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07-ACCEPTING BIDS AND AWARDING CONTRACTS FOR PURCHASE OF ROADWAY MATERIALSCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: Otiginating Department: Presented By: Agenda Item No.: 3-02-2011 Street Division 46 Steve McFadden, Interim Public Council Date: Works Director 7, 3-14-2011 RECOMMENDED MOTION: Approve a Resolution awarding bids for various street construction and maintenance materials; and authorizing the City Manager to negotiate and execute all necessary documents. POLICY ISSUE(S): Bid Award BACKGROUND: - This is the annual bid for roadway materials to be used by the Street Division - 46, Water Distribution - 83, Sewer Maintenance - 85, and Parks Division - 43. The bid tabulation sheet is attached for details of the bids and materials. The materials include Hot Mix Cold Laid Asphalt, "Type "A", (Coarse Base) Material, Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material, Hot Mix Cold Laid Asphalt, Type " " D (Fine Mixture) Material, Aggregate Cover Stone (Type B, Grade 4, Uncoated), Aggregate Cover Stone (Type B, Grade 5, Uncoated), Aggregate Cover Stone (Type B, Grade 5, Coated), CRS-2 Emulsion Asphalt, SS-1 Emulsion Asphalt (Tack Oil), Portland Cement Concrete (5 sack), Portland Cement Concrete (6 sack), Grout, Sand, Flexible Base Material (Red Rock) and Flexible Base Material (White Rock). OARD COMMISSION RECOMMENDATION: N/A - EXHIBITS: Resolutions, notice to bidders and bid tabulation ACTION: BUDGET INFO: ❑ Financial Report ❑ Minute Order Expense $ ❑ D R epartment eport Z Resolution ❑ Presentation ❑ Ordinance Budgeted Amt. $425,000 in Street Division, ❑ Public Hearing ❑ Other $40,000 in Water Distribution, $45,000 in Sewer Maintenance and $20,000 in Parks Division YTD Actual $279,116.14 in Street Division, $27,680.26 in Water Distribution and $38,996.84 in Sewer Maintenance, and $19,283.15 in Parks Division Acct. Name Street & Alley Repairs Acct. Number 01-0407-46-00, 10-0407-83-00, FISCAL NOTES: 10-0407-85-00, 01-0407-43-00 - REVIEWED AND APPROVED BY: Z Administration Z City Cletk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire ❑ Municipal Court E Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Utilities City of Paris Revised 2/04/08 16 C i~ tQ 5^ ii ~ ~ m N ~ ~ C~ C ~ 0 a ~ ~ L ~ t~ 0 N o c.~ x ~ 'm ~ 'm ~ 'm ~ 'm ~ m ~ m ~ m ~ m ~ m ~ m o o 0 o 0 o 0 o ~ m a)~ o 0 0 0 0 0 0 0 0 0 m - 0 o ~jotS0~ Z Z Z Z Z Z Z Z Z Z r-- co OC) OC) Z L od E ~ ±-D L ~ 'a m ~ m ~ m ~ m -0 m ~ m m ~ ~ -o "o -o -o ~ a o 0 0 0 o cN o 0 m 0 ~i m o m 0 m 0 m 0 m 0 ocn~ ° Z Z Z Z Z 69:~ Z Z Z 6s Z Z Z Z Z ~ ~ ~ ~ ~ -2 0 M M M M M N M M M N M M M M M P O O O O O '7 O O O O O O O O IJJ Z Z Z Z Z ~ Z Z Z N Z Z Z Z Z ~ 'o '0 '0 '0 -o 'D O O O O O O O O ~ x m m m m m m m m m m O O O O O O O O O O ~ pNj ~ p~j O 6" Z Z Z Z Z Z Z Z Z Z ff3 69 E6, 69. r 7C)^, i ~ W W -0 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ u ~ ~ ~ i- L_ C M W ~ W ~ W M W W M W ~ M W M W M W M W M W M W M W ~ ~ ~ O 0 ~ Q ~ ~ 0 Q T VI 9 0 Q Q ~ ~ ~ 0 U) m Uu) Z 69 Z Z Z Z Z 6 , Z Z Z Z Z Z Z -2 a) o N ~ ~ M o N ~ '2 '2 72 70 N N ta ~C ~ d ' t C) m ' m • l C O . m m m m m U~ O ~ N j O Z ~ ya O Z ~j eq, ~ , O Z O Z O Z O Z O Z ~ ~ ~ cu ~ ,(6 L 'D ~ ln N ►O f~ O O 'o m ;0 m 'o m t~ ~ O ~ 'o m ;o m "0 CO '0 m 'o m 'a m c~C ~ G C C G G O z N E~ j E9 ~ f~ O Z O Z O Z ~ f~ ~ 69> O Z O Z O Z O Z O Z O Z U) _ fq CF 'D 'a O ' d' ;p fl- 'O 'O -o 'D "p 'p 'p 0 °O m m U ) M m I: m m m m CO m m O m ~ O J O J M ~ O ~ O O O JO O ~ Oj J O ~ ~ E~ L L Z E~} Z Z Z L Z L L 70 a ~ a~ O U 0 o U m O co U V - C ~ C D ' L ~ c O ~ ~ ~ ~ ~ U U C (1) t cv C O U O U Y Y a ~ ~ ~ ~ ~ ~ a ~ .o Q ~ ~ -C.. ~ Y ~ ~ 70 ~ x x :3 ~ ~ ~ m m m ~ W x ~ m m N cu c u i Lo v i D .O A O O o a a a o cq o ~ ~ Q U •X ~ x E U t~ a~ a~ c U w U' a~ i W ` cu U ca U ti ~ 0 0 ° ~ ~ cn N ~ b,O 'o OD ~ 0 4- 0 N \ ei ~ aA a, ~ c L ~ ~ ~ m 0 ~ a Q O t ovA L ~ u ~ ~ (1) O L L = ~ a M o Q- ~ E y/? =3 ~ a ~ L f0 =3 L 0 U ~ O O ~ N OU L U1 f0 A!? L N ~ ~ t ~ L L a) Q ~ ~ 0 :3 O -0 00 m V~ o v a 00 a ` :3 E .Q Q 0 c ~ °J o E ~ u c co ~ +J E a s . v x M Z ~ Q c o ~ fO NO L b L ~ I- W 17 Publish Dates: February 6, 2011 February 13, 2011 NOTICE TO BIDDERS The City of Paris will receive sealed bids at the Office of the City Manager, City of Paris, 135 1" S.E., P.O. Box 9037, Paris, Texas 75461-9037, for the furnishing and delivery of the following materials: • Not Mix Cold Laid Asphalt, "T,ype "A" (Coarse Base) Material • Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material • Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material • Aggregate Cover Stone (Type B, Grade 4, Uncoated) • Aggregate Cover Stone (Type B, Grade 5, Uncoated) • Aggregate Cover Stone (Type B, Grade 5, Coated) • CRS-2 Emulsion Asphalt • SS-1 Emulsion Asphalt (Tack Oil) • Portland Cement Concrete, "Class A" (5 Sack) • Portland Cement Concrete, "Class C" (6 Sack) • Portland Cement Concrete, Grout • Flexible Base Material (Red Rock) • Flexible Base Material (White Rock) • Sand lnstructions to bidder Place completed bid form in a sealed envelope addressed as shown on bid form. Clearly mark on the outside of the envelope "Sealed Bid: Street Materials" and return to the Office of the City Manager, City of Paris, 135 1S` SE, P. 0. Box 9037, Paris, Texas 75461 no later than 3:00 P.M. on Tuesday, February 22nd, 2011 at which time all bids will be publicly opened at the City of Paris City Council Chamber, 107 E. Kaufinan St., Paris, Texas, read aloud, tabulated and referred to the City Council for consideration. Multiple bids shall be placed in the same envelope. Bids received after the deadline will be returned to vendor unopened. 18 DRAFT Attorney/reswork/current/Hot Mix, Type A RESOLUTION NO. A RESOLUTIOIV OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF HOT MIX COLD LAID ASPHALT, TYPE "A" (COARSE BASE) MATERIALS TO R.K. HALL IN THE AMOUIVT OF $53.84 PER TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS; MAKING OTHER FIIVDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, by Invitation to Bid published in the Paris News on February 6, 2011 & February 13, 2011, the Public Wor-ks Department of the City of Paris solicited bids for roadway materials to be used by the Street, Water and Sewer Divisions of the Public Works Department from April 1, 2011 through March 31, 2012; and, WHEREAS, the lowest responsible bid received for Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) was made by R.K. I-Iall in the amount of $53.84 per ton; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, THAT: Section 1. The findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the bid of R.K. Hall, for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base), Material for use in the Street Division of the Public Works Department, in the amount of $53.84 per ton, is hereby accepted and let conditioned upon said vendor meeting all of the terms and specifications included in the bid documents, attached hereto as Exhibit A. Section 3. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 14th day of March, 2011. Will Biard, Mayor 19 ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney ~U BID FORM To: Mayor and City Council City of Paris 135 15` S.E. PO Box 9037 Paris, Texas 75461 From: 0 NG o(Name of Bidder) c~ g % o /U. L& - l-oqio 2 (Address) S, TX 7S y(vp (Address) If you do not wish to bid on an item below please write "No Bid" on bid line. 1.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and delivered for the price of: S3 . per ton 2.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 4, Uncoated), we bid the following: Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered for the price of: $ No 6id per ton 3.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 5, Uncoated), we bid the following: Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered for the price of: $ 1V0eDJ per ton EXHIBITk 21 4.) Pursuant to and in compliance with your bid specifications far the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 5, Coated), we bid the following: Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for the price of: $ 3 7,s-0 per ton 5.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and delivered for the price of: L~''ecflo.~ G~~ ~ $_i4 (a 34 per ton 6.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of CRS-2 Emulsion Asphalt, we bid the following: CRS-Z Emulsion Asphalt will be furnished and delivered for the price of: $ /Vp &J per gallon 7.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be furnished and delivered for the price of• Cc rrrc~i e ~ _ per n 8.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Flexible Base Material (Red Rock), we bid the following: Flexible Base Material (Red Rock) will be furnished and delivered for the price of: $ ° r per ton 4 I f•r 9.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Flexible Base Material (White Rock), we bid the following: Flexible Base Material (White Rock) will be furnished and delivered for the price of: $ per ton 10.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of SS-1 Emulsion Asphalt (Tack Oil), we bid the following: SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of: $ /Uo 8 j per gallon 11.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Portland Cement Concrete, we bid the following: Bid Item No. 1: "Class A" (5 sack) Portland Cement Concrete $ ~46Jcu. yd. Bid Item No. 2: Q I "Class C" (6 sack) Portland Cement Concrete $ NnIJ- d cu. yd. Bid Item No. 3: "Grout" $ luo; cu. yd. 12.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Sand, we bid the followin • per ton - e ivered to the City of Paris at 50 W. Hickory, or other site within the city limits of the city of Paris. By: ;Lo Title: SG !e S sf Dated the of /r`e~,rIJQ rti , 2011. 23 INVITATION FOR B1DS FOR THE FURNISHING AND DELIVERY OF HOT MIX COLD LAID ASPHALT TYPE "A" (COARSE BASE) MATERIAL FOR USE IN THE STREET DNISION OF THE PUBLIC WORKS DEPARTMENT CITY OF PARIS PARIS, TEXAS FEBRUARY, 2011 24 CITY OF PARIS DEPARTMENT OF PUBLIC WORKS BID SPECIFICATIONS FOR FURNISHING HOT MIX COLD LAID ASPHALT, TYPE "A" (COARSE BASE) MATERIAL Reauirements• It is estimated that 2,000 tons of Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be required in the operation of the Street Division of Public Works during the period of April 1, 2011 through March 31, 2012. Exact quantities cannot be determined, but estimates are given as shown above. Quantities may be increased ar decreased to meet the requirement of the operations of the Street Division of Public Works during the period shown above. A minimum is not guaranteed. Specifications: Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material must conform to Item 334, 2004 edition of "Texas Department of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges" or later edition. All materials must come from a source on the approved list of asphalt material suppliers by TXDOT as of bid opening date. Throughout the tenn of the purchase order, product sample may be randomly taken by City employees and tested at an independent laboratory selected by the City. Failure of product to meet TXDOT specifications will be reason for termination of purchase order and/or removal from the City of Paris Bid List. Deliverv• Due to limited storage space, the City of Paris will place individual orders of approximately ] 00 to 1,000 tons of material during the life of the contract. The supplier will begin delivery within 72 hours of placing order, and will complete the order within 14 calendar days. City forces will stockpile material as it is delivered. Delivery to be made to the Public Works Service Center, 50 W. Hickory, Paris, Texas, or other site within the city limits of the city of Paris. - 25 Basis of Award: It is the intention of the City of Paris to award this contract on the basis of the lowest delivered price that meets the specifications, and the special work requirements stipulated by the Street Division; however, the City of Paris reserves the right to reject any and all bids, to waive any infonnality in bidding, and to award the bid as may be advantageous to the City of Paris. Price/pavment: Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the City is exempt from state and local sales taxes. The City of Paris tax exemption number is 1-756000635. A tax exempt certificate will be furnished upon request. Payment will be made within thirty (30) days after receipt and acceptance of the materials. Bid price, per ton, shall be delivered to City of Paris, 50 W. Hickory, Paris, Texas, or other site within the city limits of the city of Paris. Qualification of bidder: Bids will be considered only from manufacturers or their authorized distributors. The authorized distributors rnust maintain a substantial stock of material bid upon and must actively engage in the sale of such material. Such stock and facilities may be examined by a representative of the City of Paris at any time either before award is made or during the life of the purchase order. 