17-Grant application of the NE Texas Auto Theft Task Force
CITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date: Originating Department: Presented By: Agenda Item No.-
04/15/2011
Council Date: Police Chief Hundley 17.
04/25/2011
RECOMMENDED MOTION:
Motion to approve a resolution authorizing a grant application to the Automobile
Burglary and Theft Prevention Authority for continuation of the Northeast Texas Auto
Theft Task Force and authorizing the City Manager to execute all necessary documents.
POLICY ISSUE(S):
Required by grant application.
BACKGROUND:
The City of Paris began the Northeast Texas Auto Theft Task Force, with the assistance of ATPA, in
September of 1994. Since that time, for 15 consecutive years, the City of Paris has been approved in
continuing with the Task Force under this grant. There are two officers assigned to the Task Force paid for
by this grant. There is a cash match required for the grant which is taken care of by `in-kind' services. The
Task Force assists agencies in Lamar, Red River, Fannin, Delta, Franklin, Hopkins, Titus, Grayson, Hunt,
and Bowie counties along with Southeastern Oklahoma. The Task Force covers approximately 8000 square
miles with a population of 500,000. The main goal each year is to reduce the auto theft rate and recently
added burglary of vehicles in our area and to educate law enforcement personnel and the public in northeast
Texas. We accomplish these goals by inspecting salvage yards, automobile dealers, and repair shops to deter
commercial theft and by working hand in hand with the Texas Department of Public Safety MVTS and all
agencies in our area. The two investigators use 100% of their time to combat auto theft and other related
crimes. We work closely with the Tax Assessors in all of these counties to help prevent auto theft by
investigating title fraud and performing lost title inspections and investigations. The total of the grant is
expected to be $139,522.00 with a cash match of $41,993.00 along with an in-kind match of $2900. Total
grant amount will be $184,415.00
BOARD/ COMMISSION RECOMMENDATION:
EXHIBITS:
Grant Application
ACTION: BUDGET INFO:
❑ Financial Report ❑ Minute Order Expense $
❑ Department Report ❑ Resolution Budgeted Amt. $
❑ Presentation ❑ Ordinance YTD Actual $
❑ Public Hearing ❑ Other Acct. Name
Acct. Number
FISCAL NOTES:
REVIEWED AND APPROVED BY:
® Administration ® City Clerk ❑ Community Development ❑ EMS/IT ❑ Finance ❑ Fire
❑ Municipal Court ® Legal ❑ Library ® Police ❑ Eng./Public Works ❑ Utilities
City of Paris Revised 2/04/08
100-
'
Director and is hereby authorized to execute and deliver, on behalf of the City of Paris, all
reports, communications, assurances, and documents necessary for the completion of said
project.
Section 5. That the Director of Finance be, and he is hereby, authorized and
directed to serve as the Financial Officer for said project and to receive and distribute funds
for purposes of the Automobile Burglary & Theft Prevention Program.
Section 6. That the City Manager, police Chief, and the Finance Director be, and
they are hereby, authorized and directed to execute, on behalf of the City of Paris, any and
all documents necessary for acceptance and implementation of said grant upon notice of
award thereof by the Texas Automobile Theft prevention Authority, under the terms and
conditions and in the forms approved by the city Attorney, and to proceed with use of said
funds upon receipt thereof for the purposes stated herein and in accordance with the grant
conditions.
Section 7. That this resolution shall be effective from and after its date of
passage.
DULY PASSED AND APPROVED this 25th day of April, 2011.
Will Biard, Mayor
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
• APPLICATION FOR STATE ASSISTANCE
F AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY (ABTPA (Rev. 1/08)
1. For ABTPA Use Only 3. a. Date Submitted b. Applicant Identifier
2. State Program Classification (For ABTPA Use Only) 4. a. Date Received by State b. State Application Identifier
5. Applicant Information
a. Legal Name: City of Paris c. Organized Unit:
Northeast Texas Auto Theft Task Force
b. Address (give street or P. O. Box, City, County, State, and Zip Code) d. Name and telephone number of person to be contacted on matters
P.O. Box 9037 involving this application (give area code)
Paris, Tx. 75461 Det. Shane Stone #206 (903) 249-2784
6. State Payee Identification Number: 7. Type of Applicant (enter the appropriate letter in box)
1-7560006359000 C
A. State H. Independent School District
B. County I. State Controlled Institution of Higher Learning
C. Municipal J. Private University
D. Township K. Indian Tribe
E. Interstate L. Individual
F. Intermunicipal M. Nonprofit Organization
G. Special District N. Other (specify):
8. Type of Application: 9. Name of Grantor Agency:
New X Continuation Revision Texas Automobile Burglary & Theft Prevention Authority
4000 Jackson Avenue
If Revision, check appropriate box(es). Austin, Texas 78731
Phone: (512) 374-5101
I Increase Award Decrease Award I Other (specify) Fax: (512) 374-5110
Website: www.txwatchvourcar.com
I Increase Duration I Decrease Duration
10. Title of Project: 11. Areas of Project Activities (Cities, Counties, States, etc.)
Northeast Texas Auto Theft Task Force Lamar, Fannin, Red River, Titus, Franklin, Hopkins, Bowie,
Grayson, Delta, and Hunt Counties
12. Proposed Project 13. Is application subject to review by state executive order 12372 process?
Start Date: September 1, 2011 YES, this application was made available to the Texas Review and Comment System
(TRACS)
Ending Date: August 31, 2012 for review on
Date
14. Funding Summary: X NO. Program is not covered by E. O. 12372
Total of a, b, & c must agree with d.
