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06-REPORTS AND MINUTES FROM VARIOUS BOARDSCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: 03/03/2011 Originating Department: Ptesented By: Agenda Item No.: Council Date: 03/14/2011 City Clerk Janice Ellis 6. RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Paris Board of Adjustment minutes from the meetings of November 2, 2010 and November 9, 2010 Airport Advisory Board minutes from the meeting of January 20, 2011 Paris Historic Preservation Commission minutes from the meeting of February 14, 2011 BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: BUDGET INFO: ❑ Financial Report Z Minute Order Expense $ ❑ Department Report ❑ Resolution Budgeted Amt. $ ❑ Presentation ❑ Ordinance ❑ P H bli i ❑ O h yTD Actual $ u c ear ng er t Acct. Name Acct. Number FISCAL NOTES: REVIEWED AND APPROVED BY: Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court ❑ Legal ❑ Library ❑ I'olice ❑ Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 ( MINUTES SPECIAL MEETING CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS TUESDAY NOVEMBER 2 2010 12:00 O'CLOCK P.M. The Board of Adjustment meeting was called to order by Chairman Terry Christian at 12:00 p.m. A. The following members were present: Chester Martindale Allen Moore Rick Hundley Terry Christian, Chairman Kyle McCarley B. The following members were absent: C. Also present was Shawn Napier, Director of Engineering, Planning and Development. 2. Approval of minutes from pr•evious meetings. (October S, 2010) Motion was made by Rick Hundley, seconded by Chester Martindale to approve the minutes from the October 5, 2010 meeting. Motion carried 5-0. 3. Public hem-ing and considei-ation of and action on the petition of Vicki S. Golden to grant a variance to Chapter 11.5 Fence Regulations, Sectioiz 11.5-3(b)(1)(a) No fence shall be per-mitted in the, fr-ont yar•d, to allow a, front yard fence on Lot 18-A, Block- 7, Stellr•ose Addition, being nurnber 649 22nd Street S.E. Public hearing was declared open. A. The following individuals spoke in favor of the petition. Marty Brunson, 184 PR 30255, daughter of petitioner. Ms. Brunson stated her mother has had heart surgery and is unable to get up down the back steps to let her dog out. They had Mr. Pridemore put the fence up not knowing that had to have a permit before installing a fence. Ms. Brunson further stated that she will not be able to keep her dog and would have to go to a long term care facility. Ms. Golden has had problems with people coming up to her house and asking for money and the 8 B. There was no opposition. Public hearing was declared closed. Motion was made by Rick Hundley, seconded by Allen Moore to approve the variance. Motion carried 5-0. 4. Meeting adjourned at 12:10 p.m. APPROVED THIS 1 ST DAY OF MARCH, 2011. /Xyz " Y, "I",, . Terry ristian, airman 19 MINUTES SPECIAL MEETING CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS TUESDAY. NOVEMBER 9, 2010 12:00 O'CLOCK P.M. The Board of Adjustment meeting was called to order by Chairman Terry Christian at 12:00 p.m. A. The following members were present: Chester Martindale Allen Moore Rick Hundley Terry Christian, Chairman Kyle McCarley B. The following members were absent: C. Also present was Jeanna Scott, City Staff and Jesse Wallace, Ex-Officio Youth Board Member. 2. Public hear-ing and consideration of and action on the petition of the Chamber of Commerce (Love Civic Gentet) to grant a variance of Sign Ordinance 2008-021, Section 28-24(4) which provides "all electronic sign faces shall be limited to a maximum of ten(10) square. feet in area; provided, however, pfroper•ties adjacent and fronting on Loop 286 may locate an electronic sign facing Loop 286 up to a maximum sign_face area of thirty-two (32) square feet, " to allow 42.90 square feet of electronic sign face area, which is a 32.90 square_foot variance on Lot 4, City Block 351, being number 2025 S. Collegiate. Public hearing was declared open. A. The following individuals spoke in favor of the petition. Mindy Moree, President, Chamber of Commerce spoke in favor of the petition. Ms. Moree stated they are doing several capital improvements at the Love Civic Center. In the process, it was determined that the message board currently located at the Civic Center did not meet their needs. Civic center staff had to get up on a ladder to change out the letters and on several occasions the changes needed to be made after events on Saturday night for new events that would be utilizing the center on Sunday morning. The Chamber wants to go to an electronic message board that will be more efficient and will give the Civic Center better visibility. 10 fence would keep people from doing this. B. One letter received in opposition to the petition. Debbie Krammer, 673 22°d Street S.E., Shawn Napier read the letter into record. Public hearing was declared closed. Board discussed setting precedence by allowing fence that directly conflicts with the fence ordinance. Board members asked Mr. Napier if there was a way to hold the fencing companies accountable. Mr. Napier stated the ordinance puts the burden of permitting with the property owner. Motion was inade by Chester Martindale, seconded by Rick Hundley to deny the variance. Motion carried 5-0. 