26 DRAFT Attorney/reswork/current/Agg Cover Stone,l'ype B, Gr 4, uncoated RESOLUTION N0. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCNASE OF AGGREGATE COVER STONE (TYPE B, GRADE 4, UNCOATED) TO SMITH BUSTER CRUSHED STONE IN THE AMOUNT OF $19.85 PER TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, by Invitation to Bid published in the Paris News on February 6, 2011 & February 13, 2011, the Public Works Department of the City of Paris solicited bids for roadway materials to be used by the Street, Water and Sewer Divisions of thc Public Works Department from April 1, 2011 through March 31, 2012; and, WHEREAS, the lowest responsible bid received for Aggregate Cover Stone (Type B, Grade 4, Uncoated) was made by Smith Buster Crushed Stone in the amount of $19.85 per ton; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, THAT: Section 1. The findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the bid of Smith Buster Crushed Stone, for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 4, Uncoated) for use in the Street Division of the Public Works Department, in the amount of $19.85 per ton, is hereby accepted and let conditioned upon said vendor meeting all of the terms and specifications included in the bid documents, attached hereto as Exhibit A. Section 3. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 14th day of March, 2011. Will Biard, Mayor G~ ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney 23 BID FORM To: Mayor and City Council City of Paris 135 lst S.E. PO Box 9037 Paris, Texas 75461 From: qCl (00 A V (Name of Bidder) (Address) -75 Address) * If you do not wish to bid on an item below please write "No Bid" on bid line. 1.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and delivered for the price of: $ fAD lbti) per ton 2.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 4, Uncoated), we bid the following: Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered for the price of: I ~ o b~ $ per ton 3.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type S, Grade 5, Uncoated), we bid the following: Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered for the price of: $Nl7 r~( D per ton EXHI~~ T ~ - 4.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 5, Coated), we bid the following: Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for the price of: P-D 1 1) per ton 5.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and delivered for the price of: $ K 0 k) (,I per ton 6.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of CRS-2 Emulsion Asphalt, we bid the following: CRS-2 Emulsion Asphalt will be furnished and delivered for the price of: $ NO b L)~ per gallon 7.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be furnished and delivered for the price of: $ N D Y~ i o per ton 8.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Flexible Base Material (Red Rock), we bid the following: Flexible Base Material (Red Rock) will be furnished and delivered for the price of: $ ` q 1 per ton 30 9.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Flexible Base Material (White Rock), we bid the following: Flexible Base Material (White Rock) will be furnished and delivered for the price of: $ 1`~ 0 6 1_1) per ton 10.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of SS-1 Emulsion Asphalt (Tack Oil), we bid the following: SS-1 Emulsion Asphalt (Tack Oil) wiil be furnished and delivered for the price of: $W) 13 D per gallon 11.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Portland Cement Concrete, we bid the following: Bid Item No. 1: "Class A" (5 sack) Portland Cement Concrete $cu. yd. Bid Item No. 2: "Class C" (6 sack) Portland Cement Concrete $Nob-. dcu. yd. Bid Item No. 3: ~ "Grout" $ N o 60I cu. yd. 12.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Sand, we bid the following: ~ $ per ton - delivered to the City of Paris at 50 W. Hickory, or other site within the city limits of the city of Paris. BY: a'YI/h,) Title: /1171 Dated the J of , 2011. 31 INVITATION FOR BIDS FOR THE FURNISHING AND DELIVERY OF AGGREGATE COVER STONE (TYPE B, GRADE 4, UNCOATED) FOR USE IN THE STREET DIVISION OF THE PUBLIC WORKS DEPARTMENT CITY OF PARIS PARIS, TEXAS FEBRUARY, 2011 3 2 CITY OF PAR1S DEPARTMENT OF PUBLIC WORKS BID SPECIFICATIONS FOR FURNISHING AGGREGATE COVER STONE (TYPE B, GRADE 4, UNCOATED) ReQUirements• It is estimated that 2,000 tons of Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be required in the operation of the Street Division of Public Works during the period of April 1, 2011 through March 31, 2012. Exact quantities cannot be determined, but estimates are given as shown above. Quantities may be increased or decreased to meet the requirement of the operations of the Street Division of Public Works during the period shown above. A minimum is not guaranteed. Specifications: Aggregate Cover Stone (Type B, Grade 4, Uncoated) must conform to Item 302, 2004 edition of "Texas Deparhnent of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges" or later edition. Materials must be from an approved TXDOT material source. Bidder must provide documentation that material has been tested and meets TXDOT specifications, and be compatible with GRS-2 Emulsion Asphalt. Material will be sampled randomly during delivery and testing by the City of Paris. Failure of material to meet TXDOT specifications will be reason for termination of contract and/or removal from bid list. Deliverv• Due to liinited storage space, the City of Paris will place individual orders of approximately 1,000 to 2,000 tons of material during the life of the contract. The supplier will begin delivery within 72 hours of placing order, and will complete the order of 1,000 to 2,000 tons within 14 calendar days. City forces will stockpile material as it is delivered. Delivery to be made to the Public Works Service Center, 50 W. Hickory, Paris, Texas, or other site within the city limits of the city of Paris. 33 Basis of award: It is the intention of the City of Paris to award this contract on the basis of the lowest delivered price that meets the specifications, and the special work requirements stipulated by the Street Division; however, the City of Paris reserves the right to reject any and all bids, to waive any informality in bidding, and to award the bid as may be advantageous to the City of Paris. Price/pavment: Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W. Hickory, Paris, Texas, or other site within the city limits of the city of Paris. Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the City is exempt from state and local sales taxes. The City of Paris tax exemption number is 1-756000635. A tax exempt certificate will be finished upon request. Payment will be made within thirty (30) days after receipt and acceptance of the materials. Oualification of bidder: Bids will be considered anly from manufacturers or their authorized distributors. The authorized distributors must maintain a substantial stock of material bid upon and must actively engage in the sale of such material. Such stock and facilities may be examined by a representative of the City of Paris at any time either before award is made or during the life of the purchase order. 34 DRAFT Attorney/reswork/current/Agg Cover Stone, 'Pype B, Gr 5, uncoated RESOLUTION N0. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF AGGREGATE COVER STONE (TYPE B, GRADE 5, UNCOATED) TO RICHARD DRAKE CONSTRUCTION IN THE AMOUNT OF $31.50 PER TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, by Invitation to Bid published in the Paris News on February 6, 2011 & February 13, 2011, the Public Works Department of the City of Paris solicited bids for roadway materials to be used by the Street, Watcr and Sewer Divisions of the Public Works Department from April 1, 2011 through March 31, 2012; and, WHEREAS, the lowest responsible bid received for Aggregate Cover Stone (Type B, Grade 5, Uncoated) was made by Richard 1)rake Construction in the amount of $31.50 per ton; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, THAT: Section 1. The findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the bid of Richard Drake Construction, for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 5, Uncoated) for use in the Street Division of the Public Works Department, in the amount of $31.50 per ton, is hereby accepted and let conditioned upon said vendor meeting all of the terms and specifications included in the bid documents, attached hereto as Exhibit A. Section 3. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 14th day of March, 2011. Will Biard, Mayor r 3~ ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney 36 BID FORM To From: * 1.) 2.) 3.) Mayor and City Council City of Paris 135 lst S.E. PO Box 9037 Paris, Texas 75461 C~ q'O w ,~~~1t4 C° n s~-"oY, Co I a71 /UOr~~ ~(Name of Bidder) ~X -2 Address) If you do not wish to bid on an item below please write "No Bid" on bid line. Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and delivered for the price of: $ J~ ~p , `F 0 per ton Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 4, Uncoated), we bid the following: Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered for the price of: $ Q I . a..5 per ton Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 5, Uncoated), we bid the following: Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered for the price of: $ 3 1. ~d per ton EXHIBIT I 37 4.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 5, Coated), we bid the following: Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for the price of: n DF3 J- per ton 5.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and delivered for the price of: $ ss , 35 per ton 6.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of CRS-2 Emulsion Asphalt, we bid the following: CRS-2 Emulsion Asphalt will be furnished and delivered for the price of: $ ri 0 A ~ o, per gallon 7.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be furnished and delivered for the price of: $ 5 1• 2-S per ton 8.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Flexible Base Material (Red Rock), we bid the following: Flexible Base Material (Red Rock) will be furnished and delivered for the price of: $ 1 a. s S per ton 38 9.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Flexible Base Material (White Rock), we bid the following: Flexible Base Material (White Rock) will be furnished and delivered for the price of: $ I b o_ per ton 10.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of SS-1 Emulsion Asphalt (Tack Oil), we bid the following: SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of: $ n(D g ; A per gallon 11.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Portland Cement Concrete, we bid the following: Bid Item No. 1: "Class A" (5 sack) Portland Cement Concrete $ a 8~~ cu. yd. Bid Item No. 2: "Class C" (6 sack) Portland Cement Concrete $ Yl0 & cu. yd. Bid Item No. 3: "Grout" $ ►1 oi3 ' cu. yd. 12.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Sand, we bid the following: per ton - delivered to the City of Paris at 50 W. Hickory, or other site within the city limits of the city of Paris. By: Title: V I' C2 Dated the a~ of fit J- , 2011. 