Note: Please enter whole dollars for the amounts
requested.
a. Total State Grant Funds $139,522.00 1 Program has not been selected by state for review
Requested (ABTPA)
15. Is the applicant delinquent on any federal debt?
b. Cash Match $41,993.00
YES If "Yes" attach an explanation X NO
c. In-Kind Match $2900.00
d. TOTAL(s) $184,315.00
16. To the best of my knowledge and belief, all data in this application is true and correct. The document has been duly authorized by the governing
body of the applicant and the applicant will comply with the attached assurances if the assistance is awarded.
a. Typed name of Authorized Official b. Title c. Telephone Number
Gene Anderson Interim City Manager 903-784-9201
d. Signature of Authorized Official e. Date Signed
ABTPA-1
Inr
AUTOMOBILE BURGLARY & THEFT PREVENTION /AUTHORITY
APPLICATION TABLE OF CONTENTS
Description of Proposed Project ABTPA-3
Project Approval Information ABTPA-4
Budget Summary ABTPA-5
Schedule A: Personnel ABTPA-6
Schedule A: Personnel Narrative ABTPA-7
Schedule A: Overtime Narrative ABTPA-8
Schedule B: Contractual ABTPA-9
Schedule B: Contractual Narrative ABTPA-10
Schedule C: Travel ABTPA-11
Schedule C: Travel Narrative ABTPA-12
Schedule D: Equipment ABTPA-13
Schedule D: Equipment Narrative ABTPA-14
Schedule E: Supplies and Direct Operating Expenses ABTPA-15
Schedule E: Supplies and DOE Narrative ABTPA-16
Schedule F: Indirect Cost ABTPA-17
Program Instructions ABTPA-18-19
Problem & Historical Information ABTPA-20
Goals and Objectives ABTPA-21
Functions of Proposed Project ABTPA-22
Evaluation Design ABTPA-23
Designations of Grant Officials ABTPA-24
Special Conditions ABTPA-25-32
ABTPA-2
106
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
DESCRIPTION OF PROPOSED PROJECT
This section must include a brief description (not exceeding 200 words) of the proposed project.
For continuation, if necessary, of any item on application page ABTPA-1. Identify by number the item
being continued.
This sheet may also be used for any other remarks, at the applicant's option.
The City of Paris began the Northeast Texas Auto Theft Task Force, with the
assistance of ATPA, in September, 1994. The Task Force assists agencies in
Lamar, Red River, Fannin, Delta, Franklin, Hopkins, Titus, Grayson, Hunt,
Bowie, and Southeast Oklahoma. We cover approximately 8,000 square miles
with a population of about 500,000. We strive each year to meet the goal of
reducing auto theft in our area. We always make it a goal to educate the law
enforcement personnel and public in this part of Texas. We accomplish these
goals by salvage yard inspections, vehicle dealer inspections, maintaining
checks on repair shops to check for stolen vehicles and parts. Working
closely with all agencies is helping to accomplish our goals. We have two
officers that use 100% of their time to combat auto theft and auto related
crimes. Some of the Tax Assessors in our area have jumped on the wagon to
assist in every way possible to help prevent auto theft, title fraud, and
all other document fraud. We meet with agencies on a regular basis to
collect and distribute intelligence. The Paris Chief of Police and the
County Attorney evaluate the program monthly.
ABTPA-3
107
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
PROJECT APPROVAL INFORMATION
Item 1.
Does this assistance request require state, Name of Governing Body
local, regional, or other priority rating? Priority Rating
❑ Yes x No
Item 2.
Does this assistance require state, or local Name of Agency or Board
advisory, educational, or health clearance? (Attach Documentation)
❑ Yes xNo
Item 3.
Does this assistance request require (Attach Comments)
TRACS review?
❑ Yes x No
Item 4.
Does this assistance request require state, Name of Approving Agency Automobile Burglary
local, regional, or other planning approval? Theft Prevention Authority
x Yes ❑ No
Item 5.
Is the proposed project covered by an Check One: xState
approved comprehensive plan? ❑ Local
❑ Regional
XYes ❑ No Location of Plan
Item 6.
Will the assistance requested serve a Name of Federal Installation
federal installation? Federal Population Benefiting from Project
❑ Yes x No
Item 7.
Will the assistance required be on federal Name of Federal Installation
land or installation? Location of Federal Land
❑ Yes x No Percent of Project
Item 8.
Will the assistance requested have an See instructions for additional
impact or effect on the environment? information to be provided.
❑ Yes x No
Item 9.
Will the assistance requested cause the Number of Individuals
displacement of individuals, families, Families
businesses or farms? Businesses
❑ Yes x No Farms
Item 10.
Is there other related assistance on this See instructions for additional
project (previous, pending, or anticipated)? information to be provided.
❑ Yes X No
Item 11.
Is the project in a designated flood See instructions for additional
hazard area? information to be provided.
❑ Yes x No
ABTPA-4
108
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
BUDGET SUMMARY
Section A-Budget Summary
n n Budget Categories ABTPA Cas(2) atch In (Kind T(4)
tl
a Funds Match
I
1 A Personnel (Salaries) 109,072 10,000 119,072
2 A Personnel (Fringe Benefits) 31,993 31,993
3 B Contractual 0
4 C Travel 7,000 7,000
5 D Equipment 0
6 E Supplies & Direct Operating Exp. 23,450 2900 26,350
7 Total Direct Charges (sum of 1-6) 139,522 41,993 2900 13,215
8 F Indirect Costs
9 TOTALS (sum of 7-8) 139,522 41,993 2900 184,415
Section B-Cash and/or In-Kind Match
Enter separately each source of matching funds and the amounts.
Total Match must agree with Line 9, Column 2 above and the total of lines 14 (b) and (c) on
ABTPA-1.
CASH TOTAL 41,993
Source Amount Source Amount
City of Paris 41,993
PROGRAM INCOME (To be utilized.) TOTAL :41:,99:3]
Total Program Income (available) $
IN-KIND (Total must agree with ABTPA-1, Line 14c.) 2,900
Schedule Amount Schedule Amount
A D
B E 2900
C n;
TOTAL MATCH
41,993
ABTPA-5
109
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SCHEDULE A
PERSONNEL
1. Direct Salaries (1) (2) (3) (4)
Title or Position 1 % of ABTPA Cash Match In-Kind TOTAL 3
Salary 2 Funds
(A)Senior Detective 100% 49,536 0 49,536
(B)Detective 100% 49,536 0 49,536
(C)
(D)
(E)
(F)
(G)
(H)
(1)
(J)
(K)
(L)
Overtime 10,000 10,000
TOTAL Direct Salaries 99,072 10,000 109,072
2. Fringe Benefits
% or $ Rate
FICA @ 7.65% 7579 7,579
Retirement @ 12.0% 11,890 11,890
Insurance @ $425/month 5,100 5,100
Other (Explain) Worker's Comp @ 5.28% 5,231 5,231
Other (Explain) Unemployment @1% 991 991
Other (Explain) Life Insurance @ $7.05/Month 169 169
Other (explain) Disability @ $4.20/Month 101 101
TOTAL Fringe Benefits 31,061 31,061
TOTAL PERSONNEL BUDGET 99,072 31,061 130,133
ABTPA-6
, 110
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SCHEDULE A NARRATIVE
1. Include only one position per line. Attach a description of the duties or responsibilities of each
position. (Job posting can not substitute for descriptive narrative for each position.)
