15-CHANGE ORDER NO. 1 TO CONTRACT WITH RICHARD DRAKE CONSTRUCTION CO.CITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originadng Department-
Presented By:
Agenda Item No.:
03-04-20] 1
Engineering, Planning
Shawn Napier, P.E. Director of
Council Date:
& Development
Engineering, Planning &
15.
03-14-2011
Develo ment
RECOMMENDED MOTION:
Deliberate and act on a Resolution approving change order #1 to the contract with Richard Drake
Construction Co., LP in the amount of $6,124.00 for the Trail de Paris extension between SE 81n and 12 In
Streets; authorizing the City Manager to negotiate and execute all necessary documents.
POLICY ISStTE(S):
Cantract Change Order
BACKGROUND:
This change order is needed in order to make structural modifications to the bridge that is to be installed
on the Trail de Paris between SE 8'h and 12`h Streets. The attached letter from Clottey Engineering, Inc.
explains why the modifications need to be made to the bridge. The City will be using a railroad flat car
for a pedestrian bridge. The purchase amount of the bridge was $14,740.00. Even after all the needed
modification and the concrete work the price per square foot will be approximately $70/square foot.
The bridge that was completed last year across Smith Creek going into the Water Treatment Plant cost
approximately $140/square foot. The reason for the big difference in price is that the Smith Creek
bridge will need to carry loaded chemical trucks delivering to the Water Plant, but the Trail de Paris
bridge will be a pedestrian bridge that has to carry the occasional small vehicle.
Staff recommends approving the change order in the amount of $6,124, which will make the new
contact amount $117,677.00.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Resolutian, Change Order and Letter from Clottey Engineering
ACTION:
BUDGET INFO:
The expenses falls across two years
❑
Financial Report ❑ Minute 4rier
Expense
$164,443.52 (Total for two years)
❑ Department Report
Z Resolution
Budgeted Amt
$137,500.00 (does not include in-
❑ Presentation
❑ OtYiinance
kind labor)
❑ Public Hearing ❑ Other
y`I'D Actual
$14,778.52
Acct Name
Trail de Paris SE 12t to 81St.
Acct Number
25-0340-43-00
FiscAL NorES:
REVIEWED AND APPROVED BY:
Z Administration Z City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court Z Legal ❑ Library ❑ Police [D Eng./Public Woxks ❑ Utilities
City of Paris
Revised 2/04/08
194
DRAFT
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING CHANGE ORDER N0. ONE TO THE CONTRACT FOR THE
CONSTRUCTION OF THE TRAIL DE PARIS EXTENSION PROJECT FROM
S.E. 8T" STREET TO S.E. ZZTH STREET; MAKING OTHER FINDINGS AND
PROVISIOIVS RELATED TO THE SUBJECT; A1VD DECLARING AN
EFFECTIVE DATE.
WHEREAS, on July 26, 2010, the City Council of the City of Paris passed Resolution
No. 2010-083, awarding the contract for Trail de Paris Extension Project from S.E. 8t" Street
to S.E.12th Street, to Richard Rake Construction Company of Paris, Texas; and,
WHEREAS, the City Engineer, Shawn Napier, acting as project engineer,
recommends the amendment of the contract for said project based on the actual materials
to be used, and providing for a net increase of $6,124.00 in the contract price, for a revised
contract price of $117,677.00, the contract time will be increased by 150 calendar days, the
date for completion of all work will be June 25, 2011; and,
WHEREAS, Change Order No. One attached hereto as Exhibit A, should in all things,
be approved, and the City Manager should be authorized to execute the necessary
documents.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble of this resolution are hereby
in all things approved.
Section 2. That Change Order No. One to the Contract for the Trail de Paris
Extension Project from S.E. 8th Street to S.E. 12th Street, attached hereto as Exhibit A, and
providing for a net increase of $6.124.00 in the contract price, for an amended total
contract price of $117,677.00, be, and the same is hereby approved.
Section 3. That the City Manager be, and he is hereby, authorized and directed to
execute, on behalf of the City of Paris, any necessary documents, upon the terms and
conditions in Exhibit A, attached hereto.
