben Vaughan Paul Denney, Vice-Chairman Matt Coyle B. The following members were absent: Susan Scholz, Secretary C. Also present were Jeanna Scott, City Staff; and Zachary Branch, Ex-Officio. 2. Approval of minutes.fr•om previous niinutes. (Dece►nber 8, 2010) Motion was made by Douglas Cox, seconded by Ben Vaughan to approve the minutes for the December 8, 2010 meeting. Motion carried 6-0. 3. Consideration of and action on the following Cef-tificate of Appropriateness: A. 7 West Houston Street - Jeff Starnes, business owner presented the petition. Mr. Starnes stated he will put up a window sign at the new location. He also would like to put up 18 X 36 blade sign similar to the sign he had at his other location. Mr. Starnes further stated he will reuse the masts that held the other sign for this location. The sign will be at least ten foot from the sidewalk. Motion was made by Paul Denney, seconded by Ben Vaughan to approve the COA. Motion carried 6-0. B. 4 Nor•th Plaza - Kevin Cannon, business owner presented the petition. Mr. Cannon stated he installed vinyl lettering to the front and side elevation of his store. Motion was made by Matt Coyle, seconded by Ben Vaughan to approve the COA. Motion carried 6-0. 4. Report, discussion and possible action on changing the Design Guidelines regarding painting tlze exter-ior masonry on commercial buildings presented by Paul Dennev. . 23 Paul Denney presented options for multiple buildings on the same parcel of property with different colors and how they can fit into the district. The proposed change would deal with the painting of existing exterior masonry or brick. Existing exterior brick face or other masonry maybe painted in the historic district in cases where one property owner owns a multi building campus of connected or adjacent buildings where such buildings where designed and constructed during different time periods and stylistic periods. In such cases, the other buildings can be painted the same color as the original masonry color of the oldest and/or the most historically significant structure or structures as determined by the Historic Preservation Commission. All paint colors will be approved by the this commission prior to execution and a ten foot by ten foot area on the building shall be reviewed by the City of Paris Historic Preservation Officer prior to painting the rest of the structures. Commissioners discussed enacting this proposed change and the adverse effects and consequences that could affect the district. Commission would like to know how other communities are handling similar projects. No action taken. Item to be brought back at a later date. 5. Report and update.fr•om Robert Talley, Code Enfor-cement Supervisor-. Robert Talley gave report and updated commissioners regarding a task force that has been assembled that will help code enforcement reach their goal in cleaning up the downtown area. The task force will include the Fire Marshall, which will give authority to code enforcement to gain access to any building. --CONSENT AGENDA-- [Items appearing on this consent agenda may be approved by a single vote of the Commission, with such approval applicable to all items appearing on said agenda. If any Commission member• desires to discuss and consider separatelv any item appear•ing on the consent agenda, that Commission member may do so by requesting that the item be f-emoved from the cofzsent agenda and consider•ed as a separate item.] 6. Discussion of and possible action regarding the following str•uctures considered by code inspectors to be in violatiorz of Article III of Chapter 7 of the Code of Ordinances of the City of'Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structur•es, " to determine whether such buildings or structures can be r•ehabilitated and designated on the National Register of Historic Places, as a recorded Texas Historic Landmar•k, or as histos•ic property as designated by the City Council of'the Ciry of Paris: A. 837 3"d Street S. W. B. 592 7'j' Street S. W. C. 13513`h Street N. W. D. 14713`'' Street N. W. E. 540 I S` Street N.E. 24 F. 410 Fit:hugh G. 424 Fitzhugh H. 1097 E. Washington I. 856 E. Polk Motion was made by Douglas Cox to pull items F and G, motion died for the lack of a second. Motion was made by Ben Vaughan, seconded by Paul Denney to send all structures to the Building and Standards Commission for demolition since they cannot be rehabilitated nor do they have significant historical value. Motion carried 5-0. One abstained. 7. Futur•e agenda items. Certificate of Appropriateness 8. Meeting adjourned at 1:07 p.m. APPROVED THIS 24`h DAY OF JANUAR 25 Annual Civil Service Meeting Old City council Chambers January 27, 2011 The Annual Civil Service Meeting was held Thursday, January 27, 2011. The meeting was called to order by Vice-Chairperson Howard Corriston. Members present were Sims Norment, Howard Corriston and Herbert Preston (new member), City Attorney Kent Mcllyar, Civil Service Director Melba Harris, Police Chief Bob Hundley, Fire Chief Ronnie Grooms and Assistant Police Chief Randy Tuttle. Howard Corriston opened the floor for the nomination of a Chairperson. Sims Norment was elected as chairperson. Sims Norment then opened the floor for the nomination of a Vice Chair. Howard Corriston was elected as Vice Chair. The minutes of the October 20, 2010 meeting were read and approved by members present. The Civil Service Commission scheduled April 28,1u1y 28, and October 27 as their quarterly meeting dates. Meetings will be scheduled @ 4 p.m. Melba Harris gave the Civil Service Activity Report for 2010. Bob Hundley discussed a proposed change in the police evaluation. He proposed a system that more closely tracks the training that is given to the Field Training Officers. A motion was made by Howard Corriston that the new evaluation system be approved. It was second by Herbert Preston and it was unanimously approved. The meeting was adjourned. Melba P. Harris Civil Service Director 26