2. Percentage of salary to be funded by grant funds.
3. Should reflect employee's gross salary attributable to the project.
4. Include percent of time on auto theft for each position. (40 hours per week)
ABTPA-7
111
(Attachment)
ATPA -7
Senior Detective
The Senior Detective will be in charge of the day to day operations of
the Auto Theft Task Force and shall be subject to the direct supervision of
a Sergeant within the Criminal Investigations Division of the Paris Police
Department and within the Department's Chain of Command up to the Chief of
Police. The Senior Detective will be subject to such orders as the Chief of
Police or his designee may prescribe, not inconsistent with the laws on the
State of Texas or the mandates of the Texas Automobile Theft Prevention
Authority grant.
The Senior Detective shall devote 100% of his time to official duties,
unless granted leave by the Chief of Police or his designee. The Senior
Detective's responsibilities shall be:
1) Supervise the Task Force in all of its operations.
2) Keep the proper records and be responsible for the maintenance of
all reports to the State of Texas and the Chief of Police.
3) Work with every responsible, legitimate group or agency in a
cooperative effort to prevent motor vehicle theft by educating the
public and law enforcement officers in the area of motor vehicle
crimes.
4) Work diligently and relentlessly in the investigation of, and
pursuit of, all crimes involving motor vehicles.
5) Enforce all laws relating to the theft of motor vehicles.
6) Assist in the prosecution of all those charged with the crime of
motor vehicle theft or related crimes.
ABTPA-8
- 1121
(Attachment)
ATPA-7
Detective
The Detective will work under the direct supervision of the Senior Detective
and shall likewise be subject to the supervision of a Sergeant within the
Criminal Investigations Division of the Paris Police Department and within
the Department's Chain of Command up to the Chief of Police. The Detective
will be subject to such orders as the Chief of Police or his designee may
prescribe, not inconsistent with the laws on the State of Texas or the
mandates of the Texas Automobile Theft Prevention Authority grant.
The Detective shall devote 100% of his time to official duties, unless
granted leave by the Chief of Police or his designee. The Detective's
responsibilities shall be:
1) Assist the Senior Detective in all of operations of the Task Force,
as requested.
2) Keep the proper records and provide reports to his supervisor as
required.
3) Work with every responsible, legitimate group or agency in a
cooperative effort to prevent motor vehicle theft by educating the
public and law enforcement officers in the area of motor vehicle
crimes.
4) Work diligently and relentlessly in the investigation of, and
pursuit of, all crimes involving motor vehicles.
5) Enforce all laws relating to the theft of motor vehicles.
6) Assist in the prosecution of all those charged with the crime of
motor vehicle theft or related crimes.
ABTPA-9
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AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SCHEDULE A - OVERTIME NARRATIVE
REQUIRED NARRATIVE: Provide a brief summary on the use of overtime funds.
1. Include description of work activity to be conducted.
2. Estimate number of hours and cost for overtime activities.
ABTPA-10
114
AUTOMOBILE BURGLARY He THEFT PREVENTION AUTHORITY
SCHEDULE B
PROFESSIONAL AND CONTRACTUAL SERVICES
(1) (2) (3) (4)
Description of Service ABTPA Cash In-Kind TOTAL
Funds Match Match
(A)
(B)
(C)
(D)
(E)
(F)
(G)
(H)
(1)
TOTAL PROFESSIONAL AND
CONTRACTUAL SERVICES
ABTPA-11
- - 115
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SCHEDULE B NARRATIVE
REQUIRED NARRATIVE: Briefly describe any anticipated contractual arrangement and work products
expected. Describe basis for arriving at the cost of each line item. Professional services (such as
consultants, trainers, counselors, evaluators, etc.) should be described by type of service, number of
hours, rate per hour, and travel costs, if any.
ABTPA-12
- - 116
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SCHEDULE C
TRAVEL
1. Local Travel (1) (2) (3) (4)
Title or Position Miles Traveled ABTPA Cash In-Kind TOTAL
Annually/$Rate Funds Match Match
(A)
(B)
(C)
(D)
(E)
(F)
(G)
(H)
LOCALTRAVELTOTAL
2. In-State Travel Specify clearly and use continuation pages if necessary)
Purpose Destination ABTPA Cash In-Kind TOTAL
Funds Match Match
Quarterly Board Meeting Austin, Tx 2,000 2,000
ABTPA Conference/Grant Undetermined 2,500 2,500
ABTPA Grant Workshop Austin, Tx 500 500
TAVTI Training Dallas, Tx 2,000 2,000
IN-STATE TRAVEL TOTAL 7,000 7,000
3. Out-of-State Travel (Specify clearly and use continuation pages if necessary)
Purpose Destination ABTPA Cash In-Kind TOTAL
Funds Match Match
OUT-OF-STATE TRAVEL TOTAL
TOTAL TRAVEL BUDGET 7,000 7,000
ABTPA-13
_ 117
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SCHEDULE C NARRATIVE
REQUIRED NARRATIVE: Briefly describe the applicant's travel policy (i.e., mileage rates and per diem
rates). Specify purposes for each item of travel. Break out costs of each in-state and each out-of-state
trip to separately show the specific costs of transportation and per diem.
The travel policy for the City of Paris, which will be the policy of the
Northeast Texas ATTF, is as follows:
Mileage: $0.51 per mile
Per Diem: $46.00 - $71.00 per day depending on
the city, as allowed by the IRS
We sent one (1) officer to the Grant Workshop in Austin. It cost
approximately $500.00.
