2011-030 RES 2010 CENSUS DATE AND REDISTRICTINGRESOLUTION NO. 2011-030
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT
WITH A REDISTRICTING CONSULTANT TO ANALYZE THE 2010 CENSUS
DATE AND TO ASSIST THE CITY WITH REDISTRICTING IF NECESSARY;
MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE
SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the United States Census Bureau, State and Federal Law and Section 8 of
the City Charter require the determination of whether redistricting is necessary based on
the 2010 census data; and,
WHEREAS, the City Council has received a proposal from Allison, Bass & Associates,
L.L.P. to perform redistricting analysis and to prepare a redistricting plan for the City to be
submitted for Justice Department review; and,
WHEREAS, the City Council hereby find and determines that it is in the best interest
of the City of Paris, Texas and its citizens to enter into an Agreement with Allison, Bass &
Associates, L.L.P. to perform Redistricting Analysis and development of a redistricting plan
for the City of Paris, a copy of said Agreement is attached hereto as Exhibit A;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS, THAT:
Section 1. The findings set out in the preamble to this resolution are hereby in
all things approved.
Section 2. The City Manager be, and he is hereby authorized to enter into an
Agreement with Allison, Bass & Associates L.L.P. for 2010 Census Analysis and
Redistricting Services, a substantial copy of said Agreement being attached hereto as
Exhibit A.
Section 3. This resolution shall be effective immediately upon passage.
DULY PASSED AND APPROVED this 14th_d,ay- "arch, 2011.
~ ,
Will Biard, Mayor
ATTEST:
,
J nice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent Mc ya ity Attorney
FLAT RATE/FIXED FEE CONTRACT FOR PROFESSIONAL SERVICES
WHEREAS, under the provisions of the Texas Constitution and federal law, the
governing body of a political entity with members elected from single member districts is
responsible for the division af the political entity into precincts, districts ar wards, and to conduct
periodic reapportionment of such wards to accomplish fair representation and one-person-one-
vote balance; and
WHEREAS, the apportionment of the population of the political entity must comply with
state and federal statutory requirements; and
WHEREAS, professional assistance will assure that the obligations imposed by state and
federal law are satisfied, and that the process is conducted in an orderly, efficient manner; and
WHEREAS, the firm of Allison, Bass & Associates, L.L.P. is prepared to provide all
necessary professiona] services to assist in this area;
Therefore, the City of Paris, acting by and through its Ciry Council and Allison, Bass and
Associates, a Limited Liability Aartnership, HEREBY AGREE to the following terms and
conditions:
Section l: STANDARD SERVIGES
A. Allison, Bass & Associates, L.L.P. will provide all necessary services to successfully
complete all redistricting projects assigned by the lawful authority of the contracting
governmental entity. These services include, but are not limited to, the following:
Conduct preliminary planning and assembly of information useful and necessary
for the reapportionment of the contracting governmental entity and election
subdivisions of the jurisdiction related thereto.
2. Obtain preliminary population data from the U. S. Census Bureau for the 2010
federal census.
Prepare the necessary population and demographic analysis to evaluate existing
political boundaries of the contracting governmental entity to insure that the same
meet all legal requirements under State and Federal law, and to provide a written
report to the contracting governmental entity of all findings.
4. In the event existing political boundaries remain in compliance with state and
federal law without the necessity of reapportionment following the 2010 census,
the contracting governmental entiry and Allison, Bass & Associates, L.L.P. will
conclude this agreement as provided in Section 2A below.
5. Should redistricting be legally required, Allison, Bass & Associates, L.L.P. will,
worlcing in conjunction with the contracting governmental entity, prepare no less
than THREE (3) ALTERNATIVE REAPPORTIONMENT PLANS, draft maps,
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EXHIBIT "A"
proposals and notices to satisfy all statutory and constitutional requirements, and
will be compensated as provided in Section 2B below.
6. Consult with the designated authority (either the governing body of the
contracting govemmental entity, or any authorized citizens advisory committee)
as needed by mail, telephone, email or facsimile and no fewer than THREE
PHYSICAL APPEAREINCES within the jurisdiction being reapportioned. These
appearances will include a preliminary workshop with the executive board of the
contracting govemmental entity, and not less than two (2) meetings with the
designated authority.
7. Attend and participate in one or two PUBLIC HEARINGS on proposed
redistricting plans. The Public Hearings will be conducted after the designated
authority has made a recommendation to the contracting govemmental entity, and
may be conducted on the same date in two different locations within the
jurisdiction being reapportioned.
After approval by the executive board of the contracting govemmental
subdivision, prepare and file all necessary maps and other documentation to
complete submission to the U. S. Department of Justice for Preclearance under the
Voting Rights Act
9. Upon receipt of Preclearance from the Department of Justice, prepare and file all
necessary notice, maps and documentation with the appropriate Texas officials in
conformity with State law.
10. In the event litigation is required, Allison, Bass & Associates, L.L.P. will provide
such additional legal services and/or support as the parties may contract under
separate agreement.
B. The contracting govemmental entity agrees to provide access to all necessary records and
personnel for this project and to fu11y cooperate with the Attorneys in this project.
Section 2: COMPENSATION
The contracting govemmental entity agrees to compensate Allison, Bass & Assaciates,
LLP for its services as follows:
A. Initial Assessment:
Fee for preparing an Initial Assessment of existing political boundaries, including the
costs of obtaining suitable 2010 Census Data, is $1,500.00. The Initial Assessment fee is due
June 30, 2010.
Should the Initial Assessment indicate that the existing political boundaries for the
contracting govemmental entity do not require redistricting under state and federal law, and that
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FLA"C RATE/FIXED Ff'sE CON7'RAC7' FOR PROFTSS10NA1. SERVICF.S
no legal need exists for further reapportionment services, there will be no additional costs due
beyond the lnitial Assessment fee.
B. Further Reapportionment Proceedings Required
Should the Initial Assessment indicate that the existing political boundaries for the
contracting governmental entity are unsuitable under state and federal law and services are
required for the reapportionment process the 2°d Installment of $5,500.00 will be due on
September 1, 2011.
Upon completion of the project, and submission of the plan adopted by the contracting
governmental entity to the United States Department of Justice, a final and 3ra Installment Fee of
$5,500.00 will be due on September 1, 2012.
C. Total Fixed Fee- NOTE: The Fi.xed,fee does not include the cost of publication or
mailing of any notice that may be required by state or federal law. The contracting
local governmental errtiry will bear the cost of such publication or mailing.
The total fixed fee for services is $12,500.00.
EXECUTED on this day of , 20
BY:
Title: Representative for the City of Paris
Allison, Bass & Associates, L.L.P.
BY:
James P. Allison or Robert T. Bass
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