2011-031 RES APPROVING CHANGE ORDER NO ONE TO THE CONTRACT FOR CONSTRUCTION OF THE TRAIL DE PARIS EXTENSION FROM SE 8TH ST TO SE 12TH STRESOLUTION NO. 2011-031
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
APPROVING CHANGE ORDER NO. ONE TO THE CONTRACT FOR THE
CONSTRUCTION OF THE TRAIL DE PARIS EXTENSION PROJECT FROM
S.E. 8TH STREET TO S.E. 12TH STREET; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, on July 26, 2010, the City Council of the City of Paris passed Resolution
No. 2010-083, awarding the contract for Trail de Paris Extension Project from S.E. 8th Street
to S.E. 121h Street, to Richard Drake Construction Company of Paris, Texas; and,
WHEREAS, the City Engineer, Shawn Napier, acting as project engineer,
recommends the amendment of the contract for said project based on the actual materials
to be used, and providing for a net increase of $6,124.00 in the contract price, for a revised
contract price of $117,677.00, the contract time will be increased by 150 calendar days, the
date for completion of all work will be June 25, 2011; and,
WHEREAS, Change Order No. One attached hereto as Exhibit A, should in all things,
be approved, and the City Manager should be authorized to execute the necessary
documents.
1VOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. That the findings set out in the preamble of this resolution are hereby
in all things approved.
Section 2. That Change Order No. One to the Contract for the Trail de Paris
Extension Project from S.E. 8th Street to S.E. 12th Street, attached hereto as Exhibit A, and
providing for a net increase of $6.124.00 in the contract price, for an amended total
contract price of $117,677.00, be, and the same is hereby approved.
Section 3. That the City Manager be, and he is hereby, authorized and directed to
execute, on behalf of the City of Paris, any necessary documents, upon the terms and
conditions in Exhibit A, attached hereto.
Section 4. That this resolution shall be effective immediately upon passage.
PASSED AND APPROVED this 14th day of c, 011.
Will Biard, Mayor
ATTEST:
ice Ellis, City Clerk
APPROVED AS TO FORM:
0 xn 5,
W. Kent McII Ci Attorney
CHANGE ORDER
Order No. One
Date: March 2. 2011
Agreement Date: Aueust S. 2010
NAME OF PRO.TECT: Trail de Paris Exnansion S.E. 8"' Sireet to S.E. 12`h Street
HEI #180039-2$0B
C7NVNER: City o.CParis
CUN'1'KAC"I'OR: Richard Drake Construction Companv
The following changes are liereby inade to the CON7'RA.CT DOCUIv1ENT5: Tlie rai] car being
converted to a pedestrian bridge needs additional modificarions to properly stiffen both ends of
the rail car ta i.►se a pedestrian bridge. Also, add 150 calendar days to the contract time.
Justification: See attached letter from Structural Engineer regarding rail car modifications.
Regarding dhe time extension, structural design moditications and abnornial weather conditions
have significantly hindered the Contractor's Progress.
Change to CQNTRACT PRICfi:
Original CONTRACI' PRICE: ~ 111,553.00
Current CONTRACT PR1CE adjusted by previous CHANGE ORDER $ 111,553.00
Tlie CONTRACT PRICE due ta this CHANGE ORDER will be increased by: $ 6,124.00
The new CONTRACT PRICE iilcluding this CHANGE ORDER will bc $ 117.677.00
Change to CONTRACT TIME:
The CONTRACT T1MF will be increascd by 150 calendar days.
The date for completion of a!1 work will be June 25, 2011.
Approvals Required:
To be effective this Order musi be approved by the Pederal agency if it changes the scope or
objective of the PRO.TECT, or as may otherwise be required by the SUPPLEMENTAL
GfiNERAL CONDITIONS.
Owner:
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Hayt ~'jrieerins, inc. TRP =0315 {UP1C~El. J DOi~3ldntd
Contractor: ..,2_e0
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CONTRACT DOCUMEN'I'S POR CONSTRUCI'ION Of i` ;+~i1~. Q,a Oacvment Nn, 10
FEDGRALLY A5SI57ED WA7'ER AND SCWf.R YROJE{.TS 0 t rt gc prdcr: Fngc 1 of i
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EXHfBI-r
CLOTTEY
ENGINEERING, INC,
Shawn Napier, P.E.
City Engineer
City of Paris
150 SE ls` Street
Paris, TX 75460
RE: Modification of Railroad Flat Car to Pedestrian Bridge
Dea.r Shawn,
February 11, 2011
As you know, the information needed for the design details for the railzoad flat car was not obtainablc at the
beginning because Lhe flat car was located out of State. However, in order not to delay the design we used
photographs to develop most of the design. During subsequent sites visits after the flat car was shipped ta
Paris closer examinations of the structural components were made. It was during these examinations that it
was determined that some of the sizes and locations of some of the structural mennbers were not correctly
detailed.
These variations require that additional structural modifications be made to provide the additional bracing to
ensure the flat car will function adequately as a pedestrian bridge. Specifically, more steel stiffeners need to
be added to the webs of the support beams and cover plates need to be added to the flanges of the support
beam at each end of the bridge. Even though the changes were held to the minimum required they are
necessary and labor intensive on the part o f the contractor.
tf the bridge had been available for examination prior to beginning the design these stiffeners and cover
plates would have been included in ihe initial design and the contractor would have reflected that work in
his bid price. Therefoze, I believe that the addition of this work now is not adding any cost that would not
have been included if tlus work was included in the original bid.
In conclusion, I believe that the eontractor's requested change order price of $6,124 is in line with the work
to be performed.
Please let me know if you have any questions or require additional in{onmation.
Sincerely,
~
Clifford lottey, Ph.D.,.E.
Project ger
Cc: Mike Donnan, P.E.,
Hayter Engineering, Inc., Paris, TX.
noc» - vu e,)_ooF_omn *FAX 512-996-9520