We plan to send at least one (1) officer to the Quarterly ABTPA Board
Meetings. It is estimated to cost $2000.00.
It is estimated to cost $2500.00 for two (2) officers to attend the ABTPA
Conference/Grant Awards meeting.
We would like to send at least one (1) to TAVTI Conference at an estimated
cost of $2000.00.
ABTPA-14
- - 118
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SCHEDULE D
EQUIPMENT PURCHASES
(1) (2) (3) (4)
Equipment Name or Description and ABTPA Cash In-Kind TOTAL
Quantity Funds Match Match
(Do Not List Brand Names)
(A)
(B)
(C)
(D)
(E)
(F)
(G)
(H)
(1)
W)
(K)
(L)
(M)
(N)
(O)
(P)
(Q)
TOTAL EQUIPMENT PURCHASES
ABTPA-15
119
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SCHEDULE D NARRATIVE
REQUIRED NARRATIVE: Briefly describe the use of equipment and the cost of each line item.
ABTPA-16
- - Z ~n
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SCHEDULE E
SUPPLIES AND DIRECT OPERATING EXPENSES
(1) (2) (3) (4)
Directly Charged Supplies and ABTPA Cash In-Kind TOTAL
Other Operating Expenses Funds Match Match
(A) Gasoline for Two (2) Vehicles 15,000 15,000
(B) Insurance and Liability for Vehicles 1200 1200
(C) Clothing Allowance 1000 1000
(D) Office Supplies 500 500
(E) Cell Phone Charges/Computer Air 2400 2400
Cards
(F) Postage 50 50
(G) Film Processing 500 500
(H) Phones (IN-HOUSE) 1700 1700
(1) Office Expense and Utilities 4,000 4,000
(J)
(K)
(L)
(M)
(N)
(O)
(P)
(Q)
TOTAL SUPPLIES AND DIRECT 24,450 2,900 0 27,350
ABTPA-17
121
OPERATING EXPENSES
ABTPA-18
-122
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SCHEDULE E NARRATIVE
REQUIRED NARRATIVE: Briefly describe the basis for arriving at the cost of each line item AND THE
USE OF EACH ITEM.
(A) Monthly gasoline costs are estimated to be $1250 for either
vehicle, or $20,000.00 annually.
(B) Insurance and liability fees will be furnished by the City of
Paris as part of an in kind match for two (2) vehicles is estimated to
be $1200.00 annually.
(C) The two officers assigned to the Task Force are to receive $500.00
each for clothing allowance each annually, for a total of $1000.00.
(D) Office supplies include ink pens, typewriter ribbons, correction
tape, note pads, letterheads, business cards, computer paper, Etc. This
is estimated to cost $500.00 annually.
(E) The estimated cost monthly for two (2) cell phones is $100.00 per
month, or annually $1200.00 and the cost of (2) air cards for (2)
laptop computers is $100 per for a total of $2400 a year.
(F) Postal is estimated to be $50.00 annually.
(G) It is estimated to cost $500.00 annually for recording interviews
of victims and suspects (CD's, DVD's, etc.).
(H) In-house phone expenses for two (2) phones are estimated to cost
$1700.00 annually at the Paris Police department and will be furnished
by the City of Paris as an in kind match.
(I) Office expenses and utilities are estimated to be $333.00 per
month, or $4000.00 per year.
ABTPA-19
ABTPA-20
~ 12 4
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SCHEDULE F NARRATIVE
Currently ABTPA does not fund indirect costs, except for the Council of Governments agencies.
Applicants may not use option (A) without having an official cost allocation plan developed in accordance
with OMB Circular No. A-87. The amount may be entered as ABTPA funds or cash match for those
applicants having such an approved plan.
ABTPA-21
125
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
PROGRAM NARRATIVE
(Instructions)
I. To be considered for funding, a proposed grant project:
1. Must address a problem that is clearly identified, is measurable and is supported by relevant
statistical evidence;
2. Must minimize duplication or overlapping of existing programs;
3. Must have a design wherein the activities and goals are realistic and attainable;
4. Preferably should, but is not required to, be innovative in its concept/ design/operation; (a project is
considered innovative if it provides a new and different strategy or approach that prevents, deters,
intervenes, or stops a criminal act from occurring);
5. Must have a cost structure which is realistic when compared to its goals;
6. Must cooperate and coordinate its activities with other appropriate agencies/projects;
7. Must include measures to assure that it demonstrates cross-cultural awareness in all project activities
and in its staffing and training; and
8. Must include a proposed evaluation design that provides relevant data to measure the effectiveness
of the project and a plan for performing such evaluation.
II. Accordingly, the Program Narrative must present the information by which the eligibility and merit
of the project can be assessed. Applications will be scored and ranked numerically, for funding
consideration, according to the congruence of the project with the criteria stated above. At a
minimum, the five sections of the Program Narrative must include the following information:
1. PROBLEM STATEMENT & HISTORICAL INFORMATION: (Please limit information to 2 pgs)
♦ Provide an assessment of the auto theft problem in the areas of coverage and what efforts have been
undertaken to address it.
a. Describe and document trends of the problem and the need that makes this grant necessary.
(e.g., cite 3 years of UCR data)
b. Identify the target population and the geographic target area.
c. Describe existing activities that address the problem.
d. Describe the extent to which this project will duplicate or overlap existing activities, and why that (if
any) is necessary.
e. Provide and cite accurate statistical date for problem in project area.
ABTPA-22
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AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
PROGRAM NARRATIVE
(Instructions Continued)
2. PROPOSED GOALS & OBJECTIVES:
♦ The applicant must provide specific goals and objectives for the project that are consistent with the proposal.
The goals should reflect the overall impact that you intend the project to attain.
♦ The objectives should explain how the goal will be accomplished. The activities described should support
the goal and be Specific, Measurable, Action-oriented, Realistic, and Time-oriented.
♦ The applicant must include a goal that addresses auto theft, auto burglary, and crime prevention that you
intend the project to attain.
a. Describe the specific goals of the project.
b. Describe the proposed activities of this project. Include any quantifiable data by which project
activities can be measured.
c. Describe how the project will impact the stated problem.
d. Describe the functions of significant personnel involved.
e. Describe proposed plan for auto theft crime prevention, education and training.