39 INVITATION FOR BIDS FOR THE FURNISHING AND DELIVERY OF AGGREGATE COVER STONE (TYPE B, GRADE 5, UNCOATED) FOR USE IN THE STREET DIVISION OF THE PUBLIC WORKS DEPARTMENT CITY OF PARIS PARIS, TEXAS FEBRUARY, 2011 40 CITY OF PARIS DEPARTMENT OF PUBLIC WORKS BID SPECIFICATIONS FOR FURNISHING AGGREGATE COVER STONE (TYPE B, GRADE 5, UNCOATED) Requirements • It is estimated that 2,000 tons of Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be required in the operation of the Street Division of Public Works during the period of April 1, 2011 through March 31, 2012. Exact quantities cannot be determined, but estimates are given as shown above. Quantities may be increased or decreased to meet the requirement of the operations of the Street Division of Public Works during the period shown above. A minimum is not guaranteed. Sqecifications: Aggregate Cover Stone (T,ype B, Grade 5, Uncoated) must conform to ltem 302, 2004 edition of "Texas Department of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges"or later edition. Materials must be from an approved TXDOT material source. Bidder must provide documentation that material has been tested and meets TXDOT specifications, and be compatible with Aggregate Cover Stone (Type B, Grade 5, Uncoated). Material will be sampled randomly during delivery and testing by the City of Paris. Failure of material to meet TXDOT specifications will be reason for termination of contract and/or removal from bid list. Deliverv• Delivery to be made to the Public Works Service Center, 50 W. Hickory Street, Paris, Texas, or other site within the city limits of the city of Paris. Due to limited storage space, the City of Paris will place individual orders of approximately 1,000 to 2,000 tons of material during the life of the contract. The supplier will begin delivery within 72 hours of placing order, and will coinplete the order of 1,000 to 2,000 tons within 14 calendar days. City forces will stockpile material as it is delivered. 41 Basis of award: It is the intention of the City of Paris to award this contract on the basis of the lowest delivered price that meets the specifications, and the special work requirements stipulated by the Street Division; however, the City of Paris reserves the right to reject any and all bids, to waive any informality in bidding, and to award the bid as may be advantageous to the City of Paris. Price/uavment• Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the City is exempt from state and local sales taxes. The City of Paris tax exemption number is 1-756000635. A tax exempt certificate will be finished upon request. Payment will be made within thirty (30) days after receipt and acceptance of the materials. Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W. Hickory St., Paris, Texas, or other site within the city limits of the city of Paris. Oualification of bidder: Bids will be considered only from manufacturers or their authorized distributors. The authorized distributors must maintain a substantial stock of material bid upon and must actively engage in the sale of such material. Such stock and facilities may be examined by a representative of the City of Paris at any time either before award is made or during the life of the purchase order. f't a- DRAFT Attorney/reswork/current/Agg Cover Stone, Type B, Gr 5, coated RESOLUTION N0. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF AGGREGATE COVER STONE (TYPE B, GRADE 5, COATED) TO R.K. HALL IN THE AMOUNT OF $37.50 PER TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, by Invitation to 13id published in the Paris News on February 6, 2011 & February 13, 2011, the Public Works Department of the City of Paris solicited bids for roadway materials to be used by the Street, Water and Sewer Divisions of the Public Works Department from April 1, 2011 through March 31, 2012; and, WHEREAS, the lowest responsible bid received for Aggregate Cover Stone (Type B, Grade 5, Coated) was made by R.K. Hall in the amount of $37.50 per ton; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, THAT: Section 1. The findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the bid of K.K. Hall, for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 5, Coated) for use in the Street Division of the Public Works Department, in the amount of $37.50 per ton, is hereby accepted and let conditioned upon said vendor meeting all of the terms and specifications included in the bid documents, attached hereto as Exhibit A. Section 3. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 14th day of March, 2011. Will Biard, Mayor 43 ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney 44 BID FORM To: Mayor and City Council City of Paris 135 ls` S.E. PO Box 9037 Paris, Texas 75461 From: 0 N-q l I C0175~1%,C,41"0,7 (Name of Bidder) c~g l O /U, ~ . tocv 2 ho (Address) d' i S,. T)(' 7S y (op (Address) If you do not wish to bid on an item below please write "No Bid" on bid line. 1.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and delivered for the price of: $ 53 . $ 'q per ton 2.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 4, Uncoated), we bid the following: Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered for the price of: $ /)d 6id per ton 3.) Pursuant to and in compliance with your bid specifications far the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 5, Uncoated), we bid the following: Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered for the price of: $ NO Qi(J per ton FXHIBIT L 45 4.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 5, Coated), we bid the following: Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for the price of: $ 3 7, -5-0 per ton 5.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and delivered for the price of: Go;^,•ec~7O.^ c~~ l/ (a 34 per ton 6.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of CRS-2 Emulsion Asphalt, we bid the following: CRS-2 Emulsion Asphalt will be furnished and delivered for the price of: $ Np &J per gallon 7.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be furnished and delivered for the price of• rrtchc~ _ 7 & per n 8.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Flexible Base Material (Red Rock), we bid the following: Flexible Base Material (Red Rock) will be furnished and delivered for the price of: $ ° 6J per ton 46 9.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Flexible Base Material (White Rock), we bid the following: Ftexible Base Material (White Rock) will be furnished and delivered for the price of: $ _ per ton 10.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of SS-1 Emulsion Asphalt (Tack Oil), we bid the following: SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of: $ /Ua 8,.J per gallon 11.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Portland Cement Concrete, we bid the following: Bid Item No. 1: I "Class A" (5 sack) Portland Cement Concrete $ oexdcu. yd. Bid Item No. Z: 2 I "Class C" (6 sack) Portland Cement Concrete $ Nal~~ d cu. yd. Bid Item No. 3: "Grout" $ ~cu. yd. 12.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Sand, we bid the followin • , Ler',:~f; per ton - e ivered to the City of Paris at 50 W. Hickory, or other site within the city limits of the city of Paris. By: &2"') 6; Low Title: SG !e S sf r Dated the a / of /'c°_b~Uc1 2011. - - 47 INVITATION FOR BIDS FOR THE FURNISHING AND DELIVERY 4F AGGREGATE COVER STONE (TYPE B, GRADE 5, COATED) FOR USE IN THE STREET DIVISION OF THE PUBLIC WORKS DEPARTMENT CITY OF PARIS PARIS, TEXAS FEBRUARY, 2011 48 C1TY OF PARIS DEPARTMENT OF PUBLIC WORKS BID SPECIFICATIONS FOR FURNISHING AGGREGATE COVER STONE (TYPE B, GRADE 5, COATED) Repuirements• It is estimated that 500 tons of Aggregate Cover Stone (Type B, Grade 5, Coated) will be required in the operation of the Street Division of Public Works during the period of April 1, 2011 through March 31, 2012. Exact quantities cannot be determined, but estimates are given as shown above. Quantities may be increased or decreased to meet the requirement of the operations of the Street Division of Public Works during the period shown abave. A minimum is not guaranteed. SpeciGcations• Aggregate Cover Stone (Type B, Grade 5, Coated) must conform to Item 302, 2004 edition of "Texas Department of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges" or later edition. Materials must be from an approved TXDOT material source. Bidder must provide documentation that material has been tested and meets TXDOT specifications, and be compatible with Aggregate Coverstone (Type B, Grade 5, Coated). Material will be sampled randomly during delivery and testing by the City of Paris. Failure of material to meet TXDOT specifications will be reason for termination of contract and/or removal from bid list. Deliverv• Delivery to be made to the Public Works Service Center, 50 W. Hickory Street, Paris, Texas, or other site within the city limits of the city of Paris. - ~ 49 Basis of award: It is the intention of the City of Paris to award this contract on the basis of the lowest delivered price that meets the specifications, and the special work requirements stipulated by the Street Division; however, the City of Paris reserves the right to reject any and al1 bids, to waive any infonnality in bidding, and to award the bid as may be advantageous to the City of Paris. Price/paYment• Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the City is exempt from state and local sales taxes. The City of Paris tax exemption number is 1-756000635. A tax exempt certificate will be finished upon request. Paytnent wi11 be made within thirty (30) days after receipt and acceptance of the materials. Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W. Hickory, Paris, Texas 75460, or other site within the city limits of the city of Paris Qualification of bidder: Bids will be considered only from manufacturers or their authorized distributors. The authorized distributors must maintain a substantial stock of material bid upon and must actively engage in the sale of such material. Such stock and facilities may be examined by a representative of the City of Paris at any time either before award is made or during the life of the purchase order. - - 50 DRAFT Attorney/reswork/current/Hot Mix, Type B RESOLUTION N0. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF HOT MIX COLD LAID ASPHALT, TYPE "B" (FINE BASE) MATERIALS TO R.K. HALL IN THE AMOUNT OF $46.34 PER TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, by Invitation to Bid published in the 1'aris News on February 6, 2011 & February 13, 2011, the Public Works Department of the City of 1'aris solicited bids for roadway materials to be used by the Street, Water and Sewcr Divisions of the Public Works Department from April 1, 2011 through March 31, 2012; and, WHEREAS, the lowest responsible bid received for Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) was made by R.K. Hall in the amount of $46.34 per ton; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, THAT: Section 1. The findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the bid of R.K. Iiall, for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "B" (Fine Base), Material for use in the Street Division of the Public Works Department, in the amount of $46.34 per ton, is hereby accepted and let conditioned upon said vendor meeting all of the terms and specifications included in the bid documents, attached hereto as Exhibit A. Section 3. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 14th day of March, 2011. Will Biard, Mayor 51 ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney 52 BID FORM To: Mayor and City Council City of Paris 135 151 S.E. PO Box 9037 Paris, Texas 75461 From: IQX 1-i-,~ ( I~0~~5~✓'c,c,~'~~~ (Name of Bidder) o /U. tcJ (Address) S, 7 -x 7S y (vp (Address) * If you do not wish to bid on an item below please write "No Bid" on bid line. 1.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and delivered for the price of: $ S.3 . $ q per ton 2.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 4, Uncoated), we bid the following: Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered for the price of: $ /vC) 6!d per ton 3.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 5, Uncoated), we bid the following: Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered for the price of: $ & 0 eD id per ton EXHIBIT A... 4.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 5, Coated), we bid the following: Aggregate Cover Stone (Type B, Grade 5, Coated) will be furoished and delivered for the price of: $ ,J? 7, 5-0 per ton 5.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and delivered for the price of: 6a•,•e4 7101 per ton 6.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of CRS-2 Emulsion Asphalt, we bid the following: CRS-2 Emulsion Asphalt will be furnished and delivered for the price of: $ ND p%d per gallon 7.