Section 4. That this resolution shall be effective immediately upon passage.
19'o
PASSED AND APPROVED this 14th day of March, 2011.
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
Will Biard, Mayor
~
CHANGE ORDCR
Order Na. One
Date: .March 2. 2011
Agreernent Date: August S. 2010
NAME OF PROJECT: Trail de Paris Exnansion S.E. 8"' Street ia S.E. i20' Street
HEI #I$0039-280B
(?WNER: Citv af Paris
CUN'1'KAC'I'UR: Richard Drake Construction Comp@nv
The £ollowing changes are lxereby inade to tbe CONTRACT DOCUMENTS: Tlle rail car being
converted to a pedestrian bridge needs additional niodifications to properly stiffen both ends af
the raii car to iise a pedesirian bridge. Also, add 150 calendar days to the contract time.
Justif catian: See attached letter fram Structural Engineer regarding rail car modifications.
Regarding dhe time extension, structurat design moditicatioias and sbnornial weather cond.itions
have significantly hindered the Contractor's Progress.
Change to CONTRACT PRICE:
Original CONTRAC7' FRICE: $111,553.0
a
Current CONTRACT PRICE adjusted by previous CHANGE C7RDER $ 111,553.00
Tlie CONTRACT PRICE due to this CHANGE ORDER will be increased by: $ 6,124.00
The new CONTRACT PRICE including this CHANGE ORDER will be $ 117.677.00
Cllange to CONTRACT TIME:
The CONTRACT TIME will be incrcascd by 150 calendar days.
The date fox completion of aIl work will be June 25, 2011.
Appravals Required:
To be effective this Order musi be approved by the Federal agency i.f it changes the scope or
objective of the PROJECT, or as mmy otherwise be required by the SI7PPLEMENTAL
GENERAL CONDITIONS.
Owner:
Contractor:
° F
~c
MICl1AEL J t30NMAN
- ~?22
F-ooa3 is
s►& ) 41 .
CONTRACT DOCUMEN'1'S fOR CONS'CRi1C1'1pN Qf
FEDERALLY A55IS7ED WATER ANl] Sf:WF.R PROJEt'7':i
EXHIBIT k
C7:iG1 /
Dacumcnt )do. 10
~~i." 1~9~~~~~'~ 8e Ordcr Pagc 1 of 1
. m4~~,.
N A L
Z 417
CLOTTEY
ENGINEERING, INC.
Shawn Napier, P.E.
City Engineer
City of Paris
150 SE 1 S` Street
Paris, TX 75460
RE: Modification af Railroad Flat Car to Pedestrian Bridge
Dear Shawn,
February 11, 2011
As you know, the information needed for the design detaiis for the zailroad flat caz was not obtainable at the
beginning because the flat car was located out of State. Hawever, in order not to delay the design we used
phatographs to develop most of the design. During subsequent sites visits after the flat car was shipped to
Paris closer examinations of the structural components were made. It was during these examinatians that it
was determined that some of the sizes and lacations of some of the structural members were not correctly
detailed.
These variations require that additional shvctural modifications be made to provide the addirional bracing to
ensure the flat car will functron adequately as a pedestrian bridge. Specifically, more steel stiffeners need to
be added to the webs of the suppart beams and cover plates need to be added to the flanges of the support
beam at each end of the bridge. E~en though tlae changes were held to the minimum required they are
necessary and labor intensive on the part o f the contractor.
If the bridge had been available for examinatian prior to beginning the design these stiffeners and cover
plates would have been included in the initial design and the contractor would have reflected that wark in
his bid price. Therefare, I believe that the addition of this work now is not adding any cost that would not
have been included if this work was included in the original bid.
In conclusion, I believe that the contractor's requested change order price of $6,124 is in line with the work
to be performed.
Please let me know if you have any questions or require additional inf"ormation.
Sincerely,
Clifford lottey, Ph.D., .E.
Yroject ger
Cc: Mike Donnan, P.E.,
Hayter Engineering, Inc., Paris, TX.
41'7_004_01170. FAx 512-996-9520
IqA