3. FUNCTIONS OF PROPOSED PROJECT:
The functions of the project should:
♦ Identify the target population, the estimated number of persons to be served, and the service
needs to be met by this project.
♦ Describe the applicant's experience or qualifications.
♦ Describe how this project will cooperate/coordinate activities with other appropriate
agencies/projects.
♦ Describe in what way (if any) is this project innovative and what methods taken to assure that the
project demonstrates cross-cultural awareness in all project activities and in its staffing and
training.
4. EVALUATION DESIGN:
♦ The program evaluation should indicate how the applicant will assess the success of the project
and the extent to which the strategy achieved the project's goals and objectives.
a. Describe the design of a plan for local evaluation of this project.
b. Cite relevant data that will be used to measure the effectiveness of this project.
c. Describe the mechanism to evaluate the program's progress.
ABTPA-23
197
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
PROGRAM NARRATIVE
1. Problem Statement and Historical Information (See Instructions on page 17)
The Northeast Texas Auto Theft Task Force was first funded by the Texas
Automobile Burglary Theft Prevention Authority in 1994. The Texas Department
of Public Safety Motor Vehicle Theft Service had the only full-time motor
vehicle theft investigators in the northeast Texas area. The Texas
Department of Public safety had two sergeants assigned to our area at that
time. Today they have three. According to the 2010 U.S. Census, the
population in our coverage area is approximately 500,000.
The Northeast Texas Auto Theft Task Force consists of two officers, a Senior
Detective and an Investigator. One hundred percent of the officers' time is
used to investigate motor vehicle crimes. In 2009 to 2010 we saw an
approximate 12% increase in motor vehicle theft for our coverage area. The
Northeast Texas ATTF works closely with all agencies in the coverage area.
We assist all agencies that request our help. This is figure is based on the
increase in motor vehicle theft for the 2009 to 2010 reporting period. We
have identified several small groups in our area that are committing the
BMV's. In January 2011 we arrested a ring of (4) individuals that had
committed (12) twelve burglaries of auto in one night. All individuals have
been arrested and sentenced to jail time. December and January, 2009-10
were the biggest months for BMV's in Paris. Trailer and tractor theft have
become a problem in our coverage area. It is my belief that a large
percentage of vehicle thefts and burglary of motor vehicles in our coverage
area is connected to our drug users.
Coverage area: Bowie, Camp, Delta, Fannin, Franklin, Grayson, Hopkins, Hunt,
Lamar, Morris, Red River, and Titus Counties.
ABTPA-24
128
We will strive to meet our goal next year and determine the problem areas.
There is a training class scheduled in Texarkana and Paris in April. There
are plans to have another training class in our coverage area.
Historical Information
The Northeast Texas Auto Theft Task Force consists of two officers from the
Paris Police Department. A Senior Detective, and a Detective, that spend
1000 of their time investigating auto crimes in the twelve county coverage
areas.
ABTPA-25
129
Continuation of Historical Information
2009 UCR Number of Vehicle Thefts
Lamar (including Paris) 57
Red River 12
Fannin 27
Hopkins 19
Grayson 182
Bowie 209
Titus 47
Hunt 157
Delta 1
Franklin 5
TOTAL 716
BURGLARY OF MOTOR VEHICLES
2009 PARIS 403
2010 PARIS 386
The total for all counties is 716 for vehicle thefts. The vehicle thefts
were up about 17% and the BMV's decreased 4%.
ABTPA-26
130
(Attachment)
AT PA-21
AGENCIES ASSISTED
1. FANNIN COUNTY S.O. 22. HUNT COUNTY S.O.
2. BONHAM P.D. 23. GREENVILLE P.D.
3. LEONARD P.D. 24. DALLAS P.D.
4. HONEY GROVE P.D. 25. NORTH TEXAS ATTF
5. FANNIN COUNTY TAX-ASSESSOR 26. TEXAS DPS MVTS
6. GRAYSON COUNTY S.O. 27. TEXAS DPS
7. SHERMAN P.D. 28. LAMAR COUNTY TAX-ASSESSOR
8. LAMAR COUNTY S.O. 29. DELTA COUNTY TAX-ASSESSOR
9. PARIS P.D. 30. CHOCTAW COUNTY S.O.
10. RENO P.D. 31. HUGO, OK. P.D.
11. DELTA COUNTY S.O. 32. TEXAS DPS (INVESTIGATIONS)
12. RED RIVER COUNTY S.O. 33. Bogota Police Department
13. CLARKSVILLE P.D. 34. F.B.I.
14. TITUS COUNTY S.O. 35. TEXAS SOUTHWEST CATTLE RAISERS
15. MT. PLEASANT P.D. 36. WOLF CITY PD
16. CAMP COUNTY S.O. 37. PARIS JUNIOR COLLEGE DPS
17. PITTSBURG P.D. 38. COMMERCE P.D.
18. FRANKLIN COUNTY S.O. 39. ALL DISTRICT/COUNTY ATTORNIES
19. MT. VERNON P.D. 40. N.I.C.B.
20. HOPKINS COUNTY S.O.
21. SULPHUR SPRINGS P.D.
NORTHEAST TEXAS AUTO THEFT TASK FORCE
CITY OF PARIS
SEPTEMBER 1, 1994 TO PRESENT
PROPERTY RECOVERED:
VEHICLES RECOVERED 1,632 (Value-$8,963,000.00)
PARTS & PROPERTY RECOVERED: VALUE-$5,548,200.00
NUMBER OF ARREST: 798
SALVAGE INSPECTIONS: 310
VEHICLES INSPECTED: 5,283
CRIME PREVENTION/TRAINING PROGRAMS 112
ABTPA-27
131
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
PROGRAM NARRATIVE
2. Goals and Objectives (See Instructions on page 18)
The total vehicle theft in the twelve county coverage area in 2009 was
863. This is a 19% increase from the 701 in 2008. We will strive to
accomplish the goal of a 3% decrease in the next grant year. In the
past year we have seen several vehicles stolen with the keys left
inside the vehicle. We plan to increase the public awareness for
"Watch Your Car" to hopefully combat this trend. In January 2010 we
arrested (4) four offenders that had committed multiple burglaries of
vehicles and their arrest and conviction led to an immediate reduction
of burglary of vehicles in the Paris area. In 2008 there was
approximately 1395 BMV's in our area. We are working with the patrol
officers to process the vehicles for what evidence we can obtain. The
pawn tickets are checked to develop leads also and LEADS ON LINE has
become a valuable tool in the recovery of property stolen from
Burglary Motor Vehicles.