4. Meeting adjourned at 12:21 p.m. APPROVED THIS l s` DAY OF MARCH, 2011. ~7At- rg, ~'f J.41 ~~Jjvjf j n 04 jf,4, I/ ~-Terry ~ C 'stian, Chainnan 11 MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, JANUARY 20, 2011 5:30 O'CLOCK PM 1. The Airport Advisory Board meeting was called to order by Chairman Jack Ashmore at 5:30 p.m. A. The following members were present: Jack Ashmore Billy Copeland Ray Ball Vic Ressler Fred Williams Jerry Coyle B. The following members were absent: Steve Gilbert C. Also present was Shawn Napier, Airport Director; Jeanna Scott, City Staff; Davis White, Ex-Officio; Edwin Pickle, Council Member; and Jerry Richey Airport Manager. 2. Appr•oval of minutes.from previous meeting. (October 21, 2010) Motion was inade by Ray Ball, seconded by Jerry Coyle to approve the minutes for the October 21, 20] 0 meeting. Motion carried 6-0. 3. ° Presentation, discussion and possible action on hosting an event for• East Texas Broadcasting at the airport. East Texas Broadcasting is group of 8 radio stations that cover from Mt. Pleasant to Paris. The fastest growing music scene right now is the Texas red dirt music played on country stations. They are currently looking for a facility that can host the Red Dirt Music Festival that will be an all day event and pull 3,000 to 4,000 people. Criteria to host this event will be the ability to sell beer, because the event is sponsored by beer companies. East Texas Broadcasting will be responsible for all infrastructure, they will do massive advertising campaign for the event on all 8 radio stations, including news paper other media. The proposed date for this event is June 2011. Chairman Jack Ashmore appointed Jerry Coyle and Ray Ball to a sub-committee to gather fizrther infonnation and bring back findings to the Airport Advisory Board. Motion was made by Billy Copeland, seconded by Vic ~ 12 Ressler to table this item. Motion carried 6-0. 4. Preserztation, discussion of and possible action on holding an azito ciross at the airpoi-t b>> Sports Car Club of America (SCCA). Brad Maxey, Regional Executive for Sport Car Club of America, came to address concerns of the Airport Advisory Board regarding hosting another auto cross at the airport. Mr. Maxey stated the SCCA would be happy to rent the airport for $500.00 to cover damages that could oecur during the race. They are proposing a two day event in May 2011, which will draw 180, participants. The advisory board expressed concerns over the amount of dainage that was done at the last event. The rental fee would not come close to covering further damage. No action taken. 5. Request items .for .future agendas. Report from sub-committee regarding hosting East Texas Broadcasting event. Update from Steve Gilbert on potential projects and the lease agreement. 6. Meeting adjourned at 6:05 p.m. APPROVED THIS 24`h DAY OF FEBRUARY, 2011. Jack Ashmore, Chainnan 13 MINUTES SPECIAL MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION MONDAY, FEBRUARY 14, 2011 4:00 0'CLOCK P.M. 1. The Historic Preservation Commission meeting was called to order by Arvin Starrett, Chairman at 4:00 p.m. A. The following members were present: Arvin Starrett, Chainnan Douglas Cox Ben Vaughan Paul Denney, Vice-Chainnan Jerry Raper B. The following members were absent: Susan Scholz, Secretary Matt Coyle C. Also present was Jeanna Scott, City Staff. 2. Approval of minutes f'rom previous minutes. (January 24, 2011) Motion was made by Ben Vaughan, seconded by Raper to approve the minutes for the January 24, 2011 meeting. Motion carried 5-0. 3. Consideration of and action on the following Certi ficate of Appropf-iateness: A. 308 South Main Street - Aaron Raper presented the petition. Mr. Raper stated they are proposing to demolish the room above the carport, along with additional repair and routine maintenance at the property. Motion was made by Paul Denney, seconded by Douglas Cox to approve the COA. Motion carried 5-0. B. 208 South Main Street - Aaron Raper presented the petition. Mr. Raper stated requesting pennission to place a fence on the back portion of the property. The fence will look just like the one at the Gibraltar Hotel. Motion was made by Ben Vaughan, seconded by Jerry Raper to approve the COA. Motion carried 5-0. 4. Report fr-om Citv Staff, Jeanna Scott: A. Nomination of Historic Signs. Jeanna Scott, City Staff presented a list of possible historic signs that can be nominated. Commissioners will review and ad additional sigms as necessary. 14 B. Revision of Sign Of-dinanee/Design Guidelines. Jeanna Scott, City Staff presented the proposed changes to commissioners to review and act on at a future meeting. 5. FTSture agenda items. There were none. 6. Meeting adjourned at 4:11 p.m. APPROVED THIS 28"' DAY OF FEBRUA 15