08-PLAT AND VARIANCE REQUEST FOR 865 DESHONG DRIVE;1025 DESHONG DR.; 2850 LEWIS LANE; 2870 LEWIS LANE AND 2890 LEWIS LANECITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
02/08/11
Engineering, Planning &
Shawn Napier, P.E.
Council Date:
Development
Director of Engineering, Planning
8.
02/14/11
& Development
RECOMMENDED MOTION:
Move to approve the Preliminary Plat, Final Plat and Variance request for the improvement of drainage
channels of Lots 1, 2 and 3, Block A, Essent PRMC Addition 306 #1, located at 865 DeShong Drive,
1025 DeShong Drive, 2850 Lewis Lane, 2870 Lewis Lane and 2890 Lewis Lane.
POLICY ISSUE(S):
Plat Approval
BACKGROUND:
This is the preliminary and final plat for Lots 1, 2 and 3, Block A, Essent PRMC Addition 306 #1,
located at 865 DeShong Drive, 1025 DeShong Drive, 2850 Lewis Lane, 2870 Lewis Lane and 2890
Lewis Lane. The hospital is expanding the south side of the main building by constructing a two story
building.
Two unimproved drainage channels exist on the hospital property. A drainage easement is required,
because water is flowing from off-site through the hospital property to another off-site property. Per City
Subdivision Regulations (section attached) the drainage ditches must be improved. PRMC has asked for
a variance from having to improve the drainage channels
The variance request also includes a variance from having to show the utility easements. We are
working through this issue and hope to have most of the problem resolved prior to the City Council
Meeting.
Staff recommends that the preliminary plat be approved, but recommends that the final plat and variance
request for the improvement of drainage channels be denied.
BOARD/COMMISSION RECOMMENDATION:
The Commission recommended approval of the preliminary and final plats, subject to the City
Engineer's recommendations by a vote of 4-0 on each.
EXHIBITS:
Memos, variance request, section of Appendix B Subdivision Regulations, preliminary and final plat,
aerial, and hotos.
ACTION:
BUDGET INFO:
N/A
❑ Financial Report ~ Minute Order
Expense
$
❑ Department Report ❑ Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
y'I'D Actual
$
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
E Administration E City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court Z Legal ❑ Library ❑ Police E Eng./Public Wotks ❑ Utilities
City of Paris Revised 2/04/08
. . 27
MEMORANDUM
TO: Mayor and City Council
Planning and Zo in Corrunission
FROM: Shawn Napier, P141
Director of En e eng, Planning & Development
DATE: February 4, 2011
SUBJECT: Essent PRMC Addition 306 #1 Preliminary Plat
I have reviewed the preliminary plat of the above referenced addition. It appears that the
preliminary plat complies with the City of Paris subdivision regulations with the following
exception.
1. The two drainage channels (NE and SW corners) on the property must be brought up to
code. Several options are available. Drainage easements should be added to allow water
to flow through the property.
2. Show all of the existing water lines, sewer lines, water meters and sewer cleanouts.
3. All of the existing water lines, fire hydrants, water meters and public sewer lines should
be in a 15-foot wide utility easement.
4. Show Right-of-Way widths for Stillhouse Road (at a couple of locations) and Stone
Avenue. Show street widths for all of the adjacent streets.
I recommend approval of the preliminary plat upon completion of the above item.
cc: Gene Anderson, Interim City Manager
Jim Nelson, R.P.L.S., Nelson Surveying Co.
Bill Porter
28
MEMORANDUM
TO: Mayor and City Council
Planning and Zoning Commission
FROM: Shawn Napier,
Director of E' ring, Planning and Development
DATE: February 4, 2011
SUBJECT: Essent PRMC Addition 306 #1 Final Plat
I have reviewed the final plat of the above referenced addition. The first item listed below must
be taken care of by a Subdivision lmprovement agreement or this final plat must be denied. The
remainder or the items that need to be corrected are listed below:
1. The two drainage channels (NE and SW corners) on the property must be brought up to
code. Several options are available. Drainage easements should be added to allow water
to flow through the property.
2. Show all of the existing water lines, sewer lines, water meters and sewer cleanouts.
3. All of the existing water lines, fire hydrants, water meters and public sewer lines should
be in a 15-foot wide utility easement.
4. Show Right-of-Way widths for Stillhouse Road (at a couple of locations) and Stone
Avenue.
5.
1 recommend approval of the final plat upon submission of a completed subdivision
improvement agreement for the drainage ditch work and a corrected mylar copy with signatures
of the surveyor and owner prior to noon on February 11, 2011.
cc: Gene Anderson, Interim City Manager
Jim Nelson, R.P.L.S., Nelson Surveying Co.
Bill Porter
. 29
Jim Nelson
dba
- Nelson Surveying Company
920 North Main Street Paris, Texas 75460
903-785-3551 fax 903-785-3399 e-mail: nelsonsurveying@suddenlink.net
Jim Nelson, owner
J. M. Nelson, Registered Professional Land Surveyor of Texas, #4025
2-9-11
Shawn Naiper
City of Paris Engineering Department
RE: Essent PRMC Addition #1 - Preliminary PIaUFinal Plat
Shawn:
Paris Regional Medical Center, through iYs CEO, Bill Porter, has requested that I ask for the following
VARIANCES, with reasons for asking, based on your requests through 2 Memorandums (see enclosed copies)
dated February 4, 2011.