We have aired a PSA on the local Paris TV station and have had some
success in getting the local newspapers to print several articles in
an effort to increase the public awareness of various preventative
measures. Due to our current manpower shortage, we are performing more
reactive than proactive operations. Due to the complete turnover of
all Task Force Personnel and the loss of those Officers experience we
expect to see a decrease in our productivity until the new personnel
are trained and their experience level increases.
These are the tools we use to complete investigations to the end:
• Obtain and develop information on vehicles crimes (thefts, UUV,
BMV, etc.)and identification of offenders
• Interview and interrogate offenders and witnesses
• Locate and recover stolen vehicles, parts, etc.(LEADS ON LINE)
• Identify altered vehicles (salvage yard inspections & 68A
inspections)
ABTPA-28
- 1 13$2
• Investigate insurance fraud
• Arrest offenders and use the required follow-up for prosecution
• Set and appear at hearings to restore the stolen property
• Communicate with pawn details to develop possible leads or
suspects (LEADS ON LINE and Paris Police database of pawn
tickets)
• Educate the officers and public in ways to prevent vehicle
thefts and BMV's
• Inspect salvage dealers, repair shops, and vehicle dealers
• Assist Tax-Assessors in identifying fraudulent documents
• Assist Tax-Assessors in training personnel on proper
documentation
The Northeast Texas ATTF will continue to do H.E.A.T. programs with VIN
etchings when requested. We make public presentations to civic groups and
have booths at local fairs and car shows. We have been asked to instruct
police academy students during their basic training and plan to assist in
(2) two classes in 2011. We are also instructing a block of instruction in
the Citizens Police Academies that are currently being held in Paris.
We work with all agencies in our coverage area to combat auto theft and
other related crimes.
Continuing goals of the Northeast Texas ATTF for next year are:
• Strive to continue the reduction of auto theft in our coverage area
• Continue our efforts at crime prevention
• Strive to reduce the Burglary Motor Vehicles rate 3o in our coverage
area
• Work diligently to present two Auto Theft Training classes
• Continue the monthly meetings with agencies and prosecutors to determine
the types and locations of investigations
our officers are trained in cultural diversity, public awareness, and
legal updates of all Federal, State, and case laws on a regular basis.
ABTPA-29
- , 133
Proposed Project Activities
We cover approximately 8,000 square miles with a population of
about 500,000. There are over 750,000 vehicles registered in our area with
an estimated five (5) percent average increase over our coverage area. We
assist with cases in forty (40) different agencies. The agencies in our
area are smaller agencies with no full-time auto theft investigators. We
have had the same number of officers since the inception in September,
1994.
Due to the transitional state of our Task Force at this time, the current
budget crisis, and unknown future determining our direction at this time is
difficult.
our coverage area includes forty (40) different agencies. The agencies in
our area are smaller agencies with no full-time auto theft investigators. We
have had maintained the same number of Task Force officers since the
inception of the Northeast Texas Auto Theft Task Force in September, 1994.
Due to the transitional state of our Task Force at this time, the current
budget crisis, and the unknown future, determining the direction for our
Task Force at this time is challenging. We would propose that with the
demise of the Texas Motor Vehicle Crimes Services, additional personnel are
needed to provide adequate coverage for our large geographical area.
However, with the unknown budget situation at the State level, we understand
that a request for additional personnel at this time would not be feasible.
With the resignation of one member of the Task Force this past year and the
retirement of the other member, we are currently working to get the new
personnel trained and up to speed with the program and responsibilities.
During remainder of this and the upcoming budget cycle, we plan to t-e
increase the public awareness in our coverage area and plan to use the
internet more to obtain this goal. A more structured or formal partnership
or working agreement with the Lamar County Crime Stoppers will be sought
this year.
y _ A13~30
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
PROGRAM NARRATIVE
3. Functions of the Proposed Project (See Instructions on page 18)
The Northeast Texas Auto Theft Task Force has a coverage area
of 8,000 square miles which covers most of northeast Texas. Our officers
handle all auto thefts, burglary motor vehicle, and related crimes, whether
covert or overt. The Task Force performs inspections on salvage yards,
dealers, repair shops, and scrap metal yards. A new problem that has popped
up for everyone is vehicles being stolen and sold to scrap yards not salvage
yards. It has been a chore regulating these businesses and training them
about what has to be documented. This has helped to prevent some thefts of
older vehicles and other related crimes as, parts thefts. The Task Force
sergeant uses records to document the types of cases, property involved,
disposition of the cases, recoveries of vehicles and other property and the
values, and types and number of arrests is made. The records are then used
to complete quarterly reports. The Senior Detective meets weekly with the
Paris Police Chief and the Lamar County Sheriff, at least monthly with
Sheriffs and Chiefs of Delta, Fannin, Franklin, Red River, and Hopkins
Counties. He meets when necessary with the Prosecutors.
We always strive to reach the primary goal of reducing auto theft, Burglary
Motor Vehicles, and other related crimes.
ABTPA-31
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ABTPA-32
- 136
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
PROGRAM NARRATIVE
4. Proposed Evaluation Design (See Instructions on page 18)
The Northeast Texas Auto Theft Task Force Senior Detective will meet monthly
with the Chief of Police, Sheriffs, And Prosecutors in the coverage area in
an effort to provide ongoing evaluation of the program. The statistical data
used for the evaluation is as follows:
1. Number of auto theft cases
2. Number of auto theft related cases
3. number of auto theft cases presented to and accepted by the
prosecutors of each county
4. Number of seizure cases
5. Number of vehicles, parts, or other property that is recovered
6. Number of salvage yards, car dealers, and repair shops inspected
7. Number of vehicles inspected
8. Number of training classes presented to officers
9. Number of agencies assisted
10.Number of public awareness programs
The Task Force members meet weekly with the Criminal Investigation Divisions
of agencies in our coverage area. The targeted areas for investigations are
determined at these meetings.
