10-Authorized Signatories Finance Director and City EngineerCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
Originating Department:
Presented By:
Agenda Item No.:
03/18/2011
Engineering, Planning &
Shawn Napier, P.E.
Council Date:
Development
10.
03/28/2011
RECOMMENDED MOTION:
Move to approve a resolution designating authorized signatories for drawdown requests from the Office
of Rural Community Affairs for all of the City of Paris' Texas Community Development Program
Proj ects.
POLICY ISSUE(S):
Authorized Signatories
BACKGROUND:
This will allow the Finance Director and City Engineer to be able to officially sign documents for Texas
Community Development Projects. This is a special condition under the block grant program and as a
pre-requisite for having funds released for projects.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Resolution
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$
❑ Department Report ~ Resolution
Budgeted Amt.
$
❑ Presentation ❑ Ordinance
y'I'D Actual
$
❑ Public Hearing ❑ Other
Acct. Name
Acct. Number
Fiscni. NoTES:
REVIEWED AND APPROVED BY:
Z Administration Z City Clerk Z Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court Z Legal ❑ Library ❑ Police Z Eng./Public Works ❑ Utilities
City of Paris 35 Revised 2/04/08
RESOLUTION N0.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS;
DESIGNATING THE AUTHORIZED CITY SIGNATORIES TO APPROVE
DRAWDOWN REQUESTS FROM THE OFFICE OF RURAL COMMUNITY
AFFAIRS FOR ALL OF THE CITY OF PARIS TEXAS' COMMUNITY
DEVELOPMENT PROGRAM PROJECTS; MAKING OTHER FINDIIVGS AND
PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, as part of the special conditions under the Texas Community
Development Program Projects, and as a pre-requisite for having funds released for the
project, it is necessary that the City of Paris to designate authorized City personnel who
may review and approve drawdown requests under various Community Development
Program Projects, and the same should hereby be approved.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS, THAT:
Section 1. The findings set out in the preamble to this resolution are hereby in
all things approved.
Section 2. The following individuals are hereby authorized to review, approve
and sign drawdown request and other related documents for all Texas Community
Development Program Projects:
State of Texas Purchase Vouchers:
W.E. ANDERSON
FINANCE DIRECTOR
Title
Requests for Advance or Reimbursement:
W.E. ANDERSON
Title
FINANCE DIRECTOR
SHAWN NAPIER
CITY ENGINEER
Title
SHAWN NAPIER
Title
CITY ENGINEER
36
Section 3. This resolution shall be effective until all grant program projects are
officially closed-out or until this resolution is repealed or superseded by another
resolution.
DULY PASSED AND APPROVED this 28th day of March, 2011.
Will Biard, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
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