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be furnished and delivered for the price of• C~ recl~i r ^ - per n 8.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Flexible Base Material (Red Rock), we bid the following: Flexible Base Material (Red Rock) will be furnished and delivered for the price of: $ ° iJ per ton - ~ 54 9.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Flexible Base Material (White Rock), we bid the following: Flexible Base Material (White Rock) will be furnished and delivered for the price of: per ton 10.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of SS-1 Emulsion Asphalt (Tack Oil), we bid the following: SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of: sfUa 8 . per gallon 11.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Portland Cement Concrete, we bid the following: Bid Item No. 1: "Class A" (5 sack) Portland Cement Concrete $ d46iicu. yd. Bid Item No. 2: 2 "Class C" (6 sack) Portland Cement Concrete $ cu. yd. Bid Item No. 3: "Grout" dcu. yd. 12.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Sand, we bid the followin • Cc fj;cf; C)c _ per ton - e ivered to the City of Paris at 50 W. Hickory, or other site within the city limits of the city of Paris. By: &me)0-0 6-?4"&"q4 Title: SQ le S sf Dated the 62 ~ of rre~i^Uc?U'te )2011. - ~ 55 INVITATION FOR BIDS FOR THE FURNISHING AND DELIVERY OF HOT MIX COLD LAID ASPHALT TYPE "B" (FINE BASE) MATERIAL FOR USE IN THE STREET DIVISION OF THE PUBLIC WORKS DEPARTMENT C1TY OF PARIS PAR1S, TEXAS FEBRUARY, 2011 56 CITY OF PARIS DEPARTMENT OF P[JBLIC WORKS BID SPECIFICATIONS FOR FURNISHING HOT MIX COLD LAID ASPHALT, TYPE "B" (FINE BASE) MATERIAL Repuirements• It is estimated that 5,000 tons of Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be required in the operation of the Street Division of Public Works during the period of April l, 2011 through March 31, 2012. Exact quantities cannot be determined, but estimates are given as shown above. Quantities may be increased or decreased to meet the requirement af the operations of the Street Division of Public Works during the period shown above. A minimum is not guaranteed. Sqecifications: Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material must conform to Itein 334,2004 edition of "Texas Departinent of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges" or later edition. All materials must come from a source on the approved list of asphalt material suppliers by TXDOT as of bid opening date. Throughout the term of the purchase order, product samples may be randomly taken by City employees and tested at an independent laboratory selected by the City. Failure of product to meet TXDOT specifications will be reason for tennination of purchase order and/or removal from the City of Paris Bid List. Deliverv• Delivery to be made to the Public Works Service Center, 50 W. Hickory, Paris, Texas, or other site within the city of Paris. Due to limited storage space, the City of Paris will place individual orders of approximately 800 to 1,000 tons of material during the life of the contract. The supplier will begin delivery within 72 hours of placing the order, and wi11 complete the order within ] 4 calendar days. City forces will stockpile material as it is delivered. Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W. Hickory, Paris, Texas or other site within the city limits of the city of Paris. 57 Basis of Award: It is the intention of the City of Paris to award this contract on the basis of the lowest delivered price that meets the specifications, and the special work requirements stipulated by the Street Division; however, the City of Paris reserves the right to reject any and all bids, to waive any informality in bidding, and to award the bid as may be advantageous to the City of Paris. Price/navment• Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the City is exempt from state and local sales taxes. The City of Paris tax exemption number is 1-756000635. A tax exempt certificate will be furnished upon request. Payment will be made within thirty (30) days after receipt and acceptance of the materials. Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W. Nickory, Paris, Texas 75460, or other site within the city limits of the city of Paris. Qualification of bidder: Bids will be considered only from manufacturers or their authorized distributors. The authorized distributors must maintain a substantial stock of material bid upon and must actively engage in the sale of such material. Such stock and facilities may be examined by a representative of the City of Paris at any time either before award is made or during the life of the purchase order. 5~ DRAFT Actorney/reswork/current/CRS-2 Emulsion Asphalt RESOLUTION N0. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AWARDING THE BID FOR THE PURCHASE OF CRS-2 EMULSION ASPHALT FROM ERGOIV ASPHALT & EMULSIONS IN THE AMOUNT OF $2.1261 PER GALLON, FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, by Invitation to Bid published in the I'aris News on February 6, 2011 & February 13, 2011, the Public Works Department of the City of Paris solicited bids for roadway materials to be used by the Street, Water and Sewer Divisions of the Public Works Department from April 1, 2011 through March 31, 2012; and, WHEREAS, the lowest responsible bid received for C12S-2 Emulsion Asphalt was made by Ergon Asphalt & Emulsions in the amount of $2.1261 pcr gallon; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, THAT: Section 1. The findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the bid of Ergon Asphalt & I:mulsions, for the furnishing and delivery of CRS-2 Emulsion Asphalt for use in the Street Division of the Public Works Department, in the amount of $2.1261 per gallon, is hereby accepted and let conditioned upon said vendor meeting all of the terms and specifications included in the bid documents, attached hereto as Exhibit A. Section 3. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 14th day of March, 2011. Will Biard, Mayor 59 ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney 60 - W- i ❑,k, I ivu..iuiik I un•aw 'd ic I ~vv IGU F`t LCJI1 Yil•JJNIII fVC1UCJ1Y1 BYD FORti_Y TCI: Nf3}rL7T i3Il.Cj Clt}' CCSllX'iCll City of Pazzs 135 1" SS.E. PO Box 9il' ; Pan',, Texas 75451 F.;qp-1; ERGON ASPHALT & EMULSIONS, INC. _(NatTte OFBtdder, 11612 RM 2244, BTJILDING 1, SUITE 250 (Address) AUSTIN, TEXAS 78738 {AddzesS) If you do not «rzsh ti.) bid on an itez-n helc+«- please vArrite "No $id'? t wi bid 113ae. i.) Pursuan# tv and xn compliance with vourhid specificatiutis fox thE~ ftixnashing azid deIiven7 of Tlcat lYlix Cald Laid .Nsphalt, Type "A" (CoarSe Base)1•fatex•ial, we ba.d the follo,ving: Hot Nxiac Cold X aid AspbaJt, Type "A" (Coarse Basp) IVfaterial Nvilt be furnished and delYvered for the price of; S N0_ BID _ per tori 2.) Nzsuant toaud in corzi.pliarice wit1i ysxzz bzci spe4i.fications for fl1e fiiz-nis!hing and delivery of A.ggregate Cvver Sinne Grade 4, Uncoated), we bid the followiu4: Aggi-egate Cover Stoane (Tvpe B, Grade 4, Lnc.aatecf) v'riil be furnifihed antl delivered fox the price af: ~ V NO B ID peT tpzl Pursuant to and iti compliance N-vith your. bid specificatioas for ttie .funtishingand de.l.zve~o.f AgQz-eg3te Gover Staue ('T'ype B, Grade 5, i1ncaatetl); vti,e bid the foilou-i.71g: Aggregate Cmrex- Stooe (Type .Fi, Grade a, Uncoated.) wiil be furnished. aand cleliti-ered for #he price o#': S NO BID p er tOn EXHIBIT L r- I Li ~ii i11\. I IVUJ(.11i1 1 GI'~'NVJ J!L "VV IV61 I'T LV11 VI'JJMl1 I UVl.tUlll P3:rsu~t to and M compliarace Wi.thyaux 'oid specificaiion5 fc>r the fiuYtz0.lng aiid dGliz°er.y of Aggregate C~over Stoue (TFpE B, Gxade Coated), we bid tkir-: fo.llotvulg: Agai-egate Cover Stone Mj)e B. Grade Coated) wi.ll be fumished and delxvered for the prxc,e of: S NO BID pez [on ~.l F'ursuant to anci in coanpliance with your bid specifieatao.n.s ioi ihe ftu.-nisl,i.ng and deliver;~, of Ing: Hpt 'Mix Coad I.:aid Asphnlt, Type "B„ (Fine Base) rt-latex-ial,we- bid th.e follo,%' H.c►t ?1~ix. Cnld Laid :asphalt, ~'~~pe "B11 (Fine ~3ase') ::Caterial tivall be furnisb.ed amd defivea•ed for #b.e p.rice -of: $ NO B ID per toza 6.} Puxsuant to and i.z.1 compliaDce wat}ayoiu' bxd specificatic}n..~.fc?T ti-ie filr.nishin.Q aDd delive)-yof CRS-2 t:wu]sia-o Asphalt, we bid the":follow~ix~g: CRS-3 EmulrtioD .4sphalt will be furnished and delivereci for the price of: $ 2.1261 pcr gallon 7. ) Pu:r. suasit tn aud in cotzipliance nTith ti-uur bid speeifications f.c,r fi'ze .tu.rnishing and deliveq o£ Hc,t Mix Colti T1aid Asphalt, TF`pE "U" {Fiae AIixtuxe) NTaterial, we bid the.£ollotvi.ng: Hnt Mix Cald Laid. Mphalt, Tvpe "T" (Five M3xture) Alaterial wil1be furnished and delxvered foi, tb.e price of: , $ NO BID pzx ton ;;Fuzsuant to and M cor~~li.ar~c~ ~~'11~A}'OL1T ~.11d Sp2G7:i.GSt7~oILS fflJ i~Clc: ~z?d c~eli ~ez,,~of klexible Base Matez•ia1(Red Rock), we bid the foilo"xing- Flea;ible baseMateria.l (Red Rack) ~Viia be fuz'izished and delivered fui.' ttae priCe Of: $ NO BID _ pez tc7T) Fedettol EnvlrorienontO Ft.; wi11 ba edded @o abca~~ prms a8 rate of $.4424Ron for asphal4 & po9g+ms Wck-. or $.001 33/pi9 9or emu ' n badg, ~ LI yVII Illl. 1 IIiQJG11Il I QH'JVJ 0 iL 1`1UV I GIJ I`f LV 1 I V 1•JJM31 I UUJ/U ICl 9.) ~'L1C'Su3F'tt to and i2i Cl1at}CZ w1th vour hid specz£cations fvr tbe £u;-j:i:shin` and del.i.vencaf Flexihle Base JVtaterial {«'Ilite RQCk), we bid the £olJ.Qwing: Ftexible Base Matexiai (AVbite Rock) svif.l be furUisbed and d.e)ivered for Che pri.ee oi: $ NO BID -peI tOZ7. 10.) Puxsu.ant to an.d ~n. coznpliance with your bxd spec,ificat.i.r-ms for the iui-ri:ishing aTad delivezv of 35-1 Ernulsion Aspbalt (Tack Uil), we bi.d tb.e following: SS-l. Emulsion Asphalt ffa,& Ui.l) ivill be fuxuisbe+3 and tlelivei•ed for the price o{: 5 2.1261 per gallaiz 11.;) Fu1-suant ta and in compliarace wzth your ~.iid spt:ci.fi.caciaris #'ar the furnishzng and delivezy r-,f Pc,t-tlaud Ceinent Concrete, «e bid the follo-Nviug: Bid Item No. l: "Class A" (5 ,sack) .Qe►rtland Cemenz Camcrete $ NO BID cu. yd. Bid ItemNo. 2: 66Class C" (fi sack) partland CementC:uncre#e $ NO BID cu. yd. Bid Ttem ~I\o. 3: "Grotlt"' S NO BID c.u. yd. 12.) Pursuajnt to and in c,onlp liance t~c11 th your bid speci ficarions fc►r th.e.km. 3shing and de1ive.r}° of Sand, ,ve bi.d the fol:lowing: $ No szD per ton - del7itiered to tle C_:ity of Pdris at 50 W. I{xckory, or ot.b.er site cvatin.in che crtt linn.its of the ciri- nf Faxis. TitlU: TOM 0'LEA Y Dated the 17 th of FEBRUARY AREA SALES MANAGER 2011. Federal EnvironmenYat Fes will be addec to aboefe priceg PLEASE SEE ATTACHMENT WHICH FOLLOWS ! at rate of $.4424/ton for asphaft & powYmsr e38d=" or $.00133/gzA fsar erreulsbcan loads. 63 ATTACHMENT Tnis bia is for fuil transport loads of 5,500 gallons. Freight is basea on a fufi transport load, even if a full load of material is not ordered. The common carrier bills demurrage at $80.00 per hour, after the second hour. Return freight is one- half of the outgoing tariff. Pump and hose charge is $80.00 per load. 64 INVITATION FOR BIDS FOR FURNISHING AND DELIVERY OF CRS-2 EMULSION ASPHALT FOR USE IN THE STREET DIVISION OF PUBLIC WORKS DEPARTMENT CTTY OF PARIS PARIS, TEXAS FEBRUARY, 2011 CITY OF PAR1S DEPARTMENT OF PUBLIC WORKS BID SPECIFICATIONS FOR FURNISHING CRS-2 EMULSION ASPHALT Reauirements: It is estimated that 75,000 gallons of CRS-2 Emulsion Asphalt will be required in the operation of the Street Division of Public Works during the period of April 1, 2011 through March 31, 2012. Exact quantities cannot be determined, but estimates are given as shown above. Quantities may be increased or decreased to meet the requirement of the operations of the Street Division of Public Works during the period shown above. A minimum is not guaranteed. Specifications: CRS-2 Emulsion Asphalt must conform to Item 300, 2004 edition of "Texas Department of Transportation Standard Specifications for Gonstruction and Maintenance of Highways, Streets and Bridges" or later addition. Minimum temperature at delivery shall be 150 degrees F. All materials must come from a source on the approved list of asphalt refineries by TXDOT as of bid opening date. Throughout the term of the purchase order, product sample may be randomly taken by City employees and tested at an independent laboratory selected by the City. Failure of praduct to meet TXDOT specifications will be reason for termination of purchase order and/or removal from the City of Paris Bid List. Deliverv• Delivery to be made to the Public Works Service Center, 50 W. Hickory, Paris, Texas, or ather site within the city limits of the city of Paris. Deliveries are to be made in tank truck loads not to exceed 6,500 gallons. Routine deliveries must be made within the hours of 8:00 AM. To 4:00 P.M., Monday through Friday. Special deliveries as stipulated by the Street Division of Public Works must be made at times designated in order to meet work requirements. Delivery shall be made within 24 hours after order is placed by telephone. Delivery she be made at specified times of day, with the time to be stated when order is placed, usually this will be 7:00 A.M. 9 Cancellation clause: Provided cancellation of shipment is made by 6:00 A.M. of the day of delivery, no charge will be billed to the City. Provided after 6:00 A.M. of the day of delivery and the transport truck arrives at 50 W. Hickory, only freight charges involved in shipment will be billed to the City. Basis of Award• It is the intention of the City of Paris to award this contract on the basis of the lowest delivered price that meets the specifications, and the special work requirements stipulated by the Street Division; however, the City of Paris reserves the right to reject any and all bids, to waive any informality in bidding, and to award the bid as may be advantageous to the City of Paris. Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W. Hickory, Paris, Texas, or other site within the city limits of the city of Paris. Price/paYment: Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the City is exempt from state and local sales taxes. The City of Paris tax exemption number is 1-756000635. A tax exempt certifieate will be furnished upon request. Payment wi11 be made within thirty (30) days after receipt and acceptance of the materials. Bid price, per gallon, will be delivered to the Department of Public Works Service Center, 50 W. Hickory, Paris, Texas, or other site within the city limits of the city of Paris. Qualitication of bidder: Bids will be considered only from manufacturers or their authorized distributors. The authorized distributors must maintain a substantial stock of asphalt bid upon and must actively engage in the sale of asphalt. Such stock and facilities may be examined by a representative of the City of Paris at any time either before award is made or during the life of the purchase order. 67 DRAFT Attorney/reswork/current/Hot Mix, Type D RESOLUTION N0. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF HOT MIX COLD LAID ASPHALT, TYPE "D" (FINE MIX) MATERIALS TO R.K. HALL IN THE AMOUNT OF $48.47 PER TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, by Invitation to Bid published in the I'aris News on rebruary 6, 2011 & February 13, 2011, the Public Works Department of thc (:ity of 1'aris solicited bids for roadway materials to be used by the Street, Water and Sewer 1)ivisions of the Public Works Department from April 1, 2011 through March 31, 2012; and, WHEREAS, the lowest responsible bid received for Hot Mix Cold Laid Asphalt, Type "D" (Fine Mix) was made by R.K. Hall in the amount of $48.47 pcr ton; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, THAT: Section 1. The findings set out in thc preamblc to this resolution are hereby in all things approved. Section 2. That the bid of R.K. I-Iall, for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "D° (Fine Mix), Material for use in the Street Division of the Public Works Department, in the amount of $48.47 per ton, is hereby accepted and let conditioned upon said vendor meeting all of the terms and specifications included in the bid documents, attached hereto as Exhibit A. Section 3. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this 14th day of March, 2011. Will 13iard, Mayor 619 ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney - ~ 69 BID FORM To: Mayor and City Council City of Paris 135 1St S.E. PO Box 9037 Paris, Texas 75461 From: 0 N"; i I (Name of Bidder) nZ g I O ~oc,c~io ~ ~(o (Address) tairl'!S, T)( 7S `l (00 (Address) If you do not wish to bid on an item below please write "No Bid" on bid line. 1.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and delivered for the price of: $ S.3.'" perton 2.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 4, Uncoated), we bid the following: Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered for the price of: $ Nd S;d per ton 3.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 5, Uncoated), we bid the following: Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered for the price of: $ ~0 ISi per ton EXHIBIT k 17 n 4.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 5, Coated), we bid the following: Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for the price of: $ 3 7- !9-0 per ton 5.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and delivered for the price of: ~q per ton 6.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of CRS-2 Emulsion Asphalt, we bid the following: CRS-2 Emulsion Asphalt will be furnished and delivered for the price of: $ mQ &J per gallon 7.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be furnished and delivered for the price of• Cc ftCf P ^ _ per n 8.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Flexible Base Material (Red Rock), we bid the following: Flexible Base Material (Red Rock) will be furnished and delivered for the price of: $ ID 6iJ per ton 71 9.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Flexible Base Material (White Rock), we bid the following: Flexible Base Material (White Rock) will be furnisbed and delivered for the price of: $ per ton 10.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of SS-1 Emulsion Asphalt (Tack Oil), we bid the following: SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of: $ /UO O " per gallon 11.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Portland Cement Concrete, we bid the following: Bid Item No. 1: Q "Class A" (5 sack) Portland Cement Concrete $ q UXjcu. yd. Bid Item No. 2: Q I "Class C" (6 sack) Portland Cement Concrete $ N~1~- d cu. yd. Bid Item No. 3: "Grout" $ AL0 ; cu. yd. 12.) Pursuant to and in compliance with your bid specifications far the furnishing and delivery of Sand, we bid the followin • Cef~~rt $.q~ `~0 _ per ton - e ivered to the City of Paris at 50 W. Hickory, or other site within the city limits of the city of Paris. By: &2",~ 6; LOA Title: SU Le Dated the o~ ~ S t of Febr(JQ r , 2011. 72 INVITATION FOR BIDS FOR THE FLIRNISHING AND DELIVERY OF HOT MIX COLD LAID ASPHALT TYPE "D" (FINE MIXTURE) MATERIAL FOR USE IN THE STREET DIVISION OF THE PUBLIC WORKS DEPARTMENT CITY OF PARIS PARIS, TEXAS FEBRUARY,2011 _ 73 CTTY OF PARIS DEPARTMENT OF PUBLIC WORKS BID SPECiFICATIONS FOR FURNISHING HOT MIX COLD LAID ASPHALT, TYPE "D" (FINE MIXTURE) MATERIAL Repuirements• It is estimated that 5,000 tons of Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be required in the operation of the Street Division of Public Works during the period of April 1, 2011 through March 31, 2012. Exact quantities cannot be determined, but estimates are given as shown above. Quantities may be increased or decreased to meet the requirement of the operations of the Street Division of Public Works during the period shown above. A minimum is not guaranteed. Specifications: Hot Mix Cold Laid Asphalt, Type "D' (Fine Mixture) Material inust conform to Item 334, 2004 edition of "Texas Department of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges" or a later edition. All materials must come from a source on the approved list of asphalt material suppliers by TXDOT as of bid opening date. Throughout the term of the purchase order, product samples may be randomly taken by City employees and tested at an independent laboratory selected by the City. Failure of product to meet TXDOT specifications will be reason for termination of purchase order and/or reinoval from the City of Paris Bid List. Deliverv• Delivery to be made to the Public Works Service Center, 50 W. Hickory, Paris, Texas, or other site within the city limits of the City of Paris. Due to limited storage space, the City of Paris wil] place individual orders of approximately 800 to 1,000 tons of material during the life of the contract. The supplier will begin delivery within 72 hours of placing the order, and will complete the order within 14 calendar days. City forces will stockpile material as it is delivered. 17 A. Basis of Award: It is the intention of the City of Paris to award this contract on the basis of the lowest delivered price that meets the specifications, and the special work requirements stipulated by the Street Division department; however, the City of Paris reserves the right to reject any and al1 bids, to waive any informality in bidding, and to award the bid as may be advantageous to the City of Paris. Price/paYment: Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the City is exeinpt from state and local sales taxes. The City of Paris tax exemption number is 1-756000635. A tax exempt certiticate will be furnished upon request. Payrnent will be made within thirty (30) days after receipt and acceptance of the materials. Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W. Hickory, Paris, Texas 75460, or other site within the city limits of the city of Paris. Qualification of bidder: Bids will be considered only from manufacturers or their authorized distributors. The authorized distributors must maintain a substantial stock of material bid upon and must actively engage in the sale of such material. Such stock and facilities may be examined by a representative of the City of Paris at any time either before award is made or during the life of the purchase order. . 75 DRAFT Attorney/reswork/current/Red Rock RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF FLEXIBLE BASE MATERIAL (RED ROCK) TO SMITH BUSTER CRUSHED STONE IN THE AMOUNT OF $9.85 PER TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, by Invitation to Bid published in the I'aris News on February 6, 2011 & February 13, 2011, the Public Works llepartment of the Ciry of Paris solicited bids for roadway materials to be used by the Street, Water and Sewcr llivisions of the Public Works Department from April 1, 2011 through March 31, 2012; and, WHEREAS, the lowest responsible bid received for Plexible Basc Material (Red Rock) was made by Smith Buster Crushed Stone in the amount of $9.85 per ton; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, THAT: Section 1. The findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the bid of Smith 13uster Crushed Stone, for the furnishing and delivery of Flexible Base Material (Red Rock), Material for usc in the Street Uivision of the Public Works Department, in the amount of $9.85 per ton, is hereby accepted and let conditioned upon said vendor meeting all of the terms and specifications included in the bid documents, attached hereto as Exhibit A. Section 3. That this resolution shall be effectivc from and after its date of passage. PASSED AND APPROVED this 14th day of March, 2011. Will 13iard, Mayor 76 ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney 77 BID FORM To: Mayor and City Council City of Paris 135 lst S.E. PO Box 9037 Paris, Texas 75461 From: C/i 7h n V(Name ofBidder) qq~ 75 (Address) Address) * If you do not wish to bid on an item below please write "No Bid" on bid line. 1.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and delivered for the price of: $ (V (2 &w) per ton 2.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 4, Uncoated), we bid the following: Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered for the price of: I q. $ per ton 3.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 5, Uncoated), we bid the following: Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered for the price of: $ NO V~ ( D per ton EXHIBIT k 78 4.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 5, Coated), we bid the following: Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for the price of: $ N C) t 0 per ton 5.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and delivered for the price of: $ k (D R) L I-)_ per ton 6.