ABTPA-33
- 1.17
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
DESIGNATION OF GRANT OFFICIALS
ABTPA rules require that three persons be designated to the positions of Authorized Official,
Project Director, and Financial Officer for the purposes of administering a grant. The Project
Director and the Financial Officer may not be the same person, but under extenuating
circumstances, one person may otherwise fill two positions. In accordance with the criteria and
definition of responsibilities set forth in the Financial and Administrative Requirements section
of the ABTPA Grant Application and Administration Guidelines governing submission of this
application, the following designations are made:
APPLICANT: City of Paris, Texas
PROJECT TITLE: Northeast Texas Auto Theft Task Force
Mr. Bob Hundley Jr. Mr. W. E. Anderson
Project Director (Type or Print) Financial Officer (Type or Print)
Chief of Police, City of Paris, Paris, Texas Director of Finance, City of Paris, Paris, Texas
Title and Agency Title and Agency
P. O. Box 9037 P. O. Box 9037
Business Address (Street or P. O. Box) Business Address (Street or P. O. Box)
Paris 75461 Paris 75461
City Zip City Zip
903 737-4110 903 737-4142 Fax 903 784-9241 903 785-8519 Fax
Telephone and Fax Numbers Telephone and Fax Numbers
Mr. W.E. Anderson
Authorized Official (Type or Print)
Interim City Manager
Title and Agency
P. O. Box 9037
Business Address (Street or P. O. Box)
Paris 75461
City Zip
903 784-9201 903 785-8915 Fax
Telephone and Fax Numbers
ABTPA-34
138
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SPECIAL CONDITION
AMERICANS WITH DISABILITIES ACT CERTIFICATION
The Grantee hereby assures and certifies compliance with Subchapter II, Part A of the Americans
with Disabilities Act (ADA), 42 U.S.C., Sections 12131-12134, and Department of Justice ADA
regulations, 28 CFR Part 35.
Authorized Official Date
City of Paris
Grantee
Northeast Auto Theft Task Force
Project Title.
ABTPA-35
139
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SPECIAL CONDITION
Non Supplanting Certification
I certify that the programs proposed in this application meet all the requirements of the Texas
Civil Statutes, Article 4413(32a), §6(a)(7), (a) Texas Civil Statutes, Article 4413(32a), §6(a)(7),
requires that state funds provided by this Act shall not be used to supplant state or local funds.
Public Law 98-473 requires that federal funds provided by that Act shall not be used to supplant
state or local funds.
I further certify that ABTPA funds have not been used to replace state or local funds that would
have been available in the absence of ABTPA funds. The certification shall be incorporated in
each grantee's report of expenditure and status of funds referred to under §57.3(6) of this title
(relating to Adoption by Reference).
AUTHORIZED OFFICIAL DATE
City of Paris
GRANTEE
ABTPA-36
14n
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SPECIAL CONDITION
COMPLIANCE REQUIREMENT
The attached digest of your grant application represents the Automobile Burglary & Theft
Prevention Authority Board's approved amount. The digest represents budgeted amounts only
and does not approve any items that conflict with the participating agency's personnel,
procurement, travel, or local government code policies and procedures.
The grantee will be responsible in determining that the following requirements are being met
prior to the release of funds:
1) Salaries are in accordance with local policy of the participating agencies.
2) Personnel are classified in accordance with the needed qualification for the position.
3) Fringe Benefits are in accordance with local policy of the participating agencies.
4) Travel Policy is in accordance with the travel policy of the participating agencies.
Authorized Official Date
City of Paris
Grantee
ABTPA-37
141
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SPECIAL CONDITION
EQUAL EMPLOYMENT OPPORTUNITY PROGRAM CERTIFICATION
I, Gene Anderson, Interim City Manager, certify that:
This agency employs fewer than 50 people; therefore, the
(Agency)
is not required to file an equal opportunity program in accordance with 28 CFR 42.301 et
seg., Subpart E.
or
This agency employs 50 or more people and has received or applied to the Automobile
Burglary & Theft Prevention Authority for total funds in excess of $25,000; therefore, the
City of Paris has formulated an equal employment opportunity
(Agency)
program in accordance with 28 CFR 42.301 et seq., Subpart E and that it is on file in the
office of:
W. E. Anderson Director of Finance
(Name) (Title)
135 1St Street S.E., Paris, Texas
(Address)
for review or audit by an official of the Automobile Burglary & Theft Prevention Authority
as required by relevant laws and regulations.
PROJECT TITLE: Northeast Auto Theft Task Force
Authorized Official (signature) Project Director (signature)
Date Date
ABTPA-38
. 149
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SPECIAL CONDITION
ASSURANCES
A Grantee and the Applicant hereby makes and certifies that as grantee, it and any subgrantee
shall comply with the following conditions:
1. A grantee and sub grantee must comply with ABTPA grant rules and UGMS.
2. A grantee and sub grantee must comply with Texas Government Code, Chapter 573, by
ensuring that no officer, employee, or member of the applicant's governing body or of the
applicant's contractor shall vote or confirm the employment of any persons related within the
second degree of affinity or the third degree of consanguinity to any member of the
governing body or to any other officer or employee authorized to employ or supervise such
person. This prohibition shall not prohibit the employment of a person who shall have been
continuously employed for a period of two years, or such period stipulated by local law, prior
to the election or appointment of the officer, employee, or governing body member related to
such person in the prohibited degree.
3. A grantee and sub grantee must insure that all information collected, assembled or
maintained by the applicant relative to a project will be available to the public during normal
business hours in compliance with Texas Government Code, Chapter 552, unless otherwise
expressly prohibited by law.
4. A grantee and sub grantee must comply with Texas Government Code, Chapter 551, which
requires all regular, special or called meeting of governmental bodies to be open to the
public, except as otherwise provided by law.
5. A grantee and sub grantee must comply with Section 231.006, Texas Family Code, which
prohibits payments to a person who is in arrears on child payments.