1. Request to concrete the 2 Drainage channels as per Memorandums. These channels do not affect the area of
the proposed improvements planned at PRMC at the present time. These channels have been in place for a long
time, and do not seem to be a threat to any drainage problems at this time.
2. & 3. Request to show existing water and sewer utilities as per Memorandums. I have inquired with the City of
Paris Engineering Department and with the Maintenance Department at PRMC for maps of the water and sewer
utilities. Neither Department can find any maps to show these utilities. I cannot guess where the underground
(non-visible) water lines and sewer lines are, therefor I cannot show the easements that the City of Paris requests.
Any and all contractors doing construction work at this site will be required to try to locate any existing
underground lines, so not to disturb or destroy them. If a utility line is broken, then PRMC or the contractor shall be
required to fix said line. PRMC acknowledges the need for the City of Paris to have the Easements, but at this time
they nor I see any way, without digging up the entire site, to produce such locations for said Easement.
Thanks
Jim Nelson
v,
~
Approv orter, CEO of PRMC
Page of
30
MEMORANDUM
TO: Mayor and City Council
Planning and Zoning Commission
FROM: Shawn Napier, P.E.
Director of Engineering, Planning & Development
DATE: February 4, 2011
SUBJECT: Essent PRMC Addition 306 41 Preliminary Plat
I have reviewed the preliminary plat of the above referenced addition. It appears that the
preliminary plat complies with the City of Paris subdivision regulations with the
following exception.
1. The two drainage channels (NE and S W corners) on the property must be brought
up to code. Several options are available. Drainage easements should be added to
allow water to flow through the property.
2. Show all of the existing water lines, sewer lines, water meters and sewer
cleanouts.
3. All of the existing water lines, fire hydrants, water meters and public sewer lines
should be in a 15-foot wide utility easement.
4. Show Right-of-Way widths for Stillhouse Road (at a couple of locations) and
Stone Avenue. Show street widths for all of the adjacent streets.
I recommend approval of the preliminary plat upon completion of the above item.
cc: Gene Anderson, Interim City Manager
Jim Nelson, R.P.L.S., Nelson Surveying Co.
Bill Porter
COPY '
31
APPENDIX B SUBDIVISION REGULATIONS
Section VII. General Requirements.
F. MINIMUM IMPROVEMENTS
The following improvements shall be placed within all new subdivisions by the subdivider and
these improvements or guarantee thereof, as set forth herein, shall be a condition precedent to the final
approval and acceptance of the subdivision:
(1) Standard curb and gutter, except as permitted in area zoned Single-Family Dwelling District No. One
(SF-1) and not otherwise required.
(2) Street subgrade (with lime stabilization as required). (Ord. No. 85-012, § 1, 4-15-85)
(3) Street pavement. (Ord. No. 85-012, § 1, 4-15-85)
(4) Valley or dips, where essential for drainage purposes.
(5) Street signs.
(6) Water service and fire hydrants, where required under this ordinance.
(7) Sewer service, where required.
(8) Storm sewers and drainage structures, where required.
All improvements sha11 be done in accordance with the design standards of this ordinance and [at] the
time of submission of the plat.
(1) Surveying und Engineering. The subdivider or developer shall furnish all engineering and
surveying necessary to prepare the plat, and all engineering necessary to prepare the plans and
specifications and supervise the construction thereof of all improvements within the subdivision
except where contracts are entered into with utility companies licensed to operate in Paris, Texas,
and this said construction is to be done by their own forces. In this event utility companies shall
furnish all engineering and inspection necessary for this construction. The City Engineer or his
authorized representative shall have the power to inspect any or all improvements being
constructed under this ordinance to insure [ensure] the fulfillment of the intent of this ordinance.
Section VIII. Design of lmprovements.
E. Drainage. Storm sewers, bridges, culverts, inlets, and drainage channels or ditches of a
permanent design adequate to carry off such rainfall shall be installed by the subdivider
throughout the entire length of the drainage area where the surface drainage traverses the
subdivision. The subdivider may construct in lieu of storm sewers suitable drainage channels
which shall be of sufficient width, depth and shape to carry off the surface drainage and allow
for maintenance operations in keeping such ditches open. All drainage ditches so constructed
shall have their sides sloped so as to retard erosions; the flow line of said ditches shall be
permanently established by small low flow concrete sections, and the banks of all curves or
bends shall be permanently protected to prevent erosion. No open drainage channels shall be
constructed within the areas dedicated as public streets and alleys in said subdivision; provided,
however, that in cases where utilization of the land of the improved development warrants
otherwise, such ditches may be located in the center portion of the street (except at street
intersections where culverts or bridges of a permanent design shall be constructed) where a
right-of-way not less than eighty (80) feet in width, plus width, for drainage channel, is provided.
Computations to determine whether such lots or land will be flooded by rainfall and the
size of drainage facilities adequate to prevent flooding shall be based upon the "Rational
Method" using the Texas State Highway DepartmenYs Frequency of Rainfall for District 1, and a
five-year cycle for residential areas, Class 1& 2, ten-year cycle for apartment areas and mass
housing projects, and twenty-five-year cycle for areas of lower zoning classification than
residential.
No street shall be designed or allowed in any subdivision to carry more surface water
than can be carried by the street when the water is running curb deep.
All drainage easements over or across adjacent tracts of land that are necessitated by
the subdividing of a tract of land shall be secured and furnished to the City by the subdivider.
33
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