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of CRS-2 Emulsion Asphalt, we bid the following: CRS-2 Emulsion Asphalt will be furnished and delivered for the price of: $ N(.D b t 0 per gallon 7.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be furnished and delivered for the price of: $ N Dfbw per ton 8.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Flexible Base Material (Red Rock), we bid the following: Flexible Base Material (Red Rock) will be furnished and delivered for the price of: 9 ► (-!r $ per ton 79 9.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Flexible Base Material (White Rock), we bid the following: Flexible Base Material (White Rock) will be furnished and delivered for the price of: $ 1~ 6 (_Q per ton 10.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of SS-1 Emulsion Asphalt (Tack Oil), we bid the following: SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of: $ ~ (D (-b t D per gallon 11.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Portland Cement Concrete, we bid the following: Bid Item No. 1: "Class A" (5 sack) Portland Cement Concrete cu. yd. Bid Item No. 2: "Class C" (6 sack) Portland Cement Concrete $ cu. yd. Bid Item No. 3: bjeu.yd. "Grout" $ o 12.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Sand, we bid the following: ~ $ ~ per ton - delivered to the City of Paris at 50 W. Hickory, or other site within the city limits of the city of Paris. ~ I / ~L By. Title: LG~~ Dated the J of , 2011. yd 80 INVITATION FOR BTDS FOR THE FURNISHING AND DELNERY OF FLEXIBLE BASE MATERIAL (RED ROCK) FOR USE IN THE STREET DIVISION OF THE PUBLIC WORKS DEPARTMENT CITY OF PARIS PARI:S, TEXAS FEBRUARY, 2011 - - 8 C1TY OF PARIS DEPARTMENT OF PUBLIC WORKS BID SPECIFICATIONS FOR FURNISHiNG FLEXiBLE BASE MATERIAL (RED ROCK) Requirements• It is estimated that 4,000 tons of Flexible Base Material (Red Rock) will be required in the operation of the Street Division of Public Works during the period of April l, 2011 through March 31, 2012. Exact quantities cannot be determined, but estimates are given as shown above. Quantities may be increased or decreased to meet the requirement of the operations of the Street Division of Public Works during the period shown above. A minimum is not guaranteed. Specifications: Flexible Base Material (Red Rock) must conform to Item 247, 2004 edition of "Texas Department of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges" or later edition. Materials must be from an approved TXDOT material source. Bidder must provide documentation that material has been tested and meets TXDOT specifications. Material will be sampled randomly during delivery and testing by the City of Paris. Failure of material to meet TXDOT specifications will be reason for termination of contract and/or removal from bid list. Deliverv• Delivery to be made to the Public Works Service Center, 50 W. Hickory, Paris, Texas, or other site within the city limits of the City of Paris. Due to limited starage space, the City of Paris will place individual orders of approximately 1,000 to 2,000 tons of material during the life of the contract. The supplier will begin delivery within 72 hours of placing order, and will complete the order of 1,000 to 2,000 tons within 14 calendar days. City forces will stockpile material as it is delivered. , S~ ow Basis of award• It is the intention of the City of Paris to award this contract on the basis of the lowest delivered price that meets the specifications, and the special wark requirements stipulated by the Street Division; however, the City of Paris reserves the right to reject any and all bids, to waive any infonnality in bidding, and to award the bid as may be advantageous to the City of Paris. Price/paYment: Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the City is exempt from state and local sales taxes. The City of Paris tax exemption number is 1-756000635. A tax exempt certificate will be furnished upon request. Payment will be made within thirty (30) days after receipt and acceptance of the materials. Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W. Hickory, Paris, Texas, ar other site within the city of Paris. Qualification of bidder: Bids will be considered only from manufacturers or their authorized distributors. The authorized distributors must maintain a substantial stock of material bid upon and must actively engage in the sale of such material. Such stock and facilities may be examined by a representative of the City of Paris at any time either before award is made or during the life of the purchase order. DRAFT Attorney/reswork/current/White Rock RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTWG THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF FLEXIBLE BASE MATERIAL (WHITE ROCK) TO RICHARD DRAKE CONSTRUCTION IN THE AMOUNT OF $11.60 PER TON, FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, by Invitation to Bid published in the I'aris News on February 6, 2011 & February 13, 2011, the Public Works Uepartment of the City of Paris solicited bids for roadway materials to be used by the Street, Water and Scwer 1)ivisions of the Public Works Department from April 1, 2011 through March 31, 2012; and, WHEREAS, the lowest responsible bid received for Flexible Base Material (White Rock) was made by Smith Buster Crushed Stone in the amount of $11.60 per ton; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, THAT: Section 1. The findings set out in the preamblc to this resolution arc hereby in all things approved. Section 2. That the bid of Richard Drake Construction, for the furnishing and delivery of Flexible Base Material (White Rock), for usc in the Street Division of the Public Works Department, in the amount of $11.60 per ton, is hereby accepted and let conditioned upon said vendor meeting all of the terms and specifications included in the bid documents, attached hereto as Exhibit A. Section 3. That this resolution shall be effectivc (`rom and after its date of passage. PASSED AND APPROVED this 14th day of March, 2011. Will 13iard, Mayor 84 ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney 85 BID FORM To From: * 1.) 2.) 3.) Mayor and City Council City of Paris 135 ls` S.E. PO Box 9037 Paris, Texas 75461 RI-Ckarl 10ra.ke, COn s4 a qo w ~aL4 a 7 /vor~An L P(Name of Bidder) Address) -75 4 7 (Address) If you do not wish to bid on an item below please write "No Bid" on bid line. Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and delivered for the price of: per ton Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 4, Uncoated), we bid the following: Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered for the price of: $ Q 1. a,5 per ton Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 5, Uncoated), we bid the following: Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered for the price of: $ 3 ~O per ton EXHIBIT k 86 4.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 5, Coated), we bid the following: Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for the price of: $ (DG J- per ton 5.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and delivered for the price of: $ 5 -rj , 35 per ton 6.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of CRS-2 Emulsion Asphalt, we bid the following: CRS-2 Emulsion Asphalt will be furnished and delivered for the price of: $ 11 D$ r ok per gallon 7.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be furnished and delivered for the price of: 5 2S per ton 8.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Flexible Base Material (Red Rock), we bid the following: Flexible Base Material (Red Rock) will be furnished and delivered for the price of: $ I a. s S per ton 87 9.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Flexible Base Material (White Rock), we bid the following: Flexible Base Material (White Rock) will be furnished and delivered for the price of: $ • C~ per ton 10.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of SS-1 Emulsion Asphalt (Tack Oil), we bid the following: SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of: $ n 0 QJ per gallon 11.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Portland Cement Concrete, we bid the following: Bid Item No. 1: "Class A" (5 sack) Portland Cement Concrete $ a Bid cu. yd. Bid Item No. 2: "Class C" (6 sack) Portland Cement Concrete $ 110 & cu. yd. Bid Item No. 3: "Grout" $ r1 oi;' cu. yd. 12.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Sand, we bid the following: 10. a0 per ton - delivered to the City of Paris at 50 W. Hickory, or other site within the city limits of the city of Paris. By: ~ Title V I Q 14 -es ;cf-~n Dated the a~ of Lkair 52011. 88 INVITATION FOR BIDS FOR THE FURNISHING AND DELIVERY OF FLEXIBLE BASE MATERIAL (WHITE ROCK) FOR USE IN THE STREET DIVISION OF THE PUBLIC WORKS DEPARTMENT CITY OF PARI5 PARIS, TEXAS FEBRUARY, 2011 89 C1TY OF PARIS DEPARTMENT OF PUBLIC WORKS BID SPECIFICATIONS FOR FURNISHING FLEXIBLE BASE MATERIAL (WHITE ROCK) Req uirements: It is estimated that 3,000 tons of F1exible Base Material (White Rock) will be required in the operation of the Street Division of Public Works during the period of April l, 2011 through March 31, 2012. Exact quantities cannot be determined, but estimates are given as shown above. Quantities may be increased or decreased to meet the requirement of the operations of the Street Division of Public Works during the period shown above. A minimum is not guaranteed. Suecifications: Flexible Base Material (White Rock) must conform to ltem 247, 2004 edition of "Texas Department of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges"or later edition. Materials must be from an approved TXDOT material source. Bidder inust provide documentation that material has been tested and meets TXDOT specifications. Material will be sampled randomly during delivery and testing by the City of Paris. Failure of material to meet specifications will be reason for termination of contract and/or removal froin bid list. Deliverv• Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W. Hickory, Paris, Texas 75460, or other site within the city limits of the city of Paris. Due to limited storage space, the City of Paris will place individual orders of approximately 500 to 1,000 tons of material during the life of the contract. The supplier will begin delivery within 72 hours of placing order, and will complete the order within 14 calendar days. City forces will stockpile material as it is delivered. Bid price, per ton, will be F.O.B., Department of Public Works Service Center, Paris, Texas 75460. 90 Basis of award: It is the intention of the City of Paris to award this contract on the basis of the lowest delivered price that meets the specifications, and the special work requirements stipulated by the Street Division; however, the City of Paris reserves the right to reject any and all bids, to waive any infonnality in bidding, and to award the bid as may be advantageous to the City of Paris. Price/aavment: Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the City is exempt from state and local sales taxes. The City of Faris tax exemption number is 1-756000635. A tax exempt certificate will be furnished upon request. Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W. Hickory, Paris, Texas 75460, or other site within the city limits of the city of Paris. Pa}nnent will be made within thirty (30) days after receipt and acceptance of the materials. Qualification of bidder: Bids will be considered only from manufacturers or their authorized distributors. The authorized distributors must maintain a substantial stock of material bid upan and must actively engage in the sale of flexible base material. Such stock and facilities may be examined by a representative of the City of Paris at any time either before award is made or during the life of the purchase order. 91 DRAFT Actorney/reswork/current/SS-1 Emulsion Asphalt RESOLUTION N0. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AWARDING THE BID FOR THE PURCHASE OF SS-1 EMULSION ASPHALT (TACK OIL) FROM ERGON ASPHALT & EMULSIONS IN THE AMOUNT OF $2.1261 PER GALLON, FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, by Invitation to Bid published in thc 1'aris News on February 6, 2011 & February 13, 2011, the Public Works Department of the City of Paris solicited bids for roadway materials to be used by the Street, Water and Sewer I)ivisions of the 1'ublic Works Department from April 1, 2011 through March 31, 2012; and, WHEREAS, the lowest responsible bid received for SS-1 Emulsion Asphalt (Tack Oil) was made by Ergon Asphalt & I:mulsions in thc amount of $2.1261 per gallon; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, THAT: Section 1. The findings set out in the preamblc to this resolution are hereby in all things approved. Section 2. That the bid of 1?rgon llsphalt & l:mulsions, for thc furnishing and delivery of SS-1 Emulsion Asphalt ('1'ack Oil) for usc in thc Street llivision of the Public Works Department, in the amount of $2.1261 per gallon, is hereby accepted and let conditioned upon said vendor meeting all of the terms and specifications included in the bid documents, attached hereto as Lxhibit A. Section 3. That this resolution shall be effective from and after its datc of passage. PASSED AND APPROVED this 14th day of March, 2011. Will 13iard, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney 93 L iVVaI Ira%. iI vu,~u{I 4 iu.n - ovo JIL i~vU I cu i't Guii UI•JJE+III CUCJI/u iC1 BI.D FORtit 'i:'o: Mayor and C,:1ty Coumil Citv of Pazi's 135 1'± S.E. Fr) 13ox 90' ; Pans. Texas ; 5461 Fxqpz; ERGON ASPHALT & EMULSIONS, INC. , _ . ._(~~~ie of Bz~~er) 11612 RM 2244, BTJILDING l, SUITE 250 ________(Add7'e5s) AUSTIN, TEXAS 78738 (Addregs) If you do nat «jzsh to b~~.~. on at1 itezn bel~,~x-~- please u=rite "?'vTo Bid'° ,)z1 bid 11.13e. 1.) PurSuant to and in complianceWitli your bid sper.ific3tiotis foz thc tuxnashiniz azid delive.nr of -got Mix Cn1d Laid.-k.sphalt, Type "A," (Coarse Base) 1latec•ial, we biLi the follo,rnng: Hot NTix Cold X.,aid Aspbalt, Type "A" (Coarse Base)1Vtaterial will be fuxnished and deliveredfc►r the price of: S N0 BID per tora. P-u.rsuaut to azad in compliarice wi t1z ysxzx bzd speci.fications fo~r tile fr.u1-nishang and delitirzrVo# Aggregate (~,'over Stnne ('f.Vpe B. Grade 4, Un.coate(l), tive bid the fo1Io«-ina: Aggregate Caver Sto»e (Tvpe B, +Gz•ade 4, L;xacoaLed) vsill be f.ttrnished and delivered fox tl,ie price of: NO B ID per ton _;.j k'ursu,-tnttt~anditlc:c.izt?.}~aianr.e~ti°zth~%~3u.r.bidspec~fica~o~.sfo~'t?:te.f.tun~~~i~t~:xzlddeZzverc~-o# gQr.-egsts Gotier Stoue ("'ype B, Grade 5, iTncaatedj; we bitJ tbe f6ilc>'%-aTx~: AggT-egate Gnvea- Stone (T ype JR, Grade 3, Uucoated.) wiil he fnrnished and delit-ered for the price crf: NO BID _ ptx tor.'~ EXHIBIT A- 94 Li~il iill. I I4\A.J(Al~i IU/1'VVJ JFL i'TVV ItiLI IT 6V11 VI"JJo31 IVULfvI{J 4.1 ~'ursu.t to and iz1 cornp}.iaoeewith youl L~Icl specification.s for the ~uYlzShinL atid delivezy of Aggr,egate C~over Stotle (Type B, Grade 5, Coated), v+e bzd t]ir: foJ.lcwu1g: Agcyz-eoate Cover Sto►a.e (Type D. Gracie -5, Coated) will be fuxnished and delxverrd for t.he pric.e of: S NO BID Pet ton 5.l ~'ursuax~t to anr~ u~. c~ux~li~nce ~,~ith yoaa laid s~.,ecifieat.ic~.n.s f~~r r.ize furiv.sili..g and c~e1iver~1 c~# Hot Mix Cold I.aid Asphalt, Type "B" (Ti-ne Base) P4Ia#t.x-Yal, we bid th.e follow~uxg: Hc►t 31fix Cold Laid Aspbalt, Type ::F" (k-ine Base) NTatzrial svill be £urnisb.ed and delivei-ed fc,r #he pz•zce a#`: $ NO BID pex- ton. 6.) Pursuant ti) azid i.n compliaaacewitkx yoiu' kiid specificatiC,n.s foT the fiirni.shina and deli'vea-y of CRS-2 UrxnuLsioi) A.sphalt, we bid the'.followmg,: CRS-2 EmtilSiou 4,sphal.t vvi.ll be furnished and debyereci for the priee o.f: $2. 1261 per ga11nn 7, 3 PurSUaIIt to aud lri C0mpl]3nC6 with your hid specitxcatioris for [he fuTnishing azid delat-es'y of Hc,t Mix Cald T,aid AsphaYt, Tvpe "`U" (Fime A-Iixtu.xE) Nlaterial, we bid t:taz £ollo«-i.n 0-,: -nof Mix CQId L.tid. A.sphalt, Type "D" (IFine Mi.xture) Material wiil he furnisbed anci d.£livered fox the pi•ice o.f: , g NO BID _ pe'1C' tOn 8.) Pursua.n.cto aud in.complzarice withyour bid specificati.ars fet th,~ fu:rztis; i~g =d deli rez;,of :lexible Base Material ('Red Rocl:), tive bid the fo11o-wanQ= Flexible l'iase NIa#exial (Retl Rack) wiil be furtji.shed and de1ive.r.ed fur• tbe price Of.: g No BID per tota Fedettl lEnvltonmenk9 Fe•<: vAtl tao added 4m abo~~ pna~s, at rgte 09 $.44,24/ton for asphal@ & po"r back, or $.00133l0.v,6 f~T emaelsion Ioadv;, r J LI yVll Ifll. I II+GJUIII I GA'1JV~J J!L I `f4V I GIJ 1'1 LVI I VI'JJtrll I C1VJ/{lIvj 9. i :f'uzsua.~t to and in cornpl.ian.ce «-%th ~.-Otir bid speci£cations fur tkzz fium:shing ata.d del.zz•Gn~ oi Flexibl.e Base A-laterial {Nllbite RQCk}, «,e bid the foll.mNnnb: flexible Base -Material (White Rock) wii.I he furvisbed aztd d.eliver•ed fUr the pri.ce 01: S NO BID per totl. 10.) Pursuant to arld i.n. caxn~.~liance «'ith yuurbid spEC:ificat.ious for the dtid deliveiv of S5-1 Emnlsion Aspbal.t (Tac.k Uil), we bid the follvlvi,ag. 55_1 Emulszon Asphalt (TacJ,, Ui.l) tivill be fu.r.r._.isber3 aund detivei•ecl fur the pt•ice, of: 5 2.1261 per gallaii 11.) Ftn-SUarat ta and in complianee wzth y°our bid speci.f'i.catiotts for the fumishing annd del."-e.ry c,f- Pprtlaild Cement CoriCxefe, zve bid the foXlU«"iag: Bid Item No, 1: "`Ciass A" (S sack) Port].and Cement Camcrete $ No BID cu. yd. Bid Ttem:Vo. 2: "Class C" (fi sack) Portland Cez►zeut C:oncre#e $ NO BID cu. yd. Bid Ttem No. 3: "Gt'Uut" S NO BID ru. yd. Pursua,nt tta diZd iri Conlpliat7ce 1z9.th yoiu' bid SpeC1~'.`tG8hOt1S fC1T't~?e :~t~tSl3.5~i1~'1g dT1C~ CJglivery of Sand, «'e bid the £'ol:lowxng: ~ NO BID prr ton - d.elaitiered t0 the C_'i#ti nf Pau'►s at 30 W. kfi.ckary, or otbex• si.te ~FVitiaao. the crty liniits of the city, of Faris. Title; AREA SALES MANAGER TOM 0'LEA Y ~ Da#ed tl-lc 17th Ot FE13RUARY Federai Environrnen4al Fee vHiil be added 4o abaese qrim!~ at rate of 5.4424Pton for asphol4 & po"P PDS~' o* $.00133/g2J for ecnselsion 1aa1& ?011. PLEASE SEE ATTACHMENT WHICH FOLLOWS! 96 ATTACHMENT Tnis bid is for fuil transport loads of 5,500 galions. Freight is based on a fuli transport load, even if a full load of material is not ordered. The common carrier bills demurrage at $80.00 per hour, after the second hour. Return freight is one- half of the outgoing tariff. Pump and hose charge is $80.00 per load. 97 INVITATION FOR BIDS FOR THE FURNISHING AND DELIVERY OF SS-l EMULSION ASPHALT (TACK OIL) FOR USE 1N THE STREET DIVISION OF THE PUBLIC WORKS DEPARTMENT CITY OF PARIS PARIS, TEXAS FEBRUARY, 2011 98 CITY OF PARIS DEPARTMENT OF PUBLIC WORKS B1D SPECIFICATIONS FOR FURNISHING SS-1 EMULSION ASPHALT (TACK OIL) Repuirements• It is estimated that 10,000 gallons of SS-1 Emulsion Asphalt (Tack Oil) will be required in the operation of the Street Division of Public Works during the period of April 1, 2011 through March 31, 2012. Exact quantities cannot be determined but estimates are given as shown above. Quantities rnay be increased or decreased to meet the requirement of the operations of the Street Division of Public Works during the period shown above. A minimuin is not guaranteed. Specifications: SS-1 Emulsion Asphalt (Tack Oil) must conform to Item 300, 2004 edition of "Texas Department of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges" Minimum temperature at delivery shall be 150 degrees F. All materials must come from a source on the approved list of asphalt refineries by TXDOT as of bid opening date. Throughout the tenn of the purchase order a product sample may be randomly taken by City employees and tested at an independent laboratory selected by the City. Failure of product to meet TXDOT specifications will be reason far termination of contract and/or removal from the City of Paris Bid List. Deliverv• Bid price, per gallon, will be delivered to the Department of Public Works Service Center, 50 W. Hickory, Paris, Texas 75460. Deliveries are to be made in tank truck loads not to exceed 6,500 gallons. Routine deliveries must be made within the hours of 8:00 AM. To 4:00 P.M., Monday through Friday. Special deliveries as stipulated by the Street Division of Public Works must be made at times designated in order ta meet work requirements. Delivery shall be made within 24 hours after order is placed by telephone. Delivery shall be made at specified times of day, with the time to be stated when order is placed, usually this will be 7:00 A.M. _ 99 Cancellation clause: Delivery to be made by vendors within 24 hours after order is placed by the City, cancellation of the order by 6:00 A.M. of the date of delivery is no charge to the City of Paris. Basis of Award• It is the intention of the City of Paris to award this contract on the basis of the lowest delivered price that meets the specifications, and the special work reyuirements stipulated by the Street Division; however, the City of Paris reserves the right to reject any and al1 bids, to waive any informality in bidding, and to award the bid as may be advantageous to the City of Paris. Price/pavment• Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the City is exempt from state and local sales taxes. The City of Paris tax exemption number is 1-756000635. A tax exempt certificate will be furnished upon request. Payment will be made within thirty (30) days after receipt and acceptance of the materials. Bid price, per gallon, will be delivered to the Department of Public Works Service Center, 50 W. Hickory, Paris, Texas 75460. Qualification of bidder: Bids will be considered only from manufacturers or their authorized distributors. The authorized distributors must maintain a substantial stock of material bid upon and must actively engage in the sale of such material. Such stock and facilities raay be examined by a representative of the City of Paris at any time either before award is made or during the life of the purchase order. 100 DRAFT Attorney/reswork/current/Portland Cement Concrete RESOLUTION N0. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT TO COSTON & SON READY MIX FOR THE PURCHASE OF PORTLAND CEMENT CONCRETE W THE AMOUNT OF $79.00 PER CUBIC YARD FOR CLASS "A" (5 SACK), $84.00 PER CUBIC YARD FOR CLASS "C" (6 SACK), $81.00 PER CUBIC YARD FOR PORTLAND CEMENT GROUT (5 SACK), AND $86.00 PER CUBIC YARD FOR PORTLAND CEMENT GROUT (6 SACK), FOR USE IN THE PUBLIC WORKS DEPARTMENT OF THE CITY OF PARIS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, by Invitation to Bid published in the Paris News on February 6, 2011 & February 13, 2011, the Public Works Department of thc City of Paris solicited bids for roadway materials to be used by the Street, Water and Sewer Divisions of the Public Works Department from April 1, 2011 through March 31, 2012; and, WHEREAS, the lowest responsible bid receivcd for Portland Cement Concrete was made by Coston & Son Ready Mix in thc amount of $79.00 per cubic yard for Class "A" (5 sack), $84.00 per cubic yard for Class (6 sack), $81.00 per cubic yard for Portland Cement Grout (5 sack), and $86.00 per cubic yard for Portland Cement Grout (6 sack); NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, THAT: Section 1. The findings set out in thc prcamblc to this resolution are hereby in all things approved. Section 2. That the bid of Coston & Son IZcady Mix, for the furnishing and delivery of Portland Cement Concrete in the amount of $79.00 per cubic yard for Class "A" (5 sack), $84.00 per cubic yard for Class "C" (6 sack), $81.00 per cubic yard for Portland Cement Grout (5 sack), and $86.00 per cubic yard for Portland Cement Grout (6 sack) is hereby accepted and let conditioned upon said vendor meeting all of the terms and specifications included in the bid documents, attached hereto as l;xhibit A. Section 3. That this resolution shall bc effcctivc from and after its date of passage. 101 PASSED AND APPROVED this 14th day of March, 2011. Will 13iard, Mayor ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney 100 BID FORM To: Mayor and City Council City of Paris 135 1S` S.E. PO Box 9037 Paris, Texas 75461 COSTON & SON READY MIX 155 E. OAK AVENUE PARIS, TX 75460 (903) 784-2321 lame of Bidder) Address) * If you do not wish to bid on an item below please write "No Bid" on bid line. 1.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and delivered for the price of: $ rro b in per ton 2.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 4, Uncoated), we bid the following: Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered for the price of: $ u0 810 per ton 3.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 5, Uncoated), we bid the following: Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered for the price of: $ 00 bip per ton EXHIBIT A- „ (J 1l~ 4.