6. No health and human services agency or public safety or law enforcement agency may
contact with or issue a license, certificate or permit to the owner, operator or administrator of
a facility if the license, permit or certificate has been revoked by another health and human
services agency or public safety or law enforcement agency.
7. A grantee and sub grantee that is a law enforcement agency regulated by Texas Government
Code, Chapter 415, must be in compliance with all rules adopted by the Texas Commission
on Law Enforcement Officer Standards and Education pursuant to Chapter 415, Texas
Government Code or must provide the grantor agency with a certification from the Texas
Commission on Law Enforcement Officer Standards and Education that the agency is in
process of achieving compliance with such rules.
ABTPA-39
143
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SPECIAL CONDITION
ASSURANCES (continued)
8. When incorporated into a grant award or contract, these standards assurances contained in
the application package become terms or conditions for receipt of grant funds. Administering
state agencies and local sub recipients shall maintain an appropriate contact administration
system to insure that all terms, conditions, and specifications are met. (See Section .36
for additional guidance on contract provisions.)
9. A grantee and sub grantee must comply with the Texas Family Code, Section 261.101 which
requires reporting of all suspected cases of child abuse to local law enforcement authorities
and to the Texas Department of Child Protective and Regulatory Services. Grantees and sub
grantees shall also ensure that all program personnel are properly trained and aware of this
requirement.
10. Grantees and sub grantees will comply with all federal statutes relating to nondiscrimination.
These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352)
which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the
Education Amendments of 1972, as amended (20 U.S.C. 1681-1683, and 1685-1686), which
prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973,
as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of handicaps and
the Americans With Disabilities Act of 1990; (d) the Age Discrimination Act of 1974, as
amended (42 U.S.C. 6101-6107), which prohibits discrimination on the basis of age; (e) the
Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended,
relating to the nondiscrimination on the basis of alcohol abuse or alcoholism; (g) 523 and
527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended,
relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil
Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, relating to nondiscrimination in the
sale, rental or financing of housing; (1) any other nondiscrimination provisions in the specific
statute(s) under which application for Federal assistance is being made; and (j) the
requirements of any other nondiscrimination statue(s) which may apply to the application.
11. Grantees and sub grantees will comply, as applicable, with the provisions of the Davis-Bacon
Act (40 U.S.C. 276a to 276a-7), the Copeland Act (40 U.S.C. 276c and 18 U.S.C. 874),
and the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333), regarding
labor standards for federally assisted construction sub agreements.
12. Grantees and sub grantees will comply with requirements of the provisions of the Uniform
Relocation Assistance and Real Property Acquisitions Act of 1970 (P.L. 91-646) which provide
for fair and equitable treatment of persons displaced or whose property is acquired as a
result of Federal or federally assisted programs. These requirements apply to all interests in
real property acquired for project purposes regardless of Federal participation in purchases.
ABTPA-40
144
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SPECIAL CONDITION
ASSURANCES (continued)
13. Grantees and sub grantees will comply with the provisions of the Hatch Political Activity Act
(5 U.S.C. § 7321-29) which limit the political activity of employees whose principal
employment activities are funded in whole or in part with Federal funds.
14. Grantees and sub grantees will comply with the minimum wage and maximum hours
provisions of the Federal Fair Labor Standards Act and the Intergovernmental Personnel Act
of 1970, as applicable.
15. Grantees and sub grantees will insure that the facilities under its ownership, lease or
supervision which shall be utilized in the accomplishment of the project are not listed on the
Environmental Protections Agency's (EPA) list of Violating Facilities and that it will notify the
Federal grantor agency of the receipt of any communication from the Director of the EPA
Office of Federal Activities indicating that a facility to be used in the project is under
consideration for listing by the EPA. (EO11738)
16. Grantees and sub grantees will comply with Article IX, Section 5 of the state appropriations
act which prohibit the use of state funds to influence the outcome of any election or the
passage or defeat of any legislative measure.
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SPECIAL CONDITION
ASSURANCES CERTIFICATION
I certify that the programs proposed in this application meet all the requirements of the Texas
Automobile Burglary & Theft Prevention Authority Program, that all the information presented is
correct, and that the applicant will comply with the provisions of the Automobile Burglary &
Theft Prevention Authority and all other federal and state laws, regulations, and guidelines. By
appropriate language incorporated in each grant, sub grant, or other document under which
funds are to be disbursed, the undersigned shall assure that the applicable conditions above
apply to all recipients of assistance.
Authorized Official Date
ABTPA-41
145
AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORITY
SPECIAL CONDITION
INDEPENDENT ANNUAL AUDIT CERTIFICATION
The grantee hereby assures compliance by itself and its applicable sub-recipients (contractors) with the Single Audit Act
Amendments of 1996, PL 104 - 156 and, particularly, with the requirements of OMB Circular A-133 as follows (check one):
1. Grant(s) expenditures of $300,000 or more in federal funds - An annual single audit by an independent
auditor made in accordance with the Single Audit Act Amendments of 1996 and OMB Circular A-133.
2. Grant(s) expenditures of $300,000 or more in state funds - An annual single audit by an independent
auditor made in accordance with the Uniform Grant and Contract Management Standards (UGCMS).
3. Grant(s) expenditures of less than $300,000 in federal funds - Exempt from the Single Audit Act.
However, ABTPA may require a limited scope audit as defined in OMB Circular A-133.
4. Grant(s) expenditures less than $300,000 but $50,000 or more in state funds - A program-specific audit.
5. Grant(s) expenditures less than a total of $50,000 in state funds - Financial Statements audited in
accordance with Generally Accepted Auditing Standards (GASS).
NOTE: Grantees exempt from the Single Audit Act requirements (i.e. those expending less than $300,000 in total federal financial assistance)
are prohibited from charging the cost of a Single Audit to a Federal Award.
Authorized Official (Signature) Financial Officer (Signature)
Date Date
City of Paris Texas SA-TOI-10062-09
Grantee Organization Grant Number
Regardless of items checked above, the grantee should, within 60 days following the date of the grant award, furnish the following
information:
1. The identity of the organization conducting the audit.
2. Approximate time audit will be conducted.
3. Audit coverage to be provided.
ABTPA-42
146