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 5, Coated), we bid the following: Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for the price of: $ No IN0 per ton 5.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and delivered for the price of: $ No lb 10 per ton 6.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of CRS-2 Emulsion Asphalt, we bid the following: CRS-2 Emulsion Asphalt will be furnished and delivered for the price of: $ iJo ib 10 per gallon 7.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material, we bid the following: Hot Mis Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be furnished and delivered for the price of: $ ND 019 per ton 8.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Flexible Base Material (Red Rock), we bid the following: Flexible Base Material (Red Rock) will be furnished and delivered for the price of: $ lJ0 W0 per ton 104 9.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Flexible Base Material (White Rock), we bid the following: Flexible Base Material (White Rock) will be furnished and delivered for the price of: $ IJo 610 per ton 10.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of SS-1 Emulsion Asphalt (Tack Oil), we bid the following: SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of: $ ►j0 61 D per gallon 11.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Portland Cement Concrete, we bid the following: Bid Item No. 1: "Class A" (5 sack) Portland Cement Concrete $q9.00 cu. yd. Bid Item No. 2: "Class C" (6 sack) Portland Cement Concrete cu. yd. Bid Item No. 3: «Grout» ~ SAU~. *~Lt7 '~~l $ $I 8~ cu. yd. b 5~I1Cx C~~iT ~ ov 12.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Sand, we bid the following: By: $ No BtD per ton - delivered to the City of Paris at 50 W. Hickory, or other site within the city limits of the city of Paris. ~p..kdA- C05 TOYI Title: ~IDOT ~ Dated the 16 of 2011. 10.r'1 1NVITATION FOR BIDS FOR THE FURNISHING AND DELIVERY OF PORTLAND CEMENT CONCRETE FOR USE IN THE PiJBLIC WORKS DEPARTMENT CiTY OF PARIS PARIS, TEXAS FEBRUARY, 2011 106 BID SPECIFLCATIONS Portland Cement Concrete Requirements: It is estimated that 2,000 total cubic yards of Portland Cement Concrete will be required in the operation of the various divisions of Public Works during the period of April 1, 2011 through March 31, 2012. Exact quantities cannot be determined, but estimates are given as shown above. Quantities inay be increased or decreased to meet the requirement of the operations of the Fublic Works Departinent during the period shown above. A minimuin is not guaranteed. Specifications: Portland Cement Concrete must conform to Item 421, 2004 edition of "Texas Department of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges State Department of Highways and Public Transportation Specifications" or later edition. All materials must be ftom an approved TXDOT material source. Bidder must provide documentation that material has been tested and meets TXDOT specifications. Material will be sampled randomly during delivery and testing by the City of Paris. Failure of material to meet TXDOT specifications will be reason for termination of purchase order and/or removal from bid list. The Portland Cement Concrete Plant and related equipment shall be of an approved type and size that will provide uniform distribution of material throughout the mass, and shall be capable of producing concrete mix meeting the requirements of these specifications. Deliverv• Delivery to be made to the project sites within and near the City of Paris, Texas. Deliveries are to be made in continuous-type mixing trucks from 0 to 8 cubic yards as needed for various Public Works construction projects. The exact cubic yards needed will be requested when orders are placed. Routine deliveries will be made during the hours of 8:00 A.M. to 5:00 P.M., Monday through Friday; special deliveries will be scheduled in advance by the Public Works Department in order to meet work requireinents. 10'7 Basis of Award: It is the intention of the City of Paris to award this contract on the basis of the lowest delivered price that meets the specifications, and the special work requirements stipulated by the Street Division; however, the City of Paris reserves the right to reject any and all bids, to waive any inforrnality in bidding, and to award the bid as may be advantageous to the City of Paris. Price/pavment• Bid price should be the delivered price, regardless of multiple project locations requested by the Public Works department and exclusive of any applicable taxes. Bidder is hereby notified that the City is exempt from state and local sales taxes. The City of Paris tax exemption number is 1-756000635. A tax exempt certiticate will be furnished upon request. Payment will be made within thirty (30) days after receipt and acceptance of the materials. 10~ DRAFT Attorney/reswork/current/Sand RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, ACCEPTING THE BID AND AWARDING THE CONTRACT FOR THE PURCHASE OF SAND TO R.K. HALL IN THE AMOUNT OF $9.00 PER TON, FOR USE IN THE PUBLIC WORKS DCPARTMENT OF THE CITY OF PARIS; MAKING OTHER FINDINGS AND VROVIS[ONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, by Invitation to 13id publishcd in thc Paris News on February 6, 2011 & February 13, 2011, the Public Works lleparLment of the Ciry of Paris solicited bids for roadway materials to be used by the Strect, WaLcr and Sewer 1)ivisions of the Public Works Department from April 1, 2011 through March 31, 201 z; and, WHEREAS, the lowest responsiblc bid reccived for Sand was made by R.K. Hall in the amount of $9.00 per ton; NOW, THEREFORE, BE IT RESOLVL:D I3Y "TIiE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, THAT: Section 1. The findings set out in Lhc prcamble to this resolution are hereby in all things approved. Section 2. That the bid of R.I{. 11"111, f()r thc furnishing and delivcry of Sand, for use in the Street Division of the Public Worl<s lleparement, in the amount of $9.00 per ton, is hereby accepted and let conditioned upon said vcndor meeting all of the terms and specifications included in thc bid documcnts, LitLachcd hcreto as Cxhibit A. Section 3. That this resolution shall bc cI(ectivc from and after its date of passage. PASSED AND APPROVED this 14th cl~ay oCMarch, 2011. Will 13iard, Mayor 109 ATTEST: Janice Ellis, City Clerk APPROVED AS TO FORM: W. Kent McIlyar, City Attorney 110 BID FORM To: Mayor and City Council City of Paris 135 ls` S.E. PO Box 9037 Paris, Texas 75461 From: ~ X P,:~ I I~o~~S~✓'~c.-~"a~~ (Name of Bidder) o~g f p /~J, ttJ .~o~~o 02 $(p (Address) d' i S T)( 7S y (v0 (Address) If you do not wish to bid on an item below please write "No Bid" on bid line. 1.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "A" (Coarse Base) Material will be furnished and delivered for the price of: 3 . gl per ton 2.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 4, Uncoated), we bid the following: Aggregate Cover Stone (Type B, Grade 4, Uncoated) will be furnished and delivered for the price of: $ /ud 6;d per ton 3.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 5, Uncoated), we bid the following: Aggregate Cover Stone (Type B, Grade 5, Uncoated) will be furnished and delivered for the price of: $ /VO per ton EXHIBIT 111 4.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Aggregate Cover Stone (Type B, Grade 5, Coated), we bid the following: Aggregate Cover Stone (Type B, Grade 5, Coated) will be furnished and delivered for the price of: per ton 5.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material will be furnished and delivered for the price of: Lp;^,•ec~70f G~~~ $ per ton 6.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of CRS-2 Emulsion Asphalt, we bid the following: CRS-2 Emulsion Asphalt will be furnished and delivered for the price of: $ /1)0 ~j;~ per gallon 7.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "D" (Fine Mixture) Material will be furnished and delivered for the p1rice of• CC 1~L7~ 0 ^ - per n 8.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Flexible Base Material (Red Rock), we bid the following: Flexible Base Material (Red Rock) will be furnished and delivered for the price of: $ Aig J per ton 112 9.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Flexible Base Material (White Rock), we bid the following: Flexible Base Material (White Rock) will be furnished and delivered for the price of: per ton 10.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of SS-1 Emulsion Asphalt (Tack Oil), we bid the following: SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of: $ /Uo 8 j per gallon 11.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Portland Cement Concrete, we bid the following: Bid Item No. 1: "Class A" (5 sack) Portland Cement Concrete $ ~~Jcu. yd. Bid Item No. 2: Q I "Class C" (6 sack) Portland Cement Concrete $ Nal~~ d cu. yd. Bid Item No. 3: "Grout" cu. yd. 12.) Pursuant to and in compliance with your bid specifications for the furnishing and delivery of Sand, we bid the followin • Cefd~~f $,goo _ per ton - e ivered to the City of Paris at 50 W. Hickory, or other site within the city limits of the city of Paris. BY: &24e)q,~ ~-2,fLw Title: SG ~ sf r Dated the of f e~~IJQ ~~ta )2011. 113 INVITATION FOR BIDS FOR THE FURNISHING AND DELIVERY OF SAND FOR USE 1N THE STREET DIVISION OF THE PUBLIC WORKS DEPARTMENT CITY OF PARIS PAR1S, TEXAS FEBRUARY, 2011 114 CITY OF PARIS DEPARTMENT OF PUBLI:C WORKS BID SPECIFICATIONS FOR FURNISHING SAND Requirements• It is estimated that 3,000 tons of Sand will be required in the operation of the Street Division of Public Works during the period of April 1, 2011 through March 31, 2012. Exact quantities cannot be determined, but estimates are given as shown above. Quantities may be increased or decreased to meet the requirement of the operations of the Street Division of Public Works during the period shown above. A minimum is not guaranteed. Specifications: Sand must conform to ltem 421.2, E.2, in the 2004 edition of "Texas Department of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges" or later edition. Materials must be from an approved TXDOT material source. Bidder must provide documentation that material has been tested and meets TXDOT specifications. Material will be sampled randomly during delivery and testing by the City of Paris. Failure of material to meet TXDOT specifications will be reason for termination of contract and/or removal from bid 1ist. Deliverv• Delivery to be made to the Public Works Service Center, 50 W. Hickory Street, Paris, Texas, or other site within the city limits of the city of Paris. Due to liinited storage space, the City of Paris will place individual orders of approximately 1,000 to 2,000 tons of material during the life of the contract. The supplier will begin delivery within 72 hours of placing order, and will complete the order of 1,000 to 2,000 tons within 14 calendar days. City forces will stockpile material as it is delivered. 115 Basis of award• It is the intention of the City of Paris to award this contract on the basis of the lowest delivered price that meets the specifications, and the special work requirements stipulated by the Street Division; however, the City of Paris reserves the right to reject any and all bids, to waive any informality in bidding, and to award the bid as may be advantageous to the City of Paris. Price/paYment: Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the City is exempt from state and local sales taxes. The City of Paris tax exemption number is 1-756000635. A tax exempt certificate will be finished upon request. Payment will be made within thirty (30) days after receipt and acceptance of the materials. Bid price, per ton, will be delivered to the Department of Public Works Service Center, 50 W. Hickory, Paris, Texas 75460, or other site within the city limits of the city of Paris Oualification of bidder: Bids will be considered only from manufacturers or their authorized distributors. The authorized dish-ibutors must maintain a substantial stock of material bid upon and must actively engage in the sale of such material. Such stock and facilities may be examined by a representative of the City of Paris at any time either before award is made or during the life of the purchase order. 116